MINUTES OWEN SOUND CITY COUNCIL CITY HALL - COUNCIL CHAMBERS MONDAY APRIL 13, :00 PM - IN CAMERA MEETING 7:00 PM - REGULAR MEETING

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1 MINUTES OWEN SOUND CITY COUNCIL CITY HALL - COUNCIL CHAMBERS MONDAY APRIL 13, :00 PM - IN CAMERA MEETING 7:00 PM - REGULAR MEETING MEMBERS PRESENT: MEMBERS ABSENT/REGRETS: STAFF PRESENT: Mayor Ian Boddy Deputy Mayor Arlene Wright Councillor Travis Dodd Councillor Scott Greig Councillor Marion Koepke Councillor Peter Lemon Councillor Jim McManaman Councillor Brian O'Leary Councillor Richard Thomas None Ruth Coursey, City Manager Wayne Ritchie, Director of Financial Services Pam Coulter, Director of Community Services Ken Becking, Director of Operations Briana Bloomfield, Deputy Clerk Jeff Smith, By-law Coordinator The meeting convened in open session with the above noted members present 1 RESOLUTION TO MOVE IN CAMERA a Resolution to Move In-Camera One additional item was brought forward prior to the in camera meeting The resolution to move in camera reflects the additional item Seconded by Councillor Thomas R "THAT City Council now move in camera to consider three matters relating to the proposed disposition of land respecting the former Court Building, one matter relating to personal matters about an identifiable individual respecting an appointment to the Owen Sound Downtown Improvement Area Board of Management, one matter relating to advice that is subject to solicitor-client privilege respecting property on 28th Avenue East, one matter relating to potential litigation respecting a local property and one matter relating to personal matters about an identifiable individual respecting a municipal employee" Carried Page 1 of 10

2 2 DECLARATION TO MOVE TO THE REGULAR MEETING The business of the In Camera meeting having been suspended, Council moved to the Regular Council meeting to consider the matters listed on the April 13, 2015 agenda and other business 3 FAITH BLESSING OR MOMENT OF SILENT REFLECTION The meeting convened with a Faith Blessing provided by Pastor Tina Drysdale of Crossroads Victory Church 4 ADDITIONAL ITEMS a Councillor Koepke Re: Specialized Transit b Councillor Koepke Re: Downtown Storefronts c Councillor Koepke Re: Heat in Bayshore Rooms d Councillor Lemon Re: Black Clawson Kennedy (BCK) Property e Councillor Thomas Re: Grey Bruce Youth Film Festival f Councillor Thomas Re: Food Entrepreneurs Program g Councillor Thomas Re: City Hall Building h Report OP from the Director of Operations Re: Request for Financial Assistance from the Province of Ontario Under the Ontario Disaster Relief Assistance Program 5 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest 6 CONFIRMATION OF MINUTES a Minutes of the Regular Council meeting held on March 30, 2015 Seconded by Councillor Thomas R "THAT the minutes of the Regular Council meeting held on March 30, 2015 as printed be adopted" Carried 7 RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS Page 2 of 10

3 Seconded by Councillor Thomas R "THAT City Council now go into Committee of the Whole to consider public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business" Carried COMMITTEE OF THE WHOLE 8 PUBLIC MEETINGS There were no public meetings 9 DEPUTATIONS a Mayor Boddy Re: Volunteer of the Year Awards Mayor Boddy explained that volunteers are essential to many organizations as they give their time and labour and expect very little in return Volunteers desire to make a difference in their community by giving their time and expertise The first Volunteer of the Year Award recipient was Ann Kelly Mrs Kelly has been an active volunteer in the City for over 25 years Mrs Kelly has been involved with the Festival of Northern Lights, the Kiwanis Club, Citizens on Patrol, Community Waterfront Heritage Centre, Kings Farms Ball Team, Rotary Youth Camp, Jr 'B' Greys Hockey Team, Red Cross, Owen Sound's Sesquicentennial Celebration Committee, Owen Sound Regional Hospital Foundation Community Gifts Committee, VON and CGIT Ms Kelly was the recipient of the June Callwood Outstanding Achievement Award and along with her husband she visited disadvantaged families as Mr and Mrs Claus and provided them with gifts Mrs Kelly thanked Council for the recognition as well as her sponsor Bernice Ackerman and friends and family The next recipient of the Volunteer of the Year Ward was Eugenia Rawn Ms Rawn has been involved with Quota International of Owen Sound, many committees and many fundraising projects, including the Christmas Gift Wrap, Tour of Homes, Yellow Ribbon Campaign, Hottest Yard Sale Under the Sun, Roast Beef Dinners, and BBQ Fundraiser Ms Rawn was named District 18 Volunteer of the Year for Quota International and has served as a volunteer for the following organizations: CGIT Leader, Sunday School School Superintendent, Sydenham Sportsmen Association, Heart & Stroke Foundation, Grey Bruce Regional Health Centre and the Brain Injury Association of Grey Bruce Ms Rawn thanked the Recreation and Parks Advisory Committee, Quota International for the nomination and all of the volunteers in Owen Sound and area who accomplished so much The final Volunteer of the Year Award recipient was Barbara Olmsted Ms Olmsted has volunteered for the Grey Bruce Health Services (GBHS) for over 45 years Ms Olmsted has been involved with the Hospital Auxiliary, holding the positions of Vice-President, President and Convener of the Gift Shop Ms Olmsted has been involved in raising over $420,000 from the operation of the Gift Shop during the last five Page 3 of 10

4 years The money raised was donated to the Hospital for Capital Equipment Ms Olmsted manages all the day to day operations of the Gift Shop, including purchasing, inventory control and pricing, merchandizing and training of 30 volunteers Ms Olmsted has received the following recognition for her long time volunteer service with the Grey Bruce Health Service: Provincial Volunteer Service Award for 40 years of service; GBHS Volunteer Service Award for 45 years of service; Hospital Auxiliary Association Life Time Award of Ontario; and the GBHS Auxiliary Life Member Ms Olmsted explained that she loves volunteering at the hospital as it is a rewarding experience Ms Olmsted thanked everyone for the honour, including Carol Smith who nominated her 10 PUBLIC QUESTION PERIOD There were no public questions 11 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED a Correspondence from Doug Sowerby, President, Grey Bruce Home Builders and Trades Association Re: Development Charges By-law Moved by Councillor Koepke R "THAT City Council receives the correspondence dated March 23, 2015 from the President of the Grey Bruce Home Builders and Trades Association respecting an amendment to the Development Charges By-law No " Carried b Correspondence from Scott Wilson, President, Blue Water Curling Club Re: Request for Municipal Tax Levy Exemption Moved by Councillor Koepke R "THAT in consideration of correspondence dated March 25, 2015 from the President of the Blue Water Curling Club respecting the exemption of the Blue Water Curling Club from the municipal tax levy, City Council requests that staff provide a report for Council's consideration" Carried 12 REPORTS OF COMMITTEES AND CITY STAFF 12a Reports: 1 Report FIN from the Director of Financial Services Re: 2015 Downtown Improvement Area Budget Moved by Councillor O'Leary R "THAT in consideration of Staff Report FIN respecting the 2015 Downtown Improvement Area (DIA) Budget, City Council approves in whole the 2015 DIA budget" Carried Council discussed Item 13b at this time Page 4 of 10

5 13b Downtown Storefronts As the Chair of the Owen Sound Downtown Improvement Area (OSDIA) Board of Management was in attendance, Councillor Koepke asked if the OSDIA can maintain downtown storefronts? David Parsons, Chair of the OSDIA Board advised that since stores are independently owned it is difficult for the OSDIA to maintain storefronts However, the OSDIA Board, in partnership with the Economic Development and Tourism Advisory Committee is working on a solution to this matter Council discussed Item 12c2 at this time 12c2 Minutes from the Community Planning and Heritage Advisory Committee meeting held on April 2, 2015 Moved by Councillor Thomas R "THAT City Council tables Item 7Ia from the minutes of the Community Planning and Heritage Advisory Committee meeting held on April 2, 2015 until the next Regular Council meeting on April 27, 2015" Carried Moved by Councillor Thomas R "THAT the minutes of the Community Planning and Heritage Advisory Committee meeting held on April 2, 2015 be received and the recommendations contained therein be approved save and except Item 7Ia" Carried 2 Report OP from the Environmental Superintendent Re: Household Hazardous Waste Municipal Participation Agreements Moved by Councillor Lemon R h "THAT in consideration of Staff Report OP respecting Household Hazardous Waste (HHW) Municipal Participation Agreements, City Council approves the Mayor and Clerk executing the 2015 HHW Program Municipal Participation Agreements with the municipalities of Georgian Bluffs, Grey Highlands, Meaford and West Grey" Carried Council discussed Item 13h at this time Report OP from the Director of Operations Re: Request for Financial Assistance from the Province of Ontario Under the Ontario Disaster Relief Assistance Program (ODRAP) The Director of Operations advised that the City has spent over 1 million dollars dealing with damages to municipal property and infrastructure The Director of Operations advised that he is not aware of any negative impacts for the City should they request financial assistance from the Province under ODRAP Page 5 of 10

6 Moved by Councillor Dodd R "THAT in consideration of Staff Report OP respecting a Request for Financial Assistance from the Province of Ontario under the Ontario Disaster Relief Assistance Program, City Council approves the motion as outlined in the report, and further THAT City Council requests that a copy of the motion be forwarded to the following individuals: 1 Kathleen Wynne, Premier; 2 Ted McMeekin, Minister of Municipal Affairs and Housing; 3 Larry Miller, MP, Bruce-Grey-Owen Sound; and 4 Bill Walker, MPP, Bruce-Grey-Owen Sound" Carried 3 Verbal Report from the Director of Operations Re: Frozen Water Services The Director of Operations shared a PowerPoint presentation and the following points were highlighted: Frozen Water Services; Run Water Advisory Locations; Split Water Mains; Frozen Service Statistics to Date; Historical Water Demand for April; Distribution System Water Temperatures; and Next Steps Councillor Lemon left the Council Chambers 4 Verbal Report from the Deputy Mayor Re: Grey County Council Deputy Mayor Wright provided an update on the April 7, 2015 Grey County Council meeting and the following points were highlighted: Approval of a new economic development strategy; Approval of a delay in the payment of Development Charges for Pottawatomi Gardens; Studying an expansion to the County Administration Building; Approval of a 2% wage increase for non-union members; and Approval of 3 new ambulances 12b Consent Agenda Items: 1 Report CS from the Facilities Booking Co-ordinator Re: Georgian Bay Folk Society 40th Annual Summerfolk Music & Craft Festival - Kelso Beach Park - August 23-23, Report CS from the Facilities Booking Co-ordinator Re: Requirements of City for a Licensed Event held by the Owen Sound Agricultural Society on May 30, 2015 in the Barns at Victoria Park Page 6 of 10

7 3 Planning Notices Where No Report is Triggered 4 Minutes of Boards and Committees for Receipt: Owen Sound & North Grey Union Public Library Board meeting held on February 26, Correspondence received which is presented for the information of Council Moved by Councillor Koepke R "THAT City Council hereby receives Items 12b1 to 12b5 on the Consent Agenda dated April 13, 2015, and further THAT the recommendations contained in Reports 12b1 to 12b2 be approved, save and except Item 5 from Report 12b1" Carried Councillor Lemon returned to his chair Moved by Councillor O'Leary R d "THAT in consideration of Staff Report CS respecting the Georgian Bay Folk Society 40th Annual Summerfolk Music & Craft Festival, City Council does not approve waiving the set up and tear down fee associated with the Summerfolk Event" Defeated Moved by Councillor Koepke R "THAT in consideration of Staff Report CS respecting the Georgian Bay Folk Society 40th Annual Summerfolk Music & Craft Festival, City Council approves waiving the set up and tear down fee associated with the Summerfolk Event" Carried c Minutes of Boards and Committees for Approval: 1 Minutes from the By-law Committee meeting held on April 1, 2015 Moved by Councillor Koepke R "THAT the minutes of the By-law Committee meeting held on April 1, 2015 be received and the recommendations contained therein be approved" Carried 2 Minutes from the Community Planning and Heritage Advisory Committee meeting held on April 2, 2015 This item was discussed prior to Item 12a2 Page 7 of 10

8 3 Minutes from the Economic Development and Tourism Advisory Committee meeting held on March 27, 2015 Moved by Councillor Thomas R "THAT the minutes of the Economic Development and Tourism Advisory Committee meeting held on March 27, 2015 be received and the recommendations contained therein be approved" Carried 4 Minutes from the Operations Advisory Committee meeting held on March 25, 2015 Moved by Councillor McManaman R "THAT the minutes of the Operations Advisory Committee meeting held on March 25, 2015 be received and the recommendations contained therein be approved" Carried 5 Minutes from the Wastewater Treatment Plant Upgrade Ad Hoc Committee meeting held on March 24, 2015 Moved by Councillor McManaman R "THAT the minutes of the Wastewater Treatment Plant Upgrade Ad Hoc Committee meeting held on March 24, 2015 be received and the recommendations contained therein be approved" Carried d Minutes of In Camera Meetings for Approval: 1 Minutes of the In-Camera City Council meeting held on March 30, 2015 Moved by Deputy Mayor Wright R "THAT the minutes of the In Camera City Council meeting held on March 30, 2015 be received and the recommendations contained therein be approved" Carried 13 OTHER BUSINESS a Specialized Transit Councillor Koepke advised that individuals are having difficulty using Specialized Transit The Director of Operations will investigate this matter b Downtown Storefronts This item was discussed after Item 12a1 Page 8 of 10

9 c Heat in Bayshore Rooms Councillor Koepke advised that she has been made aware of a heating issue in the Christie Hare Room at the Bayshore Community Centre The Director of Operations will investigate this matter d BCK Property Councillor Lemon explained that the pond at the BCK Property needs to be addressed in a timely manner to ensure that the Geese do not settle there The City Manager will follow up on this matter e Grey Bruce Youth Film Festival Councillor Thomas advised that the Grey Bruce Youth Film Festival screening is Monday, April 20, 2015 from 5 pm to 7:30 pm at the Galaxy Cinemas f Food Entrepreneurs Program Councillor Thomas advised that the Food Entrepreneurs Course is Monday, April 20, 2015 from 9:30 am to 4:00 pm at Georgian College g City Hall Building Moved by Councillor Thomas R "THAT City Council requests that City Staff approach Grey County Staff to begin the discussion respecting the potential of moving City Administration to the Grey County Building" Carried h Report OP from the Director of Operations Re: Request for Financial Assistance from the Province of Ontario Under the Ontario Disaster Relief Assistance Program This item was discussed after Item 12a2 City Council returned in camera to complete the matters listed on the April 13, 2015 In Camera agenda The business of the In Camera Meeting having been completed, City Council moved to the Regular Council meeting to complete the matters listed on the April 13, 2015 agenda The Deputy Clerk was the only staff member present 14 MOTION THAT THE COMMITTEE RISE AND REPORT "THAT the Committee rise and report" R Carried FORMAL SESSION Page 9 of 10

10 15 RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE Councillor Lemon left the meeting Seconded by Councillor Thomas R "THAT the action taken in Committee of the Whole in considering public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business be confirmed by this Council" Carried 16 NOTICES OF MOTION There were no notices of motion 17 NEW BUSINESS BY RESOLUTION There was no new business by resolution 18 BY-LAWS By-law No , "A By-law to Confirm the Proceedings of the Regular Meeting of the Council of The Corporation of the City of Owen Sound held on the 13th Day of April, 2015" By-law No , "A By-law to Authorize the Mayor and Clerk to Execute the 2015 Downtown Maintenance Agreement Between The Corporation of the City of Owen Sound and the Owen Sound Downtown Improvement Area for the Period January 1 to December 31, 2015" By-law No , "A By-law to Authorize the Mayor and Clerk to Execute a Servicing Agreement Between The Corporation of the City of Owen Sound and Sydenham Properties Inc for the Development of The Sydenham Condominiums Located at 80 9th Street East" Seconded by Councillor Thomas R "THAT By-law Numbers , and be passed and enacted" Carried 19 ADJOURNMENT The business contained on the agenda having been completed, Mayor Boddy adjourned the meeting at 9:50 pm Mayor Ian C Boddy Briana M Bloomfield, Deputy Clerk Page 10 of 10