General attendance: Phil Cosson, Ehlers & Associates, Inc. and Faye Burg, Delta Publications. Those in attendance recited the Pledge of Allegiance.

Transcription

1 8756 Chilton, Wisconsin October 1, 2013 The regular meeting of the Chilton Common Council was called to order at 6:30 p.m. with Mayor Gerald Vanne presiding in the council chambers at the Chilton City Hall. AGENDA POSTING: On 9/27/13, copies of the agenda were delivered to the Mayor, Aldermen, City Department Heads, City Attorney, were made available to the media, and posted on the city hall bulletin board and city webpage. ROLL CALL: Mayor Gerald Vanne and eight members of the Council were present at roll call: Council Member Linda Bangart Council Member Richard Bosshardt Council Member Rick Jaeckels Council Member Dan Hilton Council Member Kathy Schmitzer Council Member Ron Gruett Council Member Clayton Thornber Council Member Kevin Johnson Other city officials present were Director of Public Works Todd Schwarz, City Attorney Derek McDermott, and City Clerk Helen Schmidlkofer. General attendance: Phil Cosson, Ehlers & Associates, Inc. and Faye Burg, Delta Publications. Those in attendance recited the Pledge of Allegiance. MINUTES: Moved by Hilton, seconded by Bosshardt and carried to approve the minutes of the council meeting held on 9/17/2013. MOVED TO UNFINISHED NEW BUSINESS: Phil Cosson, Financial Advisor for Ehlers provided the sale results regarding the $1,360, general obligation-refunding note from Further discussion revealed that Moody s Investors Service assigned an A1 to Chilton s $1.4M GO Refunding Bonds, Ser. 2013A. In addition, the report noted that the City s rating reflects the modest tax base, satisfactory General Fund operations, manageable direct debt burden and average pension liability. The existing 2005 debt interest rate was 3.30% for 2013 to 3.60% in The final sale results indicated an interest rate of 0.40% in 2014, 0.50% in 2015, 0.75% in 2016 and 1.05% in 2017 with a projected savings of $63, over the next 4 years. Moved by Gruett, seconded by Hilton to introduce, adopt and waive the reading of Resolution No. 1661, a resolution authorizing the issuance and sale of $1,360, General Obligation Refunding Bonds, Series 2013A. Roll call vote. MOVED BACK TO REPORT OF OFFICERS: Mayor Report: Announced that Rod s Citgo will be closing on October 7, 2013 Read retirement letter from Glen Pingel who stated his last day of employment with the City would be December 2, 2013 after 30 years of service. APPROVE FINANCIAL REPORT: Moved by Hilton, seconded by Bosshardt and carried to approve the October 1, 2013 financial report. DIRECTOR OF PUBLIC WORKS REPORT: Hobart Field upgrades are nearly completed; pitcher s mound needs to be done yet Sept. 18 th informational meeting was held with DOT regarding E. Chestnut Street

2 8757 Hillside Cemetery flagpole lighting project is completed; Brantmeier Electric donated the labor for this project. Mayor Vanne will draft a thank you letter for their generous donation of $ AUDIENCE PARTICIPATION: No comments were received at this time. UNFINISHED NEW BUSINESS: Clerk Schmidlkofer presented information regarding post-issuance debt compliance policy and procedures. The City currently does follow the correct steps and procedures however; the council has never officially adopted the policy. Attorney McDermott provided additional examples of how this applies to the City. Moved by Bosshardt, seconded by Bangart to introduce, adopt and waive the second reading of Resolution No. 1662, a resolution Adopting a Post-Issuance Compliance Policy for Tax-Exempt and Tax-Advantaged Obligations and Continuing Disclosure Statement of Purpose. Roll call vote. REPORT OF COMMITTEES: Chairman Hilton presented the minutes of the September 16, 2013 Culture and recreation committee meeting. The Chilton Athletic Club submitted a letter outlining a proposal for creating a small diamond at Nennig Park currently where the tennis courts are located. The new diamond would have 160 center and 140 sidelines. The Club s portion of the proposal ($30,000.00) consists of: Plant grass on all disturbed areas Build infield, install bases and pitching rubber Construct dugouts Fencing around entire ball field Club will maintain diamond inside the fence, same as existing agreement City s portion of the proposal ($12,000.00) would consist of: Remove fencing around tennis courts, except for section along north side of basketball court Remove asphalt from tennis courts and rock beneath the asphalt Remove four trees in proposed area of new diamond Provide rough grade to approximate elevation of current tennis court on marked area of proposed new diamond; future infield portion 6 below rough grade Provide access to fire hydrant and assist with equipment to water new grass areas In addition, Schwarz reminded the council at the last committee meeting it was determined that the tennis courts at Nennig Park be dismantled furthermore it was noted at committee level that the Athletic Club would continue to still use Hobart Park ball diamond. Moved by Bosshardt, seconded by Bangart to authorize the Chilton Athletic Club to construct another ball diamond at Nennig Park with the City removing fencing around the tennis courts except for the north side, removal of asphalt and rock beneath the courts and return to rough grade to approximate elevation with the future infield area to be 6 below grade, removal of 4 trees and City to provide access to fire hydrant and assist with equipment to water new grass areas; construction to start in 2013 to include $12, transferred from Parks non-lapsing capital account ( ) to Parks capital account ( ). Roll call vote.

3 8758 Rich Apple, representative for the Veteran s Group informed the committee the group has received pledges for $70, of the $100, goal. A recognition plaque for inkind services and donations from groups and clubs would be displayed. Annually the group would like to have a dedication day. In general, the project is on schedule. LED lights would be installed for the project resulting in a minimal monthly cost to the City of approximately $30.00 per month. Schwarz will work with the group to finalize electrical necessities. Surveillance cameras will be linked to the web page and managed off-site by the group. Once the project is completed, the group does plan to donate the memorial to the City. Both entities will have to work on an agreement that outlines future maintenance, replacing items, etc. DPW Schwarz provided an update regarding the tennis court project at Morrissey Park. After receiving further information from the City of Fond du Lac in which their courts had similar repairs completed in Consensus of the committee was to include repairs to the double tennis courts at Morrissey Park in the 2014 budget for an estimated cost of $36, in addition repairs and a mural to the retaining wall and fence repairs. The committee reviewed the proposed 2014 budget, which will include costs for upgrades to Morrissey Park tennis courts and replacement of a lawn mower. Deputy Meyer and Clerk Schmidlkofer are working with Appleton Soccer Club regarding the city s soccer programs. Chairman Gruett presented the September 19, 2013 Public safety committee meeting minutes. Gruett indicated that the committee reviewed how delinquent dog license owners are informed of their failure to acquire a license before a penalty is issued. Gruett stated the City does an efficient job of informing the owners and did not see a need for any changes. Clerk Schmidlkofer reiterated that Police Chief Seipel did inform the committee that citations have gone out in the past for dog owners failing to acquire a dog license however this is the first year that citations have been issued at renewal time. Citations were issued to 20 delinquent owners; a citation was dismissed if the owner no longer had the dog. In the City of Chilton 408 dogs are registered for 2013, and At the committee meeting, Mayor Vanne stated he wants the citation amount on the warning letter in bold. In addition, council member Schmitzer noted she would appreciate council members to be made aware of any policy changes in the future. Schmidlkofer noted everyone s comments and no action is required at this time. Chief Seipel informed the committee there is a glitch in the Federal Law regarding off duty officers carrying firearms on school property. Seipel did consult with Attorney McDermott regarding the Memorandum of Understanding (MOU) requested by the Chilton School District to allow law enforcement officers employed by the City be permitted to possess firearms on school property. Moved by Gruett, seconded by Jaeckels to approve the MOU between the City of Chilton Police Department and Chilton School District to allow off duty officers to possess firearms on school property. Motion carried. Chief Seipel informed the committee the final proposal for the Police School Liaison Officer services accepted by the Chilton School District with Calumet County Sherriff s Department was $77, (The County s original proposal was $58,000.00) and the original proposal from the City of Chilton Police Department to the school district was $77, (Presented for informational purposes). Police Chief Seipel presented the 2014 proposed Police Department Budget. Chief Seipel highlighted the capital projects for $22,350.00, which includes half a squad, Taser, preliminary breath test, mobile data computer, and radar and surveillance equipment. The

4 8759 committee agreed to forward the proposed 2014 Police Department budget to the city clerk for executive budget process. Fire Chief Halbach informed the committee that the department s helmets would be replaced in 2013 as budgeted. Typically, there are two options to dispose of the old helmets 1. Members take them home sentimental value 2. Donated to Gear Up Foundation, this foundation provides discontinued equipment to third world countries however; the Department donating the equipment is responsible for shipping costs. Moved by Gruett, seconded by Jaeckels to authorize Chief Halbach to dispose of the Department s discontinued helmets at his discretion. Motion carried. Fire Chief Halbach presented the 2014 proposed Fire Department Budget. Chief Halbach highlighted the capital projects for $18,800.00, which includes turnout gear replacement and an air compressor. Halbach further noted the proposed budget includes the final loan payment of $20, for the 2010 Pierce Pumper Truck No The Department did borrow funds from the City and will have the loan paid off in The proposed budget did receive endorsement from all three townships (Town of Charlestown, Chilton and Brothertown). The committee agreed to forward the proposed 2014 Fire Department budget to the city clerk for executive budget process. Chairman Gruett briefly reviewed the committee s research and information regarding a request for First Responder services within the City. Gruett then requested Schmidlkofer to highlight additional information for the council members after which the council fully understood the proposal and financial impact. Moved by Jaeckels, seconded by Bangart to deny the request to provide first responder services for the City of Chilton. Motion carried. Schmidlkofer thanked the committee for their efforts and dedication to investigate this request. NEW BUSINESS: Moved by Hilton, seconded by Bosshardt to approve CDBG Loan # for $15, at 0% interest to insulate and replace windows. Roll call vote. Clerk Schmidlkofer presented the quarterly financial report, which indicated revenues received were $56, more than budgeted and expenditures were $83, less than budgeted for a total of $140, The comprehensive report indicated what accounts were over or under budget. The Water and Sewer Utility statement of revenues and expenditures were reviewed as well. COMMUNICATION: Distributed monthly plumbing/building permit report. APPROVE PAYMENT OF BILLS: Moved by Jaeckels, seconded by Bosshardt to pay the bills. Voucher No through Voucher No or accounts payable and payrolls totaling $275, Roll call vote. ADJOURNMENT: Motion by Hilton, seconded by Schmitzer and carried to adjourn at 7:44 p.m. on October 1, Helen Schmidlkofer, City Clerk

5 8760