Committee of the Whole May 25, 2017

Transcription

1 Minutes Committee of the Whole Grey County Council met on the above date at 9:02 AM at the County Administration Building. Warden Alan Barfoot assumed the Chair and called the meeting to order with all members present except Councillor Jack. Declaration of Pecuniary Interest There were no disclosures of pecuniary interest. Deputations Long-Term Care Redevelopment Concerned Citizens of Grey County Mike Ryan and Rod Knott spoke to County Council about concerns from the citizens of Grey County on the proposed closure of Grey Gables. He noted that there are now more citizens over 65 than under 15 years of age. Mr. Knott spoke about the volunteer base in Grey Gables and concerns related to having a larger facility and the possible loss of resident needs. He then outlined staffing and current tenant issues. Mr. Ryan then spoke about assisted living facilities and the limitations for this type of facility. He then outlined the financial considerations of the proposed scenarios. He highlighted the impact on doctor recruitment and retention as well as the impact on the new Markdale hospital. Save Rockwood Terrace Stephen Townsend spoke to County Council about the need to keep Rockwood Terrace open. He highlighted the increase in resident needs, healthcare services and long-term care bed availability. He noted that the doctors within the Durham medical clinic are linked to the hospital and Rockwood Terrace. Mr. Townsend then spoke to the financial considerations related to the redevelopment of Rockwood Terrace as well as the economic impact to the municipality.

2 Effects of Considering Closure of Grey Gables Committee of the Whole Mr. Aakash Desai spoke to County Council about concerns related to the moving of long-term care beds from Grey Gables to Rockwood Terrace and the potential sale of Grey Gables to a private company for assisted living for seniors. He noted the financial aspects associated with each of the scenarios. Mr. Desai stated that the rural needs will not be met with the current recommendation to move the 66 beds from Grey Gables to Rockwood Terrace and it will not service all areas. He spoke about the current staffing issues and number of long-term care staff eligible for retirement in the next 5-10 years. Determination of Items Requiring Separate Discussion The following item was requested to be removed from the Consent Agenda and moved under Items for Discussion: Item e CAOR-CW Appointment of Director of Paramedic Services Consent Agenda CW Moved by: Councillor Eccles Seconded by: Councillor Clumpus That the following Consent Agenda items be received; and That staff be authorized to take the actions necessary to give effect to the recommendations in the staff reports; and That the correspondence be supported or received for information as recommended in the consent agenda. 1. That Report TR-CW regarding tender award recommendations for RFT-TS be received and that the multi-year (5 years) tender be awarded to Cargill Deicing Technology for $1,089,270 inclusive of a 1% annual increase, excluding taxes. 2. That Report TR-CW be received and that the County of Grey enter into a Property Agreement for road widening purposes with Cameron David Lloyd Hill, property owner of the property identified as Part of Lot 10, Concession VIII, Municipality of Meaford (in the former geographic Township of St. Vincent), in the County of Grey depicted as Part 26 on Reference Plan No. 16R That Report FR-CW regarding the 2016 Development Charges Reserve Fund Statement be received; and That Council accepts the Treasurer s declaration that the County is in compliance with the reporting requirements of the Development Charges Act, 1997 and any additional reporting requirements identified by the Smart Growth for our Communities Act, 2015 (Bill 2

3 73); and That Report FR-CW and related attachments be made available on the County s website or upon request. 4. That Report FR-CW regarding the 2016 Investment Report be received for information. Items for Direction and Discussion LTCR-CW Long-Term Care Review Director of Long-Term Care Lynne Johnson and Director of Finance Kevin Weppler spoke to the financial projections with each of the scenarios as well as the future of an aging population. Ms. Johnson spoke about the projected growth in West Grey over the next several years as well as the centralization of West Grey to serve residents of Hanover and Grey Highlands. Ms. Johnson noted the higher needs of residents and the preference of more private accommodations. Mr. Weppler then spoke to the operating costs of the long-term care homes, the construction costs on a per bed basis as well as the overall levy impact. Ms. Johnson then spoke to the benefits of amalgamation including the creation of more stable full and part time positions, a larger core group of staff and specialized services, and a reduction of duplication of services in the homes and administration. The proposed new home will meet the most current design standards, increase availability of beds in an area where there is a high projected growth of seniors and improve accessibility of staff to residents and their families. CW Moved by: Councillor Ardiel Seconded by: Councillor Bell That Report LTCR-CW regarding a Long Term Care Review be received for information. Council recessed briefly and reconvened with Warden Barfoot in the Chair. LTCR-CW (deferred from the May 11, 2017 Committee of the Whole Meeting) Resolution CW was amended by way of a friendly amendment at the June 29, 2017 Council meeting to insert the word supporting before staff in the last clause. CW Moved by: Councillor Paterson Seconded by: Councillor Boddy That Council receive report LTCR-CW and direct staff to prepare a Request for Proposal to obtain the services of a management Company to: i. provide input into the planning and development of a new, 3

4 amalgamated, long term care facility to be located in Durham and operational by 2025 to meet the needs of southern Grey County; and ii. administer the day to day operations of the current homes and new home once it is operational; That based on an approved project plan for a new home, staff prepare a detailed project plan to support the sale of Grey Gables in Markdale as a retirement/assisted living facility and that this conversion happen in alignment with the completion of construction of the new long term care home. That staff bring forward a report with a draft terms of reference for an RFP Project Committee composed of members of Council and supporting staff for consideration in July A request was made to separate the above motion. Warden Barfoot ruled that the clauses were inter-related and could not effectively be separated. CW Moved by: Councillor McQueen Seconded by: Councillor Halliday That the Warden s decision to not separate the above resolution be challenged. Councillor Burley requested a recorded vote on motion CW Lost In favour: B. Pringle 4, A. Barfoot 5, D. Burley 5, S. Paterson 3, S. Hicks 3, B. Clumpus 5, I. Boddy 9, A. Wright 8, K. Eccles 6, J. Bell 6. Opposed: S. Mackey 3, P. McQueen 5, S. Halliday 5, H. Greenfield 5, A. Fosbrooke 4, J. McKean 6, G. Ardiel 5. Motion is carried 54 to 33 Due to a public disruption a recess was called by Warden Barfoot. Councillor McQueen left the session. CAOR-CW Appointment of Director of Paramedic Services CW Moved by: Councillor Burley Seconded by: Councillor Eccles That Grey County Council do now move into closed session at 11:34 AM pursuant to Section 239 (2) of the Municipal Act, 2001 to discuss report CAOR-CW as it relates to personal matters about an identifiable individual including municipal or local board employees; And the following staff remain in attendance: Kim Wingrove, Grant McLevy, Mike Muir, Sharon Vokes and Heather Morrison. 4

5 Committee returned to open session at 11:48 AM. Warden Barfoot confirmed that only the item in the above resolution was discussed in closed session. CW Moved by: Councillor Greenfield Seconded by: Councillor Eccles That Kevin McNab be appointed as Director of Paramedic Services effective July 24, Deputations continued 2016 County of Grey Financial Statements Victoria Watson and Traci Smith from BDO, being the County s auditors provided an overview of the 2016 financial statements for Grey County. Ms. Smith then spoke to the draft auditor s report. CW Moved by: Councillor Wright Seconded by: Councillor Bell That the Financial Statements for the year ending December 31, 2016 be received; and That the Treasurer be hereby authorized to approve and sign the Financial Statements. FR-CW Business Property Tax Capping Optional Tools CW Moved by: Councillor Clumpus Seconded by: Councillor Paterson That Report FR-CW regarding Business Property Tax Capping Optional Tools for 2017 be received; and That the following parameters be approved for the purposes of calculating the 2017 capping and clawback rates for the commercial property class in accordance with Section of the Municipal Act as follows: The maximum increase threshold shall be the greater of: i. 10% of the previous year s annualized capped tax, and ii. 10% of the previous year s annualized Current Value Assessment (CVA) tax for eligible property; That an increase threshold adjustment be imposed for capped properties 5

6 where the required billing adjustment is within $500 of the properties Current Value Assessment tax; in this instance, no capping credit would be applied, and the affected property would be billed at their full CVA tax level; That a decrease threshold adjustment be imposed for capped properties where the required billing adjustment is within $250 of the properties Current Value Assessment tax; in this instance, no capping claw-back would be applied, and the affected property would be billed at their full Current Value Assessment tax level; That measures be instituted to exclude properties from the capping program once they; i. Reach their Current Value Assessment tax destination, or ii. Cross over it. That the threshold for 2017 new construction at the 100% minimum tax level and that all new commercial, industrial and multi-residential property class construction be taxed at their full (CVA) value; That the current cycle increases flow-through and limit cap protection only to reassessment related changes prior to 2017; and That the cost of funding the tax capping relief be recovered from the same tax class (clawback) from decreasing properties; and That the appropriate by-laws be drafted for Council s consideration and approval. Council recessed and reconvened with Warden Barfoot in the Chair. Councillors Clumpus and McKean were absent from the afternoon session. HDR-CW Housing and Homelessness Plan Year in Review 2016 CW Moved by: Councillor Halliday Seconded by: Councillor Burley That Report HDR-CW pertaining to Grey County Housing and Homelessness 10 Year Plan Annual Report be received for information. PSR-CW Chatsworth Ambulance Base Tender and Chatsworth Depot CW Moved by: Councillor Mackey Seconded by: Councillor Greenfield 6

7 That the project to add an ambulance base to the Chatsworth Depot be delayed and tender RFT-PS not be awarded; and That an updated design for the addition of an ambulance base that includes necessary renovations for both Transportation Services and Paramedic Services at the Chatsworth Depot be brought forward for Council s consideration in the 2018 budget; and That the remaining 2017 budgeted funding for this project be transferred to reserve for use in the 2018 budget. PSR-CW Community Paramedicine Funding Update CW Moved by: Councillor Ardiel Seconded by: Councillor Wright That the Expanding Paramedicine in the Community (EPIC) Program be restarted effective mid-june 2017 for the fiscal year ending March 31, 2018 utilizing $254,000 in funding provided by the Southwest Local Health Integration Network; and That the program operating parameters be adjusted to maintain alignment with the funding envelope. CAOR-CW Committee of the Whole Pilot Evaluation CW Moved by: Councillor Paterson Seconded by: Councillor Burley That Report CAOR-CW be received and that Council continue to operate under a Committee of the Whole structure on a go forward basis using the current meeting schedule; and That staff proceed with bringing forward the necessary updates to the procedural by-law and any policy amendments required. CCR-CW Museum Assistance Program Grant High Density Rolling Storage and Watercraft Racking CW Moved by: Councillor Boddy Seconded by: Councillor Hicks That Report CCR-CW be received and that the Warden and Clerk be authorized to execute the Museum Assistance Program (MAP) Grant regarding the acquisition of museum-grade high density rolling storage units and watercraft racking for Grey Roots; and 7

8 That this unbudgeted purchase of approximately $105,000 be funded with the use of $50,000 in funding from the approved MAP Grant, $4,000 from the Archives Reserve and the balance of the cost funded from the Grey Roots General Reserve. Councillor McQueen re-entered the meeting. FR-CW Five Year Capital Forecast CW Moved by: Councillor Bell Seconded by: Councillor Fosbrooke Other Business There was none. Notice of Motion That Report FR-CW regarding the Five Year Capital and Extra- Ordinary Expenditures Forecast for be deferred to the June 8, 2017 Committee of the Whole Meeting. Councillor Eccles requested a motion to begin looking at the composition of county council including the possibility of moving to a nine member council and a review of the Warden s term of office. Good News and Celebrations Council was apprised of good news and celebrations occurring within the County. Adjournment On motion of Councillor Burley, Committee of the Whole adjourned at 2:50PM to the call of the Chair. Alan Barfoot, Warden Sharon Vokes, County Clerk 8