COUNTY OF PRINCE EDWARD CORPORATE SERVICES AND FINANCE COMMITTEE

Transcription

1 COUNTY OF PRINCE EDWARD CORPORATE SERVICES AND FINANCE COMMITTEE The Corporate Services and Finance Committee met on Wednesday, June 13, 2007 at 1:30 p.m. in the Council Chambers, Shire Hall. The following members were present: Mayor Ward 1 (Picton) Councillor Ward 4 (Ameliasburgh) Councillor Ward 6 (Hallowell) Councillor Ward 7 (Hillier) Councillor Ward 8 (North Marysburgh) Councillor Ward 10 (Sophiasburgh) Councillor Leo P. Finnegan Bev Campbell, Chair Sandy Latchford Keith MacDonald Peggy Burris Ray Best Kevin Gale Other members of Council present: Ward 2 (Bloomfield) Councillor Ward 4 (Hallowell) Councillor Ward 5 (Athol) Councillor Barry Turpin Lori Slik Brian Marisett Regrets: Ward 3 (Wellington) Councillor Peter Mertens, Vice Chair The following Staff were present: Commissioner of Corporate Services and Finance Deputy Treasurer Fire Chief Manager of Information Technology Human Resources Manager Occupational Health and Safety/ Loss Control Officer Deputy Clerk Gayle Frost Wanda Thissen Scott Manlow Brian Bonter Grant Currie Janet Tuck Kim White 1. Call To Order The meeting was called to order at 1:30 p.m. by the Chair.

2 2 2. Disclosure of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest at this time. 3. Health and Safety Statistical Report 3.1 Monthly Report of the Occupational Health and Safety/Loss Control Officer regarding Personal Injury Accidents Motion CP Moved by Councillor MacDonald THAT the monthly report of the Occupational Health and Safety/Loss Control Officer dated June 13, 2007 regarding personal injuries in the workplace be received. 4. Deputations/Presentations 4.1 Lawrie J. Ackerman, General Manager, Prince Edward County Chamber of Tourism and Commerce addressed Committee regarding Information Kiosks and Signage on the 401 Highway. Motion CP Seconded by Mayor Finnegan THAT staff, in conjunction with the Prince Edward County Chamber of Tourism and Commerce staff, investigate and provide a report with recommendations on a suitable location to relocate the Carrying Place information Kiosk, and on updating the road signage information currently on Highway Correspondence 5.1 Letter dated May 10, 2007, from Dr. Dale Mercer on behalf of the College of Physicians and Surgeons of Ontario, regarding the honouring of Outstanding Ontario Physicians. Motion CP Moved by Mayor Finnegan THAT the Council Award of the College of Physicians and Surgeons of Ontario nomination form be received.

3 3 Mayor Finnegan advised that his office will forward a letter and copy of the College of Physicians and Surgeons of Ontario nomination form to the Friends of the Hospital. 5.2 Letter dated May 14, 2007 from Paula Walker on behalf of St. Philip s Anglican Church thanking the municipality for a financial grant. Motion CP Moved by Councillor Burris THAT the letter of thanks from Paula Walker on behalf of St. Philip s Anglican Church dated May 14, 2007 be received. 6. Reports 6.1 Quarterly Report of the Manager of Information Technology Motion CP Moved by Councillor Best THAT the Quarterly Report of the Manager of Information Technology dated June 13, 2007 be received. 6.2 Website Project Update Report and Presentation from the Manager of Information Technology, the Economic Development Officer and the Clerk Mayor Finnegan left the meeting at this time. Motion CP Seconded by Councillor Burris THAT the demonstration website as presented at the June 13, 2007 Corporate Services and Finance Committee be approved for site completion and deployment in October 2007; and THAT the Website Content Management Policy as attached to the Website Project Update report of June 13, 2007 be approved. 6.3 Quarterly Report of the Fire Chief

4 4 Motion CP Moved by Councillor Burris THAT the Quarterly Report of the Fire Chief dated June 5, 2007 regarding activities performed by the Prince Edward County Fire Department for the period of March 1, 2007 to May 31, 2007 be received. 6.4 Report of the Fire Chief regarding the purchase of a Tanker Body Motion CP THAT the report of the Fire Chief on the replacement of a tanker dated May 23, 2007 be received. 6.5 Report of the Deputy Treasurer regarding Properties vested to the Municipality due to Property Tax Sale Results Motion CP Moved by Councillor MacDonald THAT the report of the Deputy Treasurer dated June 13, 2007 regarding properties vested to the Municipality due to property tax sale results be received; THAT the property known as , located in Concession 6, Pt. Lot 76 in the former Township of Hillier, now in the County of Prince Edward be offered to the Quinte Conservation Authority; THAT the property known as , located in Plan 2, Lots 46 & 47 in the former Township of Ameliasburgh, now in the County of Prince Edward be offered to the Quinte Conservation Authority; and THAT the following properties be declared as surplus and staff be authorized to take the necessary steps to sell these properties

5 5 6.6 Report of the Deputy Treasurer regarding a Charitable Rebate for the Picton Elks Lodge Motion CP THAT the report of the Deputy Treasurer regarding a Charitable Rebate for the Picton Elks Lodge be received. 6.7 Report of the Clerk regarding a request by the Picton Elks Lodge for Relief of Bingo License Fees Motion CP THAT the policy adopted by Council on November 26, 2001 relating to bingo lottery licensing fees charges by the municipality be confirmed. 6.8 Report of the Commissioner of Corporate Services & Finance regarding the Prince Edward County Library Motion CP Moved by Councillor Burris THAT By-law 77, as amended, be amended to increase the size of the Prince Edward County Library Board to 11 of which 3 shall be members of Council; THAT the Library Board be requested that when submitting their minutes to Council that all back up information that was used by the board in order to make their decisions be appended for information; THAT the Prince Edward County Library Chief Executive Officer be requested to attend all Recreation, Parks, and Culture Committee meetings where Library Board minutes are being received in order to provide required information to the committee if necessary; THAT the orientation for the new Council at Recreation, Parks and Culture Committee include orientation from the library, presented by the Prince Edward County Library Chief Executive Officer; and

6 6 THAT, on an ongoing basis, all Prince Edward County human resources policies and decisions that may impact the library be provided to the Library Board for consideration. 6.9 Report of the Commissioner of Corporate Services & Finance regarding Strategic Planning. Motion CP THAT the proposal from the Randolph Group dated June 6, 2007 to assist the County of Prince Edward with a follow up strategy meeting be accepted Financial Report of the Commissioner of Corporate Services & Finance Motion CP THAT the Corporate Services & Finance Financial Report to June 7, 2007 be received Report of the Commissioner of Corporate Services & Finance regarding To Do/ Outstanding Items Motion CP THAT the report of the Commissioner of Corporate Services & Finance regarding To Do/Outstanding Items dated June 13, 2007 be received Minutes of the Healthcare Advisory Committee from the meeting held on April 30, 2007 Motion CP THAT the minutes of the Healthcare Advisory Committee from the meeting held on April 30, 2007 be received.

7 7 7. Items For Next Meeting 7.1 Councillor Latchford report on the policy for mileage paid to employees. Mayor Finnegan returned to the meeting at this time. Motion CP Moved by Councillor MacDonald THAT the Prince Edward County Chamber of Tourism and Commerce Board of Directors meeting be added to the agenda for discussion. with a 2/3 majority The Committee discussed the Prince Edward County Chamber of Tourism and Commerce Board of Directors meeting in which some Councillors and staff were invited to attend to discuss comments that appeared in the local papers by the Economic Development Officer. 8. Next Meeting Date As per the Procedure By-law the meeting dates for the months of July and August are at the call of the Chair. Councillor Gale and Councillor Slik left the meeting at this time. 9. Adjournment Motion CP Moved by Councillor Best Seconded by Mayor Finnegan THAT the Corporate Services Committee now adjourn at 4:00 p.m. CLERK Victoria Leskie MAYOR Leo P. Finnegan