PRESCOTT TOWN COUNCIL MINUTES. Tuesday, May 24, :00 p.m. Council Chambers 360 Dibble St. W. Prescott, Ontario

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1 PRESCOTT TOWN COUNCIL MINUTES Tuesday, May 24, :00 p.m. Council Chambers 360 Dibble St. W. Prescott, Ontario Present Staff Mayor Brett Todd, Councillor Leanne Burton, Teresa Jansman, Fraser Laschinger, Lee McConnell, Mike Ostrander, and Ray Young. Pierre Mercier, CAO,Steve Potter, Director of Corporate Services, Kimberley Casselman, Clerk, Dan Beattie, Director of Public Works & Infrastructure, and Lindsey Veltkamp, Corporate Services Administrative Assistant. 1. Call to Order Mayor Todd called the meeting to order at 6:08 p.m. 2. Approval of Agenda Motion : Ostrander, McConnell That the agenda for the Council meeting of May 24, 2016, be approved as presented. 1

2 3. Declarations of Interest Councillor Young declared a conflict of interest pertaining to item 8.2 b- Planning Fees Heritage Buildings. 4. Presentations Volunteer of the Year Award Mayor Todd presented Lynda Joanisse with the 2016 Volunteer of the Year Award. Recess Council recessed at 6:15 p.m. to attend a reception in honour of Ms. Joanisse. Council resumed at 6:42 p.m. 5. Delegations - None 6. Minutes of the previous Council meetings 6.1 Regular Council Minutes - April 25, 2016 Motion : Burton, Ostrander That the Council minutes of April 25, 2016, be accepted as presented. 6.2 Special Council Minutes - May 2, 2016 Motion : Ostrander, Burton That the Special Council minutes of May 2, 2016, be accepted as presented. 2

3 7. Communications & Petitions 7.1 Action Items - None 7.2 Information Items (under separate cover) Motion : Laschinger, Jansman That the information items under separate cover be received and filed. 1. Prescott Fire Department Monthly Report 2. Ministry of Citizenship, Immigration and International Trade letter re: Ontario Medal for Good Citizenship 3. Township of South Frontenac resolution re: Large Renewable Procurement Projects 4. Township of South Frontenac resolution re: No Wake Restriction on Ontario s Navigable Waters 5. Township of Gillies resolution re: No Wake Restriction on Ontario s Navigable Waters 6. Township of South Dundas resolution re: Rural Economic Development Program 7. City of Welland resolution re: Private Supportive Living Accommodations 8. Township of South Stormont resolution: Ontario Energy Board 9. Town of Amherstburg resolution: Upgrades to the Marathon Petroleum Facility 10. Township of Champlain resolution re: Review of the Green Energy Act 11. Niagara Region resolution re: Lyme Disease 12. Village of Merrickville-Wolford resolution re: Fort McMurray Donation 13. Resolutions from the following municipalities re: Bill 58 Saving the Girl Next Door Act: - Town of Aylmer - Municipality of Trent Lakes - Township of Southgate - Township of Clearview - Township of South Stormont - Township of North Frontenac - Township of Edwardsburg/Cardinal - City of Oshawa - Township of Dorion - Township of Augusta - Township of South Dundas - Town of Pelham - Township of Enniskillen 3

4 Discussion was held regarding item number four and five, No Wake Restriction on Ontario s Navigable Waters. Staff was directed to provide more information at the next Committee of the Whole meeting. 8. Committee Reports 8.1 Committee of the Whole Report May 2, 2016 a. Committee of the Whole minutes dated May 2, 2016 Motion : Jansman, Burton That the Committee of the Whole minutes dated May 2, 2016, be accepted as presented. 8.2 Committee of the Whole Report May 16, 2016 a. Committee of the Whole minutes dated May 16, 2016 Motion : McConnell, Ostrander That the Committee of the Whole minutes dated May 16, 2016, be accepted as presented. Councillor Young vacated his seat and left the Council Chambers at 6:50 p.m. b. Planning Fees - Heritage Buildings Motion : Ostrander, Burton That Council exempt Heritage Act designated structures located outside of the Community Improvement Plan area from planning application fees associated with redevelopment; and That any associated fees by-laws be revised accordingly. Councillor Ostrander spoke to the suggested motion. He discussed the various advantages of eliminating fees for Heritage Act designated structures located outside of the Community Improvement Plan area. 4

5 9. Mayor Councillor Young returned to his seat at 6:53 p.m. Mayor Todd spoke to his attendance at the harbour opening on May 20 th, the Community Hub opening in Brockville on May 17 th, and the Chamber of Commerce meeting held on May 18 th. Mayor Todd spoke to the upcoming Prescott P.R.O.U.D campaign week taking place from May 30 th to June 5 th. He encouraged residents and staff to contribute around the Town. Mayor Todd spoke to the recent vandalism at Sandy Hill Cemetery. He urged anyone with information or knowledge about the recent incident to contact the Prescott OPP at or He thanked everyone who helped with the cleanup efforts. Mayor Todd thanked Brent and Shawna Ward for opening Marion s Children s Ware for one final weekend. 10. Outside Boards, Committees and Commissions Councillor Burton spoke to recent Fire Department anniversaries and congratulated the following members on their various years of service: Al Norton (8 years), John Huston (21 years), and George Prosser ( belated 25 years). She spoke to her attendance at the Girls Inc Celebration on May 4 th, the Leader Cast Seminar on May 6 th, and the grand opening of the Farmer s and Crafter s Market on May 14 th. She stated that the Business Showcase and Expo was taking place June 10 th and 11 th and that there were still vendor spaces available. Councillor Jansman spoke to her attendance at the Leeds, Grenville & Lanark District Health Unit Board of Health meeting held on May 19 th. Councillor Laschinger spoke to the recent vandalism at Sandy Hill Cemetery. He thanked members of the Prescott Cemetery Board for all their help and other members of the community who helped with cleanup. He spoke to his attendance on May 14 th at a fundraising event for St. Lawrence Academy. He spoke to the opening of the Forwarders Museum where the museum had 58 visitors from different locations. He spoke to the Door s Open Event on May 28 th and 29 th. He stated that Door s Open was an Ontario wide, two day event when historic places throughout Ontario open their doors to the public, with free admission. 5

6 Councillor McConnell spoke to his attendance at the Prescott Library Board meeting on May 10 th, the Prescott Youth Centre meeting on May 12 th, and the St. Lawrence Lodge Board meeting on May 24 th. He spoke to the successful Prescott Youth Centre s ball hockey tournament which raised $1000. He thanked the Prescott Scouts for their help and congratulated the board. Councillor Ostrander spoke to his attendance at the May 18 th Chamber of Commerce meeting, and the Walker House overnight trip to Toronto to see Les Miserables. He spoke to the upcoming Business Expo on June 10 th and June 11 th, the Chamber of Commerce Golf Tournament on May 27 th, and Pitch in Day on June 4 th. Councillor Young provided an overview of the May Prescott Fire Department Call Summary. 11. Staff 11.1 Staff Report Water Plant Class Environmental Assessment - Township of Edwardsburgh/Cardinal Motion : McConnell, Ostrander That Council authorizes the CAO and the Town's Engineers to work with the Township of Edwardsburgh/Cardinal staff and engineering consultants in the evaluation of the Prescott Water Plant as an alternative to the construction of a new plant by the Township. Pierre Mercier, CAO, spoke to the upcoming public information session for the St. Lawrence Street Reconstruction project. Discussion was held regarding the current agreement, the cost of infrastructure, and timelines. 12. Resolutions 12.1 Summer Meeting Schedule Motion : Jansman, Burton That Council approve that the summer Council meeting schedule be as follows: Monday, July 18th at 7:00 p.m., and Monday, August 22nd at 7:00 p.m. 6

7 12.2 Donation to Canadian Red Cross for Fort McMurray Motion : Young, Ostrander That Council donate $ to the Canadian Red Cross to assist with the Fort McMurray disaster relief efforts. 13. By-laws 13.1 Municipal By-Law Enforcement Officer Appointment By-Law Motion : Burton, Ostrander That By-Law , being a by-law to appoint a Municipal By-Law Enforcement Officer for the Corporation of the Town of Prescott, be read a first and second time. Motion : Burton, Ostrander That By-Law , being a by-law to appoint a Municipal By-Law Enforcement Officer for the Corporation of the Town of Prescott, be read a third time, passed and signed by the Mayor and Clerk Community Emergency Management Coordinator Appointment By- Law Motion : Burton, Ostrander That By-Law , being a by-law to appoint a Community Emergency Management Coordinator and an Emergency Incident Advisor for the Corporation of the Town of Prescott, be read a first and second time. Motion : Burton, Ostrander That By-law , being a by-law to appoint a Community Emergency Management Coordinator and an Emergency Incident Advisor for the Corporation of the Town of Prescott, be read a third time, passed and signed by the Mayor and Clerk. 7

8 14. New Business - None 15. Notices of Motion - None 16. Mayor s Proclamation 16.1 Seniors Month - June 1-30, 2016 Mayor Todd proclaimed June 1 st to the 30 th as Seniors Month in the Town of Prescott. 17. Period for Media Questions - None 18. Closed Session Motion : Laschinger, Jansman That Council move info Closed Session at 7:40 p.m. to address matters pertaining to: 18.1 Fire Hall Site Selection Process - a proposed or pending acquisition or disposition of land by the municipality or local board; And that the Chief Administrative Officer, Director of Operations/Infrastructure, Director of Corporate Services, Clerk, Fire Chief, and the Town s Realty Consultants remain in the room. Motion : Laschinger, Burton That the meeting reconvene in open session. (Time: 9:12 p.m.) 19. Rise and Report During the Closed Session, Council provided direction to the Mayor, CAO, and staff on the Fire Hall Site selection process. 8

9 20. Confirming By-Law Motion : Ostrander, Jansman That By-Law , being a by-law to confirm the proceedings of the Council meeting held on May 24, 2016, be read a first and second time. Motion : Ostrander, Jansman That By-law , being a by-law to confirm the proceedings of the Council meeting held on May 24, 2016, be read a third and final time, passed and signed by the Mayor and Clerk. 21. Adjournment Motion : Jansman, Burton That the meeting adjourns to Monday, June 27, 2016 at 7:00 p.m. (Time: 9:15.p.m.) Original signed by Mayor Original signed by Clerk 9