Agenda Council Meeting May 9, :00 p.m.

Transcription

1 1 Call to Order The Corporation of the Town of Orangeville Council Chambers 87 Broadway Orangeville Ontario Agenda Council Meeting May 9, :00 p.m. 2 Singing of the National Anthem 3 Disclosures of (Direct or Indirect) Pecuniary Interest 4 Approval of Agenda 5 Adoption of Minutes of Previous Council Meetings The minutes of a closed meeting of Council held on April 4, 2016, and regular and closed meetings of Council held on April 18, 2016, and special and closed meetings of Council held on April 25, Proclamations May May 19 May 29 June 4 Police Week National Lifejacket Day Access Awareness Week 7 Presentations 7.1 Signing of the Code of Conduct by Council The Clerk will present the Code of Conduct for signing by members of Council. 8 Question Period

2 Council Agenda May 9, 2016 Page 2 9 Petitions and Delegations 9.1 Marylee Myatt Cancellation of School Buses Orangeville District Secondary School (ODSS) Purple Hill Area (M04) Marylee Myatt, ODSS Student, 27 Graham Crescent, L9W 5J5, on behalf of ODSS Students in Purple Hill area, to address Council with respect to the proposed cancellation of school buses. 9.2 Gil Sipkema National Aboriginal Day First Nations Metis in Dufferin and Area (M02) Gill Sipkema, 33 Quarry Drive, L9W 3S6, on behalf of Dufferin County Cultural Resource Circle, to address Council with respect to First Nations Metis in Dufferin and Area. 9.3 Shannon McGrady Bravery Park Commitment (R05) Shannon McGrady, 38 Church Street, L9W 1N5, on behalf of Bravery Park Committee, to address Council with respect to a commitment from Council to support Bravery Park. That the information provided by Shannon McGrady, regarding Bravery Park Commitment, be received; And that Council confirm the Town of Orangeville supports the Bravery Park initiative and committee; And that staff be assigned to work with the Bravery Park Committee to find a new location for the Park. 10 Correspondence 10.1 Orangeville Business Improvement Area (OBIA) Temporary Road Closures Farmers Market (T08) Correspondence from the OBIA, dated April 13, 2016, with respect to a request for temporary road closures and parking restrictions Saturdays, May 14 to October 22, 2016, to facilitate the Orangeville Farmers Market. (Comments from Fire and Police Services, Parks and Recreation and Public Works departments attached). That the correspondence from the Orangeville Business Improvement Area, dated April 13, 2016, with respect to a request for temporary road closures and parking restrictions, to facilitate the Orangeville Farmers Market, be received;

3 Council Agenda May 9, 2016 Page 3 And that Council consider a by-law to approve the temporary road and lane closures, and parking restrictions to facilitate the 2016 Season of the Farmers Market, from 6:00 a.m. to 2:00 p.m., each Saturday from May 14 to October 22, 2016; And that during the Second Street reconstruction for August and September 2016, Public Works be authorized to close parking lots or roads as necessary to accommodate the Farmers Market Township of Mono Resolution Summary of Mulmur Township Concerns with Niagara Escarpment Plan (NEC) Proposed Expansion (Additional information requested at April 18, 2016 meeting) (C10) Additional information obtained with respect to the Township of Mono s resolution in support of the Township of Mulmur s concerns with the NEC proposed expansion. For the consideration of Council. 11 Information Items 11.1 Notice of Public Meeting Zoning By-law Amendment Application - Cachet Developments (Orangeville) Inc. (D14) Notice of a Public Meeting, Zoning By-law Amendment Application - Cachet Developments (Orangeville) Inc Certificate of Approval Site Plan Application (D11) SP 13/12 Rayville Developments (Orangeville) Inc., 620 Broadway Water Pollution Control Plant Expansion Night Work (PW ) (C11) Report PW , dated May 9, Outdoor Wood Burning Review Committee Update (BB ) (C11) Report BB , dated May 9, Annual Reports (C11) Events Committee, dated May 9, Honours Committee, dated May 9, Recreation Committee, dated May 9, 2016.

4 Council Agenda May 9, 2016 Page Letter of Appreciation Alexander Maycock Funding (M04) Letter of appreciation from Alexander Maycock for funding to compete in the Cross Country Skiing Canadian National Championships Region of Peel Public Notice Proposed Amendment to the Official Plan to Expand the Bolton Rural Service Centre (A01) Public Notice re: Region of Peel discussion paper on a proposed amendment to the Official Plan to expand the Bolton Rural Service Centre. That the information items be received. 12 Reports (C11) 12.1 Tender Results for the Reconstruction of First Avenue (First Street to Fourth Street), Tender No (PW ) That report PW , dated May 9, 2016, regarding Tender Results for the Reconstruction of First Avenue (First Street to Fourth Street), Tender No , be received; And that the tender of Moorefield Excavating Ltd. in the amount of $2,460,051.92, inclusive of HST, be accepted in accordance with the terms and conditions of Tender No ; And that staff be authorized to transfer $70,595 from the Water Works Reserve Fund, $49,000 from the Wastewater Reserve Fund and $230,405 from the General Capital Reserve Fund to this capital project; And that Council consider a by-law authorizing the Mayor and Clerk to sign the construction contract with Moorefield Excavating Ltd.; And that staff be authorized to approve contract change orders as may be required to complete the project Rehabilitation of Digester No. 1 at the Water Pollution Control Plant (PW ) That report PW , dated May 9, 2016, Rehabilitation of Digester No. 1 at the Water Pollution Control Plant, be received;

5 Council Agenda May 9, 2016 Page 5 And that Council accept the letter proposal dated May 2, 2016 submitted by RJ Burnside & Associates Ltd. for Water Pollution Control Plant Expansion Construction, Estimate of Additional Engineering Fees Related to Digester Repairs; And that staff be authorized to approve the necessary change orders to authorize the engineering support and construction work associated with the rehabilitation of Digester No. 1; And that Council authorize a transfer of $640,000 from the Wastewater Rates Reserve Fund to Water Pollution Control Plant Expansion capital project Tender Results for Two ¾ Ton Trucks and Two 2 Ton Trucks with Attachments, Tender No. 06PW-16 (PW ) That report PW , dated May 9, 2016, Tender Results for Two ¾ Ton Trucks and Two 2 ton trucks with attachments, Tender No. 06PW-16, be received; And that Council accept the tender of McMaster Buick/GMC, Mono, for the two ¾ ton pick-up trucks, for a total tender price of $74,106 plus applicable taxes in accordance with Tender No. 06PW-16; And that Council accept the tender of Trillium Ford Lincoln, Shelburne, for the two 2 ton trucks with attachments, for a total tender price of $144,577, plus applicable taxes in accordance with Tender No. 06PW Tender Results for a 5 Ton Cab, Chassis and Winter Control Attachments, Tender No. 04PW-16 (PW ) That report PW , dated May 9, 2016, Tender Results for a 5 Ton Truck Cab, Chassis and Winter Control Attachments, Tender No. 04PW-16, be received; And that Council accept the tender from Cervus Equipment, London, for a 5 Ton Truck Cab, Chassis and Winter Control Attachments for a total tender price of $228, plus applicable taxes and license fees, in accordance with Tender No 04PW-16.

6 Council Agenda May 9, 2016 Page Construction of Centre Street Trail (PR ) A report from Parks and Recreation, dated May 9, That report PR , dated May 9, 2016, Construction of the Centre Street Trail, be received; And that Council approve the proposal from Allto Construction Services Ltd. for the low bid price of $66, including contingencies and all applicable taxes; And that the Mayor and Clerk be authorized to enter into an agreement with Allto Construction Services Ltd., as per the terms and conditions of Tender PR , Construction of Centre Street Trail; And that staff be authorized to carry out any change orders required to complete this project within the allocated budget Renovation of Guest Services and Pool Services Desks Alder Street Recreation Centre (PR ) A report from Parks and Recreation, dated May 9, That report PR , dated May 9, 2016, Renovation of Guest Services and the Pool Services Desk, be received; And that Council approve the tender bid from Celini Construction Company Ltd for the low bid price of $48,860, including all applicable taxes; And that the Mayor and Clerk be authorized to enter into an agreement with Celini Construction Company Ltd., as per the terms and conditions of Tender PR , the Renovation of Guest Services Desk and Pool Services Desk at Alder Street Recreation Centre; And that staff be authorized to carry out any change orders required to complete this project within the allocated budget, which includes a 10% contingency of $4, Uncommitted Reserve Capacity at the Water Pollution Control Plant (WPCP) (PW ) That report PW , dated May 9, 2016, Uncommitted Reserve Capacity at the Water Pollution Control Plant (WPCP), be received.

7 Council Agenda May 9, 2016 Page Update on Uncommitted Water Supply Capacity (PW ) That report PW , dated May 9, 2016, Update on Uncommitted Water Supply Capacity, be received Noise Attenuation Fence Replacement Options (PW ) That report PW , dated May 9, 2016, Noise Attenuation Fence Replacement Options, be received; And that the Town s standard for noise attenuation fence be revised to require the use of a PVC-Composite Barrier Wall Humber College Lease Agreement Renewal (PR ) A report from Parks and Recreation, dated May 9, That report PR , dated May 9, 2016, Humber College Lease Agreement Renewal, be received; And that council approve the lease agreement extension between Humber College and the Town of Orangeville for the period June 16, 2016 to June 15, 2017; And that 50% percent of the annual rent continue to be transferred to a reserve fund for Recreation Centre capital improvements Request for Quotation Results for PR (PR ) A report from Parks and Recreation, dated May 9, That report PR , dated May 9, 2016,Request for Quotation Results for the purchase of an Ice Resurfacer Machine with the Laser Attachments, be received; And that Council accept the Quotation from Resurfice Corp. for the quoted price of $71, plus applicable taxes; And that staff be authorized to proceed with the purchase of the Ice Resurfacer Machine.

8 Council Agenda May 9, 2016 Page Incorporation of Reserves and Lands as Public Highway Riddell Development Inc., Riddell Village (PL ) A report from Economic Development, Planning and Innovation, dated May 9, That report PL , dated May 9, 2016, regarding the establishment of new reserves and the incorporation of an existing reserve into the Town s common and public highway system, be received; And that Council accept the transfer of Parts 1, 2 and 5 on the Draft Reference Plan (Attachment 2) from the land owner to establish 0.3 metre reserves between Riddell Road and Riddell Village; And that Council approve the passing of a by-law to incorporate Parts 3 and 4 on the Draft Reference Plan (Attachment 2) into the common and public highway system of the Town of Orangeville and named consistent with the respective roadway of which it forms part to provide access; And that Council approve the passing of a by-law to incorporate Block 254 of Registered Plan 7M-11 (Attachment 3) into the common and public highway system of the Town of Orangeville and named consistent with the respective roadway of which it forms part to provide access Part Lot Control Exemption Application _ PLC 2/11 Waleed Khalid, Hong Xu and Chander Pal Sharma 16, 18 and 20 Sherbourne Street (PL ) A report from Economic Development, Planning and Innovation, dated May 9, That report PL , dated May 9, 2016, Part Lot Control Exemption application PLC 2/11, as submitted by Waleed Khalid, Hong Xu and Chander Pal Sharma, be received; And that Part Lot Control Exemption application PLC 2/11 be approved and a by- law be enacted to suspend the part lot control provisions of the Planning Act for Lot 14, Registered Plan 256, municipally described as 16, 18 and 20 Sherbourne Street and as identified on the Reference Plan attached as Attachment 2 to this report.

9 Council Agenda May 9, 2016 Page Heritage Orangeville Designation 12 Victoria Street A report from Heritage Orangeville, dated May 9, That the report from Councillor Sylvia Bradley, Chair, Heritage Orangeville, dated May 9, 2016, with respect to the designation of the property located at 12 Victoria Street, be received; And that staff be authorized to proceed with the designation process for the property and building located at 12 Victoria Street; And that a by-law be enacted to designate, under Part IV of the Ontario Heritage Act, the property located at 12 Victoria Street Recommendation Transit Committee - Replacement Bus A memorandum from the Transit Committee, dated May 9, That the memorandum from the Transit Committee, dated May 9, 2016, be received; And whereas the Town has completed a Transit Optimization Study that recommends that we move to the use of 30, low floor buses in the future; And whereas the Transit Committee endorses the recommendation to move to the use of 30 low floor buses in the future; And whereas one of the Town s existing buses has reached its expected service life and is becoming increasingly costly to maintain; And whereas the Transit Gas Tax Reserve Fund currently has a balance of $497,535.19; Therefore the Transit Committee recommends that Council direct Staff to issue a tender/request for proposal to procure a 30, low floor transit style bus as soon as possible Proposal for a Committee of Council of Service Clubs A report from Clerks, dated May 9, That the report from Clerks, dated May 9, 2016, Proposal for a Committee of Council of Service Clubs, be received; And that Council establish a Committee of Service Clubs.

10 Council Agenda May 9, 2016 Page Arts and Culture Committee Utility Box Art Display Program A report from the Arts and Culture Committee, dated May 9, That the report from the Arts and Culture Committee, dated May 9, 2016, Utility Box Art Display Program, be received; And that the Utility Box Art Display Program as outlined within this report, or its close approximation, be approved; And that the Utility Box locations selected for art work in 2016 be approved for completion utilizing a juried competition Broadway Funding Reallocation (TF ) A report from Treasury, dated May 9, That report TF , dated May 9, 2016, 82 Broadway Funding Reallocation, be received; And that Council authorize the transfer of tax levy funds from Faulkner St. Rehabilitation to 82 Broadway Parking Lot in exchange for AMO Gas Tax Funds in the amount of $142, Recommendation Orangeville Seniors/Age Friendly Community Committee Free Transit Day for Seniors June 11, 2016 A memorandum from the Orangeville Seniors/Age Friendly Community Committee, dated May 9, That the memorandum from the Orangeville Seniors/Age Friendly Community Committee, be received; And that Council authorize free transit for seniors on Saturday, June 11, 2016, as part of Seniors Week. 13 Committee Minutes (C06) 13.1 The following minutes are presented for the information of Council: Arts and Culture Committee, dated March 9 Events Committee, dated March 3 Heritage Orangeville, dated March 23 Orangeville Seniors/Age Friendly Community Committee, dated March 2 Outdoor Wood Burning Review Committee March 8, April 14 Orangeville Public Library Board, dated March 23.

11 Council Agenda May 9, 2016 Page 11 Recreation Committee, dated March 3 That the minutes of the meetings listed be received. 14 Notices of Motion for Consideration on May 9, Library Services (Councillor Garisto) Moved by Councillor Garisto Seconded by Mayor Williams (Vote not taken on April 18, 2016) Whereas there are four libraries in the County of Dufferin and the Orangeville library services are currently being used by outside municipalities; Therefore be it resolved that Orangeville Town Council request Dufferin County Council to investigate the option to take over the library service and that County staff work with the Town of Orangeville staff as needed; And that this resolution be forwarded to Dufferin County Council for review and discussion Fire Services (Councillor Garisto) Whereas the Town of Orangeville Fire Service is currently being utilized by surrounding municipalities in the County of Dufferin; Therefore be it resolved that Orangeville Town Council request Dufferin County Council to investigate the option to take over the fire services and that County staff work with the Town of Orangeville staff as needed; And that this resolution be forwarded to Dufferin County Council for review and discussion Sign By-law (Councillor Bradley) Whereas Town of Orangeville By-Law No regulates the use and erection of signs, canopies and other advertising devices within the Town of Orangeville; And whereas signage is an integral part of the marketing and public relations functions of businesses; And whereas pursuant to By-Law No , application may be made to Council for minor variances of the by-law; And whereas the purpose of the Sign Development Review Committee is to review sections of the Sign By-law, make recommendations to Council and work with the business community on an individual basis to help businesses improve their signage;

12 Council Agenda May 9, 2016 Page 12 And whereas it would be beneficial for Council and the community to have input from the Sign Development Review Committee on variances to Sign By- Law No ; Therefore be it resolved that the Sign Development Review Committee be directed to review and make recommendations to Council on applications to erect signs that require a variance to the sign by-law Reconstruction of Princess Street (Councillor Bradley) That Council include the section of Bythia Street from Town Line to Princess Street in the Princess Street reconstruction project Communities in Bloom (Councillor Bradley) That Council establish the Communities in Bloom committee as a subcommittee of the Orangeville Sustainability Action Team Committee Membership (Councillor Garisto) That the membership of the Transit Committee be increased by 1 public member, which will result in a committee composed of 1 Council member, 4 public appointments, and a representative from each of Access Orangeville and the Orangeville Seniors/Age Friend Community Committee. 15 New Business (Including verbal reports on Associations, Boards and Committees on which Council has representatives). Summer Hours Town Hall will begin summer hours on Tuesday, May 24, 2016 and will be open from 8:30 a.m. to 4:00 p.m. On Tuesday, September 6, 2016, Town Hall will resume its usual hours of 8:30 a.m. to 4:30 p.m. 16 Closed Meeting 16.1 That a closed meeting of Council be held for the purposes of considering the following subject matters, pursuant to Section 239(2) of the Municipal Act: (b) personal matters about an identifiable individual, including municipal or local board employees (CAO Staffing Update); (d) labour relations or employee negotiations (CAO Update).

13 Council Agenda May 9, 2016 Page By-laws (Agreements not attached to the by-laws are available in the Clerk s Department for perusal). Bill Bill Bill Bill Bill Bill Bill Bill A by-law to confirm the proceedings of The Corporation of the Town of Orangeville at its closed meeting of Council held on April 4, 2016, its regular and closed meetings of Council held on April 18, 2016, special and closed meetings of Council April 25, 2016 and regular and closed meetings of Council held on May 9, A by-law to provide for the levy and collection of taxes required for the Town of Orangeville for the year 2016 and for the collection of County of Dufferin and Education taxes. A by-law to authorize temporary road/lane closures and parking restrictions (Saturdays May 14 to October 22, 2016 Market on Broadway). A by-law to authorize an agreement with Almon Equipment Ltd. (Line Painting). (Report PW , April 18/16). A by-law to authorize an agreement with Ontario Limited O/A Pump It Up Concrete Raising (Sidewalks Mudjacking/Slabjacking Services). (Report PW , April 18/16). A by-law to exempt Registered Plan 256 from Part Lot Control (Waleed Khalid, Hong Xu and Chander Pal Sharma, Lot 14, Reg. Plan 256, municipally described as 16, 18 and 20 Sherbourne Street, PLC 2/11).(Report PL , May 9/16). A by-law to appoint Marc Villeneuve as Treasurer for the Town of Orangeville. A by-law to confirm the approval of the Code of Conduct for Council, Local Boards and Committees. 18 Adjournment