THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY

Transcription

1 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY Regular Meeting of Council Monday May 9, 2016 at 7:00 p.m. Council Chambers 102 Derby Street West, Alexandria, Ontario K0C 1A0 Draft Agenda THE MEETING WILL OPEN WITH THE CANADIAN NATIONAL ANTHEM 1. ACCEPT THE AGENDA (Additions/Deletions) (Carma) 2. DECLARATIONS OF CONFLICTS OF INTEREST 3. ADOPTION OF PREVIOUS MINUTES (Jamie) a) Regular Meeting of Council April 25, 2016 b) Special Meeting of Council May 3, 2016 c) Special Meeting of Council May 4, DELEGATION 5. COMMITTEE RECOMMENDATIONS a) Recreation Committee Meeting May 2, 2016 (verbal report) (Jacques) b) By-law to Amend fees and charges by-law (Brian) 6. CAO/CLERK'S DEPARTMENT - Daniel Gagnon, CAO/Clerk a) By-law Remuneration By-law (Jeff) b) By-law Procedural by-law Revisions (Carma) 7. FINANCE DEPARTMENT - Johanna Levac, Treasurer a) Taxes Receivable Report (Michel) b) Registered Properties Sale of Land by Public Tender (Carma) 8. PLANNING/BUILDING & BY-LAW ENFORCEMENT DEPARTMENT - Gerry Murphy, CBO/Senior By-law Enforcement Officer/Planning Manager 9. PUBLIC WORKS DEPARTMENT Ryan Morton, Director of Public Works a) By-law Dornie Road Surface Treatment (Jacques)

2 10. CORRESPONDENCE a) Support Resolution Township of Warwick Physician Recruitment (Brian) b) Support Resolution Township of North Frontenac Renewable Energy Contracts (Jeff) c) Support Resolution Township of North Stormont Ontario Energy Board (Michel) d) Support Resolution Municipality of South Dundas Rural Economic Development Program (Carma) e) Art, Culture & Heritage Committee Minutes March 23, 2016 f) Recreation Committee Minutes April 4, 2016 g) Committee of Adjustment Minutes March 10, NEW BUSINESS 12. NOTICE OF MOTION Next Regular Public Meeting of Council Tuesday May 24, 2016 at 7:00 p.m. at the Centre Sandfield Centre, 102 Derby Street West, Alexandria, Ontario. Note: Meeting are subject to change or cancellation. 13. QUESTION PERIOD (limit of one question per person and subsequent question will be at the discretion of the Mayor/Chair). 14. CLOSED SESSION BUSINESS Various parcels of land within North Glengarry (as this matter deal with a proposed or pending acquisition or disposition of land by the municipality or local board they may be discussed in closed session under sections 239 (2)(c) of the Ontario Municipal Act); SEIU local agreement on roles and structure (as this matter deal with labour relations or employee negotiations they may be discussed in closed session under sections 239 (2)(d) of the Ontario Municipal Act); Fire Chief Section Process (as this matter deal with personal matters about an identifiable individual, including municipal or local board employees they may be discussed in closed session under sections 239 (2)(b) of the Ontario Municipal Act); and adopt the minutes of the Municipal Council In Camera session meeting of April 25, 2016, May 3, 2016 and May 4, CONFIRMING BY-LAW a) By-law (Jamie) 16. ADJOURN (Jacques)

3 Section 1 ACCEPT THE AGENDA

4 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION # DATE: May 9, 2016 MOVED BY: SECONDED BY: That the Council of the Township ofnorth Glengarry accepts the agenda of the Regular Meeting of Council on Monday May 9, Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 1

5 Section 2 DECLARATIONS OF CONFLICTS OF INTEREST

6 Section 3 ADOPTION OF PREVIOUS MINUTES

7 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION # DATE: May 9, 2016 MOVED BY: SECONDED BY: That the minutes of the following meetings be adopted as circulated. Regular Meeting ofcouncil-april25, 2016 Special Meeting of Council- May 3, 2016 Special Meeting of Council- May 4, 2016 Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section J.

8 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY GENERAL MEETING OF COUNCIL Monday April25, 2016 at 7:00 p.m.- Council Chambers 102 Derby Street West, Alexandria, On KOC lao A General meeting ofthe Municipal Council was held on April25, 2016 at 7:00p.m., with Mayor Chris McDonell presiding. PRESENT: Deputy Mayor- Jamie MacDonald Councillor at Large- Jacques Massie Councillor (Lochiel Ward)- Brian Caddell Councillor (Kenyon Ward)- Jeff Manley Councillor (Alexandria Ward)- Michel Depratto Councillor (Maxville Ward)- Carma Williams ALSO PRESENT: CAO -Daniel Gagnon Director of Public Works- Ryan Morton Economic Development Officer- Kerri-Lynn Stratmann 1. DECLARATIONS OF CONFLICTS OF INTEREST Councillor Massie declared a direct pecuniary conflict of interest with item 14 (Municipal land for rent) 2. ACCEPT THE AGENDA Resolution No.1 Moved by: Carma Williams Seconded by: Michel Depratto That the Council ofthe Township of North Glengarry accepts the agenda of the Regular Meeting of Council on Monday April25, ADOPTION OF PREVIOUS MINUTES Resolution No.2 Carried Moved by: Jamie MacDonald Seconded by: Carma Williams That the minutes of the following meetings be adopted as circulated. 4. DELEGATION Regular Meeting of Council - April 11, 2016 Special Meeting of Council -April 14, COMMITTEE RECOMMENDATIONS Carried 6. CAO/CLERK'S DEPARTMENT - Daniel Gagnon, CAO/Clerk a) Community Improvement Plan Application Request- 1 Main St N Resolution No.3 Moved by: Jacques Massie Seconded by: Jeff Manley Page 1 of 4

9 That Council approves Option 1 authorizing the grant application and the interest-free municipal loan application submitted by Jim Gillisie (represented by Julia Graham) for the property situated at 1 Main Street South, Alexandria. Action - KS/ AL Carried b) Community Improvement Plan Application Request- 7 Mill Square Resolution No.4 Moved by: Brian Caddell Seconded by: JeffManley That Council approves Option 1 authorizing the grant application submitted by Johanne & Brian Danaher for the property situated at 7 Mill Square, Alexandria. Action - KSI AL Carried c) Geese Population Management in Mill Pond/Island Park Resolution No. 5 Moved by: JeffManley Seconded by: Brian Caddell That Council endorse the recommended goose management strategy and related budget and the required funds be taken from the Recreation Dept. operating and capital budgets subject to a review in the last quarter of 2016 to locate additional sources of funds if needed. Action - TG/ AL Carried d) Island Park Splash Pad Improvements Resolution No. 6 Moved by: Jacques Massie Seconded by: Jeff Manley That Council award the splash pad improvements contract to ABC Recreation Ltd. at an upset cost of $24, plus applicable taxes and that the funds be taken from the 2016 Park Capital project established for that purpose. Action TG/AL Carried 7. FINANCE DEPARTMENT - Johanna Levac, Treasurer a) By-law Tax Rate By-law Resolution No. 7 Moved by: Michel Depratto Seconded by: Carma Williams That the Council of the Township of North Glengarry hereby adopts By-law being a bylaw to adopt the estimates of all of the sums required during the year and to adopt the tax rates for the year Action- AL Carried 8. PLANNING/BUILDING & BY-LAW ENFORCEMENT DEPARTMENT - Gerry Murphy Chief Building Official/Senior By-law Enforcement Officer/Planning Manager Page 2 of4

10 9. PUBLIC WORKS DEPARTMENT - Ryan Morton, Director of Public Works a) By-law Award aggregate tender Resolution No.8 Moved by: Carma Williams Seconded by: Michel Depratto That the Council of the Township of North Glengarry pass a by-law authorizing the CAO/Clerk and the Mayor to enter into an agreement with AL Blair Construction in the amount of $280,000 excluding HST; AND FURTHER, that staff are directed to transfer $99, from the infrastructure reserve to the gravel resurfacing operating budget for the year 2016 only, AND FURTHER, that the Director of Public Works is authorized to issue any and all change orders to prevent delays or claims against the Township as a result of changes in the scope of work completed. Action- DGIRM/AL Carried 10. CORRESPONDENCE a) Proclaiming May as Community Living Glengarry month Resolution No. 9 Moved by: Jamie MacDonald Seconded by: Carma Williams That the Council of the Township of North Glengarry receive a request from Community Living Glengarry; and Whereas the month of May is proclaimed Community Living month across Ontario; and That the week of May 2, 2016 be proclaimed as Community Living Glengarry week and the Community Living Flag be flown. That the Council hereby supports this proclamation. Action- LL Carried b) Resolution of the Town oftillsonburg c) Resolution of Lakeshore d) Resolution of the Township of North Frontenac e) Resolution of the Township of Warwick f) Resolution of the Municipality of Bluewater g) Resolution of the Township of North Stormont 11. NEW BUSINESS 12. NOTICE OF MOTION - Next Meeting of Council, May 9, QUESTION PERIOD 14. CLOSED SESSION BUSINESS Resolution No. 10 Moved by: Jacques Massie Seconded by: Jeff Manley That the Council of the Township ofnorth Glengarry proceeds in Camera under Section 239 (2) of the Ontario Municipal Act at 7:54p.m., in order to address, Page 3 of4

11 Various land near Mill Square, Miscellaneous parcels of land with North Glengarry and Municipal land for rent tender (as these matter deal with a proposed or pending acquisition or disposition of land by the municipality or local board they may be discussed in closed session under sections 239(2)(c) ofthe Ontario Municipal Act); Fire Chief Selection Process, (as this matter deal with personal matters about an identifiable individual, including municipal or local board employees they may be discussed in closed session under sections 239 (2)(b) ofthe Ontario Municipal Act); and adopt the minutes ofthe Municipal Council "In Camera" session meeting of March 29, 2016, April 11, 2016 and April 14, Resolution No. 11 Carried Moved by: Jeff Manley Seconded by: Brian Caddell That we return to the Regular Meeting of Council at 8:38 p.m. 15. CONFIRMING BY-LAW Resolution No. 12 Carried Moved by: Brian Caddell Seconded by: JeffManley That the Council ofthe Township ofnorth Glengarry receive By-law ; and That Council adopt by-law being a by-law to adopt, confirm and ratify matters dealt with by Resolution and that By-law be read a first, second, third time and enacted in Open Council this 25th day of April ADJOURNMENT Resolution No. 13 Carried Moved by: Brian Caddell Seconded by: JeffManley There being no further business to discuss, the meeting was adjourned at 8:40p.m. Carried Daniel Gagnon - CAO/Clerk Mayor I Deputy Mayor Page 4 of4

12 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY SPECIAL MEETING OF COUNCIL Tuesday May 3, 2016 at 4:00p.m.- Glengarry Sports Palace Boardroom 170 MacDonald Blvd. Alexandria, On KOC lao A Special meeting ofthe Municipal Council was held on May 3, 2016 at 4:00p.m., with Mayor Chris McDonell presiding. PRESENT: Deputy Mayor- Jamie MacDonald Councillor (Lochiel Ward) - Brian Caddell Councillor (Kenyon Ward)- Jeff Manley Councillor (Alexandria Ward) - Michel Depratto Councillor (Maxville Ward) - Carma Williams ALSO PRESENT: CAO -Daniel Gagnon South Glengarry Fire Chief- Dave Robertson REGRETS: Councillor at Large -Jacques Massie 1. DECLARATIONS OF CONFLICTS OF INTEREST 2. ACCEPT THE AGENDA Resolution No.1 Moved by: Jamie MacDonald Seconded by: Brian Caddell That the Council of the Township of North Glengarry accepts the agenda of the Special Meeting of Council on May 3, ADOPTION OF PREVIOUS MINUTES 4. COMMITTEE RECOMMENDATIONS 5. DELEGATION Carried 6. CAO/CLERK'S DEPARTMENT - Daniel Gagnon, CAO/Clerk 7. FINANCE DEPARTMENT - Johanna Levac, Treasurer 8. PLANNING/BUILDING & BY-LAW ENFORCEMENT DEPARTMENT - Gerry Murphy Chief Building Official/Senior By-law Enforcement Officer/Planning Manager 9. PUBLIC WORKS DEPARTMENT - Ryan Morton, Director ofpub1ic Works 10. CORRESPONDENCE 11. OLD BUSINESS 12. NEW BUSINESS 13. NOTICE OF MOTION - Next Meeting of Council, May 9, QUESTION PERIOD

13 15. CLOSED SESSION BUSINESS Resolution No. 2 Moved by: Jamie MacDonald Seconded by: Brian Caddell Proceed "In Camera" Session, That the Council ofthe Township ofnorth Glengarry proceeds in Camera under Section 239 (2) of the Ontario Municipal Act at 4:01 p.m., in order to address, Part Time Fire Chief Interview. (as these matters deal with personal matters about identifiable individuals including municipal or local board employees they may be discussed in closed session under sections 239- b) ofthe Ontario Municipal Act) Carried Resolution No.3 Moved by: Jamie MacDonald Seconded by: Brian Caddell That we return to the Regular Meeting of Council at 4:50p.m. Carried 16. ADJOURNMENT Resolution No. 4 Moved by: Jamie MacDonald Seconded by: Brian Caddell There being no further business to discuss, the meeting was adjourned at 4:51p.m. Carried Daniel Gagnon - CAO/Clerk Chris McDonell - Mayor

14 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY SPECIAL MEETING OF COUNCIL Wednesday May 4, 2016 at 4:00p.m.- Gary Shepherd Hall 102 Derby St W. Alexandria, On KOC lao A Special meeting ofthe Municipal Council was held on May 4, 2016 at 3:00p.m., with Mayor Chris McDonell presiding. PRESENT: Deputy Mayor- Jamie MacDonald Councillor at Large- Jacques Massie Councillor (Lochiel Ward)- Brian Caddell Councillor (Kenyon Ward)- Jeff Manley Councillor (Alexandria Ward) - Michel Depratto Councillor (Maxville Ward) - Carma Williams ALSO PRESENT: CAO -Daniel Gagnon 1. DECLARATIONS OF CONFLICTS OF INTEREST 2. ACCEPT THE AGENDA Resolution No.1 Moved by: Jamie MacDonald Seconded by: Brian Caddell That the Council of the Township of North Glengarry accepts the agenda of the Special Meeting of Council on May 4, ADOPTION OF PREVIOUS MINUTES 4. COMMITTEE RECOMMENDATIONS 5. DELEGATION Carried 6. CAO/CLERK'S DEPARTMENT - Daniel Gagnon, CAO/Clerk 7. FINANCE DEPARTMENT - Johanna Levac, Treasurer 8. PLANNING/BUILDING & BY-LAW ENFORCEMENT DEPARTMENT - Gerry Murphy Chief Building OfficiaVSenior By-law Enforcement Officer/Planning Manager 9. PUBLIC WORKS DEPARTMENT - Ryan Morton, Director of Public Works 10. CORRESPONDENCE 11. OLD BUSINESS 12. NEW BUSINESS 13. NOTICE OF MOTION - Next Meeting of Council, May 9, QUESTION PERIOD 15. CLOSED SESSION BUSINESS

15 Resolution No. 2 Moved by: Jamie MacDonald Seconded by: Brian Caddell Proceed "In Camera" Session, That the Council of the Township ofnorth Glengarry proceeds in Camera under Section 239 (2) of the Ontario Municipal Act at 3:01p.m., in order to address, Part Time Fire Chief Interview. (as these matters deal with personal matters about identifiable individuals including municipal or local board employees they may be discussed in closed session under sections 239- b) ofthe Ontario Municipal Act) Carried Resolution No. 3 Moved by: Jamie MacDonald Seconded by: Brian Caddell That we return to the Regular Meeting of Council at 4:00 p.m. Carried 16. ADJOURNMENT Resolution No. 4 Moved by: Jamie MacDonald Seconded by: Brian Caddell There being no further business to discuss, the meeting was adjourned at 4:01p.m. Carried Daniel Gagnon - CAO/Clerk Chris McDonell - Mayor

16 Section 4 DELEGATION

17 Section 5 COMMITTEE RECOMMENDATIONS

18 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That the Council of the Township of North Glengarry authorize the CAO/Clerk and the Mayor to enter into an agreement for the replacement of the Chiller at the Max ville District Complex with AC Mechanicals Refrigeration Ltd in the amount of $44, I excluding HST; Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section _ltemj!

19 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That the Council of the Township of North Glengarry receive the amended fees and charges bylaw; and That By-law No being a by-law to amend the Fees and Charges By-law Schedule "A" (13) Glengarry Indoor Sports Complex and that By-law be read a first, second and third time and enacted in Open Council this 9th day of May 20 16; and Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section ~Item_!!

20 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY BY-LAW NO BEING a by-law to amend By-law No to establish user fees and charges administrated by the Corporation of the Township ofnorth Glengarry. WHEREAS Section 391.(1) of the Municipal Act states that despite any Act a municipality and a local board may pass by-laws imposing fees and charges on any class of persons; AND WHEREAS the Municipality did adopt By-law No on March 29,2016. AND WHEREAS the Municipality wishes to amend By-law No , as it pertains to 2016 fees and charges additions and rate changes. NOW THEREFORE the Corporation of the Township ofnorth Glengarry, hereby enacts as follows: 1. That Schedule "A" (13) (Glengarry Indoor Sports Complex for the turf) rates structure be changed. 2. That By-law No , is hereby amended. 3. That this by-law shall come into effect on May 9, READ a first, second and third time and enacted in Open Council this 9 1 h day ofmay, Clerk I Deputy Clerk Mayor I hereby certify this is a true copy of By-law No , duly passed by the Council ofthe Corporation of the Township of North Glengarry, on this 9th day of May, Date Certified Clerk I Deputy Clerk

21 THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY FEES AND CHARGES BY LAW NO SCHEDULE "A" DESCRIPTION 2013 I (13) GLENGARRY INDOOR SPORTS COMPLEX Turf- Prime Time hourly $ $ $ HST Turf- Prime Time half hour $ $ $ cancelled Turf- Non Prime Time 1 hr (weekdays 6a.m. to Sp.m.) $ $ $ $ HST Turf- School Prime 1 hr $ HST Turf- School- Non Prime lhr (weekdays 6a.m. to Sp.m.} $ HST Turf- Summer Hourly (May to October) $ H5T Turf- Junior Monthly After School Pass (weekly untiis p.m.) $40.00 (no HST) Turf- Youth Drop In $6.00 (no HST) Turf- Adult Drop In $7.08+ HST Track- Adult Season Pass $ HST $ HST $ HST $ HST Track- Senior Season Pass (60 and over) $ HST $ HST $ H5T $ HST Track- Junior Season Pass $ $ $ $60.00 (no HST) Track- Daily Pass $ HST $ HST $ HST $ HST Track- Monthly Pass or 8 visit card $ HST $ HST $ HST $ HST Track- Family Season Pass $ HST $ HST $ HST $ HST Tennis- half hour $ HST $ HST $ HST cancelled Tennis- 1 hr $ HST $ HST $ HST $ HST Tennis- 1.5 hr $ $ $ $ HST Tennis- 2 hr $ $ $ $ HST Tennis- three hours $ $ $ cancelled Tennis Membership Adult $ $ $ $ HST Tennis Membership Minor $ $ $ $ (no HST) Additional guest 1 hr $5.00 for 1 hr $5.00 for 1 hr $5.00 for 1 hr $ HST Additional guest $6.00 for 1.5 hrs $6.00 for 1.5 hrs $6.00 for 1.5 hrs cancelled Additional guest $8.00 for 2 hrs $8.00 for 2 hrs $8.00 for 2 hrs cancelled Golf driving range 1/2 hr $ $ $ $ HST Golf driving range 1 hr $ $ $ $ HST Lawn Bowling 3 hours $ $ $ $ HST Birthday parties for 10 kids $ $ $ $ (no HST) Additional kids $10.00 per kid $10.00 per kid $10.00 per kid $12.00 per kid (no HST)

22 Section 6 CAO/CLERK'S DEPARTMENT Daniel Gagnon

23 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVEDBY: SECONDED BY: That the Council of the Township of North Glengarry receive the amended Remuneration by-law; and That By-law No being a by-law to establish remuneration for Council Members and outline eligible expenses for Council and employees of the Township and that By-law be read a first, second and third time and enacted in Open Council this 9th day of May 20 16; and Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section _ItemJ!

24 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY BY-LAW NO BEING a by-law to rescind Remuneration By-law No as amended and to establish remuneration for Council members and outline eligible expenses for Council and employees of the Township. WHEREAS the Municipality did enact By-law No on the 9 1 h day of February, 2015, a by-law to include the reference "for the term of office", to establish remuneration and expenses for members of Council, committees, officers and employees; AND WHEREAS the Municipality wishes to rescind By-law No as amended pertaining to the reference "for the term of office", to establish remuneration and expenses for members of Council, committees, officers and employees; NOW THEREFORE the Council of the Township of North Glengarry, hereby enacts as follows: 1. Members of Council shall be paid monthly based on the following annual remuneration (rates effective January 1, 2016 rounded to nearest dollar). a) Mayor: $ 28,038 b) Deputy Mayor:$ 17,945 c) Councillor at Large: $ 15,702 d) Ward Councillors:$ 14,581 That the salary be adjusted every year according to the Consumer Price Index from Statistics Canada. 2. The above rates include compensation for attendance at all Council, Committee and external agency meetings. 3. One-third of the remuneration paid to the elected members of the council is deemed to be expenses incurred in the discharge of their duties as members of council. 4. Lay committee members shall be paid $60.00 per committee meeting attendance. Subcommittee members will not receive any form of remuneration. 5. The Mayor shall be afforded an expense allowance not to exceed $5, per year for actual expenses incurred based on the understanding that any expenditure in excess of $1, must be preauthorized via Council resolution. 6. Council members shall be afforded mileage reimbursement at a rate as detailed in Appendix A for official Township travel, authorized by the Mayor, outside of the municipality. It is understood that Appendix A shall form part of this bylaw once passed by Council. 7. Subject to the annual budget for conference attendance, Council members are authorized to attend conference I conventions and training sessions. Registration fees and accommodation expenses will be paid directly by the municipality to the conference organizer I hotel (whenever possible). For other expenses, members of Council will receive a lump sum in advance to cover all related expenses such as travel, meals and other miscellaneous expenses. That sum will be set at a flat rate and no receipts would be required. For the annual ROMA I OGRA Conference in Toronto, the flat rate per Council member (and any employees attending this event) will be advanced as follows: Travel Allowance: $ Conference Allowance: $ per day (includes all related expenses) For all other conferences (including but not limited to the AMO Conference when held outside of Ottawa and the OEMC Conference in Kingston) this bylaw delegates the authority to determine the flat rate travel allowance and conference allowance to the

25 Mayor, subject to a memo to file on record with the Treasurer and research on reasonable travel costs. 8. Notwithstanding items 1, 2 and 7 above, each councillor will receive an annual allowance of $500 to be used at the councillors' discretion for attendance at various community events that will serve to promote and serve the corporation's best interests. This is an annual flat rate allowance for various expenses (no reconciling of receipts is required). 9. Officers, councillors and employees are afforded a mileage reimbursement rate as detailed in Appendix A. for authorized travel within and outside of the municipality as authorized by the employee's supervisor, and in the case of Department Heads, as authorized by the CAOIClerk. 10. Subject to the annual budget allotment, officers and employees are authorized to attend conferences or conventions at the discretion and authority of the employee's supervisor or CAOIClerk. Other than the exceptions listed in section 7 above, officers and employees shall be reimbursed for actual expenses incurred up to a maximum of$ per day up to three (3) consecutive days. Registration fees to a maximum of $ will be paid directly by the municipality to the convention organizer. 11. Employees may attend any training, workshop or meeting related to their specific jobs as authorized by their supervisor and in the case of Senior Department Heads, the CAO I Clerk and shall be reimbursed for actual expenses incurred. Registration fees to a maximum of $ will be paid directly by the municipality to the workshop organizer. 12. Other than the exceptions listed in section 7 above, officers and staff members may be paid in advance to cover expenditures for conferences, workshop or training sessions. Upon return, they will be required to provide a report outlining the actual expenses and shall refund any overpayments made within one month from the date of the conference, workshop or training sesswn. 13. That By-law No is hereby rescinded. 14. That this by-law shall come into effect on the date of passing thereof. READ a first, second, third time, and enacted in Open Council this 9th day of May Clerk I Deputy Clerk Mayor I Deputy Mayor I hereby certify this to be a true copy of By-law No and that such by-law is in full force and effect. Date Certified Clerk I Deputy Clerk

26 Appendix A MILEAGE RATE This policy outlines a process for determining mileage reimbursement rates based on a sliding scale per kilometer where rates are adjusted $0.01 per kilometer for every $0.10 increase or decrease in fuel prices. The following table depicts the ranges in the sliding scale: The gas price per litre is reported by the Ontario Ministry of Energy and is available at This site reports the weekly fuel prices at major cities in Ontario which are then averaged for each quarter of the year. The County mileage reimbursement rate will be adjusted quarterly in relation to the Ministry of Energy's previous quarter results for regular unleaded gasoline in Ottawa (see example report attached). If the price of gas falls outside the amounts in the table above, the same range calculations/proportions will apply. Each quarterly adjustment to the mileage rate will not require Council approval but Treasury staff will keep Council members informed ofthese changes. Reimbursement Rate per Kilometer: $0.80 to $0.849 = $0.425 $0.85 to $0.899 = $0.430 $0.90 to $0.949 = $0.435 $0.95 to $0.999 = $0.440 $1.00 to $1.049 = $0.445 $1.05 to $1.099 = $0.450 $1.10 to $1.149 = $0.455 $1.15 to $1.199 = $0.460 $1.20 to $1.249 = $0.465 $1.25 to $1.299 = $0.470 $1.30 to $1.349 = $0.475 $1.35 to $1.399 = $0.480 $1.40 to $1.449 = $0.485 $1.45 to $1.499 = $0.490 $1.50 to $1.549 = $0.495 $1.55 to $1.599 = $0.500 $1.60 to $1.649 = $0.505 $1.65 to $1.699 = $0.510 $1.70 to $1.749 = $0.515 $1.75 to $1.799 = $0.520 $1.80 to $1.849 = $0.525 $1.85 to $1.899 = $0.530 $1.90 to $1.949 = $0.535

27 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That Council approve By-law No to update the Township Procedural By-law; and That Council appoint the following members to the Emergency Management Program Committee: CAO/Clerk: Daniel Gagnon Community Emergency Management Program Coordinator: Bernard Lalonde Mayor: Chris McDonell Deputy Mayor: Jamie MacDonald Treasurer: Annie Levac (or her designate acting as the Chieflnformation Officer) Director of Public Works: Ryan Morton (or his/her designate) Director of Recreation: Terry Gilmer (or his/her designate) North Glengarry Fire Chief: (or in the event of a vacancy at Fire Chief, the 3 stations chiefs of Alexandria, Apple Hill and Maxville; and That the CAO/Clerk Daniel Gagnon be named as Chair of the Committee; and That By-law be read a first, second and third time and enacted in Open Council this 9th day of May 2016; and Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section _Item_h

28 TOWNSHIP OF NORTH GLENGARRY STAFF REPORT Date: May 5, 2016 To: From: Council Daniel Gagnon, CAO/Cierk Re: Procedural Bylaw Revisions Background: The Township's Procedural Bylaw requires a slight update. Proposed revisions are designed to reflect best practices in other municipalities and to capture 2 committees of Council that have existed for some time but are not included in the current procedural bylaw. The proposed changes are summarized below and the attached bylaw includes wording changes highlighted in red. Reinforcing the limits of delegations subject matter and decorum, confirming the ability of the clerk or mayor to deny delegations that are deemed too far out of scope for the municipal Council to even review Limiting Council's decision making during a delegations and requiring that the issue of the delegation be referred to a subsequent meeting (with a staff report when warranted) for review if a decision is needed. Capturing the following committees in the bylaw: o Community Improvement Plan Approvals Committee (CIPAC) o Emergency Management Program Committee (a more detailed report on the Township's Emergency Management Program is scheduled for a Council meeting in the near future). Recommendation: 1) That Council approve Bylaw No to update the Township Procedural Bylaw.

29 2) That Council appoint the following members to the Emergency Management Program Committee: CAO I Clerk: Daniel Gagnon Community Emergency Management Program Coordinator Bernard Lalonde Mayor Chris McDonell Deputy Mayor Jamie MacDonald Treasurer Annie Levac (or her designate acting as the Chief Information Officer) Director of Public Works Ryan Morton (or his/her designate) Director of Recreation Terry Gilmer (or his/her designate) North Glengarry Fire Chief (or in the event of a vacancy at Fire Chief, the 3 stations chiefs of Alexandria, Apple Hill and Maxville) And that the CAO I Clerk Daniel Gagnon be named as Chair of the Committee.

30 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY BY -LAW NUMBER 22?-2016 A BY -LAW TO PROVIDE RULES GOVERNING THE PROCEEDING OF THE TOWNSHIP OF NORTH GLENGARRY AND THE CONDUCT OF ITS MEMBERS WHEREAS the Municipal Act, 2001,(as amended) requires that every Council and local board shall adopt a procedure by-law governing the calling, place and proceedings of meetings AND WHEREAS it is deemed expedient to adopt, by by-law, rules governing the order and procedure ofthe Council of The Township ofnorth Glengarry; THEREFORE the Council of The Township ofnorth Glengarry enacts as follows: PART 1- INTERPRETATION I DEFINITIONS 1. In this By-law: "Agenda" means the written Order of Business "Chair" means the person presiding over a meeting, who is charged with the responsibility to decide questions and points of order or practice, preserve order and maintain decorum in the proceeding. "Clerk" means the CAO/Clerk of the Corporation of the Township ofnorth Glengarry or his/her designate. "Committee" means a Committee of Council which has been duly appointed to deal with specific administrative matters and provides advice and/or recommendations to Council. "Council" is the Council of the Corporation of the Township ofnorth Glengarry acting as per the Municipal Act as the governing body of the Township, comprised of seven members: Mayor, Deputy Mayor and five councillors. "Councillor" is the term consistent with the Municipal Act. "Delegation" means a maximum of two persons representing a group, who wish to provide information to Councii/Committee(s) of Council. "Head of Council" or "Mayor" means the Mayor ofthe Corporation ofthe Township of North Glengarry, duly elected and as defined in the Municipal Act. "Deputy Mayor" means the councillor for the Township of North Glengarry elected or appointed to the position of Deputy Mayor. "In Camera" or "closed session" means a meeting or portion thereof, which is closed to the public in accordance with the Municipal Act, 2001 section 239 (as amended) "Majority" means more than half of the votes cast by members entitled to vote. "Meeting" means any regular or special meeting of Council or Committee. "Member of Council" means a person duly elected or appointed by bylaw to serve on the Council for the Corporation of the Township ofnorth Glengarry.

31 "Notice of Motion" means an advance notice to members on a matter which Council will be asked to take a position. "Order of Business" means the sequence of business under consideration at a meeting that has been duly called and constituted. "Point of Personal Privilege" means a matter that a Member considers to impugn their integrity or the integrity of the Council. "Quorum" means the majority of the whole number of the members of Council who are present in person. "Recorded Vote" means the recording in the Council Minutes, the names of each Member present and the manner of their vote on a matter or question before the Council. In the case of a Member who has declared a conflict on the matter or question, the minutes shall reflect the Member abstained from the vote. "Regular Meeting" means a scheduled business meeting held in accordance with the approved calendar/schedule of meetings. "Rules of Procedure" means the applicable procedural rules and rules of conduct contained in this by-law. "Special Meeting" means a meeting not scheduled in accordance with the approved calendar/schedule of meetings. "Department Heads" means Township management staff reporting to the CAO and solely responsible to manage the affairs of Public Works, Treasury, Planning and Building, Fire and Recreation departments (or others as amended from time to time based on the township corporate structure approved by Council). "CAO" means the individual appointed by bylaw to the position of Chief Administrative Officer (CAO) to generally manage the corporate affairs of the Township of North Glengarry. PART 2- GENERAL APPLICATION OF THIS BY-LAW 2. a) The rules of procedure contained in this by-law shall be observed in all proceedings of Council and shall be the rules for the order and dispatch of business in the Council and to all Committees thereof. b) All points of order or procedure for which rules have not been provided in this by-law shall be decided by the Chair in accordance, as far as is reasonably practical, with the rules of parliamentary law as contained in Robert's Rules of Order. c) Unless a contrary intention appears, in this By-law, words in the singular include the plural and words importing masculine gender include the feminine. d) All Members, except the Mayor, are to be addressed as: "COUNCILLOR (surname inserted)". e) The Mayor shall be addressed as: "MAYOR (surname inserted)" PART 3- MEETINGS 3.I Inaugural Meeting

32 a) The first meeting in a new term of Council shall be held not later than the first Monday in December in each election year, at the hour of seven o'clock in the evening. b) The location of the inaugural meeting shall be in the Council Chambers of the Township of North Glengarry, unless otherwise determined by the resolution of the outgoing Council. 3.2 Regular Meetings Location of Meetings a) All regular meetings of the Council shall be held in the Council Chambers of the Township of North Glengarry at the Sandfield Centre or at such other place within the Township of North Glengarry as Council may from time to time determine. Date and Time of Regular Meetings b) Council meetings shall be held the second and fourth Monday of each month at 7:00p.m.. A meeting calendar will be presented to Council for approval by the Clerk at the first meeting in December of each year detailing the dates for all Regular Council meetings. c) In the event the Monday designated for holding of a Regular Council meeting falls on a public or civic holiday or on a day when City Hall is closed for business, Council shall meet at the designated hour on the first day following which is not a public or civic holiday. d) All regular meetings of Council shall commence at 7:00p.m. Notice of Meeting/ Agenda circulation e) The Clerk shall cause to be delivered to all members of Council a notice/agenda package for each regular meeting of Council via / electronic download and if requested a hardcopy to the mail box designated for the Member in the Township Office. The notice/agenda package of the regular meeting shall be provided not less than 72 hours before the hour appointed for the holding of such meeting. Shortly thereafter, the Clerk shall also distribute a copy of the notice/agenda package to the Department Heads and post the agenda on the corporate website. 3.3 Special Meeting of Council a) In addition to regular meetings, the Mayor may at any time summon a special meeting of Council by providing written (or ) direction to the Clerk stating the date, time and purpose for the special meeting. A minimum of24 hour notice is required to hold any special meeting. b) In addition, a majority of Council Members may at any time petition the Clerk to call a special meeting of Council by providing the written (or ) petition to the Clerk stating the date, time and purpose for the special meeting. c) In addition, in the absence of the Mayor, the Deputy Mayor may at any time summon a special meeting of Council by providing written (or ) direction to the Clerk stating the date, time and purpose for the special meeting. d) The Clerk shall give notice to the members of the Council of all special meetings of Council whenever required without delay using or electronic download (or via phone). Shortly thereafter, the Clerk shall also distribute a copy of the notice to Department Heads and the Media; and post the notice I agenda on the corporate website in order to provide the required 24 hours public notice of a meeting.

33 3.4 Closed Meetings of Council a) Standing Committee and Council meetings, or portions thereof, may be held "In Camera" only in accordance with the Municipal Act, 2001 (as amended). The Clerk in conjunction with the Mayor and the Senior Management Team will place the "In Camera" session, at the end of the meeting. The only matters to be considered "In Camera" are as follows: 1. the security of the property of the municipality or local board. n. personal matters about an identifiable individual, including municipal or local board employees a proposed or pending acquisition of land for municipal or local board purposes. 1v. labour relations or employee negotiations. v. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. VI. vn. vn1. IX. advice that is subject to solicitor-client privilege, including communications necessary for that purpose. a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act. a matter in respect of the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council is designated as the "Head" for the purpose of that Act. a meeting may be closed to the public if both of the following conditions are satisfied: I) the meeting is held for the purpose of educating or training the members. 2) at the meeting, no member discusses or otherwise deals with any matter that materially advances the business or decision-making of the Council or Committee. b) Prior to moving "In Camera" for one of the reasons listed in Section 3.4 a), Council shall pass a motion in public session stating: i) the fact of the holding of the closed meeting; ii) iii) the general nature of the matter to be considered; and the relevant legislative authority c) A meeting may be closed to the public during the taking of a vote if Section 3.4 a) permits it, or requires that the meeting be closed to the public; and the vote is for a procedural matter or for giving direction or instructions to officers, employees, or agents of the municipality or local board or persons retained by or under a contract with, the municipality or local board. d) All resolutions, resulting from "In Camera" discussions shall be adopted in either a closed or an open session. e) The rules of Council as outlined in the procedural by-law shall apply during closed meetings of Council. 3.5 Committee meetings shall generally be held on a monthly basis, at the call of the Committee Chair.

34 3.6 Adjournment Hour/All Meetings a) All regular meetings shall stand adjourned when the Council has completed all business as listed on the Order of Business or automatically adjourn at the hour of 10:00 p.m Quorum/Call to Order a) As soon as there is a quorum after the time set for the start of the meeting, the Mayor shall take the chair and call the meeting to order. b) A majority of Members (more than half the total of the Council) is necessary to constitute a quorum of the Council. c) In the event that a quorum is not present within 30 minutes after the designated start time of the meeting, the Clerk shall record the names of the members present and the meeting shall stand adjourned. d) In the case where a quorum is present and the Mayor has not attended within fifteen minutes after the time appointed, the Clerk shall call the members to order, and the Deputy Mayor shall assume the Chair during the meeting or until the arrival of the Mayor. e) In the event the Deputy Mayor is not present then the members shall nominate and elect a Chair among the members present who shall preside during the meeting or until the arrival ofthe Mayor. f) Members of Council are encouraged to notify the Clerk when the Member is aware that he/she will be absent from any meeting of Council. g) If a quorum ceases to be present during the course of a meeting, proceedings must stop and the Chair must adjourn the meeting to a later date. h) In the absence of the Mayor, either if a vacancy occurs or the Mayor is otherwise unavailable to perform mayoral duties, it is understood that the Deputy Mayor will assume Mayoral responsibilities, including signing authority, chairing meetings and other duties normally done by the Head of Council. PART 4- ORDER OF BUSINESS 4.1 Order of Business The Clerk shall prepare for the use of the members at the Regular Meetings of the Council an "Order of Business" (also known as the Council Agenda) in the following form and order: ACCEPT THE AGENDA (Additions/Deletions) [simply moved to be before the conflict of interest on the agenda} DECLARATIONS OF CONFLICTS OF INTEREST ADOPTION OF PREVIOUS MINUTES DELEGA TION(S) COMMITTEE RECOMMENDATIONS CAO I CLERK'S DEPARTMENT

35 RECREATION DEPARTMENT FINANCE DEPARTMENT PLANNING I BUILDING & BY -LAW ENFORCEMENT DEPARTMENT PUBLIC WORKS DEPARTMENT CORRESPONDENCE NEW BUSINESS NOTICE OF MOTION QUESTION PERIOD (limit of one question per person and subsequent question will be at the discretion of the Mayor/Chair). CLOSED SESSION BUSINESS CONFIRMING BYLAW ADJOURN 4.2 The Clerk may, under the direction ofthe Mayor, prepare a supplementary Order of Business in order to deal with urgent matters only. Individual Council members should notify the Mayor of a proposed addition at least 24 hours in advance of the meeting. If notice cannot be provided, Councillors or the CAO/Clerk may raise additions to the agenda at the beginning of the meeting to be added and approved by Council resolution as amendments to the agenda. 4.3 The Council Agenda (Order of Business) will be established through the agenda review process, consisting of the CAO I Clerk and department heads for the purpose of determining capacity for consideration at any given meeting. 4.4 The introduction ofthe Notice of Motion is governed by the following procedure: (i) (ii) (iii) the notice must be signed by the mover and the seconder of the motion, and must state the date of the meeting to which it is directed, the motion must be accompanied by information supporting the motion, a statement of the purpose of the motion, and the advantages and disadvantages of passing the motion, only the member making the motion may make introductory remarks. PART 5 -DECLARATIONS OF CONFLICT OF INTEREST 5.1 It is the responsibility of each Member to identify and disclose any pecuniary interest (as defined by the Municipal Conflict of Interest Act) in any item or matter before the Council or any Committee of Council. 5.2 Where a Member, either on his own behalf or while acting, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a meeting of the Council or standing Committee at which the matter is the subject of consideration, the member shall: a) prior to any consideration of the matter at the meeting, disclose the interest and the general nature thereof. b) not take part in the discussion of, or vote on any question in respect of the matter. c) not attempt in any way whether before, during, or after the meeting to influence the voting on any such question.

36 5.3 Where a meeting is not open to the public, in addition to complying with the requirements, the Member shall forthwith leave the meeting for the part of the meeting during which the matter is under consideration. 5.4 Where the interest of a Member has not been disclosed by reason of absence from the particular meeting, the Member shall disclose the interest and otherwise comply at the first meeting of Council or Committee, as the case may be, attended by the Member after the particular meeting. 5.5 The Clerk shall record the particulars of any disclosure of pecuniary interest made by members of Council or Committees, as the case may be, and any such record shall appear in the minutes of that particular meeting of Council or of Committee, as the case may be. PART 6- DELEGATIONS 6.1 Any person who wishes to appear before Council shall make application to the Clerk by 4:00p.m. (EST) on the Wednesday preceding the Council meeting in order to be placed on the Agenda. A written brief is encouraged and, if submitted to the Clerk by 4:00p.m. on the Wednesday preceding the Council meeting shall be copied and distributed as "Delegation" submissions to Council members. 6.2 Delegation Refused - Chief Administrative Officer I Deputy Clerk: The CAO I Clerk and/or Deputy Clerk are given the authority to refuse delegations under the following circumstances: i) The request is not submitted within the stated time limits; ii) The subject matter is deemed to be beyond the jurisdiction of Council; iii) The issue is specific to a matter properly held in Closed Session; 6.3 Delegation - Not to Repeat: Delegations taking the same position on a matter shall be encouraged to select a spokesperson(s) to present their views collectively. 6.4 Delegation - Limited to Subject Matter: Delegations shall be limited to the subject matter indicated in their application for a delegation. 6.5 Restrictions on Delegations: Delegations shall not: i) Address Members directly without permission; ii) Interrupt any speaker or action of the Members, or any other person addressing the Members; iii) Display or have in their possession picket signs or placards in Council Chamber or meeting room; iv) Speak disrespectfully of any person; v) Use offensive words; vi) Disobey a decision of the Presiding Officer; vii) Enter into cross debate with other delegations, staff, Members or the Presiding Officer.

37 6.6 Delegation - Time Limit - 10 Minutes: Delegation shall be permitted a maximum of 1 0 minutes to make the presentation. The Chair may waive the time limit at his/her discretion. 6.7 Matter Brought Forward: In the event that the subject brought to the Members at a meeting by a delegation is also dealt within any other item listed on the agenda, the Presiding Officer may call for a motion to amend the Order of Business so that the item may be brought forward for discussion at the same time as the consideration of the delegation item. 6.8 Delegation Information Referred to Subsequent Meeting: Council shall defer any decision or action on information received from a delegation to a subsequent meeting of Council. 6.9 Limit of Delegations: No more than 2 delegations shall be scheduled to take place during a regular Council meeting. However, this requirement can be waived at the Mayor I Chair' s discretion. PART 7- RULES OF DEBATE IN COUNCIL 7.1 No Member shall speak to a question or motion until the Member has been recognized by the Mayor or Chair. 7.2 When a Member is speaking no other Member shall interrupt that member except to raise a point of order. 7.3 Prior to the taking of a vote, a Member may require the question or motion under discussion to be read at any time during the debate but not so as to interrupt a Member who is speaking. PART 8 -VOTING PROCEDURES 8.1 Every Member present at a meeting of the Council or Committee when a question is put shall vote unless prohibited by statute, in which case, the Clerk shall record the name of the Member and the reason that he or she is prohibited from voting and if a member is absent, the Clerk shall also record his/her absence during the vote. All members present at the time of the vote must vote unless otherwise disqualified, regardless of whether they were present for the debate. 8.2 When a vote is taken and a tie results, it is deemed to be lost. 8.3 If any Member at a meeting ofthe Council or Committee does not vote when a question is put and a recorded vote is taken, he or she shall be deemed to have voted in the negative except where the Member has abstained from the vote as a result of declaring an interest in the matter or question before the Council. 8.4 When a recorded vote is requested by a Member, the Clerk shall record the name and vote of every Member on the question under consideration.

38 PART 9- ROLE OF THE COUNCIL 9.1 Council is responsible for establishing policies within the authority of enabling legislation for the purpose of guiding the administration of municipal government in the Township of North Glengarry. 9.2 Subject to legislative restrictions, develop regulations to be adopted in by-laws and resolutions for the overall benefit of the community. 9.3 Appoint statutory officers and senior officials to ensure that an appropriate management system is in place to administer the Township within the adopted policies of CounciL 9.4 To collectively oversee the administrative functions as carried out by appointed officials within delegated authority and the policies adopted by CounciL 9.5 To be prepared to attend regular and special meetings of Council and committees to which a Member has been appointed by Council to participate in the development and adoption of policies and directions for the Township of North Glengarry. 9.6 To act as liaison between the citizens they represent and the municipality, to ensure that the intention of the established policies and regulations are applied in a manner that is conducive to the citizens and community as a whole. 9.7 To oversee the financial affairs and delivery of municipal services through the adoption of policies and budget control guidelines and to ensure that appropriate audit procedures and monitoring programs are in effect. 9.8 Council Members shall be guided by the Corporate Code of Conduct. PART 10- ROLE OF THE MAYOR 10.1 In addition to the responsibilities of Council as outlined in Part 9 of this by-law, the Mayor is responsible to act as the Head of Council, providing leadership to CounciL 10.2 The Mayor shall act as Council's representative when dealing with other levels of government, their agencies, the private sector and the media The Mayor shall coordinate political representation on behalf of the Township when required at meetings, receptions, functions and community activities, and to direct administrative functions to the attention of the CAO. I 0.4 The Mayor shall preside at Council meetings and conduct the meetings consistent with the provisions of this by-law. I 0.5 The Mayor shall be the official spokesperson on matters discussed in closed meetings of Council until such time as those matters have been ratified at an open Council meeting. I 0.6 The Mayor shall be guided by the Corporate Code of Conduct In the absence of the Mayor and during said absence, the Deputy Mayor shall assume the roles described above. PART II -ROLE OF THE CAO I I. I The CAO is responsible to Township Council for the efficient

39 management of the administration of the Corporation's various departments All presentations, written reports and recommendations of department heads to Council shall be co-ordinated through the CAO The CAO and all Township staff shall be guided by the Corporate Code of Conduct. PART 12- ROLE OF THE DEPARTMENT HEADS 12.1 Each Department Head shall act in accordance with any statutory duties Each Department Head shall be responsible to and subject to direction and control by the CAO Each Department Head shall be guided by the Corporate Code of Conduct. PART 13- ROLE OF THE CLERK 13.1 The Clerk shall be responsible for preparing and distributing the agenda for all meetings of Council and Committees in accordance with the provisions of this by-law The Clerk shall make a copy of the Regular Agenda available to the Department Heads, the public and the media following distribution of the regular agenda to members of Council The Clerk may prepare the agenda in electronic format The Clerk shall ensure that administrative processes relative to the agenda preparation and distribution are comprehensive, efficient and cost-effective The Clerk or his designate shall attend all meetings of Council and Committees of Council The Clerk shall record without note or comment all resolutions, decisions and proceedings of Council and Committees of Council The Clerk shall forward a copy of all decisions, resolutions and directions of Council to the appropriate members of administration, public, agencies, boards, committees and governments The Clerk shall make minor clerical, typographical or grammatical corrections in form to any by-law, motion, resolution and/or minutes as may be required for the purpose of ensuring correct and complete implementation of the actions of Council The Clerk shall present by-laws directly to Council for a) the appointment of staff for municipal law enforcement and Provincial Offences administration b) consolidation of by-laws for housekeeping amendments c) minor amendments resulting from changes to Provincial enabling legislation

40 13.10 The Clerk shall maintain the originals of all by-laws and minutes of the proceedings of Council The Clerk shall present an annual meeting calendar in December for consideration by Council The Clerk shall be guided by the Corporate Code of Conduct. Part 14: COMMITTEES: 14.1 Committees may be appointed by Council from time to time to consider specific matters or to serve in an advisory capacity. Those committees can be for a specified time (i.e. ad hoc nature) or the Standing Committees outlined below The following applies to all committees: a) All committees are governed by this procedural bylaw, the Municipal Act and Roberts Rules. b) Committees shall appoint a chair from among its members for the term of Council. c) Unless authorized by bylaw, no committee or member of a committee shall incur any expense or liability in the name of the Corporation. d) The CAO/Clerk is a non-voting resource to all committees and may delegate staff to act as resources to any committee at his/her discretion. The standing committees, membership and terms of reference are outlined below. Public Works Committee: A Public Services standing committee is hereby established and shall be composed of all 7 members of Council and 2 lay person appointed by Council resolution for the term of Council. The Director of Public Works (or his/her designate) shall serve the committee as a non-voting member of the committee. The terms of reference for the committee are as follows: to report on matters referred to it by Council to process matters referred by the Chief Administrative Officer to assist the municipal administration in the development of recommendations concerning Council policy to assist municipal administration, when requested, to develop administrative policies to assist the municipal administration to prepare long-range plans to assist the municipal administration in identifying, developing and prioritizing capital projects to work with the municipal administration to analyze and make recommendations concerning the levels of service in the Public Works department. Recreation Committee: A Recreation committee is hereby established and shall be composed of 3 members of Council and 2 lay persons appointed by Council resolution for the term of Council with one being the Chair of the Municipal Recreation Association Committee (MRAC). The Director of Recreation (or his/her designate) shall serve the committee as a non-voting member of the committee. The terms of reference for the committee are as follows:

41 to report on matters referred to it by the Council; to process matters referred by the Chief Administrative Officer; to assist the municipal administration in the development of recommendations concerning Council policy; to assist municipal administration, when requested, to develop administrative policies; to assist the municipal administration to prepare long-range plans; to assist the municipal administration in identifying, developing and prioritizing capital projects; to work with the municipal administration to analyze and make recommendations concerning the levels of service in the Recreation Department facilities and programs. Planning Committee: A Planning Committee is hereby established and shall be composed of all 7 members of Council. The Chief Building Official I Planning Manager shall serve the committee as a non-voting member of the committee. The terms of reference for the committee are as follows: to report on matters referred to it by the Council; to process matters referred by the Chief Administrative Officer; to assist the municipal administration in the development of recommendations concerning Council policy; To manage and oversee recommendations to Council regarding municipal planning matters under the Planning Act. Arts, Culture and Heritage Advisory Committee: An Arts, Culture and Heritage Advisory Committee committee is hereby established and shall be composed of 2 members of Council and 5 lay persons appointed by Council resolution for the term of Council. The CAO I Clerk or his designate shall serve the committee as a non-voting member of the committee. The terms of reference for the committee are as follows: To promote and support arts, culture and heritage as central elements in the well-being of North Glengarry. to report on matters referred to it by the Council; to process matters referred by the Chief Administrative Officer; to assist the municipal administration in the development of recommendations concerning Council policy; to assist municipal administration, when requested, to develop administrative policies; to review and vet application to the community grant program to act as a Municipal Heritage Committee and advise and assist Council.on all matters relating to Parts IV and V of the Ontario Heritage Act, R.S.O. 1990, CHAPTER 0.18; Foster cross-cultural cooperation by liaising with community groups and stakeholders Advocating on behalf of arts, culture and heritage in the community District Fire Chiefs Committee: A District Fire Chiefs Committee is hereby established and shall be composed of 2 members of Council, the North Glengarry Fire Chief, the Fire Service Administrator and the fire stations Chiefs and Deputy Chiefs. For the purposes of quorum, a majority of members must be present and a minimum of representation from the 3 fire stations and 1 councillor will be required (Apple Hill, Alexandria, Maxville ). The Fire Service Administrator shall serve the committee as a non-voting member

42 of the committee. The terms of reference for the committee are as follows: to report on mattes referred to it by Council to process matters referred by the Chief Administrative Officer to assist the municipal administration in the development of recommendations concerning Council policy to assist municipal administration, when requested, to develop administrative policies to assist the municipal administration to prepare long-range plans to assist the municipal administration in identifying, developing and prioritizing capital projects to work with the municipal administration to analyze and make recommendations concerning the levels of service in the North Glengarry Fire Department to coordinate operational issues between the three fire stations to improve communication and coordination of human resources, equipment and financial matters. Emergency Management Program Committee Mandate: The committee oversees the development, implementation and maintenance of the emergency management program in accordance with Regulation 380/04 and in accordance with Council' s strategic priorities of maintaining the safety and well-being of its residents. Terms of Reference: 1. Monitor and ensure program activities are delivered in accordance with the Act and Regulations. 2. Support the program in responding and adapting to current and emerging risks that could impact the community. 3. Share expertise and knowledge to promote emergency preparedness and public safety. 4. Review and make recommendations on the Township's Emergency Management Plan(s). 5. Review and make recommendation on program initiatives. 6. Review and makes recommendations on the Township's business continuity planning initiatives. 8. Conduct an annual emergency management program review to verify that the program is operating in compliance with the Act and Regulations; and 9. Make recommendations to council. Membership: The membership shall be comprised of: 2 members of Council (Mayor and alternate) CAO I Clerk Community Emergency Management Coordinator Treasurer (or his/her designate) Director of Public Works (or his/her designate) Director of Recreation (or his/her designate) Fire Chief (or the 3 stations chiefs of Alexandria, Apple Hill and Max ville) A representative from the OPP A representative from SD&G Emergency Medical Services A representative from the Glengarry Memorial Hospital A representative from the SD&G Social Services A representative from the Red Cross

43 Any other members appointed by Council Communi tv Improvement Plan Approvals Committee (CIP AC) Mandate: To review and vet applications submitted to the Township' s Community Improvement Plan (CIP) and make recommendations to Council on the individual applications. It is a consultative body rather than a decision-making body with an important role in the planning and administration of the CIP. Membership: 2 members of the Arts, Culture & Heritage Advisory Committee A member of the Maxville and District Chamber of Commerce A member of the Alexandria and District Chamber of Commerce, or designate 2 members of Council CAOIClerk Economic Development Officer Chief Building Official (or his I her designate) PART 15- EFFECTIVE DATE 14.1 That By-law No be hereby repealed This By-law shall come into effect on the date of passing thereof. READ a first, second, third time and enacted in Open Council this 9th day May Clerk I Deputy Clerk Mayor I Deputy Mayor I hereby certify this to be a true copy of By-Law No , and that such By-law is in full force and effect. Date Certified Clerk /Deputy Clerk

44 Section 7 FINANCE DEPARTMENT Johanna Levac, Treasurer

45 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That the Taxes Receivable Report is presented to Council for information purposes only. Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section.7._Item.J!.

46 TOWNSHIP OF NORTH GLENGARRY STAFF REPORT Date: To: From: May 9, 2016 Mayor and Council Members Q{cu~~ Johanna Levac (Annte) Treasurer ~ c:=;? Daniel Gagnon CAO/Clerk - Re: Discussion: Taxes Receivable Report Attached please find a Taxes Receivable Report as at April 30, Schedule A reports that on April 30, 2016 there was a 4.1% increase of outstanding taxes over Schedule B breaks down the outstanding tax arrears that were one, two and three years in arrears and over. We are continuing to contact residents and businesses by phone whenever possible and encouraging them to come in and meet with us to review their accounts. Numerous property owners are paying smaller amounts until their situation changes. Registered letters are being sent to those who do not respond or those that we are unable to contact. We currently have three properties registered for non-payment of taxes. Recommendation: That the Taxes Receivable Report is presented to council for information purposes only.

47 Schedule A Taxes Receivable Report Percentage Taxes Taxes Increase Receivable Receivable (decrease) January $2,234,090 $2,136, February $5,507,447 $5,752, March $4,983,156 $5,124, April $2,929,173 $2,941, <f- May $2,536,367 $2,556, June $2,190,898 $2,234, July $5,964,635 $6,141, August $5,455,759 $5,771, September $3,005,955 $3,348, October $2,553,485 $2,911, November $2,456,704 $2,521, December $2,384,868 $2,357, Percentage Taxes Taxes Increase Receivable Receivable (decrease) January $2,136,358 2,128, February $5,752,887 5,802, March $5,124,565 5,303, April $2,941,161 3,026, <f- May $2,556,247 2,607, June $2,234,803 2,316, July $6,141,137 6,281, August $5,771,632 5,885, September $3,348,490 3,406, October $2,911,153 2,898, November $2,521,999 2,700, December $2,357,658 2,547, Percentage Taxes Taxes Increase Receivable Receivable {decrease) January 2,128,876 2,326, February 5,802,923 6,019, March 5,303,186 5,564, April 3,026,968 3,151, <f- May 2,607, June 2,316, July 6,281, August 5,885, September 3,406, October 2,898, November 2,700, December 2,547,

48 Schedule B Tax Arrears Report One year and Over Arrears April 30, 2015 April 30, 2016 Dollars % Outstanding Outstanding Collected Collected 1 year 1,060,828 1,091,185-30, years 381, ,719-21, years 252, ,834-32, ,694,552 1,778,738-84,

49 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION # DATE: May 9, 2016 MOVEDBY: SECONDED BY: That Council authorizes the taxes be written off pursuant to section 354 of the Municipal Act 200 I and further authorizes the Treasurer to vest the following properties into the name of the municipality; I) File # ) File #14-08 Roll Number 01-ll-Oll Roll Number Ol Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section 1_Item_l!

50 TOWNSHIP OF NORTH GLENGARRY STAFF REPORT Date: May 9, 2016 To: From: Johanna Levac (.~nnie) Treasurer ~ \ ::=:::> c: 7 Dkiel Gagnon CAO/Clerk Re: Register ed Properties - Sale of Land by Public Tender Discussion: May 4th, 2016 was the deadline to receive tenders for the properties that were advertised for sale by public tender. The two properties are both located on Part Lot 1, Concession 9 as per attached property information schedules. We did not receive any tenders for either of these properties so we have attached "Schedule A" outlining some options that council can consider at this time. Staff is recommending that council authorizes the ta.'<es be written off for both these properties pursuant to section 354 of the Municipal Act, 2001 and charge back to the upper tier and school boards etc. its proportionate share of the unpaid taxes pursuant to subsection 353 and that council authorizes that both of these properties be vested to the township. Recommendation: That Council authorizes the taxes be written off pursuant to section 3 54 of the Municipal Act 2001 and further authorizes the Treasurer to vest the following properties into the name of the municipality: 1) File #14-07 Roll Number ) File #14-08 Roll Number

51 Options that can be considered by council: Schedule A Council, on your (the treasurer's) recommendation, can write off the taxes pursuant to section 354 of the Municipal Act, 2001 and charge back to the upper tier, school board, etc. its proportionate share of the unpaid taxes that are written off pursuant to subsection 353, regardless of whether you decide to Vest the property in the Municipality or not. You may vest the property in the name of the Municipality within two years of the tax sale date pursuant to section 379(5b)(7.1) and the property will then be tax exempt as is any property owned by the municipality. If you choose to charge back, then vest and subsequently sell these lands within seven years of the registration of the Notice of Vesting, you must pay a proportionate share of the proceeds to the upper tier, school board, etc. as the cancellation price was greater than $10, (ss. 353(4)). If you sell seven or more years after the registration of a Notice of Vesting, you do not have to share (ss.353 (6)). Sections to provide some powers of entry and inspection to the municipality to assist in determining if it is desirable to acquire the land. You may readvertise the property for sale within two years of the tax sale date pursuant to section If the taxes have been written off pursuant to section 354, you can presumably offer the property at a Minimum Tender Amount that might be more attractive to purchasers. You would not have to share the proceeds with the upper tier and school board as this is only required if you vest (ss. 353(4). Contact me for more details if you are considering this option. If you have not registered a Notice of Vesting or re-advertised as above within 2 years of the tax sale date, the whole process is deemed to be cancelled and you would have to start the process all over again with the registration of a new Tax Arrears Certificate (subsection. 379(15)).

52 FORM6 Municipal Act, 2001 SALE OF LAND BY PUBLIC TENDER THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY Take Notice that tenders are invited for the purchase of the lands described below and will be received until 3:00 p.m. local time on May 4, 2016, at the North Glengarry Municipal Office, 90 Main St. S., Alexandria Ontario. The tenders will then be opened in public on the same day as soon as possible after 3:00 p.m. at the North Glengarry Municipal Office, 90 Main St. S., Alexandria. Description of Lands: Roll No ; FIRSTLY: PIN (LT); Part Lot 1 Concession 9 Kenyon as in TK12982 except AR13781, west of Part 1 Plan 14R3785; Description may not be acceptable in the future as in TK12982; North Glengarry; SECONDLY: PIN (L T) Part Lot 1 Concession 9 Kenyon as in TK12982 except AR13781, south of Part 1 Plan 14R3785; Description may not be acceptable in the future as in TK12982; North Glengarry; File No Minimum Tender Amount: $13, Roll No ; PIN (L T); Part Lot 1 Concession 9 Kenyon as in AR13781; Description may not be acceptable in the future as in AR13781; North Glengarry; File No Minimum Tender Amount: $12, Tenders must be submitted in the prescribed form and must be accompanied by a deposit in the form of a money order or of a bank draft or cheque certified by a bank or trust corporation payable to the municipality and representing at least 20 per cent of the tender amount. Except as follows, the municipality makes no representation regarding the title to or any other matters relating to the lands to be sold. Responsibility for ascertaining these matters rests with the potential purchasers. This sale is governed by the Municipal Act, 2001 and the Municipal Tax Sales Rules made under that Act. The successful purchaser will be required to pay the amount tendered plus accumulated taxes, HST if applicable and the relevant land transfer tax. The municipality has no obligation to provide vacant possession to the successful purchaser. For further information regarding this sale and a copy of the prescribed form of tender, visit: or if no internet access available, contact: Johanna Levac (Annie) Treasurer The Corporation of the Township of North Glengarry P.O. Box Main St. S. Alexandria ON KOC 1 AO Main Line (613) Direct Line (613) annielevac@northglengarry.ca

53 Municipality File Number OTS OntarioTaxSales.ca Property Information Township of North Glengarry Roll Number Minimum Tender Amount $13, Municipal Location Not Assigned Property Identification Numbers (L T), (L T) Brief legal description FIRSTLY: PIN (L T); Part Lot 1 Concession 9 Kenyon as in TK12982 except AR13781, west of Part 1 Plan 14R3785; Description may not be acceptable in the future as in TK12982; North Glengarry; SECONDLY: PIN (L T) Part Lot 1 Concession 9 Kenyon as in TK12982 except AR13781, south of Part 1 Plan 14R3785; Description may not be acceptable in the future as in TK12982; North Glenqarry Annual Taxes $ Assessed value $31,500 Approximate property size Is the property on a lake or a bay or a river? Is the property accessible by a public or private road or a right-of-way? Is there a house on the property? IRREGULAR NO FIRSTLY LANDS ON PUBLIC ROAD ACCESS TO SECONDLY LANDS UNKNOWN NO Is there some other structure on the property? Zoning With the existing zoning, is it possible to obtain a building permit? Is it possible to have the property re-zoned? For further information regardinq Zoning, contact: BARN AGRICULTURE YES NO GERRY MURPHY, CBO/PLANNER Maps and pictures are provided as a courtesy only and the municipality makes no warranties as to the accuracy of this information. Location of Property is approximated. Boundaries on aerial photos may be inaccurate and /or skewed.

54 Municipality File Number OTS OntarioTaxSales.caTM Property Information Township of North Glengarry Roll Number Minimum Tender Amount $12, Municipal Location Not Assigned Property Identification Number (L T) Brief legal description Part Lot 1 Concession 9 Kenyon as in AR13781 ; Description may not be acceptable in the future as in AR13781 ; North Glengarry Annual Taxes $ Assessed value $31,000 Approximate property size Is the property on a lake or a bay or a river? Is the property accessible by a public or private road or a right-of-way? Is there a house on the property? UNDETERMINED NO UNKNOWN NO Is there some other structure on the property? Zoning With the existing zoning, is it possible to obtain a building permit? Is it possible to have the property re-zoned? For further information regarding Zoning, contact: NO AGRICULTURAL NOT FOR A DWELLING NO GERRY MURPHY, CBO/PLANNER Maps and pictures are provided as a courtesy only and the municipality makes no warranties as to the accuracy of this information. Location of Property is approximated. Boundaries on aerial photos may be inaccurate and /or skewed.

55 Section 8 PLANNING/BUILDING BY-LAW ENFORCEMENT DEPARTMENT Gerry Murphy

56 Section 9 PUBLIC WORKS DEPARTMENT Ryan Morton

57 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That the Council of the Township of North Glengarry pass by-law authorizing the CAO/Clerk and the Mayor to enter into an agreement with Miller Paving Limited in the amount of$75,880 excluding HST; AND FURTHER, that the Director of Public Works is authorized to issue any and all change orders to prevent delays or claims against the Township as a result of changes in the scope of work completed; and THAT Council adopt by-law and that by-law be read a first, second, third time and enacted in Open Council this 9th day of May Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell YEA NEA Section 2_ItemJ!

58 TOWNSHIP OF NORTH GLENGARRY STAFF REPORT Date: To: From: Council Ryan C. Morton MPM,CIPM Director of Public Works \:\ ;:;::> s:= --- Daniel Gagnon, CAO/Cierk Re: Dornie Road Surface Treatment Discussion: This report is being provided to Council in order to award a contract for surface treatment on Dornie Road as per the 2016 capital budget. Dornie Rd. is a low volume road with the former Township of Kenyon located approximately 4.8km west of Alexandria, off of County Rd. 43. The subject road in question is n approximately 2km portion between Little 3rd Road and Kenyon Concession 4. Staff issued a tender for approximately 2km of surface treatment on Dornie Rd. The tender closed on April 29th with 2 bidders submitting prices. While previously an aged and deteriorated surface t reated road, as part of its rehabilitation scheme it was in-place processed (pulverized). This included the addition of some granular A to reestablish the driving surface. Within a short period of time, the road was responding well and the performance of the road suited its use. The original direction from Council was to leave it as a gravel road for a period of 1 year to determine if it requires resurfacing. Prior to the 1 year period expiring, Council directed staff to include the resurfacing of Dornie Rd. in the 2016 budget with the intent of utilizing su rface treatment as the preferred method. In light of this decision, staff completed a geotechnical investigation of the portion of the road in question. The scope of work included an initial desktop study based on available geological data of the

59 region, and historical geotechnical data. The desktop study was followed by photographic documentation and a video recording of Dornie Rd. A site specific pavement investigation program was carried out to determine the subsurface conditions and to provide pavement recommendations. Six (6) test pits were advanced, distributed throughout Dornie road. The test pits were advanced using a backhoe owned and operated by the Township of North Glengarry. Representative granular and soil samples were collected at selected locations throughout the road for laboratory index testing to determine the suitability of the material and selected samples were sent in for gradation analysis to evaluate the adequacy of the material and potential for frost susceptibility. The findings identified 2 different base materials at traditional depths of loomm that fall in the granular "A" profile and subsequently under the granular "5" profile. A third base material was also found identifying a much narrower granular road lying beneath the existing road. With the improvement or construction of the new road the depth of material varies based on where the road was heightened compared to its previous profile. The geotechnical report essentially identified that there is sufficient base and subbase materials to permit the application of surface treatment. The report did recommend that a portion of the road at the south end near Little 3'd Road requires some additional gravel to mitigate some severe surface rutting. This work will be completed in-house by Township staff prior to the application of surface treatment. The timeline for the completion of this project is not known at this time, but staff will conduct a preconstruction meeting with the contractor and firm up some timelines. Direct notification to the residents will be completed by the contractor or the Township of North Glengarry staff. Financial Implications: 2016 Hardtop Budget- $407,040 Dornie Rd. resurfacing budget- $71,760 Tender Results: Contractor Price Greenwood Paving $76,720 Miller Paving $75,880 The tender results identified above are for a 7m X 2000m platform. The actual dimensions of the road are more precisely 6-6.5m X 1900m. At a unit price quoted of $5.42/m2, this works out to an actual expected cost of $66,937 which is within the allotted budget for this project.

60 Recommendation: That the Council of the Township of North Glengarry pass a by-law authorizing the CAO/Cierk and the Mayor to enter in to an agreement with Miller Paving Limited in the amount of $75,880 excluding HST; AND FURTHER, that the Director of Public Works is authorized to issue any and all change orders to prevent delays or claims against the Township as a result of changes in the scope of work completed. Consultations: Dan Gagnon, CAO Roch Lajoie, Roads Manager Annie Levac, Treasurer Attachments: Map

61

62 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY BY-LAW No Being a by-law of the Township ofnorth Glengarry authorizing the CAO/Clerk and the Mayor to enter in to an agreement with Miller Paving Limited for the provision and application of surface treatment materials on 2km ofdomie Rd. between Little 3rd Rd and Kenyon Concession Rd. 4 in the Township of North Glengarry. WHEREAS Section 5 ofthe Municipal Act 2001, S.O. 2001, c.25, the powers of a municipal corporation are to be exercised by its Council; AND WHEREAS the Municipal Act 2001 (Ontario), as amended, (the "Act") provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS the Township ofnorth Glengarry deems it expedient to secure an agreement for the supply and application of surface treatment materials on a 2km stretch of Domie Rd. between Little 3rd Rd. and Kenyon Concession Rd. 4; NOW THEREFORE The Council of the Corporation of the Township of North Glengarry hereby enacts as follows: THAT the CAO/Clerk and the Mayor are hereby authorized to enter in to an agreement with Miller Construction in the amount of $75,880 excluding HST for the provision and application of granular materials throughout the Township of North Glengarry, AND FURTHER, that the Director of Public Works or his designate is authorized to issue any and all change orders to prevent delays on the project and alter the scope to mitigate issues arising from the project, AND FURTHER, that the by-law shall come in to force on the date of its passing. READ a first, second, third time and enacted in Open Council, the 9th day of May, CAOIClerk I Deputy Clerk Mayor I Deputy Mayor I hereby certify this to be a true copy of By-law No , and that such by-law is in full force and effect. Date Certified CAO/Clerk I Deputy Clerk

63 Section 10 CORRESPONDENCE

64 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: WHEREAS North Glengarry Township Council supports and endorses the Township of Warwick's resolution dated Aprilll, 2016; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of North Glengarry hereby requests that the Minister of Health and Long Term care reinstate incentives for physicians to practice in rural areas of Ontario, and that the Minister return to the table with Ontario's doctors and work together through mediation-arbitration to reach a fair deal that protects the quality, patient-focused care Ontario families deserve; and THAT copies of this resolution be sent to the Premier of Ontario, the federal and provincial Ministers of Health, the Ontario College of Physicians and Surgeons and all municipalities in Ontario. Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 10 Item!!.

65 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: WHEREAS the Independent Electrical System Operator has requested input on the RFP process used to award renewable energy contracts; AND WHEREAS the government indicated that new contracts would be directed to willing host communities with the Minister of Energy indicating on March 7 that it would be 'almost impossible' for a contract to be granted under the current process without municipal agreement; AND WHEREAS three of the five contracts announced on March 10,2016 did not have municipal support for the project; AND WHEREAS the current process does not meet the government's standards for openness and transparency because municipal Councils are asked to support power projects based on little or no detail and further, the recipient municipalities are unable to determine the basis on which individual contracts were awarded; AND WHEREAS the province has not demonstrated that renewable energy projects are of sufficient strategic importance in meeting Ontario's electricity generation requirements and/or carbon emission reduction targets to warrant to province taking action to override municipal decisions; THEREFORE BE IT RESOLVED THAT the Council ofthe Township ofnorth Glengarry requests: I. That the Municipal Support Resolution become a mandatory requirement in the IESO process; 2. That the rules be amended to require that the resolution related to this support must be considered in an open Council meeting held after the community engagement meeting organized by the proponent; 3. That full details of the project, including siting of project elements and site consideration reports, are required to be made available at the community engagement meeting and to the Council before the resolution is considered;

66 4. That the terms of any municipal agreement related to the project also need b discussed in open Council and that such agreements cannot contain terms that limit the municipality's ability to exercise Municipal Act powers relative to the project; 5. That the process includes the requirement for the municipality to provide comments on the project directly to the IESO; 6. That any points for Aboriginal participation in a given power project be limited to the First Nation who has a comprehensive claim on the land where the project will be built; 7. That any announcement of the successful bidders includes an explanation of the points awarded to each bid; and THAT this Resolution be provided to the President ofieso; Minister of Energy; All Municipalities with the Province; Grant Crack, MPP; and AMO; and THAT the Mayor is authorized to do a press release. Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 10 Item!!

67 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: WHEREAS the OEB file EB (dated July 23,2015 application and pre-filed evidence from Union Gas Limited is seeking approval of its proposed Community Expansion Program with intent to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service (Rural areas); WHEREAS the Ontario Energy Board issued a Notice for Public Hearing EB (dated January 2016) regarding OEB's intent to review the following issues in May 2016; 1. Should the OEB implement new ratemaking mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? If so, what should these new mechanisms be? 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion? 3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs of another utility to expand into new communities? If so, under what circumstances (if any) would this be appropriate? WHEREAS the Eastern Ontario Warden's Caucus's letter of comment dated (April6, 2016) regarding the Ontario Energy Board's Generic Proceeding EB with intent for the Warden Caucus to support the initial application from Union Gas (EB ) and also similar entities that wish to expand natural gas service to rural and remote communities; WHEREAS part of the Township ofnorth Glengarry are not served by natural gas infrastructure; THEREFORE BE IT RESOLVED by the Council of the Township of North Glengarry that the OEB examine the proposal to expand natural gas services and make it available to all of Eastern Ontario rural areas such as the United Counties of Stormont, Dundas & Glengarry and the United Counties of Prescott-Russell as it is vital to our Economic Development and to Business expansion and retention as well as the increase of employability in our sector.

68 AND BE IT ALSO RESOLVED THAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden's Caucus. AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier, the OEB and the Ministers of Economic Development, Employment and Infrastructure, Energy, and Agriculture and Rural Affairs. Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 10 Item c - -

69 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: WHEREAS in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund. WHEREAS the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds, will significantly restrict benefits from this fund. WHEREAS in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limited 'Business Retention and Expansion' and 'Downtown Revitalization' projects and municipalities who were looking to improve their local economy. Also of not is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas of the province. NOW THEREFORE BE IT RESOLVED THAT THE Council of the Municipality of North Glengarry asks the government of Ontario to reconsider the suspension of and the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that Rural Economic Development Program stays as an intricate funding program of the Province that will support capacity building and foster economic growth in rural municipalities in Ontario. BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier and the Minister of Agriculture, Food and Rural Affairs. Carried Defeated Deferred MAYOR I DEPUTY MAYOR

70 YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 10 Item!!

71 MINUTES OF THE MARCH 23, 2016 MEETING OF THE ARTS, CULTURE AND HERITAGE ADVISORY COMMITIEE A meeting of the Arts, Culture, and Heritage Advisory Committee held on Wednesday, March 23, 2016, at 5:00p.m. at the Township Office, 90 Main Street South, Alexandria. PRESENT: REGRETS: Carma Williams, Chairperson Jeff Manley, Councillor Nathalie-Anne Bussiere, Member at Large (arrived at 5:45pm) Karen Davison Wood, Member at Large Nicole Geoffrion, Member at Large Nicole Nadeau, Member at Large Kerri Stratmann, EDO, Recording Secretary Dane Lanken, Member at Large Daniel Gagnon, CAO 1. CALL TO ORDER The meeting was called to order at 5:05p.m. 2. ACCEPT AGENDA Moved by: Nicole Geoffrion Seconded by: Nicole Nadeau That the Agenda of the Arts, Culture and Heritage Advisory Committee meeting of March 23, 2016, be accepted. carried. 3. DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest expressed by the members present. 4. RATIFY THE MINUTES OF FEBRUARY Moved by: Karen Davison Wood Seconded by: Jeff Manley That the minutes of the February 17, 2016, Arts, Culture, and Heritage Advisory Committee meeting be accepted as presented. Carried.

72 5. AGENDA ITEMS a. CIP Approvals Committee ICIPACl Update Carma informed the committee about the first CIPAC meeting that took place on Monday March 21, She confirmed that there were four (4) applications: two (2) approved, one (1) for discussion purposes, one (1) incomplete. She furthered that the two approved projects are for strategically-located commercial buildings that have demonstrated design guideline compliance and, in spite of their modern architecture, will echo the heritage aesthetic of Main Street Alexandria and will animate the street. Carma discussed the issue that CIPAC had to confront with respect to heritage restoration and the Provincial Building Code. The committee agreed that this would be a recurring problem that comes into direct conflict with the provisions of the CIP design guidelines and that it must be addressed. It was suggested that the Township engage a professional (ex: heritage carpenter) for consultation purposes when heritage-related issues arise. b. Community Grant Program - Review of Policies and Procedures i) Update on modifications to policies and procedures Further to the February 17, 2016 ACH meeting, the proposed revisions to the Community Grant Program policy and timeline were approved by Council under resolution #13, at their meeting held on March 7, ii) 2016 Letters to applicants Copies of the Community Grant Program approval and refusal letters were circulated to the committee for review. A copy of the letter sent to the Festival of Lights committee requesting their financial statement by April 1, 2016, was circulated to the committee for review. c. North Glengarry Heritage Tour Jeff updated the committee on the status of the Request for Proposals (RFP) and confirmed that there were 12 interesting submissions received, with two retained for further analysis prior to final Council approval on March 29, 2016.

73 d. North Glengarry Heritage Register The committee agreed to begin the process of listing buildings on the North Glengarry Heritage Register, which was approved by Council at their meeting held on December 14, Karen highlighted all the work that was carried out by the former heritage committee and confirmed that the information provided in the extensive inventory is ready to incorporate into the register. The committee agreed to commence the heritage listing process with the following properties of significant heritage interest, as they have either been proposed by their owner or are at a perceived risk: >- Robertson-Clark Building, Dalkeith >- Gary Fen, Alexandria >- The Grotto, Alexandria >- 57 Kenyon, Alexandria >- 17 Main Street North, Alexandria >- 20 Derby Street, Alexandria Karen will prepare the property description and a brief rationale for each of the identified properties for the April 27, 2016 ACH meeting. The committee will then review the content of each listing and adopt a recommendation that will be presented to Council on May 9, Nicole Nadeau will undertake research on 17 Main Street North, Alexandria, (former Meloche store) and provide Karen with the information. Nathalie-Anne will develop the selection criteria for listing properties of significant heritage interest based on the provincial criteria. In the future, the committee will discuss purchasing an advertisement in the newspaper appealing to the population to put forth properties of heritage interest and to share any related historical information, while sensitizing the population to the difference between "listing" and "designating" properties. e. The Grotto i) Summary of March 1, 2016 meeting with Terry Dube. Carma provided the committee with a detailed summary of the meeting and reconfirmed that the ACH wi!! not take the lead in a restoration project, nor will it undertake the task of fund raising: >- Terry Dube stated that there is a will on behalf of the owners to see the monument restored, otherwise it will be demolished. He further confirmed that the owners will not contribute financially to its

74 restoration and that it is up to the community to take ownership of the project. ~ Brian Proulx has agreed to provide a written restoration plan outlining the volunteer resources and submit it to Terry Dube by April15, ~ The Knights of Columbus have refused to get involved with the restoration project due to resource constraints. ii) Public meeting hosted by ACH The committee agreed to wait for the outcome of Brian Proulx's report to Terry Dube. In the event that Brian Proulx's report is not successful, it is suggested that a public meeting be held in an attempt to sensitize the population to this historic site, garner interest and recruit volunteers to assist with its restoration. This meeting will demonstrate to the public that the ACH committee has been doing what it possibly can to protect the monument. iii) Listing monument on the North Glengarry Heritage Register The committee agreed to include The Grotto on the list of properties to be presented to Council on May 9th, as per Item 5 d) above. f. Maxville 125 Celebrations - Update Carma provided a brief update on all the activities planned to celebrate Maxville's 125th anniversary and informed the committee of the generous donation from the McEwen's to cover the cost of publicity. g. 200th Anniversary of the foundation of Alexandria 12017/2018) Kerri circulated a brochure received from Dane Lanken that indicates the founding of Alexandria in Kerri will forward a copy of the scanned brochure to the committee members. Jeff will speak to Alan MacDonald to see if he can find a reference to a foundation date. A committee will have to be established to take on a project to celebrate the h anniversary. It is suggested that the public meeting to be tentatively held by the ACH to discuss The Grotto, include a discussion on the 200th anniversary of Alexandria.

75 Karen suggested speaking to Carol Baxter (of the Graham Creamery family) as she was involved in previous celebrations marking Alexandria milestones. 6. NEW BUSINESS 1. Centre Lochiel Centre: Auction of religious artefacts. Natalie-Anne and Nicole Geoffrion will meet with Henriette Keusch in early April to document the artefacts prior to the auction. 7.CORRESPONDENCE J> Letter from the Ministry of Government and Consumer Services granting the ACH committee free access to the Land Registry Office until March 31, NEXT MEETING The next meeting of the Arts Culture and Heritage Advisory Committee will take place on Wednesday April 27, 2016 at 5:00pm. at the Township Office. 9. ADJOURNMENT The meeting was adjourned at 6:40 p.m. Recording Secretary- Kerri Stratmann Chair - Carma Williams

76 RECREATION COMMITTEE Monday,.i),p:-f! 4, Z016 The meeting of the Recreation Committee of Monday, April, 2016 was called to order at 4:12p.m. at the Sandfield Centre. PRESENT: REGRETS: Chairman & Councillor- Michel Depratto Mayor- Chris McDonell Councillor- Carma Williams Councillor- Brian Caddell Councillor- Jeff Manley Member at large- Bob Linney Director of Recreation- Terry Gilmer Administrative Assistant- Chloe Crack Member at large- France Brunet CAO/Cierk- Daniel Gagnon 1) CAUL N1EiETJN G 10 ORDER Meeting was called to order at 4:12 p.m. z; ACCE?T AGENDA That the agenda of the Recreation Committee meeting of April4, 2016 be accepted as amended. The committee would like an update on the GSL Sports Grant. Carried 3) DEG.ARATlONS Of CONFliCT OF INTEREST No conflicts were noted. 4) ADOPirlON o;: PREVUOUS MiNUTES The minutes from the Recreation Committee meeting on Monday March 7, 2016 will be distributed at the next meeting in May carried a. Budget The Budget was presented and approved. The members of the committee would like to know what expenses go into the Computer Fees & Equipment account. Carried

77 b. Dashboard The Director of Recreation presented the Dashboard for the month of March. Once a full year goes by, it will be easier to track the trends from one month to the next. c. Hall Rental Policy The Director of Recreation presented the new Draft Hall Rental Policy. The members ofthe committee would like to see changes made to the policy such as adding a copy of the renter's insurance policy as a requirement when signing the rental contract and adding the weekend hours of operations for each facility (#5) and removing the word's "afterhours staffing such as" on #4. d. Vending Machine at the Dome The Director of Recreation updated the members oft he committee about the vending machine at the Dome. Since we are not in a contract with Pepsi, the committee agreed to have the vending machine at the Dome to ensure better controls. Carried e. Splash Pad The Director of Recreation presented a list of different water structure options to incorporate in the new Splash Pad. The committee directed him to create a budget for the Trillium grant money that encompassed all of the items on the list. The committee decided not to consider any options that would require additional funding via Park reserves. f. Playground Equipment Repair Quotes The Director of Recreation presented several quotes to repair the "A" Hazards from last year's Playground Inspection Report. It is very costly and most items can be done in-house. A plan to have one or two of our staff members trained for Playground Inspections is in sight to minimize expenses and risks. A policy will be put in place in regards to weekly inspections at all of our facilities. g. Elda-Rouleau Request The members of the committee would like for the Director of Recreation to create a Blanket Policy regarding better rates for all user groups during the day from Sam to 3pm. h. Union Staffing Proposal The Director of Recreation and the Lead Hand from the Glengarry Sports Palace met with the Maxville Sports Complex employees to discuss the possibility of a different staffing structure. A vote to accept the new direction will take place in the upcoming weeks. i. CN Tree Grant The Director of Recreation informed the committee that an application was submitted to receive a $ grant. He is awaiting a response.

78 7} CORRi:SPO[\JlJENCE The MRAC Minutes from March 2, 2016 were presented. 8) NOTiCE 0~ f\ro!ion S) CLOSED SESS~ON BUS~ NESS 10) N2XT ME:ETING The next meeting will be held on Monday May 2, 2016 at 5:00pm at the Sandfield Centre. 11}.D.DJOUP..NN1ENT Adjourned at 6:08 pm v= Chloe Crack- Recording Secretary Michel Depratto- Chair

79 ;.() ( cp THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY THE COMMITTEE OF ADJUSTMENT MEETING Thursday March 1 O'\ 2016 Council Chambers Glengarry Sports Palace 170 MacDonald Blvd., Alexandria, ON A Committee of Adjustment Meeting was held in the Council Chamber on Thursday March 1Oth, 2016 at 3:00p.m. PRESENT: Mayor- Chris McDonell Deputy Mayor- Jamie MacDonald Councillor (Lochiel Ward)- Brian Caddell Councillor (Maxville Ward)- Carma Williams Councillor (At Large)- Jacques Massie Councillor (Kenyon Ward)- Jeff Manley Councillor (Alexandria Ward)- Michel Depratto CAO/Clerk- Daniel Gagnon CBO/By-Law Enforcement/Planning Manager- Gerry Murphy County Planner, United Counties of SD&G- Alison MacDonald 1. COMMITTEE OF ADJUSTMENT MEETING CALLED TO ORDER The chair of the Committee called the Meeting to order at 3:00p.m. 2. ACCEPT THE AGENDA Resolution No. 1 Moved by: Carma Williams Seconded by: Jamie MacDonald That the Council of the Township of North Glengarry accepts the Committee of Adjustment Hearing agenda of Thursday, March 10 1 \2016. No conflicts of interests were noted. 3. ACCEPT THE MINUTES Resolution No.2 Carried Moved by: Brian Caddell Seconded by: Jeff Manley That the Council of the Township ofnorth Glengarry accepts the minutes of the Committee of Adjustment Hearing of Monday, November 9th & Monday, November 23'd Carried The Meeting was then turned over to the Planning Manager - Gerry Murphy 4. MINOR VARIANCES a) No. MV Owner: Canadian Tire Corporation Location: 400 Main St. South, Alexandria Resolution No.3 Moved by: Michel Depratto Seconded by:

80 That MY be approved on the condition that no further reduction in parking spaces result from the exterior storage of goods or merchandise on the lot and the construction of an opaque fence designed to screen the storage area from public view. The clerk asked three times for comments from the public in attendance. No comments were made. Carried b) No. MY Owner: Ontario Inc. I Ron Theoret Location: Yiau Street, Alexandria Resolution No.4 Moved by: Jacques Massie Seconded by: Jeff Manley That MY be approved subject to the construction of an opaque fence designed to reduce the impact of vehicle lights to the north with the cost borne by the applicant. The clerk asked three times for comments from the public in attendance. No comments were made. Carried c) No. MY Owner: Heinz Kaswurm In Trust Location: Main St. South, Alexandria Resolution No. 5 Moved by: Michel Depratto Seconded by: Jacques Massie That application MY be approved as submitted as the offsite parking in this area is sufficient to accommodate the business. The clerk asked three times for comments from the public in attendance. No comments were made. Carried 5. OLD BUSINESS 6. NEW BUSINESS 7. NOTICE OF MOTION 8. ADJOURNMENT Resolution No.6 Moved by: Jeff Manley Seconded by: Brian Caddell There being no further business to discuss, the meeting was adjourned at 3:30p.m. Carried Daniel Gagnon- CAO/Clerk Mayor- Chris McDonell

81 Section 11 NEW BUSINESS

82 Section 12 NOTICE OF MOTION

83 Section 13 QUESTION PERIOD (limit of one question per person and subsequent question will be at the discretion of the Mayor/Chair)o.

84 Section 14 CLOSED SESSION BUSINESS

85 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: Proceed "In Camera" Session, That the Council of the Township of North Glengarry proceeds in Camera under Section 239 (2) of the Ontario Municipal Act at p.m., in order to address, Various parcels ofland within North Glengarry (as this matter deal with a proposed or pending acquisition or disposition of land by the municipality or local board they may be discussed in closed session under sections 239 (2)(c) of the Ontario Municipal Act); SEIU local agreement on roles and structure (as this matter deal with labour relations or employee negotiations they may be discussed in closed session under sections 239 (2)(d) of the Ontario Municipal Act); Fire Chief Section Process (as this matter deal with personal matters about an identifiable individual, including municipal or local board employees they may be discussed in closed session under sections 239 (2)(b) of the Ontario Municipal Act); and adopt the minutes of the Municipal Council "In Camera" session meeting of April25, 2016, May 3, 2016 and May 4, Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 14 Item!! YEA NEA

86 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: Adopt Minutes of "In Camera" Session That the minutes of the Municipal Council "In Camera" session meeting of April25, 2016, May 3, 2016 and May 4, 2016 be adopted as printed. Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 14 Item!!.

87 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVED BY: SECONDED BY: That we return to the Regular Meeting of Council at p.m. Carried Defeated Deferred MAYOR I DEPUTY MAYOR YEA NEA Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: JeffManley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 14 Item

88 Section 15 CONFIRMING BY-LAW

89 CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY RESOLUTION# DATE: May 9, 2016 MOVEDBY: SECONDED BY: That the Council of the Township of North Glengarry receive By-law ; and That Council adopt by-law being a by-law to adopt, confirm and ratify matters dealt with by Resolution and that By-law be read a first, second, third time and enacted in Open Council this 9th day of May Carried Defeated Deferred MAYOR I DEPUTY MAYOR Deputy Mayor: Jamie MacDonald Councillor: Jacques Massie Councillor: Brian Caddell Councillor: Jeff Manley Councillor: Michel Depratto Councillor: Carma Williams Mayor: Chris McDonell Section 15 Item! YEA NEA

90 /j(_?) THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY BY-LAW FOR THE YEAR 2016 BEING A BY-LAW TO ADOPT, CONFIRM AND RATIFY MATTERS DEALT WITH BY RESOLUTION. WHEREAS s. 5(3) of the Municipal Act, 2001, provides that the powers of municipal corporation are to be exercised by its Council by by-law; and WHEREAS it is deemed expedient that the proceedings, decisions and votes of the Council of the Corporation of the Township of North Glengarry at this meeting be confirmed and adopted by bylaw; THEREFORE the Council of the Corporation of the Township of North Glengarry enacts as follows: I. THAT the action of the Council at its regular meeting of May 9, 2016 in respect to each motion passed and taken by the Council at its meetings, is hereby adopted, ratified and confirmed, as if each resolution or other action was adopted, ratified and confirmed by its separate by-law; and; 2. THAT the Mayor and the proper officers of the Township of North Glengarry are hereby authorized and directed to do all things necessary to give effect to the said action, or to obtain approvals where required, and except where otherwise provided, The Mayor and the Clerk are hereby directed to execute all documents necessary in that behalf and to affix the corporate seal of the Township to all such documents. 3. THAT if due to the inclusion of a particular resolution or resolutions this By-law would be deemed invalid by a court of competent jurisdiction then Section I to this By-law shall be deemed to apply to all motions passed except those that would make this By-law invalid. 4. THAT where a "Confirming By-law" conflicts with other by-laws the other by-laws shall take precedence. Where a "Confirming By-Law" conflicts with another "Confirming Bylaw" the most recent by-law shall take precedence. READ a first, second and third time, passed, signed and sealed in Open Council this 9th day of May, Daniel Gagnon - CAO/Clerk Mayor I Deputy Mayor I, hereby certify that the forgoing is a true copy of By-Law No , duly adopted by the Council of the Township of North Glengarry on the 9th day of May, Date Certified Clerk/Deputy Clerk

91 Section 16 ADJOURN