CORPORATION OF THE MUNICIPALITY OF MEAFORD

Transcription

1 CORPORATION OF THE MUNICIPALITY OF MEAFORD COUNCIL MINUTES A Council meeting of the Municipality of Meaford was held at 3:00 p.m. at the Council Chambers on May 13 th, MEMBERS Present: Mayor Francis Richardson Deputy Mayor Harley Greenfield Councillor Barb Clumpus Councillor James McIntosh Councillor Michael Poetker Councillor Lynda Stephens Councillor Deborah Young STAFF Chief Administrative Officer, Denyse Morrissey Director, Legislative Services/Clerk, Robert Tremblay Director, Planning and Building, Rob Armstrong Director, Community Services, Dan Buttineau Director, Financial Services, Darcy Chapman Director, Fire and Emergency Services/Fire Chief, Mike Molloy Director, Operations, Stephen Vokes Library CEO, Cathie Lee Municipal Law Enforcement Officer, Holly Hynes Deputy Clerk, Kathy Pearl Executive Assistant, Administration, Margaret Wilton-Siegel 1. CALL TO ORDER Mayor Richardson called the meeting to order at 3:00 p.m. Mayor Richardson noted a road tour occurred earlier in the day. The Mayor welcomed Darcy Chapman, Treasurer and Rob Tremblay, Clerk to the Council table. 2. MOMENT OF REFLECTION Council paused for a moment of reflection. 3. DISCLOSURE OF INTEREST AND GENERAL NATURE THEREOF Deputy Mayor Greenfield disclosed an interest in item k 2013 Municipal Community Grants Program, specifically the line concerning Meaford Community Theatre, as he is the Treasurer of the group. The Deputy Mayor requested that this line be dealt with separately to allow him to declare an interest conflict. Council concurred with his request. Page 1 of 9

2 4. COMMITTEE OF THE WHOLE Moved by: Councillor Clumpus Seconded by: Councillor Stephens Be It Resolved That The Municipality of Meaford hereby go into Committee of the Whole. Carried Resolution # PRESENTATIONS/DEPUTATIONS a) Dan White, accompanied by Victoria Serda, Community Foundation of Grey Bruce Tree Planting Opportunity Mr. White made a presentation on behalf of the Community Foundation of Grey Bruce, whereby the Foundation is seeking a matching $1000 donation for tree planting with various tree species and sizes available. In kind by tree services would be provided. The Mayor reminded those present that the Grey-Bruce Community Foundation Annual General Meeting is scheduled for May 28, 2013 at Meaford Hall beginning at 7 p.m. and thanked Mr. White for his presentation. 6. PUBLIC QUESTIONS Gerald Shortt questioned the timing for the phasing out of the police services arearating, suggesting it should be done immediately. 7. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council requested that the following items be held for discussion: a) CAO Funding Requests: Grey Bruce Health Service Meaford Hospital Foundation and North East Grey Health Clinics Inc. b) PD Standard of Care for Animals Interim Management Plan c) PD Building Department Reporting 2012 d) Building Report March 2013 e) Building Report April 2013 f) PD Waterfront Strategy and Master Plan g) LS Appointments to Meaford Harbour Remediation Task Force h) LS Council 2013 Meeting Schedule Revision i) FS Amendment to 2013 Municipal Tax Supported Operating Budget j) FS Police Area Rating Adjustments k) CS Municipal Community Grants Program l) OP Leith & Meaford MOE Drinking Water Inspection Reports m) OP Annual Reports for Municipality of Meaford Water and Sewage Works (2012) n) OP Award of Request for Proposal OPS for the Development of an Asset Management Plan o) OP Purchasing Report Specialized Transit Bus Page 2 of 9

3 8. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION None. 9. CONSIDERATION OF ITEMS REQUIRING DISCUSSION Items i and j were discussed first, as OPP Detachment Commander Mike Guilfoyle was in attendance. i) FS Amendment to 2013 Municipal Tax Supported Operating Budget Moved by: Councillor Poetker Seconded by: Councillor Stephens That Committee of the Whole adopt the recommendations in Report FS Amendment to 2013 Municipal Tax Supported Operating Budget as follows: 1) Receive Report FS Amendment to 2013 Municipal Tax Supported Operating Budget; and 2) Approve the revised 2013 Municipal tax-supported operating budget of $12,257,900. Carried Resolution # j) FS Police Area Rating Adjustments Seconded by: Deputy Mayor Greenfield That Committee of the Whole adopt the recommendations in Report FS Police Area Rating Adjustments be as follows: 1) Receive Report FS Police Area Rating Adjustments; and 2) That the 2013 area rating schedule for policing services costs be 18% former Township of St. Vincent, 18% former Township of Sydenham, and 64% former Town of Meaford; and 3) That staff set the 2013 tax rates based on this schedule for policing costs, and present the tax rate schedule, and by-law for approval at the 27 th May Council meeting; and 4) That a 5 year plan, from 2013 to 2017, be developed based on the goal of achieving an equalization of policing services costs by assessed value for the Municipality of Meaford and this plan be recommended to Council at a future meeting. As amended by the following: Page 3 of 9

4 Moved by: Moved by: Councillor Stephens Councillor Clumpus Be It Resolved, That part 2 be amended to read: That the 2013 area rating schedule for policing costs be 20% former Township of St. Vincent, 20% former Township of Sydenham, and 60% former Town of Meaford. Carried Resolution # ) Receive Report FS Police Area Rating Adjustments; and 6) That the 2013 area rating schedule for policing services costs be 20% former Township of St. Vincent, 20% former Township of Sydenham, and 60% former Town of Meaford; and 7) That staff set the 2013 tax rates based on this schedule for policing costs, and present the tax rate schedule, and by-law for approval at the 27 th May Council meeting; and 8) That a 5 year plan, from 2013 to 2017, be developed based on the goal of achieving an equalization of policing services costs by assessed value for the Municipality of Meaford and this plan be recommended to Council at a future meeting. Carried as Amended Resolution # a) CAO Funding Requests: Grey Bruce Health Service Meaford Hospital Foundation and North East Grey Health Clinics Inc. That Committee of the Whole adopt the recommendation in Report CAO Funding Requests: Grey Bruce Health Service Meaford Hospital Foundation and North East Grey Health Clinics Inc. as follows: 1) Receive Report CAO Funding Requests: Grey Bruce Health Service Meaford Hospital Foundation and North East Grey Health Clinics Inc.; and 2) Endorse and approve $50,000 per year for 10 years to the Grey Bruce Health Service Meaford Hospital Foundation and that staff prepare a funding agreement for the approval of Council; and 3) Endorse and approve $25,000 per year for 10 years to the North East Grey Health Clinics Inc. and that staff prepare a funding agreement for the approval of Council. Carried Resolution # b) PD Standard of Care for Animals Interim Management Plan Moved by: Councillor Poetker Seconded by: Councillor McIntosh Page 4 of 9

5 That Committee of the Whole adopt the recommendation in Report PD Standard of Care for Animals Interim Management Plan as follows: 1) Receive Report PD Standard of Care for Animals Interim Management Plan; and 2) Approve the interim solution Option 1 Contract Rescue and Relief with OPP Enforcement and that By-law will be amended; and 3) Direct Staff to continue to work towards Option 2 Full OPSCA Enforcement as a replacement for the interim solution Option 1. Carried Resolution # c) PD Building Department Reporting 2012 Moved by: Deputy Mayor Greenfield Seconded by: Councillor Stephens That Committee of the Whole receive Report PD Building Department Reporting 2012 for information purposes. Carried Resolution # d) Building Report March 2013 Seconded by: Councillor Clumpus That Committee of the Whole receive the March 2013 Building Report for information purposes. Carried Resolution # e) Building Report April 2013 That Committee of the Whole receive the April 2013 Building Report for information purposes. Carried Resolution # f) PD Waterfront Strategy and Master Plan Moved by: Councillor Clumpus That Committee of the Whole receive Report PD Waterfront Strategy and Master Plan for information purposes. Carried Resolution # Page 5 of 9

6 g) LS Appointments to Meaford Harbour Remediation Task Force Seconded by: Councillor McIntosh That Committee of the Whole adopt the recommendations in Report LS Appointments to Meaford Harbour Remediation Task Force, as follows: 1) Receive Report LS Appointments to Meaford Harbour Remediation Task Force; and 2) Select Councillors McIntosh and Poetker to serve on the Task Force, with Councillor McIntosh serving as Chairperson; and 3) Direct staff to bring forward a by-law to the May 27, 2013 meeting to formally create the Meaford Harbour Remediation Task Force and appoint members to said task force. Carried Resolution # h) LS Council 2013 Meeting Schedule Revision Seconded by: Councillor Young That Committee of the Whole adopt the recommendations in Report LS Council 2013 Meeting Schedule Revision as follows: 1) Receive Report LS Summer Meeting Schedule; and 2) Approve the cancellation of the Council meeting of July 22, 2013; and 3) Approve the cancellation of the Council meeting of August 26, 2013; and 4) Approve the cancellation of the Council meeting of December 23, 2013 Carried Resolution # k) CS Municipal Community Grants Program Deputy Mayor Greenfield declared an interest in the Meaford Community Theatre line item, as he is the Treasurer of that organization. Moved by: Councillor Poetker Seconded by: Councillor Stephens That Committee of the Whole adopt the recommendations in Report CS Municipal Community Grants Program, as follows: 1) Receive Report CS Municipal Community Grants Program; and Page 6 of 9

7 2) Adopt the 2013 Community Grants Program staff recommendations (save and except Meaford Community Theatre) as identified in this report and further itemized in Appendix A 2013 Municipality of Meaford Community Grants Program. Carried Resolution # Deputy Mayor Greenfield left the room and did not vote on the matter. Moved by: Moved by: Councillor Stephens Councillor Young Be It Resolved, That Council of The Municipality of Meaford hereby adopt the 2013 Community Grants Program staff recommendation specifically for Meaford Community Theatre. Carried Resolution # Deputy Mayor Greenfield returned to Council Chambers. l) OP Leith & Meaford MOE Drinking Water Inspection Reports That Committee of the Whole receive Report OP Leith & Meaford MOE Drinking Water Inspection Reports ( ) as follows: 1) Receive Report OP Leith & Meaford MOE Drinking Water Inspection Reports ( ); and 2) Receive the Leith & Meaford MOE (2012/13) Drinking Water Inspection Reports 1-9XMMO and 1-9XMPP, for information purposes. Carried Resolution # m) OP Annual Reports for Municipality of Meaford Water and Sewage Works (2012) Moved by: Deputy Mayor Greenfield That Committee of the Whole adopt the recommendation in Report OP Annual Reports for Municipality of Meaford Water and Sewage Works (2012) as follows: 1) Receive Report OP Annual Reports for Municipality of Meaford Water and Sewage Works (2012); and 2) Endorse the 2012 Annual Reports for Municipality of Meaford Water and Sewage Works. Page 7 of 9

8 Carried Resolution # n) OP Award of Request for Proposal OPS for the Development of an Asset Management Plan Moved by: Councillor Poetker Seconded by: Councillor Clumpus That Committee of the Whole receive Report OP Award of Request for Proposal OPS for the Development of an Asset Management Plan for information purposes. Carried Resolution # o) OP Purchasing Report Specialized Transit Bus Seconded by: Councillor McIntosh That Committee of the Whole receive Report OP Purchasing Report Specialized Transit Bus for information purposes. Carried Resolution # MOVE OUT OF COMMITTEE OF THE WHOLE Seconded by: Councillor Clumpus Be It Resolved, That Council now moves out of Committee of the Whole. Carried Resolution # CORRESPONDENCE a) Councillor Stephens Personal Responsibilities Workshop Report Noted and filed. b) Owen Sound & North Grey Union Public Library Minutes of March 28, 2013 Noted and filed. Council recessed at 4:30 p.m. and reconvened at 6:30 p.m. for the Public Meeting, with the Chief Administrative Officer, Director of Legislative Services/Clerk and Director of Planning and Building in attendance. 12. PUBLIC MEETING OFFICIAL PLAN REVIEW 6:30 P.M. Mayor Richardson called the public meeting to order and explained that the purpose of the public meeting was to consider a proposed comprehensive Official Plan Amendment under Sections 17 & 26 of the Planning Act. Page 8 of 9

9 Clerk Robert Tremblay confirmed that the notice requirement of 20 days had been met. The Mayor explained that Council would hear representations from those in favour and those in opposition to the proposed Amendments to the Municipality of Meaford Official Plan, and stated that any person or public body that files an appeal to the decision of the Council with respect to the proposed amendments, does not make any oral submission at the public meeting or written submission to the Municipality before the by-law is passed, the Ontario Municipal Board may dismiss all or part of the appeal. The Mayor also stated that any person wishing to receive Notice of Passing of the proposed amendment must submit a written request to the Municipal Clerk. Director of Planning & Building Services, Rob Armstrong then provided a short presentation regarding the review process and areas of focus. Mr. Armstrong then provided provided a listing of comments received to date regarding the proposed amendment. This list will be posted on the municipal website. Mayor Richardson then asked the members of the public present, in support the amendment to speak, and to state their name for the record, before beginning. There were no comments in support of the amendment. Mayor Richardson then asked the members of the public present, who were not in support the amendment to speak, and to state their name for the record, before beginning. There were no comments against the amendment. Mayor Richardson then asked Council if they had any questions or comments. Mayor Richardson asked about subsequent changes to the zoning by-law following approval of the Official Plan. Mr. Armstrong explained that minor amendments will result to bring it in conformity. Councillor Clumpus asked if the Sustainability Plan was included in the Amendment. Mr. Armstrong stated that recommended policy changes were included with other recommendations to be dealt with through other means. Hearing no further comments, Mayor Richardson adjourned the public meeting. 13. ADJOURNMENT The meeting adjourned at 6:42 p.m. Francis Richardson Mayor Francis Richardson Robert H. A. Tremblay Clerk Robert H. A. Tremblay Page 9 of 9