Presentation from Fred Fuller was delayed until 8 p.m.

Transcription

1 Clyde Township Monthly Board Meeting 3350 Vincent Road Clyde Township Hall January 20, 2015 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Gerspach, DeShon, Manoleas, Dortman, Turner and Voight. Simpson absent. Presentation from Sandy Morden, on the Webpage. She has a small marketing and design company. She developed a logo for Clyde Township and reported to the Board that this logo should be on everything letterhead, and business cards to keep things unified. It was decided that the existing Web page for the Township needs updating. Presentation from Fred Fuller was delayed until 8 p.m. Minutes from the Monthly Meeting of December 16, 2014 Motion by Treasurer Gerspach support from Trustee DeShon to approve minutes of the Monthly Meeting of December 16, Yeas: 6 Nays: 0 Treasurer s Report Motion by Trustee Voight support from Supervisor Manoleas to approve Treasurer s report presented and subject to audit. Yeas: 6 Nays: 0 Motion Monthly Bills Presented Motion by Treasurer Gerspach support from Trustee Dortman to approve the list of bills-pay in reference to list of bills dated January 20, 2015 General/$25, Water Department no list (approved at Special Meeting of January 27, 2015) total of $25, and monthly payroll $32, Yeas: 6 Nays: 0 It was discussed to have Stacey payroll report to board members. Agenda additions Public Comments Public Comment started at 7:40 p.m. Comments Reports Public Comment closed at 7:40 p.m. No Report from Building Department-Rod Cowan/One new kitchen and laundry room, one steel roof, one closed in garage door, and eleven certificates of 1

2 Occupancies. Report from the Ordinance Officer-Rod Cowan/See attached report. Discussion on the Chmura situation and the additional cost of the extra clean up needed behind his house. Motion by Trustee DeShon support from Trustee Dortman to send letter for the $3, to Mr. Chmura for a 30 day notice. Yeas: 6 Nays: 0 Report from the Parks and Recreation Committee-Mike McGriff/Received quotes to drop trees along the fence. Lowest quote is $ at this time. Waiting on the ball field agreement and will use it as a guide for doing other work like maybe soccer field or horseshoes. Have a rough draft for the five year plan. Received quotes for sand for the volleyball plans. Looking at screening top of pavilions to stop birds from dropping unwanted things on area under roof. Looking at how to use back part of Jake Simpson Park. Maybe a nature trail. Dave Dortman is looking into Grants and what we need to apply for them. Had Election of Officers: Mike McGriff/Chair, Sherry Beiser Walter/Secretary. Report from the Fire Department-Submitted by Dave Dortman/Four PI accidents, five mutual aids (Fort Gratiot, Kenockee, Kimball, Burtchville Townships), four medical emergencies, two public assists and one false alarm. Still waiting for the new siren to be installed. Report from the Planning Commission- Mike McGriff/Four members present. Discussed possible changes to M136/Kewahdin curve. WSARG group is working on water. Request Township Board s support to keep open the North Street Post Office. Maybe on historical grounds. Was one of the first in the area, even before Port Huron. Made some changes to C-1 rough draft and will work on it more next month. Home based businesses still working on. Election of officers next month according to By-Laws. Meeting on tires and looking into grant money to help dispose of these tires. Raybyrd was on the agenda but was not there for a presentation or information. Still looking for a new member. Report from the Cemetery Advisory Committee-Kathleen Turner/The Committee did not have their scheduled meeting in November due to BS & A training. January 14 th meeting discussed the purchasing of a 100# propane cylinder for the cooker. The one the DPW has is an antique, and has no safety features. Will look into getting prices. Also discussed about getting a deer or spy cam to monitor vandalism at Ruby Cemetery. It has been an ongoing problem. Research will be done and collecting prices, as well. Chevy truck needs some repairs. Kinney Cemetery working on a dead tree on property line with poison ivy in it. Also on agenda for tonight the Committee has submitted to the Township Board for their approval a fee schedule revision and holiday sheet. Historical Society-No report. 2

3 Policy Committee-Debbie Manoleas/The Committee has been in contact with one another through correspondence to set up meeting dates. Correspondence Clerk Turner presented various correspondence. One correspondence needed special attention from the Board. An address in the water district had water since 2010 and only paid the readiness to service charge of $ Discussion on sending a letter to recoup the cost of this water service. Payment plan was discussed and agreed upon if necessary. Old Business: WATER RATE INCREASE FROM KIMBALL TOWNSHIP Discussion over the handout that Treasurer Gerspach worked on and presented these amounts. Water customer being overcharged, the Township needs to do something with this money. Look over this information, modify look at and consider. According to the state the township is looking into this. Supervisor Manoleas would like the Township Board to consider what the next step should be on this topic. Discussion on waiting for 6 months, to see what happens with Port Huron fees etc. The Township Board decided to wait to see what the billing structure will be from Port Huron to Kimball Township. The Township has a buffer right now. Set this topic aside, see what the future holds. ZBA PROCEDURES Supervisor Manoleas stated that he wanted representatives from the ZBA and Township Board to develop a plan on the ZBA procedures, addressing the paperwork and time frame needed. It was mentioned that it was apparent from the last ZBA meeting that procedures need to be in place. A ZBA organizational meeting will be held on January 22, 2015 at 7 p.m. and election of officers need to be chosen. After that meeting work can begin in creating a committee for these ZBA procedures. Next month s agenda. LIGHTS/PARKING LOT LIGHTS Trustee Simpson was involved on this topic. CIP will address this topic. New Business: DRAFT CIP REPORT 3

4 Supervisor Manoleas stated that the ideas brought forth with this CIP were excellent. Debbie Manoleas stated that the CIP is like a wish list package, Township having growing pains, and this CIP will help plan accordingly on how to use the resident s money. Discussion on creating a Committee for this. Then it was decided that a Special Meeting will be scheduled for January 27, 2015 at 9:30 a.m. Supervisor Manoleas stated that any questions can go through him and he will contact Fred. He also asked the Board members to think about how much money you would like to allocate for the different projects. WEBSITE FEE Motion by Supervisor Manoleas support from Clerk Turner to approve the invoice from RAMP in the amount of $ for this Web master. Yeas: 6 Nays: 0 Sandy Morden s consulting fee is $25.00 an hour. FIRE DEPARTMENT GENERATOR REPAIRS Repairs have not been done yet. CEMETERY ADVISORY COMMITTEE RECOMMENDATION FOR FEE SCHEDULE REVISION AND HOLIDAY SHEET Motion by Supervisor Manoleas support from Trustee DeShon to approve the submitted cemetery fees revision of Yeas: 6 Nays: 0 Motion Motion by Supervisor Manoleas support from Trustee Voight to approve holiday schedule for the year of 2015,as presented. Yeas: 6 Nays: 0 APPOINT ALTERNATE BOARD REP FOR ZBA Manoleas stated as a supervisor Motion by Supervisor Manoleas support from Trustee DeShon to appoint Treasurer Gerspach as an alternate ZBA member. Yeas: 6 Nays: 0 Motion REQUEST FROM THE PLANNING COMMISSION ABOUT THE NORTH STREET POST OFFICE Discussion on this topic. The Township Board did approve of the letter that was 4

5 submitted from Clerk Turner to send out about the Post Office situation. INVOICE FROM COUNTY CLERK S OFFICE Adjusted invoice did not come in. Clerk Turner explained this invoice was for the August Primary and November General Election expenses that needs to be reimbursed to the County. BUDGET ADJUSTMENTS Motion by Supervisor Manoleas support by Trustee DeShon to approve the budget adjustments as presented. Yeas: 6 Nays: 0 APPOINTMENT OF ZBA MEMBER The Township Board received a letter of interest from Jim Swick to become a member on the ZBA. Motion by Supervisor Manoleas support from Treasurer Gerspach to appoint Jim Swick as a member of the ZBA for a three year term. Yeas: 6 Nays: 0 Motion by Supervisor Manoelas support from Treasurer Gerspach to adjourn meeting. Yeas: Nays: Motion carried Meeting adjourned at 9:38 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 5