AGENDA OWEN SOUND CITY COUNCIL REGULAR MEETING OCTOBER 22, :30 P.M. REGULAR MEETING 2:45 P.M. IN CAMERA

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1 AGENDA OWEN SOUND CITY COUNCIL REGULAR MEETING OCTOBER 22, :30 P.M. REGULAR MEETING 2:45 P.M. IN CAMERA Page 1. LORDS PRAYER 2. ADDITIONAL ITEMS a) Introduction of Students 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF CONFIRMATION OF MINUTES a) Minutes of the Regular Council meeting held on October 6, RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS 6. PUBLIC MEETINGS COMMITTEE OF THE WHOLE There are no public meetings scheduled. 7. DEPUTATIONS a) Presentation to Jason Crone. Page 1 of 113

2 Regular Council Meeting Agenda October 22, 2008 Page 7. DEPUTATIONS b) YOUTH DEPUTATION Owen Sound Youth Coalition 8. PUBLIC QUESTION PERIOD 9. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED a) There are no correspondence items being presented for consideration. 10. REPORTS OF COMMITTEES AND CITY STAFF MATTERS TABLED AND MOTIONS FOR WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN a) Consent Agenda Items: 1. Report from the Traffic Coordinator Re: Road Closure Request, Owen Sound Legion Church Parade, November 2, 2008 and Remembrance Day Parade, November 11, Report from the Traffic Coordinator Re: Road Closure Request, Kiwanis Club Santa Claus Parade, November 15, Report from the Manager of Budgets, Performance Measures and Special Projects Re: Able Bodied Maintenance Contract Renewal Report from the Facilities Booking Coordinator Re: Operating Agreement for the Owen Sound Greys Hockey Season at the J.D. McArthur Arena. 5. Business Licence Applications: a) Peter and Toni Archer to operate Grey Bruce Distributing a home occupation business distributing gourmet frozen pizza, from 266 9th Street West (200 sq. ft.). Proposed Date of Opening: mid October, Planning Comments: Conditional approval subject to compliance with all applicable municipal Bylaws and other codes and specifically the requirements contained within the City s Zoning By law, as amended and subject specifically to the requirements contained within the home occupation regulations of the City s Zoning By law. Page 2 of 113

3 Page Regular Council Meeting Agenda October 22, 2008 a) Consent Agenda Items: b) Susanne Whittaker to operate Paws & Feathers a home occupation business providing pet grooming services, from 791 4th Avenue West (10 sq. ft.). Proposed Date of Opening: Existing. Planning Comments: Conditional approval subject to compliance with all applicable municipal By laws and other codes and specifically the requirements contained within the City s Zoning By law, as amended and subject specifically to the requirements contained within the home occupation regulations of the City s Zoning By law. c) Mackhall Mobility Products Inc. to relocate Mackhall Mobility Products Inc. a home health care business to nd Avenue East (4,500 sq. ft.). Proposed Date of Opening: November 1, Previous Use: Office Equipment Supply. Planning Comments: Conditional approval subject to compliance with all municipal By laws and other codes and specifically the requirements contained within the City s Zoning By law as amended Minutes of Boards and Committees for Receipt: a) Owen Sound Police Services Board Public Meeting Held on June 25, b) Owen Sound Police Services Board Public Meeting Held on September 24, Correspondence Received Which is Presented for the Information of Council. 8. Recommended Consent Agenda Motion: THAT City Council hereby approves a request from the Royal Canadian Legion to hold a Remembrance Day Parade on November 11, 2008 and a Church Parade on November 2, 2008, subject to the conditions contained within the report from the Traffic Coordinator dated October 14, 2008, listed on the Consent Agenda dated October 22, 2008, and further THAT City Council hereby approves a request from the Kiwanis Club to hold a Santa Claus Parade on November 15, 2008, subject to the conditions contained within the report from the Page 3 of 113

4 Page Regular Council Meeting Agenda October 22, 2008 a) Consent Agenda Items: Traffic Coordinator dated October 2, 2008, listed on the Consent Agenda dated October 22, 2008, and further THAT City Council hereby approves the execution of a renewal agreement with Able Bodied Maintenance for the maintenance of bus shelters in the City as contained within the report from the Manager of Budgets, Performance Measures and Special Projects dated October 8, 2008, listed on the Consent Agenda dated October 22, 2008, and further THAT City Council hereby approves the execution of an operating agreement with the Owen Sound Greys Hockey Season at the J.D. McArthur Arena as contained within the report from the Facilities Booking Coordinator dated October 14, 2008, listed on the Consent Agenda dated October 22, 2008, and further THAT City Council hereby authorizes the City Clerk to issue business licences to the applicants for businesses contained on the Consent Agenda dated, October 22, 2008, with conditional approval subject to compliance with all applicable municipal Bylaws and other codes and specifically the requirements of the City s Zoning By law, as amended and subject specifically to the requirements contained within the home occupation regulations of the City s Zoning By law and subject to any other conditions that may apply, and further THAT City Council hereby receives the minutes contained on the Consent Agenda dated October 22, 2008, and further THAT City Council hereby receives the correspondence items presented for the information of Council contained on the Consent Agenda dated October 22, b) Reports: 1. Report from the Community Planner Re: Bayview Townhouses 2570 and th Avenue 'A' East, Request to Remove Part Lot Control Report from the Director of Operations Re: MacLean Engineering and Marketing Co. Municipal Vehicle (MV) Purchase. Page 4 of 113

5 Page Regular Council Meeting Agenda October 22, b) Reports: 3. Report from the Event Facilitator Re: Owen Sound 150th Anniversary Legacy Fund c) Minutes of Boards and Committees for Approval: 1. Financial Advisory Committee meeting held on September 30, Community Planning and Heritage Advisory Committee meeting held on October 2, Accessibility Advisory Committee meeting held on September 29, Environmental and Waste Advisory Committee meeting held on October 7, Parking Review Committee meeting held on October 1, Parking Review Commitee meeting held on October 8, Business Development Committee meeting held on October 2, OTHER BUSINESS 12. MOTION THAT THE COMMITTEE RISE AND REPORT REGULAR COUNCIL 13. RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE 14. NOTICES OF MOTION Page 5 of 113

6 Regular Council Meeting Agenda October 22, 2008 Page 14. NOTICES OF MOTION 15. NEW BUSINESS BY RESOLUTION 16. BY-LAWS By law No , A By law to Exempt Lots 5 and 6, Plan 1090 (Bayview Townhouses) in the City of Owen Sound from Part Lot Control By law No , A By law to Provide for the Temporary Closing of Certain Streets in the Downtown Area During the Kiwanis Club Santa Claus Parade to be Held on Saturday, November 15, 2008 By law No , A By law to Provide for the Temporary Closing of Certain Streets During the Royal Canadian Legion Church Parade Being Held on November 2, 2008 and the Royal Canadian Legion Remembrance Day Parade Being Held November 11, 2008 By law No , A By law to Authorize the Mayor and Clerk to Execute a Façade and Structural Agreement Between William Kenneth Stobbe and The Corporation of the City of Owen Sound Respecting Structural Improvements to the Façade of th Street East By law No , A By law to Authorize the Mayor and Clerk to Execute an Agreement With the Owen Sound Greys for the Use of the J.D. McArthur Arena as Part of the Harry Lumley Bayshore Community Centre and the Owen Sound Coliseum Arena During the Hockey Season By law No , A By law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the City of Owen Sound and Able Bodied Maintenance to Provide for the Cleaning, Snow Removal and Ice Control at the City of Owen Sound Transit Shelters By law No , A By law to Confirm the Proceeding of the Regular Meeting of Council Held on 22nd Day of October, ADJOURNMENT In Camera meeting to follow at 2:45 p.m. Page 6 of 113

7 MINUTES OWEN SOUND CITY COUNCIL REGULAR MEETING OCTOBER 6, :00 P.M. IN CAMERA - 7:00 P.M. REGULAR MEETING MEMBERS PRESENT: MEMBERS ABSENT/REGRETS: STAFF PRESENT: Mayor Ruth Lovell City/County Councillor Arlene Wright Councillor David Adair Councillor John Christie Councillor Peter Lemon Councillor Jim McManaman Councillor Tom Pink Councillor Bill Twaddle Councillor Deborah Haswell Jim Harrold, City Manager Wayne Ritchie, Director of Financial Services John Johnston, Director of Operations Pam Coulter, Director of Community Services Glen Henry, Director of Corporate Services Marion Koepke, City Clerk Lois O Neill, Deputy City Clerk 1. RESOLUTION TO MOVE IN CAMERA Moved by Councillor B. Twaddle Seconded by Councillor T. Pink "THAT City Council now move `In Camera' to consider personal matters about an identifiable individual including municipal or a local board employees; a proposed or pending acquisition of land by the municipality or local board; a proposed or pending disposal of land by the municipality or local board; and litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board. Carried unanimously. 2. DECLARATION TO MOVE TO THE REGULAR MEETING Council moved to the Regular Council meeting to consider the matters listed on the October 6, 2008 Agenda and other business. 3. LORD S PRAYER The meeting convened with the recital of the Lord s Prayer. 4. ADDITIONAL ITEMS The following items were added to the Agenda to be considered under Item 13, Other Business: a) Councillor J. Christie Re: Coffee with the Councillor and Billy Bishop Regional Airport Open House. Page 7 of 113 Minutes of the Regular Council meeting held on October 6, 20...

8 2 Regular Council Meeting Minutes October 6, 2008 b) Councillor A. Wright Re: Police Services Building Reconstruction and Police Services Business Plan. c) Councillor P. Lemon Re: Light Standard Maintenance. 5. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. 6. CONFIRMATION OF MINUTES a) Moved by Councillor B. Twaddle Seconded by Councillor T. Pink "THAT the minutes of the regular meeting of City Council held on September 22, 2008 as printed, be adopted." Carried unanimously. 7. RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS Moved by Councillor B. Twaddle Seconded by Councillor T. Pink "THAT City Council now go into Committee of the Whole to consider public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business." Carried unanimously. 8. PUBLIC MEETINGS There were no public meetings. 9. DEPUTATIONS COMMITTEE OF THE WHOLE a) Doug Cummings, Chair of the Owen Sound & North Grey Union Public Library Board Re: Library Makeover: Kids' Edition. Doug Cumming, Chair of the Owen Sound & North Grey Union Public Library Board, provided a presentation to Council regarding the Library Makeover: Kids Edition. Mr. Cumming explained that the Owen Sound & North Grey Union Public Library is planning to renovate the children and youth services area next year. This reconstruction will provide younger families and patrons with a new space to enjoy what the library has to offer and will include a teen space. The Library Makeover: Kid s Edition is conducting a fundraising campaign to raise $150,000 towards the renovation project. Judy Beth Armstrong, Chief Librarian, explained that a big part of the project will be to improve the energy efficiency of this portion of the library including the addition of insulation, efficient lighting and window replacement if possible. In the interim, while the children s area is under construction, children and youth services would be moved to the Library Auditorium. Page 8 of 113 Minutes of the Regular Council meeting held on October 6, 20...

9 b) City Clerk Re: Local Government Week. 3 Regular Council Meeting Minutes October 6, 2008 Marion Koepke, City Clerk, gave a presentation regarding Local Government Week which is being held October 19 to 25, 2008 in Ontario. The purpose of Local Government Week is to: Create an understanding of the municipal order of government and its impact on communities. Put a face to municipal government and officials. Link student learning to real life situations in their community. Provide a dynamic, experiential environment for learning. Create awareness of the range of professions and careers in local government. Owen Sound Civic Day will be held on Wednesday, October 22, 2008 at the Harry Lumley Bayshore Community Centre. Owen Sound students in Grades 5 and 10 will be partnered with a member of Council or Staff for the day. The day will include a presentation on local government, a partnership learning/experience, lunch, student questions and media interviews followed by a City Council meeting at 1:30 p.m. Moved by Councillor J. Christie THAT City Council hereby approves changing the start time of the October 22, 2008 Owen Sound City Council meeting to 1:30 p.m. Carried unanimously. 10. PUBLIC QUESTION PERIOD There were no questions. 11. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED a) Correspondence from The Corporation of the City of Kingston Re: Request for Support of Resolution to Increase the Universities and Other Institution Payment to Municipalities in Lieu of Taxes. Moved by Councillor B. Twaddle THAT in consideration of correspondence dated September 3, 2008 from The Corporation of the City of Kingston, City Council hereby approves the following resolution: WHEREAS post-secondary institutions, hospitals and provincial jails are exempt from paying property taxes to municipalities under provincial law and instead pay a fixed amount, set by the provincial government, for each student, patient or inmate in their institutions, and WHEREAS the amount of the payment per student, patient or inmate has not been changed by the province since 1987, and WHEREAS increasing the universities and other institutions payment to municipalities in lieu of taxes amount to match the rate of inflation over the last 21 years would result in an increase in the amount of the payments to municipalities, and Page 9 of 113 Minutes of the Regular Council meeting held on October 6, 20...

10 4 Regular Council Meeting Minutes October 6, 2008 WHEREAS efforts to have the provincial government review the universities and other institutions payment in lieu of taxes amount and approach have not met with any positive responses to date, THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to increase the universities, provincial jails and other institutions payment to municipalities in lieu of taxes immediately to at least match the rate of inflation since 1987 and build in an automatic annual adjustment for inflation from now on, and THAT the Province of Ontario meet with officials from the municipalities affected by this law to discuss a fairer way, that is closer to the fair market value of the properties, to compensate for the loss of property taxes because of property tax exemption rules for post secondary institutions, hospitals and provincial jails under provincial law. Carried unanimously. 12. REPORTS OF COMMITTEES AND CITY STAFF, MATTERS TABLED AND MOTIONS FOR WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN a) Consent Agenda Items: 1. Report from the Facilities Booking Co-ordinator Re: Lease Agreement with White Stallion Productions Inc. for the Lipizzaner Stallions World Tour at the Bayshore on Tuesday, October 21, Report from the Traffic Coordinator Re: Request from Grey-Bruce Community Legal Clinic to hold a Rally and March to highlight the International Day for the Eradication of Poverty on October 17, Business Licence Application: a) Tom England to operate "Bayshore Skate Sharpening" a skate sharpening, hockey equipment and accessories retail business, from nd Avenue East (200 sq. ft.). Proposed Date of Opening: Immediately. Previous Use: Business and Office Storage. Planning Comments: Conditional approval subject to compliance with all municipal By-laws and other codes and specifically the requirements contained within the City's Zoning By-law as amended. 4. Niagara Escarpment Commission Notice of Decision, September 22, Development Permit Application: G/C/ /9027, Georgian Apartments Ontario Limited. 5. Minutes of Boards and Committees for Receipt: a) Grey Sauble Conservation Authority meeting held on August 13, Correspondence received which is presented for the information of Council: a) Activities of Mayor Lovell for September 22, 2008 October 5, b) Correspondence from the Ministry of Energy and Infrastructure Re: MEINETNEWS September 2008, Volume 1 No. 1. c) Correspondence from the Ministry of Municipal Affairs and Housing Re: Growing Greenbelt. Page 10 of 113 Minutes of the Regular Council meeting held on October 6, 20...

11 5 Regular Council Meeting Minutes October 6, 2008 d) Correspondence from the Township of North Stormont Re: Resolution Requesting Board of Directors of MPAC to Improve their Operations. e) Correspondence from the City of Kingston Re: Resolution Respecting Municipalities with Universities/Colleges/Hospitals. f) Correspondence from the Blue Mountain Watershed Trust Foundation Re: Shoreline Development and Its Impact on Ecological Features. g) Correspondence from Great Lakes Watch Re: Congress Passes Historic Great Lakes Protection. h) Correspondence from Great Lakes Watch Re: Great Lakes News: IJC Abandons Gutless Plan for Dam. i) Correspondence from Source Protection Committee: July 25, 2008 Committee Minutes. j) Correspondence from AMO Re: 2007 Annual Report. k) Correspondence from AMO Re: Communicate for imis (Report available in Clerk s office) l) Correspondence from the Ontario Traffic Magazine Re: Fall Issue Now Available on Web m) Committee of Adjustment Notice of Hearing Re: Minor variance application by Kevin Patrick (A16/2008) to allow for a small computer gaming centre in conjunction with a retail store selling and repairing computers in the existing commercial space located at th Avenue East. n) SUMMARY OF RELEASES AND REPORTS: AMO Alert Re: Federal Election 2008 and Ontario Municipalities. Ministry of Municipal Affairs and Housing Training Session Re: Building Canada Fund Communities Component - Monday, October 6, 2008, London, Ontario. Counties, Region and Single Tier Municipalities Invitation Re: 2008 CRST Conference: Partnership and Innovation October 26 29, 2008, London, Ontario. Grey Bruce Health Unit Workshop Invitation Re: Play in Bruce Grey Creating PLAY-Friendly Communities Workshop October 17, 2008 Owen Sound and October 23, 2008, Hanover. Community Foundation - Go Green At Blue Invitation Re: Grey County Environmental Forum November 14-16, 2008, Blue Mountain. Global Public Affairs - - Invitation Re: 2008 Federal Election Panel Keeping Urban Issues on the Radar Screen October 1, Toronto. Council for Clean & Reliable Electricity, the Queen s Institute for Energy and Environmental Policy and the University of Waterloo Institute for Energy Invitation Re: Invitation to Distributed Generation and the Future of Ontario s Electricity Grid Conference, October 26-2, Waterloo. AMO Invitation Re: 2008 CRST Conference October 26-29, 2008, London. Owen Sound and District Chamber of Commerce Re: Upcoming Events. AMO LAS Program Announcement Re: NEW LAS Municipal Group Benefits. Grey Bruce Health Unit News Release Re: Canada s Breastfeeding Week Oct 1-7, Grey Bruce Health Unit News Release Re: Healthy Workplace Month September 29 October 26, City of Owen Sound Media Release Re: ECO Challenge Fund (MCF) Application Approved. City of Owen Sound Media Release Re: Service Owen Sound. City of Owen Sound Media Release Re: Construction Values Up Slightly Over Last Year. Page 11 of 113 Minutes of the Regular Council meeting held on October 6, 20...

12 6 Regular Council Meeting Minutes October 6, 2008 City of Owen Sound Media Release Re: PPG Closure Announcement. City of Owen Sound Media Release Re: Rainbow Bridge and Freedom Trail Opening. The Library Media Release Re: Coffee House Call for Performers. Moved by Councillor D. Adair THAT City Council hereby approves entering into a lease Agreement with White Stallion Productions, Inc. for use of the J.D. McArthur Arena at the Harry Lumley Bayshore Community Centre, for the Lipizzaner Stallions World Tour event on Tuesday, October 21, 2008, subject to the conditions contained within the report from the Facilities Booking Co-ordinator dated September 24, 2008, listed on the Consent Agenda dated October 6, 2008, and further THAT City Council hereby approves Grey-Bruce Community Legal Clinic holding a March and Rally event to highlight the International Day for the Eradication of Poverty on Friday, October 17, 2008, subject to the conditions contained within the report from the Traffic Co-ordinator dated October 2, 2008, listed on the Consent Agenda dated October 6, 2008, and further THAT City Council hereby authorizes the City Clerk to issue a business licence to the applicant for a business contained on the Consent Agenda dated, October 6, 2008 with conditional approval subject to compliance with all applicable municipal By-laws and other codes and specifically the requirements of the City s Zoning By-law, as amended, and further THAT City Council hereby receives the Notice of Decision from the Niagara Escarpment Committee dated September 22, 2008 regarding Development Permit Application: G/C/ /9027, Georgian Apartments, Ontario Limited, and further THAT City Council hereby receives the minutes contained on the Consent Agenda dated October 6, 2008, and further THAT City Council hereby receives the correspondence items presented for the information of Council contained on the Consent Agenda dated October 6, 2008." Carried unanimously. b) Reports: 1) Report from the Director of Corporate Services Re: Request to Dedicate Block 'E' - Plan 1020 as Public Road and Part of 6th Avenue West. Moved by Councillor J. McManaman THAT in consideration of a report from the Director of Corporate Services dated September 26, 2008, City Council hereby directs the Clerk to prepare and have registered, a By-law dedicating Block E, Plan 1020 as a public road and part of 6 th Avenue West. Carried unanimously. Page 12 of 113 Minutes of the Regular Council meeting held on October 6, 20...

13 7 Regular Council Meeting Minutes October 6, ) Report from the Director of Financial Services Re: Appointment of James Krauter as Deputy Tax Collector. Moved by Councillor J. Christie THAT in consideration of a report from the Director of Financial Services dated September 29, 2008 regarding the appointment of James Krauter as Deputy Tax Collector, City Council hereby approves a By-law to appoint Mr. James Krauter as the Deputy Tax Collector for the City of Owen Sound and that By-law being A By-law to Appoint Gord Stephens as Deputy Tax Collector be repealed. Carried unanimously. 3) Report from the Manager of Budgets, Performance Measures and Special Projects Re: Revised Budget Process Meeting Dates. Moved by Councillor A. Wright THAT in consideration of a report dated October 1, 2008 from the Manager of Budgets, Performance Measures and Special Projects, City Council hereby approves Service Analysis being held on October 31 and November 1, 2008, Pre-budget being held on December 5, 2008 and Budget being held on February 5 and 6, Carried unanimously. Items 12b) 9 and 10 were discussed at this time. 9) Report from the Community Planner Re: Crich Holdings and Buildings Limited Site Plan Approval th Street West (Victoria Towers). Moved by Councillor J. Christie THAT in consideration of a report dated October 1, 2008 from the Community Planner, City Council hereby approves the site plan for the Victoria Towers multiple dwelling consisting of 82 units, at th Street West, based on plans prepared by Whitney Engineering, last revised July 2008, subject to the following conditions: 1) That prior to finalization of the Amending Site Plan Agreement, modification of the site plan(s) or clauses in the agreement be required to include the following to the satisfaction of the Community Services Department (Planning Division) and Operations Department (Engineering Services Division): (i) That a clause is recommended in the site plan agreement regarding the most northerly property line that at the time that the existing vegetation is no longer an effective screen (whether removed by the applicant or by the neighbour or if it dies back) the owners of the subject lands will be required to install a board privacy fence or other effective screen (ii) The 1.5m high board fence should be increased to 1.8m to provide adequate screening of the parking area. (iii) Painted pedestrian crossing be provided from the proposed accessible parking spaces to the main entrance to the building. Page 13 of 113 Minutes of the Regular Council meeting held on October 6, 20...

14 (iv) (v) (vi) 8 Regular Council Meeting Minutes October 6, 2008 Portions of the existing parking lot area and landscaping are within the 9 th Street West road allowance. As this is an existing situation, and the landscaping is favourable, an encroachment agreement is recommended. In order to ensure the encroachment is described accurately and reflects the closure of the easterly entrance, it is recommended that the encroachment agreement be based on as-constructed drawings to be submitted by the applicant. Blue Spruce is not on the City s Native Species Selection List and as such staff recommend replacing this species with another from the City s list (i.e. White Spruce). The calliper of all trees should be increased to meet the Site Plan Approval Guidelines (60mm calliper for deciduous and 175cm height for coniferous trees). (vii) References to grass seed should be replaced to reference sod with topsoil in accordance with the Site Development Engineering Standards. (viii) That the site plan agreement include a clause that fill not be placed or vegetation removed within the hazard area or within 12m of the hazard area without permission from the Grey Sauble Conservation Authority and the City s Operations Department (Engineering Division); (ix) That a clause be included in the Site Plan Agreement requiring fulfillment of conditions of draft plan of condominium. 2) That the City s Operations Department provide final confirmation that the plans conform to the grading, drainage, stormwater, and servicing requirements including the execution of a Servicing Agreement if required, and that the owner has obtained any necessary permits and the following: (i) The Owner s consultant is to provide written confirmation that the underground services are in good condition, suitable for the intended use and that the site servicing conforms to the City s Sewer Use By-law and City Policy O47. (ii) The Owner obtaining any necessary permits from the Engineering Services Division together with posting any required security as a condition of site plan approval. (iii) The consultant is to confirm that the proposed servicing design will not be in conflict with other utilities located in the road allowance. (iv) The owner pays a water quality enhancement contribution of $21, and provides point of entry traps for CB1 and CB2 as a condition of site plan approval. Carried unanimously. 10) Report from the Community Planner Re: Crich Holdings and Buildings Limited Site Plan Approval th Avenue West (Elizabeth Towers). Moved by Councillor J. McManaman THAT in consideration of the report dated October 1, 2008 from the Community Planner, City Council hereby approves the site plan for the Elizabeth Towers multiple dwelling consisting of 48 units, at th Avenue West, based on plans prepared by Whitney Engineering, last revised July 2008, subject to the following conditions: Page 14 of 113 Minutes of the Regular Council meeting held on October 6, 20...

15 9 Regular Council Meeting Minutes October 6, ) That prior to finalization of the Amending Site Plan Agreement, modification of the site plan(s) or clauses in the agreement be required to include the following to the satisfaction of the Community Services Department (Planning Division) and Operations Department (Engineering Services Division): (i) That a painted pedestrian crossing be provided from the proposed accessible parking spaces to the main entrance to the building. (ii) A condition of site plan approval is recommended that should the existing chain link fence along the west property boundary require replacement in the future, a solid wood privacy fence be used to replace it. (iii) The plantings at the main entrance to the site are shown to encroach on the 8 th Avenue West road allowance; the beds should be moved slightly to eliminate this encroachment. (iv) That a clause be included in the Site Plan Agreement requiring fulfillment of conditions of draft plan of condominium. 2) That the City s Operations Department provide final confirmation that the plans conform to the grading, drainage, stormwater, and servicing requirements including the execution of a Servicing Agreement if required, and that the owner has obtained any necessary permits and the following: (i) The Owner s consultant is to provide written confirmation that the underground services are in good condition, suitable for the intended use and that the site servicing conforms to the City s Sewer Use By-law and City Policy O47. (ii) The Owner obtaining any necessary permits from the Engineering Services Division together with posting any required security as a condition of site plan approval. (iii) The consultant is to confirm that the proposed servicing design will not be in conflict with other utilities located in the road allowance. (iv) The owner pays a water quality enhancement contribution of $6, and provides point of entry traps for CB s 2, 3, 4, 5, & 8 as a condition of site plan approval. Carried unanimously. 4) Report from the Purchasing Manager Re: Tender T08-19 Highway Salt and Quotation Q08-24 Haulage of Highway Salt. Moved by Councillor D. Adair THAT in consideration of a report dated September 29, 2008 from the Purchasing Manager, City Council hereby awards Tender T08-19 for Highway Salt to Sifto Salt at $56.97 per tonne, the lowest bid received and further THAT Quotation Q08-24 for salt haulage be awarded to Trelford Trucking at $9.25 per tonne, the lowest bid received. Carried unanimously. Page 15 of 113 Minutes of the Regular Council meeting held on October 6, 20...

16 10 Regular Council Meeting Minutes October 6, ) Report from the Purchasing Manager Re: Tender T08-15B One (1) New 2009, 10,000 GVWR Truck Cab and Chassis. Moved by Councillor J. Christie THAT in consideration of a report dated September 29, 2008 from the Purchasing Manager, City Council hereby awards Tender T08-15B for the supply of one (1) new 2009, 10,000 GVW truck cab and chassis to Peninsula Ford for $32, for a diesel fuelled vehicle. Carried unanimously. 6) Report from the Manager of Engineering Services Re: Harrison Park South Mile Drive Bridge - Deck Replacement. Moved by Councillor A. Wright THAT in consideration of a report dated October 1, 2008 from the Manager of Engineering Services, City Council hereby approves retaining Gamsby and Mannerow Limited to provide a condition assessment report with recommended repair alternatives, design, tendering and construction contract administration for the Harrison Park South Mile Drive Bridge rehabilitation at an upset cost of $10, with total funding of $50, including the engineering services, and further THAT the estimated cost of the repairs of $40, to be taken from Parkland Reserve. Carried unanimously. 7) Report from the Director of Community Services Re: Owen Sound 150th Anniversary Legacy Fund. Moved by Councillor J. McManaman THAT in consideration of a report dated September 29, 2008 from the Director of Community Services and the summary of the September 12, 2008 Owen Sound 150 th Anniversary Legacy Fund Ad Hoc Executive Committee meeting, City Council hereby directs that the 2007 Homecoming net revenue of approximately $13, be allocated to establish an endowment fund with the Community Foundation Grey Bruce, subject to the Terms of Reference and contract details being provided to Council prior to execution. Carried unanimously. 8) Report from the Community Planner Re: Owen Sound Municipal Non-Profit Housing Corporation Amendment to Approved Site Plan th Avenue East. Moved by Councillor D. Adair THAT in consideration of a report dated September 27, 2008 from the Community Planner, City Council hereby approves the site plan for the Owen Sound Municipal Non-Profit Housing Phase 2 development of a multiple dwelling consisting of 3 units, in addition to the Phase 1 development previously approved, at th Avenue East based on plans prepared by G.M. Diemert Architect Inc., last revised August 13, 2008, subject to the following conditions: Page 16 of 113 Minutes of the Regular Council meeting held on October 6, 20...

17 11 Regular Council Meeting Minutes October 6, ) That prior to finalization of the Amending Site Plan Agreement, modification of the site plan(s) or clauses in the agreement be required to include the following to the satisfaction of the Community Services Department (Planning Division) and Operations Department (Engineering Services Division): (i) That the applicant provide a tree retention and planting/landscape plan. Such plan should particularly consider the planting of trees along the frontage of the site on 6 th Avenue East to be consistent with Phase 1. (ii) That Drive-Way Detail Option 1 be incorporated on to the Phase 1 site plan, indicating curbing at the edge of the asphalt driveway and the curb cut at the street only to be as wide as the driveway. (iii) That a connecting sidewalk be provided between the main building entrance and the proposed sidewalk along 6 th Avenue East. (iv) Provision of lighting of the driveway, including side yard parking spaces, the main front entrance to the building and the rear patio. (v) Indicate the location and details of any garbage enclosure, or provide a note on the plan if garbage is to be stored inside. (vi) Provision of property demarcation markers along the westerly and southerly boundary of the Phase 2 lands. 2) That the City s Operations Department provide final confirmation that the plans conform to the grading, drainage, stormwater, and servicing requirements including the execution of a Servicing Agreement if required, and that the owner has obtained any necessary permits and the following: (i) Installation of the sanitary service laterals and water service laterals to the property line prior to the issuance of a building permit. (ii) Submission of a Stormwater Management Report to the satisfaction of the Manager of Engineering Services prior to the issuance of a building permit. (iii) Revision of the Site Plan and Servicing and Grading Plan to the satisfaction of the Manager of Engineering Services. (iv) The Developer obtaining necessary permits from the Engineering Services Division prior to the issuance of a building permit. 3) That the applicant obtain any and all necessary permits and approvals from the Grey Sauble Conservation Authority prior to the issuance of any Building Permit. Carried unanimously. c) Minutes of Boards and Committees for Approval: 1) Festival of Northern Lights Advisory Committee meeting held on September 9, ) Operations Advisory Committee meeting held on September 17, ) Tom Thomson Art Gallery Board of Management meeting held on July 15, ) By-law Committee meeting held on September 17, NO QUORUM WAS PRESENT. Page 17 of 113 Minutes of the Regular Council meeting held on October 6, 20...

18 12 Regular Council Meeting Minutes October 6, 2008 Moved by Councillor D. Adair THAT the minutes of the following Board and Committees be hereby received and the recommendations contained therein be hereby approved: 1) Festival of Northern Lights Advisory Committee meeting held on September 9, ) Operations Advisory Committee meeting held on September 17, 2008, save and except Item 6c) paragraph 2, being amended to change the continuation of road widening on 2 nd Avenue East to the continuation of bike lanes on 2 nd Avenue East. 3) Tom Thomson Art Gallery Board of Management meeting held on July 15, ) By-law Committee meeting held on September 17, Carried unanimously. 13. OTHER BUSINESS a) Coffee with the Councillor. Councillor Christie extended an invitation to members of the public to attend coffee with the Councillor to discuss municipal issues. b) Billy Bishop Regional Airport Open House. Councillor Christie congratulated the Billy Bishop Airport on the success of their open house at the airport on Sunday, October 5, c) Police Services Building Renovations. Councillor Wright informed Council that the Police Service renovations are progressing and it is planned that staff will move to the second floor later this month. Work will then begin on the main floor. d) Police Services Business Plan. Councillor Wright informed Council that in accordance with Adequacy Standards of the Police Act, Police Services are in the process of updating their business plan. e) Light Standards. Councillor Lemon noted that a number of light standards on 4 th Avenue West south of Moores Hill have rusted and questioned if the City has a maintenance plan. The Director of Operations explained that there is a maintenance plan and the light standards are regularly checked and replaced as needed. Council postponed the remainder of the items on the regular meeting agenda to complete the business of the In Camera meeting. Mayor Lovell left the meeting. The business of the In Camera meeting having been completed, Acting Mayor Pink adjourned the In Camera meeting and Council moved to the Regular Council meeting to consider the remaining matters listed on the October 6, 2008 Agenda and other business. Page 18 of 113 Minutes of the Regular Council meeting held on October 6, 20...

19 14. MOTION THAT THE COMMITTEE RISE AND REPORT Moved by Councillor D. Adair 13 Regular Council Meeting Minutes October 6, 2008 "THAT the Committee rise and report." Carried unanimously. REGULAR COUNCIL 15. RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE Moved by Councillor B. Twaddle Seconded by Councillor J. Christie "THAT the action taken in Committee of the Whole in considering public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business be hereby confirmed by this Council." Carried unanimously. 16. NOTICES OF MOTION There were none. 17. NEW BUSINESS BY RESOLUTION There were no new business items. 18. BY-LAWS By-law No , "A By-law to Authorize the Mayor and Clerk to Execute an Agreement with White Stallion Productions, Inc. Respecting the Use of the Harry Lumley Bayshore Community Centre for the Lipizzaner Stallions World Tour Event on October 21, 2008" By-law , "A By-law to Appoint James Krauter to the Position of Deputy Tax Collector for the Corporation of the City of Owen Sound and to Repeal By-law Being 'A By-law to Appoint Gord Stephens to the Position of Deputy Tax Collector for the Corporation of the City of Owen Sound'" By-law , "A By-law to Authorize the Mayor and Clerk to Execute a Site Plan Agreement Between The Corporation of the City of Owen Sound and The TDL Group Corp. Respecting Property Located at th Street West" (Tim Hortons) By-law , "A By-law to Authorize the Mayor and Clerk to Execute a Site Plan Agreement Between The Corporation of the City of Owen Sound and Edith Anne Middlebro and Nancy Claire Stevens Respecting Property Located at nd Avenue East" By-law No , "A By-law to Declare Certain Lands to be Dedicated as Highway (6th Avenue West)" By-law No , "A By-law to Confirm the Proceedings of the Regular Meeting of Council Held on the 6th Day of October, Page 19 of 113 Minutes of the Regular Council meeting held on October 6, 20...

20 14 Regular Council Meeting Minutes October 6, 2008 Moved by Councillor B. Twaddle Seconded by Councillor J. Christie "THAT By-law Numbers , , , , and be hereby passed and enacted." Carried unanimously. 19. ADJOURNMENT The business contained on the agenda having been completed, Acting Mayor Pink adjourned the meeting at 8:51 p.m. Mayor Clerk Page 20 of 113 Minutes of the Regular Council meeting held on October 6, 20...

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58 @ffi9 performance. reliability. innovation \ \- ifi- r-,,,ü l Iì tì' a ' \ \ ;i '* =<- {1 -,l Macl ipal Vehicle ean MV- The MV is a natural evolution from Maclean's rugged and dependable mining equipment. With proven hydraulic and electrical systems, the MV was designed to satísfy the operator, the owner, and the mechanic. ry ræ æ wffi ru æ Ë Version MacLean Engineering Diversified Product Series - Page 58 of 113 Report from the Director of Operations Re: MacLean Engineer...

59 A vehicle that works for you. CONNECTING YOUR OPERATIONS TO THE EQUIPMENT YOU NEED Versatile and agile, the MV is designed to accommodate multiple implements for municipal requirements in all seasons. lts intuitive connect ons allow the attachments to be quickly interchanged I I I I i I I MV MUNICIPAL USES The MV can be used for all types of municipal maintenance operations lncluding: o Snow Blowing Snow Plowing o Salt and Sand Spreading o Sweeping r Finish Mowing. FlailMowing. Asphalt Planeing THE MACLEAN ADVANTAGE o Optimum visibility through large tinted windows. r lntuitive controls simplifo operation. o Powerful and heavy-duty, yet agile and maneuverable Fast and easy serviceability VERSATILITY The MV's articulated design allows the vehicle to get nto tight spots with the utmost control. The simple coupling system allows the MV to change roles in a matter of seconds. I rl O a a a a a a a a a a a a a 51" SNOWBLOWER Double auger design PTO drive w/ shear pin Hydraulic 28O degree rotation Weight:900lbs Output: Aprox. 10 M3 per minute depending on snow density REAR MOUNT SANDER 0.5 cubic yard capacity Allows 5 to 8 km's of travel Hydraulic drum and agitator Width:43" Height:36.5" Depth:21.5" Weight (empty):390lbs FOLDING V-PLOW lndependent wing operation Replaceable bullnose to protect against obstructions and curbs. Available in 5ft or 6ft design Height: 28 inches 30 degree wing t lt forward or rear Weight: 600lbs (650lbs for 6 ft) FIXED V-PLOW Designed to allow safe working around curbs and sewer covers width 50" Height 38" Front replaceable wear bars a Replaceable cutt ng edges 60" BROOM SWEEPER a a a a Hydraulically Powered Angles up to 30 degrees right or left Features wire poly mix brushes Chain has access door for lubrication and inspection Page 59 of 113 Report from the Director of Operations Re: MacLean Engineer...

60 60' FULL TRIP PLOW a a a a a a a Mechanical trip blade for safety 4 heavy-duty tension springs Dual hydraulic cylinders with cushion valve Removable and adjustable skid shoes Angle : 30 degrees left or right Weight: 600lbs REAR MOUNT WATER TANK Rear Mounting 80 gallon water capacity 12 volt Flojet water pump Spray bar with 4 nozzles Tubular steel frame with integrated light package The vehicle is equipped with an air ride seat, with adjustable armrests and recline functions, and adjustable steering wheel The MV also includes a standard CD player, and is available with optional air conditionrng. a a a a a a ALITECTM ASPHALT PLANER Available in L6" and 18" widths Planeing depth up to 6" Front and rear cast iron wheels lncorporated debris guards Number of teeth: 56 (18" unit) Weight:1800 lbs (18" unit) The Maclean MV utilizes two steering cylinders protected by the frame, in addition to tapered and collated steering pins to ensure a tight fìt and smooth ride. a a a PICKUP (BUCKET) SWEEPER Brush wafers are arranged in an alternating poly/wire combination. Available in 60", 66", and78" widths. Bucket Capacity: cu. ft. depending on sweeper size. Aprox. Weight:700lbs ALSO AVAILABLE ïhe Maclean MV is equipped with an infinitely vanable hydrostatic transmission coupled with a 2 speed mechanical gearbox for a working speed of up to 12 km/h and a travel speed of up to 32 km/h. EQU PMENT a a a Trip Edge Plow Tow Behind Sanders Strip Broom COMING SOON a a a a a Deck Mowers Flail Mowers Boom Mower Asphalt Heater Spinner Sander MV features axles that are rated for 80001bs. Each axle is an outboard planetary style tractor axle which hosts internal wet disk brakes. ïhe eompany reserues the nghtlo change the above speclficalionswithout not ce Page 60 of 113 Report from the Director of Operations Re: MacLean Engineer...

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