The Corporation of the Town of Spanish Council Minutes Regular Meeting of Wednesday, December 17, :00 PM, Council Chambers

Transcription

1 The Corporation of the Town of Spanish Council Minutes Regular Meeting of Wednesday, December 17, :00 PM, Council Chambers Present: Ted Clague Mayor Karen Von Pickartz Deputy Mayor Ruthann Bacon Councillor Jocelyne Bishop Councillor Anthony Diodati Councillor Pam Lortie CAO/Clerk-Treasurer The Mayor called the meeting to order at 7:10 p.m. and asked for the disclosure of any pecuniary interest and the general nature thereof - none were disclosed. A quorum of Council was in attendance. RESOLUTION # BE IT RESOLVED THAT the agenda for the regular meeting of December 17, 2014 be adopted as presented. DELEGATION: Mr. Richard Paquette, Jr, of Wenrick Kennels Inc attended at the request of council to provide information on animal control in the Town of Spanish. Has been servicing the municipality since License compliance good in the community. Recommend that set fines be increased most other areas is $100. Cost for contract is between $3-$4 per capita. Annual stats were not included in the presentation, but Richard will have them sent in the morning. RESOLUTION # BE IT RESOLVED THAT Mr. Richard Paquette be thanked for his presentation tonight. And Further that the CAO be authorized to prepare a by-law to enter into an agreement with Wenrick Kennels Inc. for the period January 1, 2015 to December 31, 2017 at a cost of $7,001 for 2015, $7,141 for 2016 and $7,284 for 2017 and that the by-law be presented to council at their next regular meeting. Page 1 of 8

2 MINUTES OF PREVIOUS MEETIG(S): RESOLUTION # BE IT RESOLVED THAT the minutes of the previous meeting of December 10, 2014 be adopted as presented. INFORMATION AND ACTION ITEMS: RESOLUTION # BE IT RESOLVED the Township of Sables-Spanish Rivers be thanked for their correspondence of November 26, 2014 regarding a proposed new edition of a Tourism Guide/ Business Directory for And further that they be advised that although the Town of Spanish agrees with the proposal in principle that a firm commitment will not be made until the actual financial details are worked out. RESOLUTION # BE IT RESOLVED that the liquor license renewal fee of $ for the Four Seasons Waterfront Complex be submitted to the Alcohol and Gaming Commission of Ontario prior to the renewal date of January 12, 2015; And further be it noted that every councilor must complete a personal history report to be included with the renewal application. RESOLUTION # BE IT RESOLVED the 2014 List of Supplementary Taxation be noted as being presented. RESOLUTION # BE IT RESOLVED that the Assessment Comparison 2014 to 2015 be noted as being presented. And further be it noted that the assessment in the Town of Spanish has increased by 4.25% excluding the exempt classification. Page 2 of 8

3 RESOLUTION # BE IT RESOLVED that the Algoma District Municipal Association be advised that the Town of Spanish has no objection to their meeting being rescheduled to Saturday, April 18, RESOLUTION # BE IT RESOLVED that correspondence from Algoma Public Health regarding the implementation of new restrictions on smoking which come into effect on January 1, 2015 be noted as being presented. And further be it noted that signs will be delivered to municipalities for placement in public parks and recreation fields in the next few weeks and it will be the responsibility of the municipality to post the signs. RESOLUTION # BE IT RESOLVED that correspondence from the City of Elliot Lake Fire Service regarding the termination of dispatching services with the Spanish Fire Department be noted as being presented. And further be it noted that in lieu of notice the Elliot Lake Fire Service proposes to continue providing the service for the first three months of 2015 and waive the fees for this period. And further be it noted that the Elliot Lake Fire Service will keep the radio base in Elliot Lake as a communication tool between the mutual aid partners; And further the CAO be authorized to sign the acknowledgement as requested and return it to the Elliot Lake Fire Service. And further that Fire Chief Paul Officer and the Elliot Lake Fire Service be thanked for their years of dispatching services to the Town of Spanish. INVITATIONS AND OTHER MEETINGS, EVENTS TO NOTE, ETC. - None MUNICIPAL REPORTS, MINUTES, ETC. RESOLUTION # BE IT RESOLVED that Bell Canada be advised that the Town of Spanish will be switching from the City of Elliot Lake Fire Services to the Sault Central Ambulance Communications Centre (CACC) for fire dispatching services. Page 3 of 8

4 And further that the CAO be authorized to prepare a by-law to enter into an agreement with Sault CACC and presented same back to council at the next meeting. RESOLUTION # BE IT RESOLVED that the marina fuel tanks be topped off now for next season due to the lower cost of fuel. RESOLUTION # BE IT RESOLVED that OCWA be requested to extend their agreement with the Town of Spanish, which is set to expire on January 31, 2015, by three months to permit time for a review of these services. RESOLUTION # BE IT RESOLVED that correspondence received from Serpent River First Nation Economic Development Corporation, dated December 15, 2014 regarding the Spanish-Cutler Road Project be accepted as presented and; Further that we note the reduction of.75 per tone for the A and B gravel subject to the terms outlined in A, B & C of their letter; And further that this letter indicating that the SRFN EDC is managing the road project on behalf of the SRFN community form an addendum to the agreement passed by by-law # on November 5, And further that a copy of this resolution be forwarded to Charlotte Commanda, Acting Director of Operations and Chief Isadore Day. RESOLUTION # BE IT RESOLVED that Whereas tenders for the Trunk-Brennan Harbour Road (Joint Serpent River FN/Town of Spanish Hwy 17 Alternate Route Improvement) have come in over budget on both portions of the project; Therefore be it resolved that JI Enterprises (low tender) be awarded the contract, as amended, subject to the Contractor ss approval; And further that any and all amounts over the approved eligible costs will be allocated 100% to the respective party. Page 4 of 8

5 And further that a copy of this resolution be forwarded to Charlotte Commanda, Acting Director of Operations, Chief Isadore Day, Brent St. Denis, Project Officer, Brian Rogers, SRFN EDC General Manager, and Larry Jackson, Engineer, Tulloch Engineering. RESOLUTION # BE IT RESOLVED that the following appointments from Council be made by the Mayor to the various Boards, Committees and agencies 1. Planning & Economic Development 2 Jocelyne Bishop, Karen Von Pickartz 2. Committee of Adjustment 2 Jocelyne Bishop, Karen VonPickartz 3. Library 1 Karen Von Pickartz, Ted Clague 4. Cemetery 1 Ruthann Bacon 5. Recreation 1 Ruthann Bacon 6. Medical 1 Ruthann Bacon 7. Police Services 2 Ted Clague, Tony Diodati 8. Property Standards 1 Jocelyne Bishop, Karen Von Pickartz 9. ELNOS Board Ted Clague 10. East Algoma CFDC Jocelyne Bishop 11. Ecole Ste. Anne Parent-Teacher Council Jocelyne Bishop 12. Algoma District Municipal Association Ted Clague 13.Algoma District Services Administration Board Jocelyne Bishop 14. Spanish CLC Ted Clague, Karen Von Pickartz RESOLUTION # BE IT RESOLVED Whereas the Fire Pump Service Test Results conducted on Pumper #2 on September 12, 2014 revealed that the tank to pump and tank fill valve were leaking and that packing needs adjusting; And further that Johnson s Fire Service provided a quote received on November 28, 2014 in the estimated amount of $1,700 for parts and labour; Therefore be it resolved that arrangements be made in early January 2015 to have these repairs conducted with the cost to form part of the 2015 operating budget. RESOLUTION # BE IT RESOLVED that the following municipal reports, minutes, etc be noted as being presented: a. CAO Report December 17, 2014 b. Committee & Board Appointments by Mayor Clague Page 5 of 8

6 c. Mount Calvary Cemetery Board Minutes of December 1, 2014 d. Fire Minutes of December 9, 2014 and Quote from Johnson s Fire Service to repair valves e. Emergency Planning Minutes of December 10, 2014 f. Committee of Adjustment Minutes of December 11, 2014 g. Planning & Economic Development Committee Minutes of December 11, 2014 h. Ontario Clean Water Agency October 2014 Monthly Operational Report CORRESPONDENCE/INFORMATION no action required RESOLUTION # BE IT RESOLVED that the following correspondence/information be noted as being presented: a. ELNOS Annual Report for the year ended August 31, 2014 b Ontario Sport and Recreation Communities Fund (OSRCF) (Copied to Recreation Committee) c. Township of Pelee new OPP billing model d. Township of Pelee Canada Post home to home postal services e. NWMO Completes Phase 1 Preliminary Assessments in Bruce County f. Algoma Public Health preventative oral health services g. Township of the North Shore resolution endorsing Jocelyne Bishop as ADSAB rep for Area 4 BY-LAWS: RESOLUTION # BE IT RESOLVED a by-law to strike uncollectible taxes and interest from the tax roll be read a first time, be considered read a second and third time, be passed, signed by the Mayor and CAO, sealed with the Corporation seal, numbered by-law # and be engrossed in the by-law book. NEW BUSINESS: Mayor Clague advised that he and the CAO attended a meeting hosted by the OPP in Bruce Mines on Tuesday, Dec. 16, The purpose of the meeting was for the OPP to explain the difference between Section 10 (contract) and a 5.1 (no contract in place). With the new billing model this distinction is necessary because the cost to the municipality is the same regardless of whether there is a contract (Section 10) in place or not. With a Section 10 the following are permitted police services board, say in hiring of detachment commander, provisionof Page 6 of 8

7 information about secondary jobs, regular reporting, grants, i.e. RIDE. These options are not included if a contract (5.1) is not in place, although a CPAC can be formed. At this time the OPP is requesting the Town to advise them before December 31 st if they wish to remain a Section 10 and also for what term and contracts must be entered into prior to January 31, It was the consensus of council to advise the OPP to prepare a contract for a 3-year term for presentation to counci at a January 2015 regular meeting. QUESTION PERIOD (on agenda items only) MOTIONS/NOTICES OF MOTION GO INTO COMMITTEE OF THE WHOLE (in camera) RESOLUTION # BE IT RESOLVED THAT we do now go into committee to discuss personnel matters. Time In: 9:19 p.m. RESOLUTION # BE IT RESOLVED THAT we do now return to open council. RETURN FROM COMMITTEE OF THE WHOLE (in camera) Time Out: 10:40 p.m. RECOMMENDATIONS FROM COMMITTEE OF THE WHOLE RESOLUTION # BE IT RESOLVED THAT Council confirms discussion and consensus reached on the following closed session items on the agenda: a. Minutes of previous meeting adopted b staff wages as discussed in closed session Page 7 of 8

8 RESOLUTION # BE IT RESOLVED THAT we do now adjourn to meet again on Wednesday, January 7, 2015 in the Council Chambers or at the call of the Mayor. The meeting adjourned at 10:45 p.m. Ted Clague Mayor Pam Lortie CAO/Clerk-Treasurer Page 8 of 8