MINUTES OWEN SOUND CITY COUNCIL REGULAR MEETING MARCH 23, :00 P.M. IN CAMERA 7:00 P.M. REGULAR MEETING

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1 MINUTES OWEN SOUND CITY COUNCIL REGULAR MEETING MARCH 23, :00 P.M. IN CAMERA 7:00 P.M. REGULAR MEETING MEMBERS PRESENT: Mayor Ruth Lovell Stanners City/County Councillor Arlene Wright Councillor David Adair Councillor John Christie Councillor Deborah Haswell Councillor Peter Lemon Councillor Jim McManaman Councillor Tom Pink Councillor Bill Twaddle MEMBERS ABSENT/REGRETS: STAFF PRESENT: None. Jim Harrold, City Manager Wayne Ritchie, Director of Financial Services Chris Webb, Manger of Engineering Services Margaret Potter, Community Planner Glen Henry, Director of Corporate Services Marion Koepke, City Clerk Lois O'Neill, Deputy City Clerk 1. RESOLUTION TO MOVE IN CAMERA Moved by Councillor D. Adair Seconded by Councillor J. Christie "THAT City Council now move 'In Camera" to consider personal matters about an identifiable individual including municipal or local board employees; a proposed or pending acquisition of land by the municipality or local board; litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board." 2. DECLARATION TO MOVE TO THE REGULAR MEETING The business of the In Camera meeting having been completed, Mayor Page 1 of 18

2 Lovell Stanners adjourned the meeting and Council moved to the Regular meeting to consider the matters listed on the March 23, 2009 Agenda and other business. 3. PRAYER OR REFLECTION The meeting convened with the recital of the Lord's Prayer. 4. ADDITIONAL ITEMS The following items were added to the Agenda to be considered under Item 13, Other Business: a) Councillor J. McManaman Re: Appointment to Community Foundation Grey Bruce Legacy Committee. b) Councillor A. Wright Re: Fundraisers for the Owen Sound Museums and Physician Recruitment. c) Councillor J. Christie Re: Coffee with the Councillor. d) Manager of Engineering Services Re: Operations Advisory Committee Public Meeting. 5. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. 6. CONFIRMATION OF MINUTES Moved by Councillor D. Adair Seconded by Councillor J. Christie "THAT the minutes of the regular meeting of City Council held on March 2, 2009 as printed, be adopted." 7. RESOLUTION MOVING COUNCIL INTO COMMITTEE OF THE WHOLE TO CONSIDER PUBLIC MEETINGS, DEPUTATIONS, PUBLIC QUESTION PERIOD, MATTERS ARISING FROM CORRESPONDENCE, REPORTS, MATTERS TABLED, MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN AND OTHER BUSINESS Moved by Councillor D. Adair Seconded by Councillor J. Christie Page 2 of 18

3 "THAT City Council now go into Committee of the Whole to consider public meetings, deputations, public question period, matters arising from correspondence, reports, matters tabled, motions for which notice was previously given and other business." COMMITTEE OF THE WHOLE 8. PUBLIC MEETINGS a) Adoption of 2009 Budget. The City Clerk stated that notice of the Budget adoption was given in accordance with the City Policy and that no correspondence was received. The Director of Financial Services explained the proposed budget for This will result in a 3.41% increase in the tax rate for Owen Sound. The Director of Financial Services highlighted the major capital works to be undertaken in 2009 and the grants that have been received by the City. The Mayor opened the floor to comments from public with regard to the 2009 budget. John Pickett, 826 7th Avenue West stated that he does not feel that money is being well spent on the CP Station Lands. He expressed concern that there is no money set aside in the budget if the Health Unit legal suit is lost. He feels that money should be set aside for either a new landfill site or to reopen the Genoe site. Mr. Pickett stated that at the Harry Lumley Bayshore Community Centre, the Attack operates the concession and most of the licenced events and they receive most of the revenue. He believes the City should be recieving more of this revenue from the Attack activities. The Director of Financial Servcies explained that the revenue figures can be extracted from the budget and provided to Mr. Pickett. He questioned why are the Attack not being billed for the use of water and hydro at the Bayshore. Mayor Lovell Stanners advised Mr. Pickett that the City has a negotiated agreement with the Attack and when it is renegotiated all aspects will be taken into consideration. Councillor Twaddle explained that the Attack hold a licence for liquor sales at the Bayshore. There were no further comments from the public with regard to the 2009 budget. The Mayor declared the public meeting closed. 9. DEPUTATIONS a) YOUTH DEPUTATIONS 1. There were no youth deputations. Page 3 of 18

4 b) OTHER DEPUTATIONS 1. Environmental Superintendent Re: Earth Hour. The Environmental Superintendent informed Council that Earth Hour will be held on Saturday, March 28, Beginning at 8:30 p.m. everyone globally is encouraged to switch off lights and other electrical devices for one hour to recognize and raise awareness of climate change. Earth Hour is supported and endorsed by the World Wildlife Fund. The City will be participating in this event by turning off lights at City facilities while maintaining the necessary safety lighting. Mr. Hughes highlighted green initiatives undertaken by the City in 2008 and those proposed for Doug McKee, Chair of the Festival of Northern Lights Committee Re: Top 100 Festivals in Ontario Award. Mr. McKee, Chair of the Festival of Northern Lights Committee, informed Council that the Festival of Northern Lights has received an award as one of the top 100 festivals in Ontario. Mr. McKee highlighted the upcoming trivia challenge at the Bayshore on April 1, 2009 at the Harry Lumley Bayshore Community Centre. It was also noted that the Georgian Bay Folk Society received an award for their annual Summerfolk Music and Craft Festival. 3. Michael Milhausen, Chair of the Cultural Advisory Committee Re: Cultural Awards. Michael Milhausen, Chair of the Cultural Advisory Committee, introduced Diane Edwards as the artist whose design was chosen for the Cultural Awards. A protype of the design was shown to Council. Ten awards will be prepared for the upcoming awards this coming fall at which time up to nine awards will be presented. Doug Cleverley, Event Facilitator explained the nomination process for the Cultural Awards will be announced in the next few weeks. Mr. Cleverly explained that corporate and individual sponsors are welcome to participate in this prestigous award program. 4. Ed Nowak, Chief of Owen Sound Fire Services Re: 2008 Annual Fire Department Report. Ed Nowak, Fire Chief, provided Council with a presentation of the 2008 Fire and Emergency Services Annual Report. Chief Nowak advised that the volume of calls was lower in 2008 and the fire loss was the lowest in three years. Enhancements in 2008 included the addition of a breathing air compressor, a larger zodiac boat and improvements to the BASE radio. Plans for 2009 include the completion of the Master Fire Plan, the purchase of a new mini pumper, increased public education regarding smoke detectors, Emergency Management training and exercise as well as continuing to look at best practices to ensure the department is meeting the standards set by other Fire Page 4 of 18

5 Departments. 10. PUBLIC QUESTION PERIOD There were no questions. 11. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED There were no correspondence items presented for consideration. 12. REPORTS OF COMMITTEES AND CITY STAFF MATTERS TABLED AND MOTIONS FOR WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN a) Consent Agenda Items: Councillor Lemon left the Council Chambers. 1. Report from the City Clerk Re: Street Vendor (Hot Dog Cart) Carney's Lane. 2. Report from the City Clerk Re: Street Vendor (Hot Dot Cart) Percy England Parkette. 3. Report from the City Clerk Re: City Hall Art Crawl from Percy England Parkette. 4. Report from the Traffic Coordinator Re: Annual Good Friday Walk Request on April 10, Report from the Traffic Coordinator Re: District 'C' Annual Spring Convention Parade on April 18, Business Licence Applications: a) Deborah Dempsey and Paul Townsend to operate "A Woman's Journey" a womens fitness centre, from 282 8th Street East (1500 sq. ft.). Proposed date of opening: May 1, Previous use: Martial arts studio. Planning Comments: Conditional approval subject to compliance with all applicable municipal by laws and other codes and specifically the requirements contained within the City's Zoning By law as amended. b) John Carscadden to operate "Exquisite Wood Designs Inc." a custom woodworking/manufacturing business, from th Street East (6000 sq. ft.). Proposed date of opening: April Previous use: Manufacturing/packaging. Planning Comments: Conditional approval subject to compliance with all applicable municipal by laws and other codes and specifically the requirements contained within the City's Zoning By law as amended. Page 5 of 18

6 c) Brian Breukelman to operate "Breukelman Design Inc." a home occupation business providing engineering and residential design services, from 832 4th Avenue East (250 sq. ft.). Planning Comments: Conditional approval subject to compliance with all applicable municipal by laws and other codes and specifically the requirements contained within the City's Zoning By law, as amended and subject specifically to the requirements contained within the home occupation regulations of the City's Zoning By law. d) Christopher Frank Petanowitch to operate "Sound Construction and Restoration" a home occupation business providing construction and renovation, from 223 8th Street East, Apt 3 (89 sq. ft.). Planning Comments: Conditional approval subject to compliance with all applicable municipal by laws and other codes and specifically the requirements contained within the City's Zoning By law, as amended and subject specifically to the requirements contained within the home occupation regulations of the City's Zoning By law. 7. Minutes of Boards and Committees for Receipt: a) Owen Sound Municipal Non Profit Housing Corporation meeting held on February 24, b) Owen Sound Housing Company Limited meeting held on February 24, c) Grey Sauble Conservation Authority meeting held on February 11, Correspondence received which is presented for the information of Council: a) Activities of Mayor Lovell Stanners for February 27, 2009 March 14, b) Correspondence from the Ministry of Municipal Affairs and Housing Re: Designing the Greenbelt Awards. c) Correspondence from the County of Grey Re: Notice of the Adoption of Amendment #80 to the County of Grey Official Plan. d) Correspondence from the City of Owen Sound Fire and Emergency Services Re: Annual Report e) Correspondence from the Polaris Institute Re: Bottled Water. f) Correspondence from the City of Greater Sudbury Re: Resolution Respecting Regulation and Provision of Resources to Monitor Retirement Homes. g) Correspondence from the Municipality of Middlesex Centre Re: Resolution Respecting Department of Fisheries and Oceans Requirements Pertaining to Drainage Works and Bridge Reconstruction. h) Correspondence from the Municipality of Thames Centre Re: Resolution Respecting Municipal Impact Collapse of Recycled Materials Commodities Market. i) Committee of Adjustment Notice of Decision Re: Application by John Hawkins for consent B01 and B02/2009 to create mutual drainage easements at the subject properties located at 757 3rd Avenue East/345 8th Street East and 753 3rd Avenue East. Page 6 of 18

7 j) SUMMARY OF RELEASES AND REPORTS: Ministry of the Environment News Release Re: 250+ Pesticides Banned for Cosmetic Uses FCM Members Advisory Re: Update on Green Municipal Corporation FCM Members Advisory Re: FCM Resolution Encourages Reduced Bottled Water Use at Municipal Facilities FCM Forum Magazine Re: January/February 2009 Electronic Version Now Available AMO Correspondence and FYI No Re: Bottled Water AMO FYI No Re: Pedestrian Focused Communities Events for Municipalities AMO Alert No. 09/014 Re: Minister Smitherman on Infrastructure and Green Energy Act AMO Alert No. 09/015 Re: Pesticides Ban AMO Communication Re: One Funds 2008 Annual Report AMO Communication Re: Southwestern Ontario Clean Air Council Inaugural Meeting AMO Workshop Information and Registration Form Re: The Saturday Series AMO Training Program Information and Registration Form Re: Media Relations AMO Urban Symposium Re: Program at a Glance and Registration Form LAS New Launch Re: The Municipal Energy Performance Benchmarking Project LAS Survey Re: Fuel Hedging Interest Survey OSUM Letter from the Mayor of Cornwall Re: 56th Annual OSUM Conference and Trade Show OSUM Information and Nomination Form Re: 2009 OSUM Conference and Trade Show and Nomination for OSUM Executive Committee OGRA Heads Up Alert Re: OGRA Board of Directors OTC The OTC Radar Re: News from the OTC Region of Peel Invitation Re: Energy Matters Summit ReNew Canada Invitation Re: The 17th Annual Canadian Environmental Conference and Tradeshow (CANECT) ReNew Canada ReNewsletter Re: March 2009 Spending Smarter Infrastructure News Re: March 2009 Green Roofs for Healthy Cities Final Notice Re: Call for Submissions Green Roofs Awards of Excellence Green Roofs for Healthy Cities Living Architecture Monitor Re: Digital Magazine Now Online Great Lakes United Great Lakes Watch Re: Feds Fall Short on Great Lakes While U.S. Leaps Ahead Great Lakes United Great Lakes Watch Re: Great Lakes United Moves Into New U.S. Office Great Lakes United Great lakes Watch Re: A Sign on, Freshwater Symposium, and Funding Opportunities Great Lakes News Re: Spring 2009 United Way of Bruce Grey Invitation and Registration Form Re: Page 7 of 18

8 Annual General Meeting Grey Bruce Health Unit Discussion Paper and Survey Re: Building Capacity for Local Public Health in Ontario Grey Bruce Health Unit Statistics, Fact Sheet, and News Release/Media Advisory Re: Maintaining Your Independence Fall Prevention and Intervention Owen Sound and District Chamber of Commerce Tickets Still Available Re: Annual General Meeting with Guest Speaker Premier Dalton McGuinty Owen Sound and District Chamber of Commerce Invitation Re: Alive at Five Owen Sound and District Chamber of Commerce Invitation Re: Business Women s Network Breakfast Owen Sound and District Chamber of Commerce Upcoming Events Re: Alive at Five, Business News Ticker, Business Women s Network, AGM, March Newsletter Owen Sound Library Media Release Re: Teen Writers Get Creative at Grey Bruce Libraries Owen Sound Library Media Release Re: Owen Sound & North Grey Union Public Library Board Appointments, 2009 City of Owen Sound Media Release Re: Wal Mart Requests Deferral of Decision on Applications for Official Plan and Zoning Amendment City of Owen Sound Media Release Re: City of Owen Sound Communications Workshop City of Owen Sound Media Release Re: The City of Owen Sound Encourages You to Participate in Earth Hour, Saturday March 28th from 8:30 9:30 pm City of Owen Sound Media Release Re: Owen Sound Festivals Among Ontario s Top 100 City of Owen Sound Media Release Re: City Officials Anticipate Positive Building Year Federal Tax Credi Moved by Councillor J. Christie THAT City Council hereby approves the operation of a street vending business by Trevor Payler from Location 3 of By law , being Carney's Lane, subject to the conditions contained within the report from the City Clerk dated March 17, 2009, listed on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby approves the operation of a street vending business by Norman Cresswell from Location 1 of By law , being the Percy England Parkette, subject to the conditions contained within the report from the City Clerk dated March 17, 2009, listed on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby approves the operation of a 'City Hall Art Crawl' from the Percy England Parkette on Saturdays from the Victoria Day Weekend to the Labour Day Weekend between Page 8 of 18

9 8:00 a.m. and 1:00 p.m., subject to the conditions contained within the report from the City Clerk dated March 17, 2009, listed on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby approves the request from Rockcliffe Gospel Temple to use City Streets on Friday April 10, 2009 from 11:30 a.m. to 12:30 p.m. to conduct the annual Good Friday Walk, subject to the conditions contained within the report from the Traffic Coordinator dated March 11, 2009, listed on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby approves a request from the Royal Canadian Legion, Branch 6 to have the District 'C' Annual Spring Convention Parade on Saturday April 18, 2009, subject to the conditions contained within the report from the Traffic Coordinator dated March 11, 2009, listed on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby authorizes the City Clerk to issue business licenses to the applicants for businesses contained on the Consent Agenda dated, March 23, 2009 with conditional approval subject in certain applications to a minor variance approval, if required, and all applications being subject to compliance with all applicable municipal By laws and other codes and specifically the requirements of the City s Zoning By law, as amended and subject specifically in certain applications to the requirements contained within the home occupation regulations of the City s Zoning By law and any other conditions that may apply, and further THAT City Council hereby receives the minutes contained on the Consent Agenda dated March 23, 2009, and further THAT City Council hereby receives the correspondence items presented for the information of Council contained on the Consent Agenda dated March 23, Carried unanimously by those present. Councillor Lemon returned to the Council Chambers. b) Reports: Item 12b) 5 on the agenda was discussed at this time. 1. 5) Report from the Director of Community Services Re: Multi Pupose Regional Recreation Facility. Moved by Councillor J. McManaman "THAT in consideration of a report dated March 19, 2009 from the City Manager and the Director of Community Services, City Council hereby confirms the City's commitment to a Multi Page 9 of 18

10 Purpose Regional Recreation Facility and an existing Memorandum of Understanding, and further THAT City Council communicate with the Y that it commits to the Victoria Park location and that it will provide the land as a contribution to the project, and that for current planning purposes the project should reflect one ice surface with provision for a second to be added once more specific cost and contribution information is available, and further THAT City Council hereby recommends that staff encourage the Y to convene an early meeting with the core municipal partners, our MP, and MPP to discuss the project, and further THAT the City communicate to the Y that it agrees with the general funding model and that it is ready to financially commit to the project as currently outlined with a completion date of 2011 or later, subject to approved infrastructure funding from senior orders of government for 2/3rd funding and acceptance of the general funding approach for the remaining 1/3 to be raised locally: half the 1/3 from fundraising and the Y with the other half of the 1/3 from proportionate contributions from the core user area municipal partners, and further THAT on this basis, the City encourages timely participation for the application package as outlined in the report dated March 19, 2009 and is prepared to commit that it will work collaboratively and fully in submitting the appropriate application for infrastructure funding, with the timing of the application to be driven by information yet to be provided from the provincial and federal governments but will most likely occur in 2009." Council returned to Item 12b) 1 as listed on the Agenda. 2. Report from the City Manager Re: Owen Sound Billy Bishop Regional Airport. Moved by Councillor B. Twaddle "THAT in consideration of a report dated March 19, 2009 from the City Manager regarding the Owen Sound Billly Bishop Regional Airport, City Council hereby approves an extension to the reporting period regarding the options moved at pre Budget pending input from local industry experts through the formation of a small advisory group." Carried on endorsed division, Councillor Adair opposed. 3. Report from the Director of Financial Services Re: 2009 Budget. Councillor Twaddle left the Council Chambers. Page 10 of 18

11 Moved by Councillor P. Lemon "THAT in consideration of a report dated March 16, 2009 from the Director of Financial Services, City Council hereby approves the 2009 budget as presented." Carried unanimously by those present. Councillor Twaddle returned to the Council Chambers. 4. Report from the Manager of Revenue Re: Proposed Utility Rates for Moved by Councillor J. McManaman "THAT in consideration of a report dated March 23, 2009 from the Manager of Revenue, City Council hereby approves the 2009 utility rate increases for the City of Owen Sound with the water rate effective May 1, 2009 and the waste water rate effective July 1, 2009." 5. Report from the Director of Financial Services Re: Deferring Payment of Development Charges. Moved by Councillor P. Lemon a) "THAT the City Manager and the Director of Financial Service provide Council with a report to establish a program where Development Charges would be waived for a certain period of time and should the residential dwelling be completed within that certain period of time, the Development Charges on that dwelling would be forgiven." Defeated on endorsed division, Councillors Twaddle, Wright, McManaman, Haswell, Adair and Pink opposed. Moved by Councillor B. Twaddle b) "THAT City Council not approve the report dated February 22, 2009 from the Director of Financial Services and the City Manager regarding deferring payment of Development Charges, and that staff prepare an additional report including further options regarding the payment of Development Charges including when the occupancy permit is issued or when a new business starts to produce revenues and a choice of deferring for three years, in an effort to reduce the upfront costs for the developer." 6. Report from the Director of Community Services Re: Multi Purpose Regional Recreation Facility. Page 11 of 18

12 Dealt with prior to Item 12b) 1 on the agenda. 7. Report from the Director of Community Services Re: Primmer Request to Release Security Under "House Moving" Agreement (1064 1st Avenue 'A' West). Moved by Councillor D. Haswell "THAT in consideration of a report dated March 16, 2009 from the Director of Community Services, City Council hereby approves the reduction in the security held under the Agreement with Philip Primmer to $10, relating only to the 'house moving' upon confirmation that the site is clean and tidy and clear of debris and that the fence is in place to the satisfaction of the City's Corporate Services Department, By law Division and Community Services Department, Building Division." 8. Report from the Community Planner Re: Update County of Grey Official Plan Amendment No. 80. Moved by Councillor A. Wright "THAT in consideration of a report dated March 16, 2009 from the Community Planner regarding an update on the County of Grey Official Plan Amendment No. 80, City Council hereby directs that a letter be sent to the Ministry of Municipal Affairs and Housing as outlined in the Community Planner's March 16, 2009 report, along with a copy of the City Council resolution as the formal comments of the City of Owen Sound regarding County of Grey Official Plan Amendment No. 80, and further THAT a copy of the comments also be sent to the Niagara Escarpment Commission." 9. Report from the Community Planner Re: Owen Sound Municipal Non Profit Housing Corporation th Avenue East Request to Remove One Foot Reserve. Moved by Councillor D. Adair "THAT in consideration of a report dated March 16, 2009 from the Community Planner regarding the request from Owen Sound Municipal Non Profit Housing, City Council hereby approves removing a one foot (0.9 m) reserve on 6th Avenue East, identified as Part 12 of Plan 16R 4573 and to dedicate these lands as a highway." 10. Report from the Community Planner Re: Proposed Plan of Subdivision, Township of Georgian Bluffs, "Georgian Shores Estates" Zoning By law Amendment. Page 12 of 18

13 Moved by Councillor D. Haswell "THAT in consideration of a report from the Community Planner dated March 16, 2008, regarding On Site Sewage System Impact Assessment Peer Review by Gamsby and Mannerow dated March 12, 2009 concerning a proposed plan of subdivision and zoning by law amendment for land described as Part Lots 24, 25, 26, Concession 3 (geographic Township of Sarawak), in the Township of Georgian Bluffs, City Council hereby advises the County of Grey that based on the peer review results, the onsite sewage system impact assessment is not sufficient to address conformity with the Provincial Policy Statement and County of Grey Official Plan on the City of Owen Sound, and further THAT the previous resolutions of Council dated September 8, 2008, May 26, 2008 and July 14, 2008 regarding the subject applications remain, and further THAT Council reiterates its request for any notice of further public meetings and copies of correspondence relating to this file as well as Notice of Decision on this matter." 11. Report from the Director of Operations Re: Request for Proposal RFP Design and Engineering Services 9th Street Bridge/Storm Treatment Units. Moved by Councillor D. Haswell "THAT in consideration of a report from the Director of Operations dated March 18, 2009, City Council hereby approves retaining Gamsby and Mannerow Limited to complete the design and engineering services work as outlined in RFP 09 01, at a cost of $159,208.00, for the 9th Street bridge and stormwater treatment units." 12. Report from the Director of Operations Re: Splash Pad Operating and Maintenance Costs. Moved by Councillor T. Pink "THAT in consideration of a report dated March 16, 2009 from the Director of Operations, City Council hereby advises the Scenic City Order of Good Cheer that it is prepared to budget $16, to operate and maintain a splash pad within the City of Owen Sound, should the project proceed." 13. Report from the Purchasing Manager Re: Tender T09 05 Watermain Replacement and Roadway Reconstruction, 10th Ave. East, 8th St. Page 13 of 18

14 East to 10th St. East. Moved by Councillor J. McManaman "THAT in consideration of a report dated March 16, 2009 from the Purchasing Manager, City Council hereby approves the awarding of Tender T09 05 for watermain replacement and roadway reconstruction on 10th Avenue East, between 8th Street East and 10th Street East, to Moorefields Excavating Ltd., for $659,051.00, subject to final budget approval by City Council." c) Minutes of Boards and Committees for Approval: 1. Financial Advisory Committee meeting held on February 17, Community Planning and Heritage Advisory Committee meeting held on March 5, Recreation and Parks Advisory Committee meeting held on March 12, Festival of Northern Lights Advisory Committee meeting held on March 10, Operations Advisory Committee meeting held on February 18, Operations Advisory Committee Public Meeting Re: 7th Avenue East Retaining Wall Replacement Project held on February 18, Operations Advisory Committee Public Meeting Re: 8th Street West/3rd Avenue 'A' West/3rd Avenue West Road Reconstruction Project held on February 18, Environmental and Waste Advisory Committee meeting held on March 3, Owen Sound & North Grey Union Public Library Board meeting held on November 27, Owen Sound & North Grey Union Public Library Board meeting held on January 22, Moved by Councillor D. Adair "THAT the minutes of the following Boards and Committees be hereby received and the recommendations contained therein be hereby approved: 1. Financial Advisory Committee meeting held on February 17, Community Planning and Heritage Advisory Committee meeting held on March 5, Recreation and Parks Advisory Committee meeting held on Page 14 of 18

15 March 12, Festival of Northern Lights Advisory Committee meeting held on March 10, Operations Advisory Committee meeting held on February 18, Operations Advisory Committee public meeting Re: 7th Avenue East retaining wall replacement project held on February 18, Operations Advisory Committee public meeting Re: 8th Street West, 3rd Avenue 'A' West and 3rd Avenue West road reconstruction project held on February 18, Environmental and Waste Advisory Committee Meeting held on March 3, Owen Sound & North Grey Union Public Library Board meeting held on November 27, Owen Sound & North Grey Union Public Library Board meeting held on January 22, 2009." 13. OTHER BUSINESS a) Council Appointment to the Community Foundation Grey Bruce Homecoming Legacy Fund. Moved by Councillor A. Wright "THAT Councillor Jim McManaman be appointed as the member of Council to serve on the Community Foundation Grey Bruce Homecoming Legacy Committee, and further that this appointment be part of the annual Boards and Committees appointments." b) Upcoming Fundraising Events for the Owen Sound Museums and Physician Recruitment Committee. Councillor A. Wright advised that the Physician Recruitment Committee will be hosting the Glenys Stow Roast as a fundraiser on Wednesday, April 15, 2009 at the Harry Lumley Bayshore Community Centre. Tickets are available at City Hall or from any Physician Recruitment Committee member. The Owen Sound Museums are hosting A Girl's Night Out fundraiser, for women only, on Friday, March 27, 2009 at the Harry Lumley Bayshore Community Centre and tickets are still available. c) Coffee with the Councillor. Councillor J. Christie invited members of the public to join him for coffee to discuss municipal issues. d) Operations Advisory Committee Public Meeting. Page 15 of 18

16 The Manager of Engineering Services encouraged Council and members of the public to attend a public meeting on Wednesday, March 25, 2009, in the Council Chambers at City Hall, regarding the addition of bike lanes and on street parking to 2nd Avenue East from the Jubilee Bridge to the entrance to Harrison Park. 14. MOTION THAT THE COMMITTEE RISE AND REPORT Moved by Councillor P. Lemon "THAT the Commitee rise and report." REGULAR COUNCIL 15. RESOLUTION ADOPTING PROCEEDINGS IN COMMITTEE OF THE WHOLE Moved by Councillor D. Adair Seconded by Councillor J. Christie "THAT the action taken in Committee of the Whole in considering public meetings, deputations, public question period, matters arising from correspondence, reports, matters tables, motions for which notice was previously given and other buisness be hereby confirmed by this Council." 16. NOTICES OF MOTION There were no notices of motions. 17. NEW BUSINESS BY RESOLUTION There were no new business items. 18. BY LAWS By law No , A By law to Regulate the Temporary Closing of City Streets for Events By law No , A By law to Adopt the Estimates for the Sums Required During the Year 2009 for the General and Capital Purposes of The Corporation of the City of Owen Sound By law No , A By law to Authorize the Execution of an Page 16 of 18

17 Agreement Between The Corporation of the City of Owen Sound and Harold Sutherland Construction Ltd. Respecting the Reconstruction of the Watermain on 11th Street A West, Including the Provisional Items, as per Tender T09 04" By law No , A By law to Authorize the Execution of an Agreement Between The Corporation of the City of Owen Sound and Harold Sutherland Construction Ltd. Respecting the 8th Street West, 3rd Avenue A West and 3rd Avenue West Reconstruction, as per Tender T09 03 By law No , A By law to Authorize the Execution of an Agreement Between The Corporation of the City of Owen Sound and Wellington Construction Ltd. Respecting New Influent Works for the Owen Sound Wastewater Treatment Plant, as per Tender T09 02" By law No , A By law to Establish Water Rates Effective May 1, 2009 and Wastewater Rates Effective July 1, 2009 By law No , A By law to Remove a One Foot Reserve on a Portion of 6th Avenue East Adjacent to Property Owned by Owen Sound Municipal Non Profit Housing Corporation and to Dedicate These Lands as a Highway By law No , A By law to Authorize the Mayor and Clerk to Execute the Agreement to Delegate Signing Authority to the Event Facilitator for the Celebrate Canada! Funding Submission by the City of Owen Sound to the Department of Canadian Heritage for the Celebrate Canada Program (National Aboriginal Day and Canada Day) By law No , A By law to Amend By law , Being A By law to Appoint Members to Various Boards and Committees and to Establish or Amend Terms of Reference for Certain Boards and Committees for the Purpose of Appointing Individuals to Fill Vacancies and Amend Terms of Reference for Certain Boards and Committees By law No , A By law to Confirm the Proceedings of the Regular Meeting of Council Held on the 23rd Day of March, 2009 Moved by Councillor D. Adair Seconded by Councillor J. Christie "THAT By law numbers , , , , , , , , and be hereby passed and enacted." 19. ADJOURNMENT The business contained on the agenda having been completed, Mayor Lovell Stanners adjourned the meeting at 10:01 p.m. Page 17 of 18

18 Mayor Clerk Page 18 of 18