ANNIE WILLIAMS MEMORIAL PARK ADVISORY COMMITTEE AGENDA Monday, September 25, :30 p.m. Annie Williams Memorial Park - Pavilion Page 1

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1 Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. DELEGATIONS AND PRESENTATIONS 4. NEW BUSINESS 5. ONGOING BUSINESS 5.1. Park Projects for Concession Stand Implementation (Reference Material Attached) Tree Planting Ice Rink Storage Shed 5.2. Park Maintenance General Maintenance Iron Fence Repair Drainage 5.3. Park Activities 6. CORRESPONDENCE Reimbursement for Damages to Park Muskoka Arts and Crafts Summer Show and Session Muskoka Craft Beer Festival Muskoka Arts and Crafts Summer Show Site Plan Park Bookings (Reference Material Attached) 6.1. Annie Williams Memorial Park Advisory Committee Minutes July 24, CLOSED SESSION 8. RESOLUTIONS ARISING FROM CLOSED SESSION 9. ADJOURNMENT A copy of this agenda is available in alternative formats upon request.

2 Page 2 Concession Stand Implementation Concession Stand Outdoor Building Mobile Food Kitchen Tow Behind The Victory Hot Dog Cart Tow Behind Concession Trailer Enclosed

3 Page 3 Concession Stand Implementation cont d Custom Manufactured Concession Food Trailer Fast Food Concession Trailer Enclosed Snack Trailer

4 Page 4 Park Bookings September and October 2017

5 MEETING MINUTES Monday, July 24, 2017 Page 1 1. CALL TO ORDER Committee Chair, Councillor M. Quemby, called the meeting to order at 3:31 p.m. and the following were recorded as being present. Committee Members: Regrets: Staff: Councillor, M. Quemby (Committee Chair) Councillor, D. Smith N. Somerville C. Walker C. Willard B. Kruger L. Cathcart R. Doty Director of Public Works, W. Schmid Director of Recreation, C. O Regan General Office Assistant (Public Works), T. Goltz-Smellie (arrived at 3:34 p.m.) 2. DECLARATIONS OF PECUNIARY INTEREST 3. DELEGATIONS OR PRESENTATIONS 4. NEW BUSINESS 5. ONGOING BUSINESS 5.1. Park User Fees and Charges W. Schmid provided a comparison of municipal park revenues Finances No update Park Projects for Concession Stand Implementation W. Schmid reviewed the drawings of the pavilion for the construction of a concession stand with the Town s Chief Building Official and Fire Chief. The proposed stand would need architect s approval, BBQ s would have to be situated in an area without a roof covering, and it would have to be Accessibility for Ontarians with Disabilities Act (AODA) compliant.

6 MEETING MINUTES Monday, July 24, 2017 Page 2 Committee discussed the option of a transportable, pre-fab concession stand kiosk which was presented by W. Schmid and C. O Regan. W. Schmid and C. O Regan will review specifications and costs associated with a transportable, pre-fab concession stand kiosk for the next meeting. C. Walker has contacted the Simcoe Muskoka District Health Unit regarding the proposed stand and is waiting for their reply New Picnic Tables Purchase W. Schmid noted that the new picnic tables have been assembled and transported to the park. Thank you to B. Kruger, R. Doty and Jay Gefucia (Canadian Tire - Bracebridge) and the Town s Public Works crew for their involvement in getting the new tables Tree Planting 5.4. Park Maintenance C. Willard will review aerial photos of the park and the upcoming final Recreation, Parks and Trails Master Plan, as well as some past Muskoka Conservancy suggestions for future tree planting designated areas. B. Kruger noted a memorial tree he sponsored has been removed from the lower level of the park. C. Willard and T. Goltz-Smellie to collaborate on creating a memorial tree inventory General Committee was pleased with the overall park maintenance by Absolute Landscape and Design Ltd. Staff will follow-up with the contractor regarding the gates being left open after hours on occasion Iron Fence Repair W. Schmid confirmed JSW Manufacturing will be repairing the iron fence in 1-2 weeks Drainage W. Schmid surveyed the park s upper level drainage issues and these will be corrected in the Fall Committee discussed further drainage issues in the park s lower level. W. Schmid to contact Absolute Landscape and Design Ltd. to aerate the lower level once the terrain is drier.

7 5.5. Park Activities MEETING MINUTES Monday, July 24, 2017 Page th Annual Muskoka Arts and Crafts Summer Show Committee discussed issues such as parking, weather conditions, terrain and overuse of the park. Chair M. Quemby and D. Smith will meet to discuss future events and present ideas relevant to park use and impact to the Committee at the next meeting Park Bookings 6. CORRESPONDENCE Committee reviewed the park bookings for July and August 2017 and noted concerns of overuse for the remainder of the park s season due to the grounds under repair. C. O Regan to provide noise exemption guidelines in regards to decibel levels and the Noise Control By-law. W. Schmid to install snow fencing to prohibit use of the park s lower level as the terrain is repaired Annie Williams Memorial Park Advisory Committee Minutes May 29, CLOSED SESSION 8. RESOLUTIONS ARISING FROM CLOSED SESSION 9. ADJOURNMENT Moved by: Seconded by: B. Kruger N. Somerville That Committee adjourn until the next regular meeting of September 25, 2017 at Annie Williams Memorial Park Pavilion (at Town Hall if inclement weather) or any special meeting called by the Chair. The meeting adjourned at 4:50 p.m. CARRIED