MINUTES OWEN SOUND CITY COUNCIL REGULAR MEETING JANUARY 25, :30 P.M. IN CAMERA - 7:00 P.M. REGULAR MEETING

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1 MINUTES OWEN SOUND CITY COUNCIL REGULAR MEETING JANUARY 25, :30 P.M. IN CAMERA - 7:00 P.M. REGULAR MEETING MEMBERS PRESENT: MEMBERS ABSENT/REGRETS: STAFF PRESENT: Mayor Ruth Lovell Stanners City/County Councillor Arlene Wright Councillor David Adair Councillor Deborah Haswell Councillor Peter Lemon Councillor Jim McManaman Councillor Bill Twaddle Councillor John Christie Councillor Tom Pink Jim Harrold, City Manager John Johnston, Director of Operations Pam Coulter, Director of Community Services Glen Henry, Director of Corporate Services Marion Koepke, City Clerk Lois O Neill, Deputy City Clerk Brad McRoberts, Special Capital Projects Manager 1. RESOLUTION TO MOVE IN CAMERA Moved by Councillor B. Twaddle Seconded by Councillor J. McManaman "THAT City Council now move `In Camera' to consider personal matters about an identifiable individual including municipal or a local board employee; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 2. DECLARATION TO MOVE TO THE REGULAR MEETING The business of the In Camera meeting having been completed, Mayor Lovell Stanners adjourned the meeting and Council moved to the Regular Council meeting to consider the matters listed on the January 25, 2010 Agenda and other business. 3. PRAYER OR REFLECTION The meeting convened with the recital of the Lord s Prayer. 4. ADDITIONAL ITEMS The following items were added to the Agenda to be considered under Item 13, Other Business: a) Councillor J. McManaman Re: Regional Recreation Centre Meeting on February 1, 2010, at 7:00 p.m. at the Harry Lumley Bayshore Community Centre. b) Mayor Lovell Stanners Re: Letter from John McLaughlin and Congratulations to Ovid Jackson.

2 2 Regular Council Meeting c) City Clerk Re: Package of Comments for the Public Meeting Re: Comprehensive Zoning By-law; Minutes of the Pre-Budget II Meeting held on January 22, 2010; Motion for Which Notice was Previously Given Re: Tree Preservation Policy; Launch of BizPal on January 29, 2010 at the Business Enterprise Centre; and, Reminder of Upcoming Council Meetings. 5. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. 6. CONFIRMATION OF MINUTES a) Moved by Councillor B. Twaddle Seconded by Councillor J. McManaman "THAT the minutes of the regular meeting of City Council held on January 11, 2010 as printed, be adopted." 7. RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS Moved by Councillor B. Twaddle Seconded by Councillor J. McManaman "THAT City Council now go into Committee of the Whole to consider public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business." COMMITTEE OF THE WHOLE At this point Council dealt with Item 9b) 1. 9b) OTHER DEPUTATIONS 1. Bob Wallace and Diana Mader Re: Haiti Relief Benefit. Bob Wallace and Diana Mader announced that there will be a Home to Haiti concert at the Roxy Theatre on Tuesday, February 16, 2010, at 7:30 p.m. with all proceeds from the event going to the Red Cross earthquake relief efforts in Haiti. Mr. Wallace outlined a number of the musicians who will be performing at the concert. 8. PUBLIC MEETINGS Moved by Councillor D. Haswell THAT the Council meeting be adjourned in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990, c. P. 13. a) New Comprehensive Zoning By-law. A public meeting pursuant to the provisions of the Planning Act R.S.O 1990, c. P.13 was held respecting a proposed new Comprehensive Zoning By-law. A separate set of minutes will be prepared. Moved by Councillor B. Twaddle THAT the Council meeting be reconvened.

3 3 Regular Council Meeting 9. DEPUTATIONS a) YOUTH DEPUTATIONS There were no youth deputations. b) OTHER DEPUTATIONS 1. Bob Wallace and Diana Mader Re: Haiti Relief Benefit. Dealt with after Item PUBLIC QUESTION PERIOD There were no questions. 11. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED a) Sydenham Sportsmen s Association Re: Request for Financial Assistance for the Annual River Clean-Up Being Held on Saturday, May 8, Moved by Councillor J. McManaman THAT City Council hereby receives correspondence dated January 18, 2010, from the Sydenham Sportsmen s Association and that the Sydenham Sportmen s Association be advised that the City is unable to provide a financial contribution towards the annual river clean-up and that City staff will assist with the event through in kind contributions. b) Federation of Canadian Municipalities (FCM) Re: Municipal Solidarity with Haitian Communities and Earthquake Relief Efforts. Moved by Councillor J. McManaman THAT City Council hereby receives correspondence dated January 13, 2010, from the Federation of Canadian Municipalities respecting municipal solidarity with Haitian communities and earthquake relief efforts. 12. REPORTS OF COMMITTEES AND CITY STAFF, MATTERS TABLED AND MOTIONS FOR WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN a) Consent Agenda Items: 1. Report from the Facilities Booking Coordinator Re: Rescheduled Dates for Tim Horton s Georgian Cup Snowcross Races at Victoria Park to January 30 and 31, Report from the Facilities Booking Coordinator Re: Execution of an Agreement with Greg Mcivor and Jane Mcivor (Macarmill Productions) for an Entertainment Event at the Harry Lumley Bayshore Community Centre on Friday, June 25, Report from the Facilities Booking Coordinator Re: Execution of an Agreement with the Grey Bruce Highlanders AAA Minor Hockey Association for use of the J. D. McArthur Arena, Parts of the Harry Lumley Bayshore Community Centre and the Coliseum Arena for a Minor Bantam Qualifier, March 5 to 7, Report from the Facilities Booking Coordinator Re: Scouts Canada Winter Campout Event at Harrison Park Being held January 29 to 31, 2010.

4 4 Regular Council Meeting 5. Report from the Development Coordinator Re: Development Charges Refundable Agreements Final Report. 6. Sydenham Sportsmen s Association Re: Application to Manage and Conduct a Raffle Lottery (Annual Sport Fishing Boat Draw Package, Dirt Bike/Canoe Draws and Owen Sound Salmon Spectacular Site Draws) with a Total Prize Value of $35, with Draws Being held Between August 27 and September 5, Ontario Lacrosse Association Re: Application to Manage and Conduct a Raffle Lottery (Harley Davidson or Equivalent Cash Prize and Four other Cash Prizes) with a Total Prize Value of $30, with all Draws Being held December 31, Business Licence Applications: a) Faye Crago to operate "Faye Crago" a non-invasive health care modality business using neuromuscular feedback to help the body and mind communicate in a synchronized way to improve and maintain health and well being, from 968 2nd Avenue West (144 sq. ft.). Proposed Date of Opening: January 7, Planning Comments: Conditional approval subject to all municipal By-laws and other codes and specifically the requirements of the City's Zoning By-law, as amended. 9. Minutes of Boards and Committees for Receipt: a) Owen Sound Housing Company Meeting held on December 7, b) Owen Sound Municipal Non-Profit Housing Corporation Meeting held on December 7, Correspondence received which is presented for the information of Council. a) Activities of Mayor Lovell Stanners for December 16, 2009 January 15, 2010 b) Correspondence from the Minister of Municipal Affairs and Housing Re: The Minister s Resignation c) Correspondence from the Municipal Engineers Association Re: Book Presentation Sharing with Pride d) Correspondence from The Corporation of the Municipality of Brockton Re: Resolution Respecting Wind Turbines e) Correspondence from St. John Ambulance Re: Update and Newsletter f) Correspondence from Owen Sound Museums Re: Invitation to the Opening of the Billy Bishop Toronto City Airport g) SUMMARY OF RELEASES AND REPORTS: Ministry of Municipal Affairs and Housing Delegation Request Re: Notice to OGRA/ROMA 2010 Conference Delegates FCM Members Advisory Re: FCM Calls for Municipal Solidarity with Haitian Communities and Earthquake Relief Efforts AMO Breaking News Re: New Ontario Cabinet AMO Watch File Inaugural Issue Re: January 7, 2010 OTC Radar Re: News from the Ontario Traffic Conference ReNew Canada Invitation Re: Renewable Energy Infrastructure Workshops ReNew Canada Invitation Re: Urban Transportation Summit Canadian Environmental Protection Magazine Re: Newsletter Investing in Clean Energy Projects Grey Bruce Health Unit News Feature Re: Environmental Public Health Week January 18 to 24, 2010 City of Owen Sound Media Release Re: Second Public Information Session February 1, 2010, at 7:00 p.m. Regional Recreation Centre

5 5 Regular Council Meeting City of Owen Sound Media Release Re: What Makes Owen Sound Great? City Developing New Corporate Identity Moved by Councillor P. Lemon THAT City Council hereby authorizes the execution of an amended agreement with the Owen Sound Eastside Snowmobile Club for use of Victoria Park for the Tim Horton's Georgian Cup Snowcross Races to revise the dates to January 30 and 31, 2010, subject to the conditions contained within the report from the Facilities Booking Coordinator dated January 20, 2010, listed on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby authorizes the execution of an agreement with Greg Macivor and Jane Macivor for the leasing of the J. D. McArthur Arena for a licensed musical event on June 25, 2010, subject to the conditions contained within the report from the Facilities Booking Co-ordinator dated January 18, 2010, listed on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby authorizes the execution of an agreement with the Grey Bruce Highlanders AAA Minor Hockey Association for use of the J. D. McArthur Arena, a portion of the Harry Lumley Bayshore Community Centre and the Coliseum Arena for the South Central AAA Minor Bantam Qualifier to be held March 5 to 7, 2010, subject to the conditions contained within the report from the Facilities Booking Co-ordinator dated January 13, 2010, listed on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby authorizes the execution of an agreement with Scouts Canada for use of Harrison Park for the 47th Annual Winter Campout event to be held January 29 to 31, 2010, subject to the conditions contained within the report from the Facilities Booking Co-ordinator dated January 4, 2010, listed on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby authorizes the execution of Development Charges Refundable Agreements with the owners of properties known municipally as th Avenue East, th Avenue East, th Avenue East, th Avenue East, 650 6th Street East, th Street East, th Street East, 334 4th Avenue West, nd Avenue West, nd Avenue West, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street 'B' East, th Street East, th Avenue East, subject to the conditions contained within the report from the Development Co-ordinator dated January 8, 2010, listed on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby approves an application to manage and conduct a raffle lottery from the Sydenham Sportsmen's Association for their annual sport fishing boat package, dirt bike/canoe draws and Owen Sound Salmon Spectacular site draws as outlined in their January 15, 2010 letter and application, and further THAT City Council hereby approves an application to manage and conduct a raffle lottery from the Ontario Lacrosse Association for their motorcycle and cash prize draws as outlined in their January 7, 2010 letter and application, and further

6 6 Regular Council Meeting THAT City Council hereby authorizes the City Clerk to issue a business licence to the applicant for a business contained on the Consent Agenda dated, January 25, 2010, with conditional approval subject to compliance with all applicable municipal By-laws and other codes and specifically the requirements of the City s Zoning By-law, as amended and subject to any other conditions that may apply, and further THAT City Council hereby receives the minutes contained on the Consent Agenda dated January 25, 2010, and further THAT City Council hereby receives the correspondence items presented for the information of Council contained on the Consent Agenda dated January 25, b) Reports: 1. Report from the Executive Assistant Re: Delegations OGRA/ROMA 2010 Conference, February 22, Moved by Councillor D. Haswell THAT in consideration of a report dated January 21, 2010 from the Executive Assistant, City Council hereby directs that the following delegation be requested for the 2010 OGRA/ROMA Conference: The Minister of Transportation to discuss the Highway 26 connecting link; The Minister of Finance to discuss changes to the OMFA program; The Minister of Agriculture, Food and Rural Affairs to discuss application for additional funding and financial incentives for solar industries; and, The Minister of the Environment to discuss financial assistance for Brownfield redevelopment. 2. Report from the Manager of Special Capital Projects Re: Regional Recreation Centre. Moved by Councillor D. Adair THAT in consideration of a report dated January 14, 2010, regarding the Regional Recreation Centre, City Council hereby acknowledges the risks associated with tendering the excavation and backfilling portion of the work separately from the general contract with Aquicon Construction Ltd., and further THAT City Council authorizes staff to tender the excavation and backfilling portion of the work separately from the general contract with Aquicon Construction Ltd, and further THAT City Council authorizes staff to implement the following mitigation measures: 1. Comprehensive inspection and testing program. 2. Retention of a consistent inspection and testing firm to undertake work throughout both contracts. 3. Completion of a detailed compliance topographic survey prior to site preparation contractor leaving site. 4. Ensure subsequent contract(s) have defined method for adjustment(s) to quantities and/or materials.

7 7 Regular Council Meeting 3. Report from the City Clerk Re: Community Foundation Grey Bruce (CFGB) 150 th Homecoming Legacy Committee. Moved by Councillor A. Wright THAT in consideration of a report dated January 20, 2010 from the City Clerk, City Council hereby appoints Councillor J. McManaman to serve for a one year term on the Community Foundation Grey Bruce 150 th Homecoming Legacy Committee, and further THAT an appointment to this committee be evaluated prior to the 2011 Boards and Committees selections. 4. Motion for Which Notice Was Previously Given Re: Extension of Tree Preservation Policy to Include Commercial and Industrial Developments. Moved by Councillor B. Twaddle THAT City Council hereby approves extending City Policy CS69, Residential Tree Preservation Policy, to include all proposed municipal, commercial and industrial developments within the limits of the City of Owen Sound, and further THAT the policy be reviewed by the Community Planning and Heritage Advisory Committee for housekeeping matters. c) Minutes of Boards and Committees for Approval: 1. Joint Owen Sound/Georgian Bluffs Task Force Meeting held on January 18, Accessibility Advisory Committee Meeting held on January 11, Recreation and Parks Advisory Committee Meeting held on January 14, Festival of Northern Lights Advisory Committee Meeting held on January 12, Cultural Advisory Committee Meeting held on January 13, Regional Recreation Centre Steering Committee Meeting held on December 14, Pre-Budget II Meeting held on January 22, Moved by Councillor D Adair THAT the minutes of the following Boards and Committees be hereby received and the recommendations contained therein be hereby approved: 1. Joint Owen Sound/Georgian Bluffs Task Force Meeting held on January 18, Accessibility Advisory Committee Meeting held on January 11, Recreation and Parks Advisory Committee Meeting held on January 14, Festival of Northern Lights Advisory Committee Meeting held on January 12, Cultural Advisory Committee Meeting held on January 13, Regional Recreation Centre Steering Committee Meeting held on December 14, Pre-Budget II Meeting held on January 22, 2010, save and except the resolution establishing the February 16, 2010 Council meeting to begin at 4:00 p.m. being moved by Councillor D. Adair.

8 8 Regular Council Meeting 13. OTHER BUSINESS a) Regional Recreation Centre Councillor McManaman stated there will be a public information session at the Harry Lumley Bayshore Community Centre on Monday, February 1, 2010 at 7:00 p.m.. regarding the Regional Recreation Centre. b) Congratulations to Ovid Jackson - Order of Ontario Mayor Lovell Stanners congratulated Ovid Jackson who will be receiving The Order of Ontario in recognition to his contribution to politics, youth and the community. c) Correspondence from John McLoughlin, St. George s Anglican Church, Invitation to Candlelight Vigil Service for Haiti, on February 3, 2010 Mayor Lovell Stanners read correspondence from Mr. McLoughlin advising of a Candlelight Vigil on Wednesday, February 3, 2010, at 7:00 p.m. at St. George s Anglican Church for the people in Haiti. d) Launch of BizPal The City Clerk noted that BizPal will be launched on January 29, 2010, at the Business Enterprise Centre. BizPal provides one stop shopping through Service Ontario for all federal, provincial and municipal information regarding establishing a business in Ontario. e) Reminders of Council Meeting Dates The City Clerk reminded Council of the following scheduled meetings: - February 4 and 5, 2010, Budget Meeting - February 16, 2010, Regular Council meeting will start at 4:30 p.m. - March 8, 2010, Council meeting will include a public meeting on Development Charges - March 11,2010, Special Council meeting at 5:00 p.m. to approve the Development Charges By-law. A public open house on the City s budget will be held following the February 4 and 5, 2010, budget deliberations with the date yet to be determined. 14. MOTION THAT THE COMMITTEE RISE AND REPORT Moved by Councillor D. Adair "THAT the Committee rise and report." REGULAR COUNCIL 15. RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE Moved by Councillor B. Twaddle Seconded by Councillor J. McManaman "THAT the action taken in Committee of the Whole in considering public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business be hereby confirmed by this Council." 16. NOTICES OF MOTION There were none.

9 17. NEW BUSINESS BY RESOLUTION There were no new business items. 18. BY-LAWS 9 Regular Council Meeting By-law No , A By-law to Authorize the Mayor and Clerk to Execute a Licence Agreement Between The Corporation of the City of Owen Sound and Scouts Canada Respecting the Use of Harrison Park Campground for the Annual Owen Sound Scouting Winter Campout Event Being Held January 29 to 31, 2010 By-law No , A By-law to Authorize the Mayor and Clerk to Execute an Agreement With the Grey Bruce Highlanders AAA Minor Hockey Association for the use of the J. D. McArthur Arena and Parts of the Harry Lumley Bayshore Community Centre and the Owen Sound Coliseum Arena During the South Central AAA Minor Bantam Qualifier Event to be held March 5 to 7, 2010 By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Avenue East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Avenue East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Avenue East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Avenue East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and Blue Water Flooring Inc. Respecting Property Located at th Street East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and David Jonathan Daniel Respecting Property Located at th Street East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and David Jonathan Daniel Respecting Property Located at th Street East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and William Kenneth Stobbe Respecting Property Located at th Avenue West By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and Michael James Cochrane Respecting Property Located at nd Avenue West

10 10 Regular Council Meeting By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and Michael James Cochrane Respecting Property Located at nd Avenue West By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute Respecting Property Located at th Street B East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and Murray Thomas Gostick Respecting Property Located at th Street East By-law No , A By-law to Authorize the Mayor and Clerk to Execute the City of Owen Sound and James S. Nuttall Respecting Property Located at th Avenue East

11 11 Regular Council Meeting By-law No , A By-law to Appoint Members to Various Boards and Committees and to Establish or Amend Terms of Reference for Certain Boards and Committees By-law No , A By-law to Deem Lots 25, 26, 27 and 28, West Side of Raven Avenue, Plan 189, City of Owen Sound, County of Grey, Known Municipally as th Avenue A East, Not to be Within a Registered Plan of Subdivision By-law No , A By-law to Amend By-law Being A By-law to Authorize the Mayor and Clerk to Execute a Rental Agreement Between The Corporation of the City of Owen Sound and The Eastside Snowmobile Club Respecting the Use of Victoria Park for the Tim Horton s Georgian Cup Snowcross Races to be Held January 16 and 17, 2010 for the Purpose of Changing the Dates to January 30 and 31, 2010 By-law No , A By-law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the City of Owen Sound and Greg Mcivor and Jane Mcivor Respecting the Use of the Harry Lumley Bayshore Community Centre for an Entertainment Event on June 25, 2010 By-law No , A By-law to Provide for an Interim Levy for the Year 2010 for all Property Classes, Pursuant to Section 317 (1) of The Municipal Act, 2001 By-law No , A By-law to Establish a Penalty Charge and an Interest Charge for Non-Payment of Taxes By-law No , A By-law to Authorize the Execution of a Central Emergency Reporting Bureau Agreement Between The Corporation of the City of Owen Sound, Owen Sound Police Services and The Chippewas of Nawash Unceded First Nation Respecting a Centralized Communication System for the Provision of Emergency Response Service By-law No , A By-law to Authorize the Execution of a Central Emergency Reporting Bureau Agreement Between The Corporation of the City of Owen Sound, Owen Sound Police Services and Saugeen First Nation No. 29 Respecting a Centralized Communication System for the Provision of Emergency Response Service By-law No , A By-law to Authorize the Execution of a Central Emergency Reporting Bureau Agreement Between The Corporation of the City of Owen Sound, Owen Sound Police Services and The Corporation of the County of Bruce Respecting a Centralized Communication System for the Provision of Emergency Response Service By-law No , A By-law to Confirm the Proceedings of the Regular Meeting of Council Held on the 25 th Day of January, 2010 Moved by Councillor B. Twaddle Seconded by Councillor J. McManaman "THAT By-law Numbers , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , and be hereby passed and enacted."

12 12 Regular Council Meeting 19. ADJOURNMENT The business contained on the agenda having been completed, Mayor Lovell Stanners adjourned the meeting at 8:58 p.m. Mayor Clerk