MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, October 26 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, October 26 th, 2015 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Peter Steinacker Regrets: Councillor Dan Kerr The following members of Staff were present: P. Rouse, Clerk-Administrator D. Hunks, Treasurer V. Weppler, Works Department A. McArthur, Facilities, Parks and Recreation Department P. Johnson, Chief Building Official 1. Adoption of Agenda That the agenda for the Council Meeting of October 26 th, 2015 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held October 13 th, 2015 That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C# held

2 Tuesday, October 13 th, 2015, as circulated. Carried Resolution # Business Arising from the Minutes None 5. Public Meeting(s) None 6. Presentation(s) None 7. Delegation(s) None 8. Correspondence 8.1 Requiring Action None 8.2 For Information Subsequent to discussion, Council passed the That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # Events/Notices None 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse SRCLK Appoint BDO Canada LLP. as External Auditor Members of Council. It was noted that BDO LLP. will hold the rate for the first three (3) years. Subsequent to further discussion, Council passed the following resolution: 1) That SRCLK be received Appoint BDO Canada LLP. as External Auditor; 2) That Council appoint BDO Canada LLP. as the external auditor for the fiscal year-ends; 3) That this purchase be exempt these purchases in accordance with Article 4.7 of By-law No Purchasing Policies and Procedures, as amended; and 4) That the necessary by-law be prepared. Carried Resolution # SRCLK Saugeen Mobility and Regional Transit passed the Moved by: Councillor Steinacker 1) That SRCLK be received Saugeen Mobility and Regional Transit; and 2) That Council revoke Resolution No ; and 3) That Council exercises their right and provides written notice of their withdrawal from Saugeen Mobility and Regional Transit effective December 31 st, Carried Resolution # Page 2 of 5

3 9.1.3 SRCLK Take Our Kids to Work Program Policy passed the 1) That SRCLK be received Take Our Kids to Work Program Policy; and 2) That Take Our Kids to Work Program policy be adopted in the form attached as Appendix A to SRCLK Carried Resolution # Treasurer David Hunks Accounts Payable Voucher # That Accounts Payable Voucher # dated October 26 th, 2015 in the amount of $ 333, be approved for payment as submitted by the Treasurer. Carried Resolution # SRFIN January to August Revenue and Expenses That SRFIN be received 2015 January to August Revenue and Expenses for information purposes. Carried Resolution # SRFIN Ontario Provincial Police Services Billing That SRFIN be received 2016 Ontario Provincial Police Services Billing for information purposes. Carried Resolution # A recess was held at this time (10:17 a.m. 10:31 a.m.). 9.3 Works Manager Vernon Weppler SRW Adverse Water Results Chesley Distribution System and Non-compliance Paisley Sewage Plant Certificate of Approval V. Weppler, Works Manager, responded to questions from passed the That SRW be received Adverse Water Results Chesley Distribution System and Non-compliance Paisley Sewage Plant Certificate of Approval for information purposes. Page 3 of 5

4 Carried Resolution # Building Department Patrick Johnston None 9.5 Recreation Department Ann McArthur SRREC State of Repairs Willow Park Chimney A. McArthur, Facilities, Parks & Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the Moved by: Councillor Hammell 1) Receive the report SRREC be received State of Repairs Willow Park Chimney; and 2) That Council defer any decision on this matter until the 2016 budget deliberations. Carried Resolution # SRREC Grey Bruce Highlander s Contract A. McArthur, Facilities, Parks & Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the Moved by: Councillor Hammell That report SRREC be received Grey Bruce Highlander s Contract for information purposes only. Carried Resolution # Fire Departments None 9.7 Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended the Southern Bruce County Natural Gas Pipeline Public Information session. Hammell: Councillor Hammell advised that he had nothing additional to report that Steinacker: Councillor Steinacker advised that he had attended the tulip planting at the Tara Cenotaph last week. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting, noting that he chaired the Southern Bruce County Natural Gas Pipeline Public information session that was held at the Chesley Community Centre. He also indicated that he had attended a Saugeen Mobility and Regional Transit last Friday. 11. Health and Safety None 12. Other Business None Page 4 of 5

5 13. Notice of Motion None 14. By-law(s) None 15. Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 11:58 a.m. for the purpose of matters identified in the motion below. That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: Personal matters about an identifiable individual, including municipal or local board employees; Proposed or pending acquisition or disposition of real property; A matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act (MFIPPA Request) Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 12:25 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session That Council adopt the direction from the Closed Session relating to real property. Carried Resolution # Confirming By-law By-law Confirming By-law Moved by: Councillor Steinacker That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held October 26 th, Carried Resolution # Seconded by: Councillor Steinacker That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Adjournment That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 12:29 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 5 of 5