CORPORATION OF THE COUNTY OF PRINCE EDWARD. January 28, 2016

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1 A meeting of Prince Edward County Committee of the Whole was held on at 1:00 pm in the Council Chambers, Shire Hall, Picton with the following members present: confirmed. Regrets: CORPORATION OF THE COUNTY OF PRINCE EDWARD Mayor Ward 1 (Picton) Councillor Ward 1 (Picton) Councillor Ward 2 (Bloomfield) Councillor Ward 3 (Wellington) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 5 (Athol) Councillor Ward 6 (Hallowed) Councillor Ward 7 (Hillier) Councillor Ward 8 (North Marysburgh) Councillor Ward 9 (South Marysburgh) Councillor Ward 10 (Sophiasburgh) Councillor Robert L. Quaiff Lenny Epstein Treat Hull, Vice Chair Barry Turpin Jim Dunlop Janice Maynard Roy Pennell Jamie Forrester Brad Nieman Steven Graham David Harrison, Chair Steve Ferguson Kevin Gale Ward 4 (Ameliasburgh) Councillor Ward 6 (Hallowed) Councillor Ward 10 (Sophiasburgh) Councillor Dianne O'Brien Gordon Fox Bill Roberts Staff Present: Chief Administrative Officer James Hepburn Commissioner of Corporate Services and Finance Susan Turnbull Commissioner of Engineering, Development and Works Robert McAuley 1. Call to Order Clerk Kim White The meeting was called to order at 1:00 p.m. 2.1 Motion to Confirm Agenda 2. Confirmation of Agenda Motion CW Moved by Councillor Pennell Seconded by Councillor Graham THAT the agenda for the Committee of the Whole meeting of be

2 Committee of the Whole Minutes Adopted as Amended by Council on February 9, Disclosure of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared at this time. 4. Deputations - Listed 4.1 City of Belleville Mayor Taso Christopher and Build Belleville Staff Ray Ford and Elisha Purchase addressed Committee regarding an update on the Bay Bridge Road Project. Motion CW Seconded by Councillor Gale THAT the deputation by City of Belleville Mayor Taso Christopher and Build Belleville Staff Ray Ford and Elisha Purchase regarding an update on the Bay Bridge Road Project be received. 4.2 Merril Mascarenhas, The Young House, Anne Redish, Central Region East Vice- President of the United Empire Loyalist of Canada, and Barb Carson addressed Committee regarding input and support for an Official Plan amendment. Motion CW Moved by Councillor Epstein Seconded by Councillor Nieman THAT the deputation by Merril Mascarenhas, The Young House and Anne Redish, Central Region East Vice-President of the United Empire Loyalist of Canada regarding input and support for an Official Plan amendment be received. 5. Comments from the Audience (on items on the agenda) There were no comments from the audience on items on the agenda. 6. Items for Consideration 2

3 Adopted as Amended by Council on February 9, Corporate Services and Finance Commission Action Items Listing as at Motion CW Moved by Councillor Turpin Seconded by Councillor Nieman THAT the By-law for Cash-in-Lieu of Parking be brought forward to the February 9, 2016 meeting of Council for enactment. THAT the report of the Engineering, Development and Works Commission dated January 28, 2016 regarding the development of a Cash-in-Lieu of Parking By-law be received; and Motion CW Moved by Councillor Hull Seconded by Councillor Epstein THAT the Engineering, Development and Works Commission Action Items Listing as at THAT the Corporate Services and Finance Commission Action Items Listing as at be received. 6.2 Engineering, Development and Works Commission Action Items Listing as at be received. 6.3 Report of the Engineering, Development and Works Commission dated January 28, 6.4 Report of the Corporation of the County of Prince Edward dated 3 Motion CW THAT the report of the Corporate Services and Finance Commission dated January 28, 2016 regarding the Execution of a Tax Arrears Extension Agreement with Leslie Anne Cohen be received; and Seconded by Councillor Pennell regarding Execution of a Tax Arrears Extension Agreement (Cohen) 2016 regarding Cash-in-Lieu of Parking By-law and Criteria, County of Prince Edward Motion CW Moved by Councillor Turpin Seconded by Councillor Hull Committee of the Whole Minutes

4 Committee of the Whole Minutes Adopted as Amended by Council on Febmary 9, 2016 THAT the by-law to authorize Council to enter into a Tax Arrears Extension Agreement pursuant to Section 378(1) of the Municipal Act, 2001, S.O. 2001, C25 between the Corporation of the County of Prince Edward and Leslie Anne Cohen be brought forward to the February 9, 2016 meeting of Council for enactment 6.5 Report of the Corporate Services and Finance Commission dated January 28, 2016 regarding 2016 Temporary Borrowing Motion CW Moved by Councillor Maynard Seconded by Councillor Epstein THAT the report of the Corporate Services and Finance Commission dated January 28, 2016 regarding 2016 Temporary Borrowing be received; and THAT a By-law to provide for the temporary borrowing of monies for The Corporation of the County of Prince Edward for the year 2016 be brought forward to the February 9, 2016 Council agenda for approval. 6.6 Report of the Corporate Services and Finance Commission dated regarding Conducting a Civil Marriage Service after Regular Working Hours Motion CW Moved by Councillor Hull Seconded by Councillor Pennell THAT the report of the Corporate Services and Finance Commission dated January 28, 2016 regarding Conducting a Civil Marriage Service after Regular Working Hours be received; THAT permission be granted to the Municipal Clerk to perform a Civil Marriage Service on Saturday, October 1, 2016 in Cressy, County of Prince Edward; and THAT the existing fee of $250 plus H.S.T. be charged for the solemnization of the civil marriage conducted. 6.7 Report of the Chief Administrative Officer dated regarding Terms of Reference for the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee 4

5 Adopted as Amended by Council on February 9, 2016 Motion CW Seconded by Councillor Ferguson THAT the report of the Chief Administrative Officer dated regarding Mayor Quaiff and Council discussed the current Code of Conduct policy that was adopted in March 2015 to include an informal and formal complaint mechanism. and one (1) representative from the building, development and planning sector. THAT staff be directed to advertise for three (3) representatives from the public at large THAT one Councillor from a non-serviced area be appointed to the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee; and THAT two Councillors from serviced areas be appointed to the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee; THAT the Terms of Reference for the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee be approved; Terms of Reference for the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee be received; THAT the report of the Chief Administrative Officer dated regarding **** THAT staff be directed to advertise for two (2) representatives from the public at large and one (1) representative from the building, development and planning sector. Council at the meeting held on February 9, 2016 Amended Committee of the Whole Motion CW by Motion as Amended, to read as follows: THAT one Councillor from a non-serviced area be appointed to the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee; and THAT three Councillors from serviced areas be appointed to the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee; THAT the Terms of Reference for the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee be approved; Terms of Reference for the Water & Wastewater Rates and Connection Charges Ad-Hoc Committee be received; Committee of the Whole Minutes

6 Committee of the Whole Minutes Adopted as Amended by Council on February 9, 2016 Motion CW Seconded by Councillor Hull THAT staff be directed to provide a report with options and financial implications to include an informal and formal complaint mechanism to the Code of Conduct for Members of Council. 7. Closed Session 7.1 Move into Closed Session Motion CW Moved by Councillor Pennell Seconded by Mayor Quaiff THAT Committee now move into closed session to consider: A report of the Corporate Services and Finance Commission regarding the commencement of negotiations for the use of municipal property and potential litigation (pursuant to Section 239(2)(e) of the Municipal Act). Committee resumed sitting in open session at 3:30 p.m. with all members present, excepting Councillors Fox, O Brien and Roberts. Motion CW provided direction to staff as it relates to negotiations of an agreement and Motion CW was the motion to resume sitting in open session, both of which were enacted in closed session. 8. Adjournment 8.1 Motion to Adjourn Motion CW Moved by Councillor Gale Seconded by Councillor Graham THAT this meeting now adjourn at 3:30 p.m. /A Kim White, CLERK / v Robert L. Quaiff; 6