FINANCE, ADMINISTRATION & FIRE COMMITTEE

Transcription

1 N THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY FINANCE, ADMINISTRATION & FIRE COMMITTEE Minutes of the meeting held on Tuesday, October 5, 1999, at the Baxter Ward Community Centre, Port Severn, Ontario. MEMBERS PRESENT: Councillor L. Keall, Chair Mayor M. Kennedy Councillor L. Braid Councillor B. Howe Councillor K. Woll Councillor S. Thwaitcs TOWNSHIP OFFICIALS: W. Grant, Clerk Administrator The meeting was called to order at 12:35 p.m. PERMISSION WAS GRANTED TO ALTER THE ORDER OF THE AGENDA 1. CLOSED SESSION Closed Session to discuss a matter of potential litigation and a matter of the property of the municipality Moved by Councillor K. Woll Be it resolved that the Finance, Administration and Fire Committee move into closed session at 12:36 p.m. to discuss a matter of potential litigation and a matter of the property of the municipality. Seconded by Councillor L. Braid FAF Moved by Councillor L. Braid Be it resolved that the Finance, Administration and Fire Committee rise from closed session at 1:25 p.m. with a report. Seconded bv Councillor K. Woll FAF Moved bv Mayor M. Kennedy Be it resolved that the Finance, Administration and Fire Committee recommend to Council that Myer's Lake Road be relocated to its initial location and as identified in the draft Plan of Subdivision. Seconded by Councillor S. Thwaitcs FAF "CARRIED11 THE COMMITTEE ADJOURNED TEMPORARILY AT 1:27 P.M. THE COMMITTEE RECONVENED AT 3:00 P.M. FAF-October 5, 1999

2 _ 2. ADOPTION OF AGENDA Moved by Councillor L. Braid Be it resolved that the Finance, Administration and Fire Committee agenda dated October 5'\ 1999 be adopted as amended with the addition of: 4 m) Correspondence from (he Corporation of the Township of Terrace Bay regarding a standard education tax rate for commercial properties 4 n) Copy of Minutes of the Seasonal ProgrammingTa.sk Force from September 20"' 4 o) Copy of Minutes of the Seniors Service Review Committee from September 8"' 4 p) Construction update - Raymond Sladc, trailer location 4 q) MacTicr Library Update - Councillors Kcall and Thwaites to report 4 r) Cemetery Board Update - Councillors Howe and Keall to report 4 s) Huronia Community Foundation 4 t) Archie's Road 4 u) Noise By-law Complaint process 5. Closed Session to discuss a matter ofpotential litigation and a matter of the property of the municipality Seconded by Councillor K. Woll FAF DISCLOSURES OF PECUNIARY INTEREST None 4. DELEGATIONS None 5. NEW BUSINESS a) Fire Services Review Committee Minutes of September 2, 1999 Councillor Braid reviewed the minutes Mayor Kennedy felt that the presentation on Rapid Defibrillation was negative and not supportive of the initiative the variety of areas of training were noted Councillor Thwaites requested a presentation by an alternate individual arrangements will be made for Judy Moore to discuss the matter with this Committee Mr. Norrie will be asked how many of the approximate 460 calls their ambulance base made last year were defibrillation calls Moved by Councillor K. Woll Be it resolved that the Finance, Administration and Fire Committee endorse the content of the Fire Services Review Committee Minutes of September 2, Seconded bv Councillor B. llowe FAF I- AF-Octobcr

3 b) Administrator's Report A regarding Administration Office Telephone Equipment Members questioned the implications of the Y2K non-compliance and wished to wait until after November 1, 1999 to see if the call volumes deplete Moved by Councillor S. Thwaites Be it resolved that as per the recommendations of Administrator's Report A, the Finance, Administration and Fire Committee recommend that the purchase of the StarTalk System from Multiserve Communications effective as of today's date, prior to Council authorization. Seconded by Councillor K. Woll FAF "DEFERRED" c) Correspondence from Don & Barb Lovegrove regarding thank you to the Honey Harbour Firefighters Noted and Filed d) Fire Chiefs Report regarding Power Washers the Clerk was directed to find out if multi-departmental use of one of the washers is possible Moved by Councillor L. Braid Be it resolved that as per the recommendations of the Fire Chiefs Report dated September 27, 1999, the Finance, Administration and Fire Committee authorize an approximate expenditure of $2,800 to purchase power washers for all fire stations. Seconded by Councillor K. Woll FAF "DEFERRED" e) Stone Giant Working Committee - Minutes of September 20"', 1999 and Information regarding Stone Giant Initiative the content of the Vision Statement was noted the success of the Open House was noted Moved by Councillor K. Woll Be it resolved that the Finance, Administration and Fire Committee recommend to Council that the minutes of the Stone Giant Working Committee dated September 20, 1999 be adopted. Seconded by Councillor S. Thwaites FAF f) Copy of confirmation of Bell Canada increased calling area as of October 15, 1999 from the Honey Harbour area (756) it was noted that some of the call exchanges are not included in the notice g) Correspondence from the Village of Merrickville-Wolibrd regarding request to the Provincial Government to reinstate the Grant for Recreation Programmes FAF-October 5,1999

4 Moved by Councillor S. Thwailes Be it resolved that the Finance, Administration and Fire Committee support the position of the Village of Merrickvillc-Wolford regarding request to the Provincial Government to reinstate the Grant for Recreation Programmes Seconded by Councillor B. Howe FAF h) Correspondence from the East Georgian Bay Sustainable Tourism Council regarding request for funds Moved by Councillor B. Howe Be it resolved that the Finance, Administration and Fire Committee authorize an expenditure of S500 as requested by the East Georgian Bay Sustainable Tourism Council. Seconded by Councillor S. Thwaites FAF i) Administration Improvement Update the Clerk noted her concern that a period of even one year is loo long to leave the building with the health & safety implications that exist alterations would sec the furnaces being moved to the roof the cottage would need to be used for meeting facilities outstanding concerns are exhaust fumes, a 2nd floor exit and accessibility a wheelchair ramp at the back door was discussed j) Correspondence from Tom Bain regarding Sewage System Reinspections a presentation will be arranged Mayor Kennedy will sign a letter of support for the Georgian Bay Recreational Water ' Quality Committee k) Go Home Lake Recreation Grant/Fire Boat/Beach Maintenance the Clerk verified that the Recreation Grant to the Association increased by $500 from 1994 to 1995 the Clerk will direct the Association to request the funds in writing 1) Marine Patrol Grants deferred until final documentation requested by Mrs. Grant is received m) Correspondence from the Corporation of the Township of Terrace Bay regarding a standard education tax rale for commercial properties Moved bv Councillor B. Howe Be it resolved that the Finance, Administration and Fire Committee support the position of the Corporation of the Township of Terrace Bay regarding a standard education tax rale for commercial properties Seconded by Councillor S. Thwaites FAF FAF-October

5 n) Copy of Minutes of the Seasonal Programming Task Force from September 20lh Moved hv Councillor L. Braid Be it resolved that the Finance, Administration and Fire Committee endorse the content of the Seasonal Programming Task Force Minutes from September 20"', Seconded by Councillor S. Thwaites FAF o) Copy of Minutes of the Seniors Service Review Committee from September 8* Moved by Councillor S. Thwaites Be it resolved that the Finance, Administration and Fire Committee endorse the content of the Seniors Service Review Committee Minutes from September 8"1, Seconded by Councillor L. Braid FAF p) Construction update - Raymond Sladc, trailer location the Clerk advised that the Chief Building Official did not feel that the trailer was hindering construction progress q) MacTier Library Update Councillor Keall noted that meetings have been moved to evenings to accommodate the majority of the members the Board would like to pursue a partnership with the Township and the Railroad Heritage Society for a building at the Barbershop property staff will investigate such an initiative Councillor Thwaites would like to investigate the need for a library in Port Severn r) Cemetery Board Update a MacTier Improvement Committee meeting has not been held to discuss the idea s) Huronia Community Foundation Mayor Kennedy has been approached by Mr. Dune McLaren for an individual to be appointed to the Foundation - Mayor Kennedy will start attending but will not be able to continue for long t) Archie's Road Councillor Braid reported that in the Spring, August and recently the state of the road was extremely poor the Clerk reported that the Chief Building Official is of the opinion that the municipality cannot become involved FAF-October 5, 1999

6 u) Noise By-law Complaint process Councillor Thwaites was disturbed by the tone of the letter issued and the fact that it was carbon copied to the O.P.P. she also felt that the matters should be investigated prior to the letter being sent out she requested that the letter be reviewed 6. ADJOURNMENT Moved by Councillor S. Thwaites Be it resolved that the Finance, Administration and Fire Committee do now adjourn at 4:31 p.m. until October 26, 1999 or the Call of the Chair. Seconded by Councillor L. Braid FAF Winanne Grant Clerk Administrator FAF-October 5, 1999