THE CORPORATION OF THE TOWNSHIP OF ADJALA-TOSORONTIO. Minutes of Council Meeting

Transcription

1 THE CORPORATION OF THE TOWNSHIP OF ADJALA-TOSORONTIO Minutes of Council Meeting ADMINISTRATION CENTRE 6:30 p.m. Regular Meeting MONDAY NOVEMBER 13, 2017 The meeting convened with Mayor Small Brett presiding ATTENDANCE COUNCIL Mayor Deputy Mayor Councillors 1. CALL TO ORDER M. Small Brett D. Little F. Pinto S. Keenan B. Meadows D. Rose S.W. Anderson STAFF E. Wargel, CAO/Township Manager, Acting Clerk J. Sherwood, Treasurer and Human Resources Dir. D. Sitland, Dir. of Infrastructure and Development J. Tschekalin, Director of Planning R. Snyder, Fire Chief C. Rutters, Deputy Treasurer C. White, I.T. Co-ordinator A. Byl, Administration Assistant Mayor Small Brett called the meeting to Order. 2. ADDITIONS, DELETIONS OR AMENDMENTS RESOLUTION A motion was made by Councillor Anderson, seconded by Councillor Rose: RESOLVED THAT Treasury Report be moved to Agenda Item # 10, section 3, subsection a). RESOLUTION A motion was made by Councillor Anderson, seconded by Deputy Mayor Little: RESOLVED THAT Council suspend the rules of order in order to consider Planning Report ADOPTION OF THE AGENDA RESOLUTION A motion was made by Councillor Anderson, seconded by Councillor Rose: RESOLVED THAT the agenda for the Council Meeting held on November 13, 2017 at 6:30 p.m. be adopted as amended. 4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures. 5. ADOPTION OF MINUTES

2 2 RESOLUTION A motion was made by Councillor Rose, seconded by Councillor Keenan: RESOLVED THAT the minutes of Council dated October 10, 2017 at 6:30 p.m., October 10, 2017 at 5:30 p.m., October 11, 2017, October 12, 2017 at 9:00 a.m. and October 12, 2017 at 4:30 p.m. be adopted as printed. 6. PRESENTATIONS/DEPUTATIONS 1) Presentations a) Janet Sherwood, Treasurer Re: 2018 Budget Presentation 2) Deputations Janet Sherwood, Treasurer made a presentation to Council and answered questions on the 2018 Budget. RESOLUTION A motion was made by Councillor Anderson, seconded by Councillor Rose: RESOLVED THAT the presentation by Janet Sherwood on the 2018 Budget be received. a) Stephen Fievet Re: Request for reimbursement of fees related to house fire 7. PUBLIC MEETINGS Mr. Fievet made a presentation to Council on the fees related to the house fire at his property and requested a reimbursement of fees. Councillor Meadows declared a conflict of interest as he knows Mr. Fievet personally. RESOLUTION A motion was made by Deputy Mayor Little, seconded by Councillor Anderson: RESOLVED THAT the deputation by Stephen Fievet requesting reimbursement of fees related to house fire be received. There were no public meetings. 8. PUBLIC INPUT Shelagh Finn, th Sideroad Adjala question on General Government 3 requesting Council to please have the By-law Enforcement Officer contact her.

3 3 9. UPCOMING EVENTS AND ANNOUNCEMENTS Ontario Sheep Association Nottawasaga Inn October 26 th and 27 th sheep convention and awards ceremony. Thank you to those that attended. Hockley Community Hall Winter activities now available. Everett Legion Class Lunches served on Thursdays. Lisle Santa Claus Parade Sunday December 3, 2017 starts at 1:30 p.m. Council requested to arrive at 1:00 p.m. ATRA Harvest Dance- November 25, 2017at Everett Legion ATRA Senior s Tea November 29, 2017 at Everett Legion 10. REPORTS AND CORRESPONDENCE THROUGH STANDING COMMITTEE 1. PUBLIC WORKS Roads, Utilities Chair Deputy Mayor Doug Little, Vice Chair Councillor Ambrose Keenan a) Public Works Report # Re: Everett Wastewater Treatment Options A motion was made by Councillor Meadows, seconded by Councillor Pinto: THAT the decommissioning of the New Horizon waste water treatment plant be deferred until after Council has obtained and approved the cost of hooking up the residents currently on the New Horizon wastewater treatment plant to the new facility to be built as part of Farsight development; and further, THAT during the special meeting called on November 6 th, 2017, Councillor Scott Anderson put a motion to decommission the New Horizon wastewater treatment plant although it was not on the agenda; and further, THIS is in violation of Section of the Council Code of Conduct as Councillor Scott Anderson acknowledged that a Staff report/option to decommission the plant would be coming forward at the November 13, 2017 regular Council meeting. This would be Councillor Anderson influencing staff, as he had specifically asked for the plant to be decommissioned and there was no direction given to Staff from Council as a whole to produce this report. Councillor Meadows requested a recorded vote. Votes For = 2 Votes Against = 5 Yeas: Meadows, Pinto Nays: Anderson, Keenan, Little, Rose, Small Brett Motion Defeated RESOLUTION A motion was made by Deputy Mayor Little, seconded by Councillor Keenan:

4 4 RESOLVED THAT Public Works Report # dated November 13, 2017 regarding Everett Wastewater Treatment Options be received and further; THAT Council directs that the New Horizon Waste Water Treatment Plant be decommissioned and converted partially to a pumping station at the earliest desired opportunity with the construction of a new Waste Water Treatment Plant within the Farsight Subdivision, and further; THAT Staff investigate options and costing for a force main connection from the New Horizon Waste Water Treatment Plant to the new Waste Water Treatment Plant for consideration of Council. Councillor Rose requested a recorded vote. Votes For = 5 Votes Against = 2 Yeas: Anderson, Keenan, Little, Rose, Small Brett Nays: Meadows, Pinto 2. PROTECTION TO PERSONS AND PROPERTY Fire Protection, Building, Municipal Law Enforcement and Recreation Chair Councillor Scott W. Anderson, Vice Chair Councillor Bob Meadows a) Museum on the Boyne Advisory Committee Re: Committee Minutes of October 16, 2017 RESOLUTION A motion was made by Councillor Anderson, seconded by Councillor Rose: RESOLVED THAT the Museum on the Boyne Advisory Committee of Minutes of September 27, 2017 be received and filed as information. 3. GENERAL GOVERNMENT Finance and Administration Chair Councillor Ambrose Keenan, Vice Chair Councillor Floyd Pinto a) Treasury Report # Re: 2018 Budget RESOLUTION Anderson: RESOLVED THAT Treasury Report # dated November 13, 2017 entitled 2018 Budget be received; and further, THAT Staff be directed to add four new 2018 reserves; Planning, I.T., Emergency Events and Cemetery; and further, THAT Staff be directed to close the Natural Heritage reserves and consolidate the current 2017 funds into the new 2018 Planning

5 5 reserve; and further, THAT Surplus funds from the 2018 election expenses be transferred back to the Elections Reserve; and further, THAT a by-law to adopt the 2018 Municipal Capital and Operating Budget be considered. Councillor Pinto requested a recorded vote. Votes For = 5 Votes Against = 2 Yeas: Anderson, Keenan, Little, Rose, Small Brett Nays: Meadows, Pinto b) Administration Report # Re: 2018 Municipal Elections Accessibility Plan RESOLUTION Rose: RESOLVED THAT Administration Report # dated November 13, 2017, regarding 2018 Municipal Elections Accessibility Plan be received; and further, THAT the 2018 Municipal Elections Accessibility Plan be adopted. c) Administration Report # Re: An Age-Friendly Simcoe County Pinto: THAT Administration Report # dated November 13, 2017, regarding An Age-Friendly Simcoe County be received; and further, THAT a presentation on An Age-Friendly Simcoe County by the County of Simcoe to Council be requested; and further, THAT Staff be directed to prepare a draft terms of reference for a Seniors Advisory Committee to be presented to Council at their meeting of October 26, 2018 for consideration. RESOLUTION A motion was made by Councillor Keenan, seconded by Deputy Mayor Little: RESOLVED THAT this item be deferred until further information is received. d) Administration Report # Re: Accessibility Advisory Committee Appointment

6 6 RESOLUTION Pinto: RESOLVED THAT Administration Report # dated November 13, 2017, regarding Accessibility Advisory Committee Appointment be received; and further, THAT Judy Breckles be appointed as a member of the Accessibility Advisory Committee. e) Administration Report # Re: Amendment to Appointment By-law, Municipal By-law Enforcement Officer Tim Louhikari RESOLUTION Pinto: RESOLVED THAT Administration Report # dated November 13, 2017, regarding Amendment to Appointment Bylaw, Municipal By-law Enforcement Officer Tim Louhikari be received; and further, THAT a by-law to amend By-law be considered. f) Administration Report # Re: Matthew s House Request for Exemption to Fees and Charges By-law RESOLUTION Pinto: RESOLVED THAT Administration Report # dated November 13, 2017, regarding Matthew s House Request for Exemption to Fees and Charges By-law be received; and further, THAT permission be granted to Matthew s House Hospice to host a Hike for Hospice fundraising event at Warden s Park on May 6, 2018; and further, THAT Matthew s House Hospice be exempted from Schedule B Facility Rentals of the Township Fees and Charges By-law No for May 6, 2018 for use of the Public Room and Warden s Park. g) Administration Report # Re: Report of Recreational Services Review Committee Meeting

7 7 RESOLUTION Pinto: RESOLVED THAT Administration Report # dated November 13, 2017, regarding Report of Recreational Services Review Committee Meeting be received; and further, THAT the Draft Minutes of the Recreation Services Review Committee Meeting be received; and further THAT the Terms of Reference for the Recreation Services Review Committee be adopted as proposed under Recommendation 17-01; and further, THAT the IT department be directed to look at opportunities for an online Recreation Services Survey as proposed under Recommendation 17-02; and further, THAT Staff be directed to provide a report to the Committee on park land including acerage, structures, and other amenities, including usage if available as proposed under Recommendation h) Treasury Report # Re: Audit Committee Report RESOLUTION A motion was made by Councillor Keenan, seconded by Deputy Mayor Little: RESOLVED THAT Treasury Report # dated November 13, 2017, regarding Audit Committee Report be received; and further, THAT Council adopt the Audit committee recommendation #3 that the audit committee accept the resignation of Councillor Pinto from the Audit committee as of November 6, 2017; and further; THAT Council adopt the Audit committee recommendation #4 that the audit committee recommends Council to appoint a member of Council to the Audit Committee to fill the vacancy; and further, THAT Council adopt the Audit committee recommendation #5 that the recommendations in the memo from the Treasurer dated October 31, 2017 and the attachments be received; and further, THAT Council consider a By-law to extend the contract with BDO Dunwoody, LLP for the 2017 year-end audit. i) Mayor Small Brett Re: Councillor Pinto resignation from Audit Committee RESOLUTION Anderson:

8 8 RESOLVED THAT the request by Councillor Pinto to resign from the Audit Committee be accepted; and further, THAT Councillor Keenan be appointed to the Audit Committee. 4. LAND USE PLANNING AND DEVELOPMENT Chair Floyd Pinto, Vice Chair Councillor Dave Rose a) Planning Report # Re: Integrated Watershed Management Plan RESOLUTION A motion was made by Councillor Pinto, seconded by Councillor Keenan: RESOLVED THAT Planning Report # dated November 13, 2017 regarding Integrated Watershed Management Plan be received; and further, THAT the development of an Integrated Watershed Management Plan by the Nottawasaga Valley Conservation Authority be supported by the Township. b) Planning Report # Re: Permission for Tree Cutting (6279 and 6337 County Road 13 Everett) RESOLUTION A motion was made by Councillor Pinto, seconded by Councillor Rose: RESOLVED THAT Planning Report # dated November 13, 2017, regarding Permission for Tree Cutting 6279 and 6337 County Road 13 Everett) be received; and further, THAT the removal of trees at 6279 and 6337 County Road 13, as identified in the Tree Protection Plan prepared by Schollen & Company Inc. dated November 6, 2017 be approved, and further, THAT any permissions required by the Nottawasaga Valley Conservation Authority to complete this Plan be obtained prior to commencement of the works. Councillor Meadows requested a recorded vote. Votes For = 6 Votes Against = 1 Yeas: Anderson, Keenan, Little, Rose, Pinto, Small Brett Nays: Meadows 11. RESOLUTIONS BUSINESS ARISING FROM NOTICES OF MOTIONS There were no resolutions.

9 9 12. REPORTS FROM UNFINISHED BUSINESS a) Administration Report # Re: Township Newsletter Update RESOLUTION A motion was made by Councillor Rose, seconded by Councillor Keenan: RESOLVED THAT Administration Report # dated November 13, 2017 regarding Township Newsletter Update be received ; and further, THAT Staff be directed to continue with the Township Newsletter format under the current Township Newsletter Policy for the December 2017 edition and that we move to two editions a year in 2018 Spring and Fall. b) Treasury Report # Re: Options and Feasibility for Audio Recordings for Council Meetings A motion was made by Councillor Anderson, seconded by Councillor Rose: THAT Treasury Report # dated November 13, 2017, regarding Options and Feasibility for Audio Recordings for Council Meetings be received. RESOLUTION A motion to amend was made by Councillor Anderson, seconded by Councillor Rose: RESOLVED THAT Treasury Report # dated November 13, 2017, regarding Options and Feasibility for Audio Recordings for Council Meetings be received; and further, THAT Council proceed with Soundcloud noted within Treasury Report # ; and further, THAT Staff be directed to draft a policy for audio recordings of Council Meetings. 13. NEW BUSINESS/REQUEST FOR STAFF REPORTS/NOTICES OF MOTION There was no new business. 14. CONSIDERATION OF BILLS 1) BY-LAW A BY-LAW TO APPOINT A MUNICIPAL BY-LAW ENFORCEMENT OFFICER FOR THE TOWNSHIP OF ADJALA-TOSORONTIO TIM LOUHIKARI RESOLUTION A motion was made by Councillor Anderson, seconded by Councillor Rose:

10 10 RESOLVED THAT notwithstanding anything contrary to the rules of procedure, this By-law be introduced and read a first and second time and be considered read a third time and finally passed this 13 th day of November, ) BY-LAW A BY-LAW TO ADOPT THE 2018 MUNICIPAL CAPITAL AND OPERATING BUDGET RESOLUTION A motion was made by Councillor Anderson, seconded by Deputy Mayor Little: RESOLVED THAT notwithstanding anything contrary to the rules of procedure, this By-law be introduced and read a first and second time and be considered read a third time and finally passed this 13 th day of November, Councillor Pinto requested a recorded vote. Votes For = 5 Votes Against = 2 Yeas: Nays: Anderson, Keenan, Little, Rose, Small Brett Meadows, Pinto 3) BY-LAW A BY-LAW TO APPOINT A MUNICIPAL AUDITOR RESOLUTION A motion was made by Councillor Rose, seconded by Councillor Keenan: RESOLVED THAT notwithstanding anything contrary to the rules of procedure, this By-law be introduced and read a first and second time and be considered read a third time and finally passed this 13 th day of November, UNFINISHED BUSINESS List of Unfinished Business Meeting Date Report and/or Resolution # September 14, 2016 January 9, 2017 Resolution THAT the draft Termination of Employment Policy # ADM be received and filed as information pending new employee handbook. Resolution THAT Staff be directed to amend the current hiring policy for consideration by Council at their July regular meeting.

11 11 May 18, 2017 August 8, 2017 October 10, 2017 October 12, 2017 October 12, 2017 October 12, 2017 Resolution THAT Staff be directed to bring forward a report on sewer and water rates to the August Regular Meeting of Council Building Report Resolution THAT staff be directed to report back to Council prior to the end of the contract period providing an update on the position; and further, THAT staff be directed to negotiate with the Alliston and District Humane Society for Canine Control Services and report back to Council. Resolution RESOLVED THAT Staff be directed to research and bring forward a report to the January regular meeting of Council providing options (including site locations) for the implementation of a Farmers Market in the Township; and further, THAT the report include the formation of an AD Hoc Committee of Council Farmers Market Steering Committee, a draft terms of reference and budgetary options for such committee. Resolution THAT Staff be directed to investigate options for medical benefits and report back to Council. Resolution THAT Staff be directed to proceed with a Request for Quotation for staff uniforms for Building, Public Works, By-law and/or any other applicable staff with Township identification embroidered and report back to Council for consideration. Resolution THAT Staff be directed to bring forward a report to Council on wage enhancements inclusive of bonuses and health benefit options to the February regular meeting of Council for consideration. 16. CONFIRMATION BY-LAW BY-LAW A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE TOWNSHIP OF ADJALA-TOSORONTIO AT ITS MEETING HELD ON NOVEMBER 13, 2017 AT 6:30 P.M. RESOLUTION A motion was made by Councillor Rose, seconded by Councillor Anderson: RESOLVED THAT notwithstanding anything contrary to the rules of procedure, this Bylaw be introduced and read a first and second time and be considered read a third time and finally passed this 13 th day of November, DATE OF NEXT MEETING Regular Meeting of Council December 11, 2017 at 6:30 p.m.

12 ADJOURNMENT The meeting adjourned at 9:55 p.m. D. Little for M. Small Brett MAYOR MARY SMALL BRETT E. Wargel ACTING CLERK ERIC WARGEL