CORPORATION OF THE COUNTY OF PRINCE EDWARD. March 25, :00 p.m. Shire Hall, Picton

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1 CORPORATION OF THE COUNTY OF PRINCE EDWARD 1:00 p.m. Shire Hall, Picton A meeting of Prince Edward County Committee of the Whole was held on March 25, 2010 at 1:00 p.m. in the Council Chambers, Shire Hall with the following members present: Mayor Ward 1 (Picton) Councillor Ward 2 (Bloomfield) Councillor Ward 3 (Wellington) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 5 (Athol) Councillor Ward 6 (Hallowell) Councillor Ward 6 (Hallowell) Councillor Ward 9 (South Marysburgh) Councillor Ward 10 (Sophiasburgh) Councillor Ward 10 (Sophiasburgh) Councillor Leo P. Finnegan arrived at 2:50 p.m. Bev Campbell Barry Turpin Peter Mertens Sandy Latchford Lori Slik, Vice Chair Brian Marisett Keith MacDonald Richard Parks Monica Alyea Kevin Gale- arrived at 1:20 p.m. John Thompson, Chair Regrets: Ward 1 (Picton) Councillor Ward 4 (Ameliasburgh) Councillor Ward 7 (Hillier) Councillor Ward 8 (North Marysburgh) Councillor Laverne Bailey Dianne O Brien Peggy Burris Ray Best Staff Present: Commissioner of Planning Commissioner of Public Works Commissioner of Recreation, Parks and Culture Commissioner of Corporate Services and Finance Chief Building Official Deputy Chief Building Official Senior Planner Manager of Parks and Arenas Deputy Clerk Gerry Murphy Robert McAuley Barry Braun Susan Turnbull Garry Davis Andy Harrison Ryan Leary Andrew Morton Kim White 1. Call to Order The meeting was called to order at 1:00 p.m. by the Chair.

2 2 Motion CW THAT a report from the Manager of Parks and Arenas dated regarding RINC Funding for Prince Edward Community Centre and awarding the Ice Plant Contract be added to the agenda as item 8.4 under New Business. with a 2/3 majority 2. Disclosure of Pecuniary Interest & General Nature Thereof There were no disclosures of pecuniary interest at this time. 3. Deputations 3.1 The deputation of Kevin Rich, Ducks Unlimited Canada as listed on the agenda for today s meeting has been rescheduled to the April 29, 2010 Committee of the Whole meeting. 3.2 Stuart Anderson, IBI Group, provided a Powerpoint presentation regarding the Downtown Picton Parking Study Final Report Motion CW Councillor Parks Seconded by Councillor Latchford THAT the presentation by Stuart Anderson, IBI Group, regarding the Downtown Picton Parking Study Final Report be received; and THAT Planning Staff be directed to report to a future Committee of the Whole meeting on the implementation of the Parking Study recommendations. 4. Determination of Items Requiring Separate Discussion and Adoption of remaining items 4.1 Identify those items which are listed under sections 6, 7 and 8 which have deputations from the audience. The following agenda Items have deputation from the audience: Report of the Chief Building Official and the Commissioner of Corporate Services and Finance dated regarding By-law Enforcement and Canine Control Robert Murray, on behalf of Mike Kerr, President of CUPE Local 2275 read a letter dated regarding the combining of By-law Enforcement and Canine

3 3 Control/ By-law Enforcement services. A copy of Mr. Kerr s letter was circulated at the meeting. Motion CW Seconded by Councillor Campbell THAT the deputation by Robert Murray, on behalf of Mike Kerr, President of CUPE Local 2275 regarding the combining of By-law Enforcement and Canine Control/By-law Enforcement services, be received. Deferral Motion CW Councillor Gale Seconded by Councillor Alyea THAT the joint report of the Chief Building Official and the Commissioner of Corporate Services and Finance on combining By-law Enforcement and Canine Control/By-law Enforcement services be deferred to the March 30, 2010 budget meeting to allow staff to review and meet with CUPE representatives regarding Mr. Kerr s letter dated. 4.2 Identify those items listed in sections 6, 7 and 8 which members of the Committee wished pulled for separate consideration or which staff advise require separate discussion. The following items were pulled: 6.1, 6.8, 7.1, 7.4, 7.5, 7.6, 8.1 and Items for Consideration Financial There were no financial reports at this time. 6. Items for Consideration Planning Technical Motion CW Seconded by Councillor Latchford THAT the following Planning Technical items be adopted and the recommendations contained therein be approved: 6.2 Report of the Commissioner of Planning dated March 9, 2010 regarding To/Do Outstanding Items THAT the report of the Commissioner of Planning dated March 9, 2010 regarding To/Do Outstanding Items be received. 6.3 Report of the Chief Building Official dated regarding Building, By-law Enforcement, Parking Control and Canine Control

4 4 THAT the Chief Building Official s Building, By-law Enforcement, Parking Control and Canine Control reports dated for the period ending February 28, 2010 be received. 6.4 Minutes of the Environmental Advisory Committee meeting held on February 1, 2010 THAT the minutes of the Environmental Advisory Committee meeting held on February 1, 2010 be received. 6.5 Minutes of the Street Smarts Committee meeting held on February 9, 2010 THAT the minutes of the Street Smarts Committee meeting held on February 9, 2010 be received. 6.7 Minutes of the Prince Edward Heritage Advisory Committee from the meeting held on February 16, 2010 THAT the minutes of the Prince Edward Heritage Advisory Committee from the meeting held on February 16, 2010 be received. 6.1 Planning Department Ongoing Files and Initiatives Motion CW Councillor Marisett Seconded by Councillor Alyea THAT the Planning Department Ongoing Files and Initiatives report for March 2010 be received as amended, by adding a time frame to the Shoreland Management Plan to be completed prior to the completion of the Official Plan Update being completed. 6.8 Report of the Commissioner of Planning dated regarding Site Plan Control Process, Public Input and Enforcement Motion CW Councillor Alyea Seconded by THAT the report of the Commissioner of Planning dated regarding Site Plan Control Process, Public Input and Enforcement be received; and THAT planning staff be directed to prepare a draft policy regarding the administration of site plan approval, including any potential processing and enforcement improvements, and financial considerations and report back to Committee.

5 5 7. Items for Considerations Public Works Motion CW Councillor Parks Seconded by Councillor Marisett THAT the following Public Works items be adopted and the recommendations contained therein be approved: 7.2 Minutes of the Quinte Waste Solutions Board meeting held on January 25, 2010 THAT the minutes of the Quinte Waste Solutions Board meeting held on January 25, 2010 be received. 7.3 Minutes of the Water and Wastewater Connection Charges & Rates Ad-Hoc Committee meeting held on February 8, 2010 THAT the minutes of the Water and Wastewater Connection Charges & Rates Ad-Hoc Committee meeting held on February 8, 2010 be received. 7.1 Report of the Commissioner of Public Works dated March 9, 2010 regarding To/Do Outstanding Items Motion CW Councillor Alyea Seconded by Councillor Campbell THAT the report of the Commissioner of Public Works dated March 9, 2010 regarding To/Do Outstanding Items be received. 7.4 Revised Terms of Reference and expanded Proposed Timetable dated February 8, 2010 as recommended by Motion WWCR contained within the minutes of the Water and Wastewater Connection Charges & Rates Ad-Hoc Committee meeting held on February 8, 2010 Motion CW Seconded by Councillor Campbell THAT the revised Terms of Reference and expanded Proposed Timetable dated February 8, 2010 for the Water and Wastewater Connection Charges & Rates Ad-Hoc Committee be adopted. 7.5 Report of the Director Water and Wastewater dated regarding Water and Wastewater Service Compliance Report

6 6 Motion CW Councillor Slik Seconded by Councillor Gale THAT the Water and Wastewater Service Compliance Report current to February 28, 2010 be received. 7.6 Progress Report dated March 18, 2010 Picton Wastewater Treatment Plant Project Motion CW Councillor Alyea Seconded by Councillor Campbell THAT the progress report of the Project Manager dated March 18, 2010 regarding the Picton Waste Water Treatment Plant Project be received. 8. Items for Considerations Other Motion CW Councillor MacDonald THAT the following items for consideration be adopted and the recommendations contained therein be approved: 8.2 Report of the Clerk dated regarding a Meeting Venue Change for Council, Committee of the Whole, Committee of Adjustment and Planning Public Meetings THAT the report of the Clerk regarding a Meeting Venue Change for Council, Committee of the Whole, Committee of Adjustment and Planning Public Meetings dated be received. 8.3 Report of the Treasurer dated regarding the Statement of Remuneration and Expenses of Member of Council and Council Appointees to Local Board for the year ended December 2009 THAT the report of the Treasurer dated regarding the Statement of Remuneration and Expenses of Member of Council and Council Appointees to Local Board for the year ended December 2009 be received.

7 7 8.1 Report of the Commissioner of Recreation, Parks and Culture dated March 11, 2010 regarding the Community Grants Program, deferred to this meeting by Committee of the Whole Motion CW Motion CW Councillor Campbell THAT the report of the Commissioner of Recreation, Parks and Culture dated March 11, 2010 regarding the Community Grant Program be received; and THAT the recommendations prepared by the Community Grant Review Committee be approved as outlined in the attachment of the March 11, 2010 Community Grant Program report. Prior to voting on the Motion CW the following amending motion was put forward: Amending Motion CW Councillor Campbell THAT the Friends of Weller Bay grant of $5, be removed from the Community Grants for 2010 and included in the Recreation, Parks and Culture operating budget. Prior to voting on the Motion CW the following amending motion was put forward. Amending Motion CW Councillor Campbell THAT the grant to the Loyalist Humane Society be increased by $2,300. providing a total grant of $3,500. in 2010 for the provision of handling dumpster costs. A vote was then taken on Motion CW as amended as follows: THAT the report of the Commissioner of Recreation, Parks and Culture dated March 11, 2010 regarding the Community Grant Program be received; THAT the recommendations prepared by the Community Grant Review Committee be approved as outlined in the attachment of the March 11, 2010 Community Grant Program report subject to the following amendments; THAT the Friends of Weller Bay grant of $5, be removed from the Community Grants for 2010 and included in the Recreation, Parks and Culture operating budget; and

8 8 THAT the grant to the Loyalist Humane Society be increased by $2,300. providing a total grant of $3,500. in 2010 for the provision of handling dumpster costs. 8.4 Report of the Manager of Parks and Arenas dated regarding RINC funding for Prince Edward Community Centre and awarding the Ice Plant Contract The Manager of Parks and Arenas advised Committee that the figure included on the report was incorrect and should reflect an amount of $346,940. excluding taxes. Motion CW Councillor Gale Seconded by THAT the report of the Manager of Parks and Arenas dated regarding RINC funding for Prince Edward Community Centre and awarding the Ice Plant Contract be received; and THAT the tender in the amount of $346,940. excluding taxes for the renovation of the Prince Edward Community Centre Ice Plant Room be awarded to Cimco Refrigeration, being the lowest bidder as per the request for tenders 2010 RPC Closed Session - None 10. Adjournment Motion CW THAT the Committee of the Whole meeting now adjourn at 3:16 p.m. CLERK Victoria Leskie MAYOR Leo P. Finnegan