CALL TO ORDER ROLL CALL

Transcription

1 CALL TO ORDER Mayor Procter called the meeting to order at 6:30 p.m. Pastor Ron Dybvig offered the invocation, and Vice Mayor Aguirre led the Pledge of Allegiance to the Flag. ROLL CALL Councilmember Richard C. Cook, Councilmember Mary Ann Krause, Councilmember Ray C. Luna, Vice Mayor Gabino Aguirre, and Mayor John T. Procter responded to roll call. City Manager Wally Bobkiewicz, City Attorney Phillip H. Romney, and Deputy City Clerk Josephine G. Herrera were also present. City Clerk Steven J. Salas was absent due to his having to work. PRESENTATION A. Presentation by Mary Alice Henderson on the Santa Paula Museum of Art Mary Alice Henderson introduced committee members Bill Orcutt, Alan Atmore, Mary Shore, Mike Shore, Doug Nelson, and Don Tello, and noted that Debbie Sparkuhl, Meg Beach Phelps, and Phil Drescher were not in attendance. Ms. Henderson requested that the City Council consider the following items: 1) Waive building and permit fees for the art museum; 2) include the art museum under the City s liability insurance policy; and 3) authorize the City Attorney to go forward with the loan agreement between the entities and the art museum. She further reported that the next steps are to obtain the findings and recommendations from Gary Erickson to do the preliminary market study of large donors, and to make a decision on whether the City Council is ready to accept the bank s offer to give the art museum the adjoining two parcels. She responded to a question regarding the loan agreement by stating that the agreement is being developed among the owners of the collection in order to have the art in circulation, with the primary concern being that the art is insured. She further responded to a question regarding the timeline for the art museum by stating that the project will take three years. She further responded to a question regarding the St. Francis Dam Memorial and Depot dedication by outlining the planned activities. PUBLIC COMMENT Jess Victoria, 134 Moultrie, expressed his concern with whom would be responsible if someone were to become injured on the railroad property, and stated that his concerns should to be addressed in order to protect the City. CITY COUNCIL, STAFF COMMUNICATIONS Page 362, Book AA

2 Mayor Procter mentioned that he had attended the Hospital Ad Hoc Committee meeting, and stated that he was proud of the committee s efforts. Councilmember Krause added that the meeting had good attendance, noted the meeting schedule, and stated that the committee is working rapidly to come up with ideas to work with the hospital board. APPROVAL OF FINAL AGENDA It was the consensus of the City Council to approve the agenda. CONSENT CALENDAR Councilmember Cook pulled Item F. City Manager Wally Bobkiewicz pulled Item K. It was moved by Councilmember Cook, seconded by Vice Mayor Aguirre, to waive the reading of Ordinances and Resolutions appearing on the Consent Calendar; to waive the reading of all other Resolutions appearing on the Agenda; to read all other Ordinances appearing on the Agenda, in title only; and to adopt the Consent Calendar as amended. There was no opposition. The Consent Calendar was adopted. A. Warrants and Certifications Approved the Warrants and Certifications dated February 10, (88-2) Wire Transfers $ 668, Salaries $ 297, Invoices $ 145, TOTAL $1,111, B. Closed Session Approved a Closed Session to discuss: Conference with Legal Counsel, Potential Litigation. Number of potential cases: One. Facts and circumstances, if known to potential plaintiffs: Unknown. Identification of claims, if any: Unknown. Identification of public threat of litigation, if any: Unknown. Pursuant to Government Code (b). C. Minutes Adopted the Minutes of the of January 21, (50-6) D. Appropriation of Additional Funds from Mobile Home Rent Review Fund Approved the appropriation of additional funds in the amount of $25,000 from the Mobile Home Rent Review Fund 201. City Manager Wally Bobkiewicz s report dated February 7, E. Compensation and Fringe Benefits for Unrepresented Employees: Executive Management 1) Approved modifications to the compensation for the City s Page 363, Book AA

3 unrepresented employees - Executive Management, and adopted the attached RESOLUTION NO. 5560, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA ADOPTING COMPENSATION AND FRINGE BENEFITS FOR UNREPRESENTED EMPLOYEES: EXECUTIVE MANAGEMENT; 2) directed staff to amend the Salary Plan and Schedule to accommodate the 2% salary increase retroactive to January 2, 2003, and to make future amendments as appropriate to implement the merit pool; and 3) authorized staff to process budget adjustments to the Fiscal Year Budget as required. City Manager Wally Bobkiewicz s report dated February 11, G. Request for Authorization to Amend an Agreement with Downtown/Main Street Visions Increasing Total Reimbursement Authorized and approved the City Manager to execute an amendment, adding $5,000 and related new tasks, to Section I. Scope of Services, and Exhibit A of the agreement with Downtown/Main Street Visions. Interim Economic Development Director Charmaine Stouder s report dated February 7, H. Council Expense and City Manager Travel Monthly Report of Transactions Reviewed and filed the attached monthly transactions report. Finance Director Alvertina Rivera s report dated February 4, I. Monthly Report of Transactions Reviewed and filed the attached monthly transactions report. City Treasurer Sandra K. Easley s report dated February 7, J. Resolution Authorizing Examination of Sales and Use Tax Records Approved RESOLUTION NO. 5557, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA AUTHORZING EXAMINATION OF SALES AND USE TAX RECORDS. Finance Director Alvertina Rivera s report dated January 29, L. Ordinance No. 1058, Revision of Chapter 52 (Water) of the Santa Paula Municipal Code (Second Reading) Provided a second reading and adopted proposed ORDINANCE NO. 1058, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA MODIFYING CHAPTER 52, WATER, OF THE SANTA PAULA MUNICIPAL CODE. Interim Public Works Director/City Engineer Joseph R. Lopez s report dated February 7, M. Support for Renewal of the Ventura County Recycling Market Development Zone Adopted Resolution No authorizing Santa Paula to remain in the Ventura County Recycling Market Development Zone after the zone s re-designation by the California Integrated Waste Management Board (CIWMB). RESOLUTION NO. 5559, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA Page 364, Book AA

4 SUPPORTING RENEWAL OF THE VENTURA COUNTY RECYCLING MARKET DEVELOPMENT ZONE. Interim Public Works Director/City Engineer Joseph R. Lopez and Interim Economic Development Director Charmaine Stouder s report dated February 7, CONSENT CALENDAR, SEPARATE ACTION ITEMS F. Rejection of Claim Filed by John Benner Assistant to the City Manager Melissa Grisales report dated February 5, Councilmember Cook declared a conflict of interest because his office is representing Mr. Benner. It was moved by Councilmember Krause, seconded by Vice Mayor Aguirre, to reject the claim filed by John Benner. Councilmember Cook abstained. The remaining City Councilmembers were in favor, and the motion carried. K. Approval of Plans and Specifications and Request for Authorization to Advertise for the Santa Barbara Street Water Line Replacement Project Interim Public Works Director/City Engineer Joseph R. Lopez s report dated January 31, Public Works Superintendent Anthony Emmert responded to concerns regarding repaving by stating that many small projects are planned prior to the large overlay project coming up this summer. A discussion ensued regarding informing all of the utility companies of the upcoming overlay project so that they may perform any of their projects prior to the overlay project. City Manager Wally Bobkiewicz noted that Interim Public Works Director/City Engineer Joseph R. Lopez would work with the City Attorney to review the ordinance so that notices are sent to utility companies informing them of major street projects, and to have the City Council consider adopting a resolution that would not allow construction by utility companies after a major street project except for emergencies. It was moved by Councilmember Krause, seconded by Councilmember Cook, to approve the plans and specifications for the Santa Barbara Water Line Replacement Project, and authorize the Interim Public Works Director/City Engineer to advertise for bids. There was no opposition, and the motion carried. ORDER OF BUSINESS Page 365, Book AA

5 A. Request from Santa Paula Airport for Matching Funds for California Department of Transportation Airport Improvement Grant City Manager Wally Bobkiewicz s report dated February 11, A discussion ensued regarding a letter received from the Division of Aeronautics informing the City that funding was no longer available at this time for airport runway protection zone land acquisition. Pike Kelly, Manager of the Santa Paula Airport, submitted a fact sheet for the record explaining the history of the airport improvement grant, and stated that he had also been informed that funding is no longer available. City Manager Wally Bobkiewicz recommended that staff continue to work with the airport and that the City Council receive and file the report. B. Right-of-way for Future Expansion of Ralph Way Planning Director Thomas M. Bartlett s report dated December 11, Arthur Rabago, 751 Ralph Way, expressed his concern with the tract map, and noted that his driveway is only four feet wide with a utility pole at the northwest corner. He further noted that the legal size for a driveway is 10 feet, and that there is a curb that could be removed; however, there would still be guide wires coming down from the utility pole. He responded to a question regarding the placement of the utility pole in relation to the right-ofway by stating that his paperwork indicates that it is an easement rather than a right-of-way. Further, City staff had suggested that he pull an encroachment permit to remove the curb to allow better access to his property; however, he did not feel that he should pay for something that belongs to the City. He further addressed the lack of sufficient parking areas, and noted that Southern California Edison had stated that if the City would become involved, that they could move the utility pole five feet. City Attorney Phillip H. Romney advised that perhaps a solution would be to have the City work with Edison to have the utility pole relocated. A discussion ensued regarding having staff work with Edison to find a solution and to keep the City Council and Mr. Rabago informed. City Attorney Phillip H. Romney responded to a question regarding what would become of the issue with the curb by stating that staff would need to evaluate that issue, and that normally an encroachment permit is issued for curb cuts to driveways. Page 366, Book AA

6 It was moved by Councilmember Krause, seconded by Vice Mayor Aguirre, to have staff move forward to accommodate this problem. There was no opposition, and the motion carried. RECESS TO A HEALTH AND SAFETY BREAK Mayor Procter recessed the City Council to a Health and Safety Break at 7:26 p.m. RECONVENE TO REGULAR MEETING Mayor Procter reconvened the City Council at 7:35 p.m. C. FY 2002/2003 Mid-year Statement of Revenues and Expenditures, and FY 2003/2004 Budget Preparation Update Finance Director Alvertina Rivera s report dated February 7, City Manager Wally Bobkiewicz provided a Power Point Presentation. The City Council provided comments regarding parity pay for employees, general fund balance, having conservative priorities, the importance of employees and equipment, having a budget training opportunity for the public, sharing the City Council s goals with the community, concerns regarding the State s budget crisis, and implementing the economic development plan. The City Council thanked the Department Heads for remaining under budget for the fiscal year, and directed staff to develop a staff-driven public forum for an educational workshop open to the community to discuss the component part of the City s budget and allow for community input, and that the public forum be held within the next two months. It was moved by Vice Mayor Aguirre, seconded by Councilmember Krause, to receive the report. There was no opposition, and the motion carried. D. Formation of an Economic Development Advisory Committee City Manager Wally Bobkiewicz presented Interim Economic Development Director Charmaine Stouder s report dated February 7, After a discussion regarding the composition of the committee, it was moved by Councilmember Cook, seconded by Councilmember Krause, to direct staff to begin the recruitment process for an Economic Development Advisory Committee, advertise as an advisory committee to the City Council on economic development matters, set a date for applications to be due, set parameters after the recruitment and interview process, and to move forward with recruitment. There was no opposition, and the motion carried. Page 367, Book AA

7 E. Consideration of Amendments to City Council Policy on Selection Process for City Commission and Board Vacancies City Manager Wally Bobkiewicz s report dated February 11, It was moved by Councilmember Krause, seconded by Vice Mayor Aguirre, to amend the City Council Policy for the selection process for City Commission and Board vacancies by interviewing candidates in the City Hall Administration Conference Room in an informal setting, following all noticing requirements and keeping it open to the public. There was no opposition, and the motion carried. F. El Rancho Properties; Contract for Legal Services City Attorney Phillip H. Romney s report dated January 27, It was moved by Councilmember Cook, seconded by Councilmember Krause, to approve a Written Fee Contract, and authorize the Mayor to execute it. There was no opposition, and the motion carried. G. Discussion Regarding the 9:30 p.m. City Council Meeting Adjournment Time, Section 11 of the City Council Rules of Procedure A discussion ensued regarding the reason for the implementation of this rule, which has no legal impact and is solely a self-imposed guideline. No action was taken. There were no City Communications. CITY COMMUNICATIONS FUTURE AGENDA ITEMS It was moved by Councilmember Krause, seconded by Councilmember Cook, to have the Chamber of Commerce Subcommittee provide a presentation under Order of Business on economic development in order to strategize with them, how to better work with them, and utilize their capabilities. There was no opposition, and the motion carried. It was moved by Vice Mayor Aguirre, seconded by Mayor Procter, for a presentation by the Police and Community Services Departments on violence reduction and gang prevention, Page 368, Book AA

8 and that the report be brought back within 30 to 45 days. There was no opposition, and the motion carried. It was moved by Vice Mayor Aguirre, seconded by Mayor Procter, to bring forth sometime soon the televising of City Council Meetings with accommodation of a volunteer. There was no opposition, and the motion carried. It was moved by Mayor Procter, seconded by Councilmember Luna, to consider reimbursing the City Manager for his expenses for conferences. City Manager Wally Bobkiewicz noted his appreciation for the gesture, and stated that he would prefer that this item not be agendized. Mayor Procter rescinded his motion, and Councilmember Luna rescinded his second to the motion. RECESS TO REDEVELOPMENT AGENCY MEETING Mayor Procter recessed the City Council to a Redevelopment Agency Meeting at 9:15 p.m. RECONVENE TO REGULAR MEETING Mayor Procter reconvened the City Council at 9:25 p.m. CLOSED SESSION City Attorney Phillip H. Romney announced that the Closed Session was to discuss: Conference with Legal Counsel, Potential Litigation. Number of potential cases: One. Facts and circumstances, if known to potential plaintiffs: Unknown. Identification of claims, if any: Unknown. Identification of public threat of litigation, if any: Unknown. Pursuant to Government Code (b). Mayor Procter recessed the City Council to a Closed Session at 9:25 p.m. and reconvened into Open Session at 10:05 p.m. No action was taken during the Closed Session. ADJOURNMENT There being no further business to come before the City Council, Mayor Procter adjourned the meeting at 10:05 p.m. ATTEST: Page 369, Book AA

9 Josephine G. Herrera Deputy City Clerk Page 370, Book AA