1. CALL TO ORDER Mayor Ginn called the meeting to order at 5:00 PM

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1 MINUTES REGULAR COUNCIL MEETING MUNICIPALITY OF CENTRAL HURON REACH BOARDROOM 169 BEECH STREET MONDAY, APRIL 3, 2017 AT 5:00 PM PRESENT: REGRETS: Council: Mayor Ginn, Deputy Mayor Jewitt, Councillors: Anderson, Colquhoun, Metzger, Robinson and Westerhout, Staff: CAO Steve Doherty, Clerk Brenda MacIsaac, Director of Finance Terri Rau, Fire Chief Dave Renner Councillor Lobb 1. CALL TO ORDER Mayor Ginn called the meeting to order at 5:00 PM 1.1. Confirmation of the Agenda (additions, deletions or corrections) 2. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Councillor Robinson declared conflict with item 4.1 a), cheque number as his wife is the owner of the business. Councillor Anderson declared conflict with item 4.1 a), cheque numbers and as her husband is the owner of the business. 3. APPROVAL OF MINUTES March 28, 2017 Regular meeting Moved by Councillor Robinson, seconded by Councillor Anderson that the minutes of the March 28, 2017 Council meeting be approved. 4. MONTHLY DEPARTMENT REPORTS CONSENT AGENDA Items 4.1 through 4.5 Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent Agenda items are received in one motion. Council members may request one or more items be removed for further action Monthly Treasury Department Report (Director of Finance, Terri Rau) a) Monthly Cheque Register for the Month of February, 2017 b) Year to Date Report and Balance Sheet as of February 29, 2017 c) YMCA Financials 4.2. Monthly Planning Report (Planner, Laura Young) no written report 4.3. Joint Health and Safety Committee Report (Chief Building Official, Lesley Adams) 4.4. Administration a) CAO Monthly Report (CAO, Steve Doherty) b) Clerk Monthly Report (Clerk, Brenda MacIsaac) c) Clinton and Central Huron Business Improvement Area d) Community Improvement Coordinator (CIC, Angela Smith) e) County of Huron f) Negotiating/Personnel Committee g) Communities in Bloom 4.5. Protective Services a) Central Huron Fire Services Monthly Report (Fire Chief, Dave Renner) b) Central Huron Police Services Board c) North Huron Fire Area - Department Update Report Deputy Mayor Jewitt asked whether North Huron had provided information Page 1 of 6

2 regarding the overages, and Finance Director Terri Rau replied that nothing had been provided. Councillor Metzger questioned the capital reserve being in a deficit and Director Rau advised that she would contact North Huron with Council s inquiries and report back. d) Goderich Fire Board e) Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockelbank) Mayor Ginn commented on the Bylaw Enforcement Officer s expertise and hard work regarding the Albert Street fire to move the processes along was appreciated. f) Animal Control Monthly Report (Bob Trick) Moved by Councillor Robinson, seconded by Councillor Anderson that items 4.1 through 4.5 of the Consent Agenda be approved, less any items requested for separate review and discussion. 5. DELEGATIONS / PLANNING MATTERS 5.1. Canada 150 Presentations - Coloring and Poster Contest recipients Mayor Ginn introduced Judy Dixon and thanked her for her assistance with the Central Huron Canada 150 Committee s colouring/story/poster contest. The contest was held to celebrate and show community spirit for Canada s 150 th Birthday. The Nuclear Waste Management Organization (NWMO) sponsored the contest and donated the prizes. Marie Wilson from NWMO was present. She commented that they were very happy to participate and thought that everyone did a great job. Ms. Dixon thanked the sponsors and all those who participated. The Committee had received 28 posters, 2 stories and over 200 colouring entries. Mayor Ginn presented awards to the contest winners as follows: Poster Contest (open to all ages): 1 st - Leanne Middleton; 2 nd - Noah Middleton; 3 rd - Brooklyn Phillips & Madison Reid Story Contest: Grade 5 & under - 1 st - Brooklyn Phillips Grade st - Griffin Phillips Colouring Contest: Grade 1 & Under - 1 st - Abby Brall; 2 nd - Eliza VanMaar; 3 rd - Alexa Yeo & Charlie Grant Grade 2, 3-1 st - Cruz Hammel; 2 nd - Grace Allen; 3 rd - Aven Dykstra Grade 4, 5-1 st - Kathleen Langendoen; 2 nd - Grace Allen; 3 rd - Roy VanBeets Grade st - Kiera Henry; 2 nd - Brett Young; 3 rd - Addison Black McNee 5.2. Mayor's Comments Mayor Ginn reported that he had attended the Western Ontario Warden s caucus. MMAH made a presentation regarding Municipal Act changes including closed sessions, integrity commissioners, the Natural Heritage Plan and noted that the government is looking at terminating the 1/3 rd tax free allowance for council members. 6. PUBLIC COMMENT PERIOD nil 7. CORRESPONDENCE Correspondence items will be received in one motion. Council members may request one or more items be removed for further action FOR COUNCIL'S INFORMATION/ CONSIDERATION a) Multiple Resolutions regarding Development of Policy for Automatic External Defibrillators (AED's) in all Schools - Town of Ingersoll, Township of East Zorra- Tavistock, Middlesex Centre b) East Ferris Municipality - Resolution regarding Building Code Changes c) Municipality of Calvin Page 2 of 6

3 - Resolution regarding Mandatory Five Year Septic Tank Pump Out Councillor Westerhout commented that this seems to be an extra layer of bureaucracy and wonders if it is realistic for them to be pumped every 5 years. d) Letter from Stan Spacek - NRStor Energy Plant Proposal e) Maitland Air Cadets request for Tag Days April 28-30, Moved by Councillor Westerhout, seconded by Councillor Anderson that the Council of the Municipality of Central Huron supports the resolution from the Municipality of Calvin requesting the Province to rescind proposed Building Code change B requiring mandatory 5 year septic pump out. Moved by Councillor Colquhoun, seconded by Councillor Metzger that the Municipality of Central Huron grants permission to the 532 Maitland Royal Canadian Air Cadets Squadron to conduct their Tag Day Fundraising Activities within the Municipality from April 28th until April 30th, Moved by Councillor Anderson, seconded by Councillor Robinson that all correspondence not specifically dealt with by resolution be noted and filed. 8. UNFINISHED BUSINESS 8.1. Formal Report 2017 Draft Budget Director of Finance reviewed the three Budget scenarios for tax rate increases of 0%, 1% or 2%. She noted that the School Boards had not yet released their tax rates Moved by Councillor Metzger, seconded by Councillor Colquhoun that the report titled 2017 Draft Budget (File No. F ) be received; and that, Council approves Scenario #2 Tax Rate increase 1% for Central Huron purposes, Levy Increase 2.85%. 9. BYLAWS 9.1. Bylaw YMCA agreement Resolution was passed to approve at the March 28, 2017 meeting. Councillor Colquhoun reiterated his earlier comments that he will not be supporting the agreement. Councillor Metzger advised that he does have concerns that the Liaison Committee needs to meet regularly. Councillor Anderson advised that a meeting has been scheduled in April and that quarterly meetings will be held this year. She noted that the Committee is looking for more community involvement Moved by Deputy Mayor Jewitt, seconded by Councillor Metzger that Bylaw being a bylaw to authorize the execution of a agreement between the Municipality of Central Huron and the YMCA for the operation of the fitness centre in the Central Huron Community Complex be now read for the first and second time this 3rd day of April, Moved by Councillor Robinson, seconded by Councillor Anderson that Bylaw be now read for the third time and finally passed this 3rd day of April, Page 3 of 6

4 10. NEW BUSINESS Formal Report: Relocation of OPP Offices to the Second Floor of Fire Hall Moved by Councillor Anderson, seconded by Councillor Robinson that the report entitled, Relocation of OPP Offices to the Second Floor of Fire Hall be received; and, that Council approve staffs recommendation to move the OPP from the current OPP office space at the rear of Town Hall to the unused office space located on the second floor of the Central Huron Fire Department Formal Report Digital Sign Advertising Amendment Moved by Councillor Westerhout, seconded by Councillor Anderson that the report entitled Digital Sign Advertising Amendment be received; and, that Council approve the elimination of the 20% discount to BIA members from the Digital Sign Advertising and Usage Agreement Formal Report Wireless Speakers for Downtown Core Council discussed the report and the following questions ensued: Where will the funds be taken from? If the quoted price includes both hardware and software; If three speakers will be sufficient for the downtown area. Deferral of a decision was recommended until CIC Smith could provide further information Moved by Councillor Metzger, seconded by Councillor Colquhoun that the report entitled Wireless Speakers for Downtown Core be received; and, that Council approve and support the installation of wireless speakers in the downtown core; and, that Council accept the request for 25% funding (up to $2500.) of the Wireless Speakers. Deferred Engineer's Report Melena Beach Drainage Petition invalid Councillor Westerhout asked if something could have been done to prevent this situation. Clerk MacIsaac replied that the process in the Drainage Act was followed and that two meetings more than required were held. The Engineer had been ready to present the report to Council but several of the Petitioners changed their mind about the drain and when they withdrew their names, the Petition was no longer valid. Many of the properties are for sale and one is in the process of being sold. She noted that the Petitioners had been informed about the drain process and the implications of withdrawing their names prior to the Petition being submitted Moved by Councillor Colquhoun, seconded by Councillor Metzger that the report titled Melena Beach Municipal Drain Extension be received; and, that Council accept the recommendation and Final Report of Engineer Brad Bunke of GM Blue Plan finding the Melena Beach Municipal Drain petition to be invalid; and, that the fees and disbursements of $7, plus HST be assessed to the original petitioners. 11. NOTICES OF MOTION TO BE FILED FOR NEXT MEETING 12. ANNOUNCEMENTS All Meetings are held at the Council Chamber, 23 Albert Street, Clinton, unless otherwise specified. Page 4 of 6

5 COUNCIL MEETING Tuesday April 18, 5:00 PM (BUDGET) Monday, May 1, 5:00 PM 2017 BUDGET MEETINGS Tuesday, April 18, 5:00 PM - Regular Council, Public Budget Meeting for Adoption STRATEGIC PLANNING Monday, April 24, 5:00 PM GOAL 1: Working with business owners to encourage active participation in Economic Development GOAL 2: Supporting small business retention and expansion in Central Huron GOAL 3: Recognizing Central Huron's quality of life as a great place to live, work, play and retire GOAL 4: Recognizing Central Huron as a leader in agricultural education 13. PUBLIC QUESTION PERIOD nil 14. CLOSED MEETING In Camera is Required The Mayor advised that the CAO and Clerk will remain for the closed meeting Moved by Deputy Mayor Jewitt, seconded by Councillor Metzger that Council adjourn to a Committee of the Whole In Camera in accordance with the Municipal Act, 2001, Section 239, for the following purpose: [X] (b) personal matters about an identifiable individual, including municipal or local board employees; [X] (c) a proposed or pending acquisition or disposition of land by the municipality or local board; [X] (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; [X] (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 5:55 P.M. Moved by Councillor Westerhout, seconded by Councillor Robinson that Council reconvene into open session. 6:23 P.M. Mayor Ginn advised that the Albert Street fire was the item discussed in closed session. CAO Doherty reported that he had received detailed engineered drawings for the wall to be constructed as a result of the Albert Street fire. He explained that since it was an emergency situation, the tender would be by invitation. CAO Doherty noted that a contact list has been complied and calls have been made to those companies. Councillor Anderson questioned whether the suggestion of having the library moved to a school had been followed up. CAO Doherty reported that he had met with Hugh Cox from the school board. He advised that the school board and the Province are interested in having a library in one of the schools, but they also have the problem of accessibility. CAO Doherty advised that he and Mr. Cox will touch base again in 6 months. Councillor Anderson noted that St. Anne s High School is a one story building. Councillor Colquhoun advised that, historically, the school did not want adults with free access within the school building, so a library there would need to have a separate entrance. CAO Doherty advised that there is an immediate need for the ramp to the library to be repaired. Page 5 of 6

6 15. CONFIRMATORY BYLAW Moved by Councillor Robinson, seconded by Councillor Anderson that Bylaw being a bylaw to confirm the proceedings of the Council be now read for the first and second time this 3rd day of April Moved by Councillor Colquhoun, seconded by Councillor Metzger that Bylaw be now read for the third time and finally passed this 3rd day of April ADJOURNMENT Moved by Councillor Metzger, seconded by Councillor Colquhoun that this meeting stand adjourned at 6:40 PM. Mayor James Ginn Clerk Brenda MacIsaac Page 6 of 6