S.C. Dawe, Director of Corporate Services/Clerk C. Martinell, Deputy Clerk K. Sharpe, Director of Parks, Recreation and Culture

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1 June 28, 2011 Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held on Tuesday June 28, 2011 at 7:03 p.m. in the Council Chambers, 56 Queen Street, Port Hope, Ontario. Present: Mayor L. Thompson, Deputy Mayor J. Gilmer, Councillors R. Austin, G. Burns, M. Ellis, J. Lees and D. Turck. Staff: Absent with Notice: S.C. Dawe, Director of Corporate Services/Clerk C. Martinell, Deputy Clerk K. Sharpe, Director of Parks, Recreation and Culture C. Cannon, Chief Administrative Officer 1. Call to Order 1.1 Recital of the Lord's Prayer 1.2 Roll Call 2. Disclosure of Pecuniary Interest and the Nature Thereof None declared. 2.1 CLOSED SESSION ITEMS - Mayor Thompson advised that Council held an In-Camera session at 6:30 p.m. in accordance with the provisions of the Municipal Act, 2011 S.O., c.25 in order to address a matter pertaining to personnel matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b). 3. Approval of the Minutes of Previous Meetings Page 1 of 12 Page 1 of 12

2 3.1 Council Meeting Minutes of June 14, Moved by Councillor Lees That the Council Meeting minutes of June 14, 2011 be approved as circulated. 3.2 Committee of the Whole Meeting Minutes of June 21, Moved by Councillor Burns Seconded by Councillor Ellis That the Committee of the Whole Meeting minutes of June 21, 2011 be approved as circulated. 3.3 Budget Meeting Minutes of June 21, Moved by Councillor Austin Seconded by Deputy Mayor Gilmer That the Budget Meeting minutes of June 21, 2011 be approved as circulated. 4. Business from Previous Minutes and Notification of New Business Councillors Ellis, Austin, Lees and Turck. 5. Petitions and Delegations 5.1 Presentation by the Mayor and Chair of the Accessibility Advisory Committee. Selena Forsyth, Chair of the Accessibility Advisory Committee was in attendance and reported on the support and supply of wheelchairs and equipment that the Accessibility Advisory Committee has received from Homestead Oxygen for their Access Awareness Days. Page 2 of 12 Page 2 of 12

3 Mayor Thompson presented the Breaking the Barriers plaque to the owner of Homestead Oxygen and extended appreciation for all their support to the Accessibility Advisory Committee. 5.2 Presentations by Lou Rinaldi, M.P.P., Mayor Thompson and Councillor Turck to firefighters. Prior to the presentations a minute of silence was held in memory of former firefighter, Andrew McLauchlan. Lou Rinaldi, M.P.P was in attendance and presented firefighter Keith Davis with the Ontario Fire Services Long Service Medal for 20 years and framed certificate. Lou Rinaldi also presented certificates for bravery and heroism to firefighters who were honoured at the Central East Pre-Hospital Care Program s annual Survivor Day for assisting Emergency Medical Services. Firefighters recognized included District Chief Glenn Case, Captain Kevin Strong and Firefighters Mark Lent, Bill Read, Wayne Fryer, Kevin Bernard, Paul Sanche, Trevor Tremblay and John Traverse. Mayor Thompson and Councillor Turck presented long service medals to firefighters with 15 or more years of service. 30 Year medal recipients were Deputy Chief Jim Wheeler, District Chief Glenn Case and Senior Captain Ed Coull. 20 Year medal recipients were District Chief Barry Thompson, District Chief Shawn Coull, Firefighter Mike Boughen and Firefighter Keith Davis. 15 Year Medal recipients were Captain Darren Clark, Captain Ed Horne and Firefighter Bill Read. Rob Collins, Director of Fire and Emergency Services extended appreciation to all firefighters for their dedication and hard work. 6. Correspondence None. 7. Staff and Committee Reports 7.1 Director of Parks Recreation and Culture regarding Eastside Ganaraska Parkland Development Working Group - Recommendations. Page 3 of 12 Page 3 of 12

4 Moved by Councillor Burns That the Staff Report from the Director of Parks Recreation and Culture regarding Eastside Ganaraska Parkland Development Working Group - Recommendations be referred to Resolutions. 8. Resolutions 99/2011 Moved by Councillor Burns Seconded by Councillor Lees WHEREAS Committee of the Whole at their meeting held on June 21, 2011 considered a Staff Report regarding the Port Hope Public Library Operational and Governance Review: Part One: Issue Identification; NOW THEREFORE BE IT RESOLVED THAT Council accept the Port Hope Public Library Operational and Governance Review: Part One: Issue Identification (re: Final Report) and its associated Executive Summary as prepared by dma Planning and Management Services dated June 3, 2011; AND BE IT FURTHER RESOLVED THAT Councillor Greg Burns, Chair Port Hope Public Library Board and/or other appropriate representative of the Library Board advise the General Government and Finance Committee in December 2011 and every four (4) months thereafter as appropriate, regarding the status and effectiveness of the Board's implementation of the operational and governance recommendations of the subject review. 100/2011 Moved by Councillor Ellis WHEREAS Committee of the Whole at their meeting held on June 21, 2011 considered a Staff Report regarding the Heritage Business Improvement Area Sidewalk Sale; NOW THEREFORE BE IT RESOLVED THAT Council support the Heritage Business Improvement Area (HBIA) Sidewalk Sale on Friday July 15, and Saturday July 16, 2011; Page 4 of 12 Page 4 of 12

5 AND BE IT FURTHER RESOLVED THAT permission be granted to the HBIA to have exotic animals, supplied by Jungle Cat World, on display during the Summer Sidewalk Sale on Saturday July 16, 2011 pending receipt of insurance naming the Municipality of Port Hope as an additional insured; AND BE IT FURTHER RESOLVED THAT on Friday July 15, 2011 from 8:00 a.m. to 6:00 p.m. and on Saturday July 16, 2011 from 8:00 a.m. to 6:00 p.m. that a portable toilet be placed in the vicinity of Lent Lane and Walton Street, subject to Health Unit requirements and the HBIA assuming full responsibility for the placement including non obstruction of the laneway, maintenance, removal and required clean-up associated with the HBIA Sidewalk Sale. 101/2011 Moved by Deputy Mayor Gilmer WHEREAS Committee of the Whole at their meeting held on June 21, 2011 considered a Staff Report regarding a Special Event for the All- Canadian Jazz Festival; AND WHEREAS Resolution 68/2009 designated the All-Canadian Jazz Festival as a significant community event for the purposes of obtaining Special Occasion permit applications which would permit an Outdoor Licensed Event in Memorial Park on: Friday September 23, 2011 from 4:00 p.m. to 11:00 p.m., Saturday September 24, 2011 from 11:30 a.m. to 11:00 p.m. and Sunday September 25, 2011 from 11:30 a.m. to 6:00 p.m.; AND BE IT FURTHER RESOLVED THAT Council support the All- Canadian Jazz Festival on Friday September 23, 2011 to Sunday September 25, 2011 upon conditional approval from the Health Unit, the Chief Building Official and Fire Department. Page 5 of 12 Page 5 of 12

6 102/2011 Moved by Councillor Turck Seconded by Councillor Burns WHEREAS Committee of the Whole at their meeting held on June 21, 2011 considered a Staff Report regarding Canton Cenotaph Laneway Signage; NOW THEREFORE BE IT RESOLVED THAT Council authorize the driveway from County Road 10 to the Canton Cenotaph be named as ANAVETS Lane and a laneway sign be installed by Works and Engineering Department. 103/2011 Moved by Councillor Burns Seconded by Councillor Lees WHEREAS Council at their meeting held on June 28, 2011 considered a Staff Report regarding the Eastside Ganaraska Parkland Development Working Group Recommendations; NOW THEREFORE BE IT RESOLVED THAT Council adopt the Eastside Ganaraska Parkland Development Working Group's recommendations as follows: 1) That in Riverside Park, interpretative boards be installed and the seating area be continued as outlined in the original design; 2) That in Eastside Park (opposite the Rotary Bridge) the stand alone pillar and the red beam structure be removed entirely, that benches be installed and that plantings and trees be completed as outlined in the original design; 3) That in the Basic Seating Area (south of the Waddell Hotel), interpretative boards be installed; 4) That in Farini Park, benches be installed as outlined in the original design; 5) That in the triangular area north of Farini Park, benches be installed; 6) That all benches installed in the Eastside Ganaraska Parkland Development be consistent in design with other benches in the urban area of the Municipality; Page 6 of 12 Page 6 of 12

7 AND BE IT FURTHER RESOLVED THAT the Accessibility Advisory Committee be consulted with the final design and location of park furnishings with respect to the continuation and completion of the Eastside Ganaraska Parkland Development Project; AND BE IT FURTHER RESOLVED THAT in addition to the Working Group s recommendation, it is recommended that a Fundraising Committee be established to conduct a community campaign to raise the funds required for the $54,000 outstanding costs associated with phase one of the original project; AND BE IT FURTHER RESOLVED THAT the approximately $20,000 required for the modifications and the additional features to complete the park development be drawn from the Parkland Cash-in-Lieu Reserve for works to be completed in 2011; AND BE IT FURTHER RESOLVED THAT the red beam structure and single pillar be removed in 2011 to be funded from a corporate donation and/or 2011 parks operating funds; AND BE IT FURTHER RESOLVED THAT any RInC payback be deferred to allow further discussion with RInC officials. Deputy Mayor Gilmer regarding design for interpretative boards. Staff were directed to provide a Staff Report to a future Committee of the Whole meeting pertaining to design options and other pertinent details. Councillor Ellis regarding timelines for installation of benches and fundraising initiatives. Councillor Austin regarding funds for modifications and additional features to complete the park development. 104/2011 Moved by Councillor Lees Seconded by Councillor Burns WHEREAS Council at their In-Camera meeting held on June 28, 2011 considered a Staff Report regarding a Local Board/Committee Appointment - Youth Advisory Committee; Page 7 of 12 Page 7 of 12

8 NOW THEREFORE BE IT RESOLVED THAT Council appoint Mr. Paul Laing to the Youth Advisory Committee for a term ending November 30, /2011 Moved by Councillor Burns Seconded by Councillor Lees WHEREAS Council at their In-Camera meeting held on June 28, 2011 considered a Staff Report regarding Appointment to Local Board/Committee - Youth Advisory Committee; NOW THEREFORE BE IT RESOLVED THAT Council appoint Ms. Sarena Horton to the Youth Advisory Committee for a term ending July 30, By-laws Moved by Deputy Mayor Gilmer NOW THEREFORE BE IT RESOLVED THAT By-law 76/2011 being a By-law to amend By-law 79/2005, as amended being a By-law to set the Water Rates and Sewer (Wastewater) Rates upon the owners or occupants of lands and premises connected to the municipal water mains and sanitary sewers within the Municipality be read a first and second time. Moved by Councillor Austin Seconded by Councillor Ellis NOW THEREFORE BE IT RESOLVED THAT By-law 77/2011 being a By-law to Authorize Temporary Road Closures for Portions of Walton Street, John Street, Ontario Street and Queen Street for the Heritage Business Improvement Area (HBIA) 2011 Sidewalk Sale be read a first and second time. Page 8 of 12 Page 8 of 12

9 Moved by Deputy Mayor Gilmer Seconded by Councillor Ellis NOW THEREFORE BE IT RESOLVED THAT By-law 78/2011 being a By-law to authorize a temporary road closure for a portion of Walton Street and Queen Street, temporarily restrict parking on a Highway for portions of Elias Street and Queen Street and temporarily close a Municipal parking lot during the 2011 All-Canadian Jazz Festival be received and read a first and second time. Moved by Councillor Lees Seconded by Councillor Turck NOW THEREFORE BE IT RESOLVED THAT By-law 79/2011 being a By-law to Amend By-law 26/2011 being a By-law to Establish the Character Committee for the Corporation of the Municipality of Port Hope to amend the composition of By-law 26/2011, establishing the Character Committee for the Port Hope to include the appointment of a staff representative of the Department of Parks, Recreation and Culture identified as the Program Manager or their designate as an ex-officio member and the appointment of an additional youth member, identified as the Student Councillor for the term of their appointment, and that both of the appointed youth be identified as voting youth members and that Schedule A (Objectives) of By-law 26/2011 be revised to remove Empathy and add Compassion and Inclusiveness as values of the Character Committee be received and read a first and second time. Moved by Councillor Austin Seconded by Deputy Mayor Gilmer NOW THEREFORE BE IT RESOLVED THAT By-law 80/2011 being a By-law to enter into an Agreement between the Corporation of the Municipality of Port Hope and Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Tourism and Culture for the Province of Ontario relating to the funding provided by the Province of Ontario be received and read a first and second time. Page 9 of 12 Page 9 of 12

10 Moved by Councillor Austin Seconded by Deputy Mayor Gilmer NOW THEREFORE BE IT RESOLVED THAT By-law 76/2011 be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the Bylaw Book. Moved by Councillor Ellis NOW THEREFORE BE IT RESOLVED THAT By-law 77/2011 be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the Bylaw Book. Moved by Councillor Ellis Seconded by Deputy Mayor Gilmer NOW THEREFORE BE IT RESOLVED THAT By-law 78/2011 be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the Bylaw Book. Moved by Councillor Turck Seconded by Councillor Lees NOW THEREFORE BE IT RESOLVED THAT By-law 79/2011 be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the Bylaw Book. Moved by Deputy Mayor Gilmer NOW THEREFORE BE IT RESOLVED THAT By-law 80/2011 be read a third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the Bylaw Book. Page 10 of 12 Page 10 of 12

11 10. New and Other Business Councillor Eillis reported on the status of the centralizing of services from Economic Development, Works and Engineering, and Planning and Development Services at the new Development Team Office at 5 Mill Street. Councillor Austin reported on the Civic Awards Committee noting recommendations pertaining to the By-law establishing the Civic Awards Committee and scheduling of the Civic Awards Ceremony will be forthcoming. Councillor Lees reported on the July 1, 2011 Canada Day activities. Councillor Turck reported on Port Hope Area Initiative (PHAI) clean-up and newspaper articles suggesting that the PHAI consider setting up a booth at the Farmer's Market. 11. County Update Mayor Thompson reported that County Council last met on June 15, 2011 and approved rates for fire protection of the County Forest to reflect the Ministry of Transportation current recovery rates; received two information reports in regards to recycling of Tim Horton's coffee cups and since plastic bags are a small portion of the County Recycling program and with the new recycle clean program a County wide ban on the use of disposable plastic shopping bags was not considered; the letting of various tenders as per the budget; a resolution of support was passed to petition the provincial to increase the Ontario Disability Support Program (ODSP) and Ontario Works (OW) consistent with the cost of living and approval was given for part time Emergency Medical Services (EMS) shift Superintendents to supervise in the absence of the full time supervisor. 12. Question period Media regarding agenda item 7.1 and Resolution 103/2011 pertaining to the Eastside Ganaraska Parkland Development Working Group's recommendations relating to RInC funding. Page 11 of 12 Page 11 of 12

12 Robin Long, 29 Walton Street extended appreciation to the Eastside Ganaraska Parkland Development Working Group regarding agenda item 7.1 and Resolution 103/2011 pertaining to the Eastside Ganaraska Parkland Development Working Group's recommendations and asked Staff to explore options for removing bird feces from the walkways. Council adjourned at 7:53 p.m. Linda Thompson, Mayor S.C. Dawe, Municipal Clerk Page 12 of 12 Page 12 of 12