THE CORPORATION OF THE TOWNSHIP OF WAINFLEET REGULAR MEETING OF COUNCIL MINUTES. A. Jeffs, B. Konc, R. Dykstra, T. Gilmore, T.

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1 C24 October 25, :00 p.m. COUNCIL CHAMBERS THE CORPORATION OF THE TOWNSHIP OF WAINFLEET REGULAR MEETING OF COUNCIL MINUTES PRESENT: A. Jeffs, B. Konc, R. Dykstra, T. Gilmore, T. Hessels STAFF PRESENT: K. Foster, L. Gudgeon, M. Kirkham, M. Smith, M. Tardif, R. Nan, S. Ivins 1. Call to Order Mayor Jeffs noted that there was quorum present and she called the meeting to order at 7:00 p.m. 2. National Anthem 3. Disclosure of Pecuniary Interest and the General Nature Thereof Alderman Dykstra declared a pecuniary interest in PWSR Re: Bridge Inspection. Alderman Gilmore declared a pecuniary interest in Correspondence Item No. 327 Re: Bendygo Inc. Solar. 4. Presentations There were no presentations scheduled. 5. Public Hearings There were no public hearings scheduled.

2 Council Meeting Minutes, October 25, 2016 Page 2 6. Delegations a. James Devries, National Building Group Re: Municipal Support Resolution No. C Moved By Ted Hessels "THAT the delegation from James Devries, National Building Group, be received. b. Matt Hill, Director, Sports & Venues Re: 2021 Summer Games Resolution No. C Seconded By Ted Hessels "THAT the delegation from Matt Hill, Director, Sport & Venues, be received." 7. Mayor s Announcements & Remarks A copy of the Mayor's remarks are enclosed in the October 25, 2016 Council Meeting folder. 8. Adoption of the Minutes Resolution No. C THAT the Minutes of the Special Meeting of Council held on September 29 th ; the Regular meeting of Council held on October 4 th, and the Special Meeting of Council held on October 11 th, 2016, be adopted as circulated. 9. Staff Reports and Recommendations Resolution No. C "THAT FSR moves to the first item in the Agenda under Staff Reports and Recommendations to be considered by Council."

3 Council Meeting Minutes, October 25, 2016 Page 3 a. Fire Staff Reports 1. FSR Re: Operational Review Final Report RECOMMENDATIONS(S): AND THAT Council approve in principle the Wainfleet Fire and Emergency Services Operational Review Final Report and Recommendations from Dillon Consulting and; AND THAT the proposed Wainfleet Fire and Emergency Services organizational model contained within the 2016 Fire and Emergency Services Operational Review be approved and; AND THAT the Fire Chief be directed to seek applicants to fulfill the positions of Volunteer Assistant Chief as presented within the 2016 Fire and Emergency Services Operational Review and; AND THAT the honouraium for the Volunteer Assistant Chief be set at $6,000 each for all employment related obligations, including emergency response, training, and all other duties and; AND THAT the proposed Organizational Committee Structure identified within the 2016 Fire and Emergency Services Operational Review be implemented as presented and; AND THAT the Fire Master Plan Implementation Committee be engaged to assist with the implementation. Resolution No. C THAT Fire Staff Report FSR-006/2016 Re: Operational Review Final Report and the recommendations contained therein be adopted as circulated.

4 Council Meeting Minutes, October 25, 2016 Page 4 Recorded vote requested by Alderman Hessels Recorded For Against April Jeffs Betty Konc Richard Dykstra Terry Gilmore Ted Hessels Results 3 2 Resolution No. C as amended (see below) "THAT the recommendations in Fire Staff Report FSR be amended to include the creation of a 5 year plan to address the 44 recommendations of the Fire Services Operational Review - Final Report; AND THAT the Fire Chief report this back to Council in the first quarter of 2017." Resolution No. C Moved By Ted Hessels Seconded By Betty Konc THAT FSR be deferred; AND THAT the Fire Master Plan Implementation Committee read the Final Operational Review Report and come back to Council with their recommendations." Defeated Resolution No. C "THAT Council for the Township of Wainfleet take a short recess."

5 Council Meeting Minutes, October 25, 2016 Page 5 Resolution No. C Seconded By Richard Dykstra THAT Council now resume in session at 8:08 p.m. b. Planning Staff Reports 1. PSR Re: Planning Application Fees for proposed Lot Creation and Boundary Adjustment Applications RECOMMENDATIONS: THAT Planning Staff Report PSR be received; THAT Council approve the fee proposal outlined in Option #2; AND THAT Council delegate the authority to determine which fees are applicable for planning applications to the Township Planner. Resolution No. C THAT Planning Staff Report PSR-012/2016 Re: Planning Application Fees for Proposed Lot Creation and Boundary Adjustment Applications and the recommendations contained therein be adopted as circulated. c. Administrative Staff Reports 1. ASR Re: Cancellation, Reduction or Refund of Realty Tax for 2016 Taxation Year Application No RECOMMENDATIONS: AND THAT Council approve the attached application pursuant to Section 357 of the Municipal Act, 2001, numbered to write off taxes in the amount of $

6 Council Meeting Minutes, October 25, 2016 Page 6 Resolution No. C Seconded By Betty Konc THAT Administrative Staff Report ASR-034/2016 Re: Cancellation, Reduction or Refund of Realty Tax for 2016 Taxation Year Application No be adopted as circulated. 2. ASR Re: Organizational Review No. 3 AND THAT Council approve the addition of a Communications/HR/Health & Safety Specialist to the FTE compliment of the Township of Wainfleet staff; AND THAT any required by-laws be drafted and presented to Council for approval. Resolution No. C Seconded By Betty Konc THAT Administrative Staff Report ASR-035/2016 Re: Organizational Review #3 and the recommendations contained therein be adopted as circulated. Recorded vote requested by Alderman Hessels Recorded For Against April Jeffs Betty Konc Richard Dykstra Terry Gilmore Ted Hessels Results ASR Re: OCIF Funding

7 Council Meeting Minutes, October 25, 2016 Page 7 AND THAT Council adopt the attached by-law authorizing the Mayor and Clerk to execute an agreement with the Province for the Ontario Community Infrastructure Fund. Resolution No. C THAT Administrative Staff Report ASR-036/2016 Re: OCIF Funding and the recommendations contained therein be adopted as circulated. d. Drainage Staff Reports 1. DSR Re: Appoint Drainage Superintendent THAT this report be received for information; AND THAT Council direct staff to present the attached draft bylaw to appoint a new Drainage Superintendent at the November 15, 2016 council meeting. Resolution No. C THAT Drainage Staff Report DSR-008/2016 Re: Appointment of the Drainage Superintendent and the recommendations contained therein be adopted as circulated. Defeated e. Building Staff Reports None Submitted f. Septic Department Staff Reports None Submitted g. Public Works Staff Reports 1. PWSR Re: National Child Day

8 Council Meeting Minutes, October 25, 2016 Page 8 AND THAT Council direct staff to recognize National Child Day and provide a free family skate during our regular scheduled public skating. Resolution No. C Moved By Ted Hessels Seconded By Richard Dykstra THAT Public Works Staff Report PWSR-025/2016 Re: National Child Day and the recommendations contained therein be adopted as circulated. 2. PWSR Re: Bridge Inspection Alderman Dykstra declared a pecuniary interest in PWSR and left the dais at 8:26 p.m. THAT this report be received. Resolution No. C Seconded By Ted Hessels THAT Public Works Staff Report PWSR-026/2016 Re: Bridge Inspection and the recommendations contained therein be adopted as circulated. Alderman Dykstra returned to the dais at 8:27 p.m. 3. PWSR Re: Award of Tender for Project Management AND THAT Council award the tender for project management to Colliers International for project management for the Burnaby Fire Station Design Review/Management and Contract Administration.

9 Council Meeting Minutes, October 25, 2016 Page 9 Resolution No. C THAT Public Works Staff Report PWSR-027/2016 Re: Award of Tender for Project Management and the recommendations contained therein be adopted as circulated. 4. PWSR Re: Recreation Advertising THAT Council direct staff to contact businesses and venders to inform them of the additional advertisement opportunities; AND THAT Council direct staff to submit and update the fees by law to include the additional pricing at the November 15 th, 2016 Council Meeting. Resolution No. C Seconded By Richard Dykstra THAT Public Works Staff Report PWSR-028/2016 Re: Recreation Advertising and the recommendations contained therein be adopted as circulated. 5. PWSR Re: Recreation Map THAT Council direct staff to proceed with the production and distribution of 500 copies of the Township of Wainfleet Recreation map; AND THAT any future production and distribution of the Township of Wainfleet Recreation Map be at the discretion of staff and subject to budget consideration.

10 Council Meeting Minutes, October 25, 2016 Page 10 Resolution No. C Seconded By Richard Dykstra THAT Public Works Staff Report PWSR-029/2016 Re: Recreation Map and the recommendations contained therein be adopted as circulated. h. Bylaw Enforcement Staff Reports 1. BESR Re: Information to Council THAT this report be received. Resolution No. C THAT Bylaw Enforcement Staff Report BESR-001/2016 Re: Information to Council and the recommendations contained therein be adopted as circulated. 2. BESR Re: Property Standards Bylaw RECOMMENDATION (S): AND THAT Council direct staff to present the amended Property Standards By-Law (Attachment A) for approval at the November 15, 2016 Council Meeting. Resolution No. C THAT Bylaw Enforcement Staff Report BESR-002/2016 Re: Property Standards Bylaw and the recommendations contained therein be adopted as circulated.

11 Council Meeting Minutes, October 25, 2016 Page Review of Correspondence a. Correspondence Item No. 326 Re: Medical Marihuana Grow Operations Resolution No. C Seconded By Richard Dykstra "THAT Correspondence Item No. 326 Re: Medical Marihuana Grow Operations be supported." Alderman Gilmore declared a pecuniary interest in Correspondence Item No. 327 and left the dais at 8:38 p.m. b. Correspondence Item No. 327 Resolution No. C Seconded By Richard Dykstra "THAT Council not support Correspondence Item No. 327 Re: Bendygo Inc. Solar Project." Defeated Resolution No. C Moved By April Jeffs Seconded By Ted Hessels "THAT Correspondence Item No. 327 Re: Bendygo Inc. Solar Project be supported." Defeated Alderman Gilmore returned to the dais at 8:43 p.m. 11. Bylaws Resolution No. C "THAT the following bylaws be read and passed this 25th day of October, 2016:" Bylaw No being a bylaw to authorize the Mayor and Clerk to Execute an

12 Council Meeting Minutes, October 25, 2016 Page 12 Ontario Community Infrastructure Fund Formula-Based-Funding Contribution Agreement between the Corporation of the Township of Wainfleet and Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs. Bylaw No being a bylaw to amend Bylaw being a bylaw to appoint a Chief Administrative Officer and Clerk pursuant to Section 11, 228 and Section 11, 229 of the Municipal Act, 2001, as amended. 12. Notices of Motion There were no notices of motion. 13. Proclamations a. English as a Second Language Week Resolution No. C Seconded By Betty Konc WHEREAS Ontario has been the destination of choice for many immigrants who have added to the diversity of the Province by bringing their culture, customs and language, even as they endeavor to acquire the ability to communicate in English; AND WHEREAS the community of English as a Second Language learners are represented in all aspects of society. They are students in elementary and secondary schools, universities, colleges, public and private schools, adult education students pursuing literacy and basic skills, participants in workplace-training programs, researchers and subjects, volunteers and workers, employees and business owners, laborers and professionals, neighbours and friends; AND WHEREAS the professional organization Teachers of English as a Second Language (TESL) Ontario hosts a conference in Toronto each year consisting of workshops, research symposia and a technology fair to maintain and expand skills and abilities of its members; NOW THEREFORE Council for the Township of Wainfleet does hereby proclaim November 20 th to 26 th as English as a Second Language Week in Wainfleet. b. Pregnancy and Infant Loss Awareness Day

13 Council Meeting Minutes, October 25, 2016 Page 13 Resolution No. C Seconded By Betty Konc WHEREAS October 15 th has been declared by the Province of Ontario as Pregnancy and Infant Loss awareness day as a result of the passage of Bill 141: Pregnancy and Infant Loss Awareness, Research, and Care Act; AND WHEREAS over 30,000 Ontario families experience pregnancy and infant loss every year; AND WHEREAS there is a need to develop greater awareness and understanding about the causes of pregnancy and infant loss, so we can improve the healthcare provided for pregnant mothers and their babies; AND WHEREAS there is a need to provide more compassionate care and support for mothers and families who experience pregnancy and infant loss; AND WHEREAS with greater awareness we can improve the care for mothers in our local hospitals and expand research into the causes of pregnancy and infant loss; NOW THEREFORE Council for the Township of Wainfleet does hereby proclaim October 15 th, 2016 as Pregnancy and Infant Loss Awareness Day in Wainfleet. 14. Other Business Alderman Gilmore noted that a decision had not been made earlier on delegation request for Municipal Support of Rooftop Solar. Resolution No. C Seconded By April Jeffs "THAT the delegation request from James Devries Re: Municipal Support of Rooftop Solar be supported." 15. Closed Meeting Resolution No. C

14 Council Meeting Minutes, October 25, 2016 Page 14 "THAT Council now move in closed session to discuss: a) Item under Section 239 (2) (b) (d) of the Municipal Act, 2001, personal matters about an identifiable individual; Lottery Licence Infraction (1 item) b) Item under Section 239 (2) (c) of the Municipal Act, 2001, acquisition or disposition of land Potential Disposition of Land (2 items) Time 8:53 p.m. 16. Rise & Report Council rose from closed session at 9:37 p.m. Mayor Jeffs advised that Council gave staff direction regarding a lottery licence infraction and potential acquisition and disposition of land. 17. Bylaw to Confirm the Proceeding of Council Resolution No. C Seconded By Richard Dykstra THAT Bylaw No to adopt, ratify and confirm the actions of the Council at its regular meeting held on this 25 th day of October, 2016 be read a first, second and third time and finally passed this 25th day of October." 18. Adjournment of Meeting Resolution No. C Seconded By Betty Konc "THAT Council for the Township of Wainfleet do now adjourn." Council adjourned at 9:43 p.m. A. Jeffs, MAYOR Approved November 15, 2016 L. Gudgeon, DEPUTY CLERK