The members of the Corporate Services Advisory Committee met on December 8, 2014 in the Council Chambers, at 7:56 p.m.

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1 THE CORPORATION OF THE TOWN OF NIAGARA-ON-THE-LAKE CORPORATE SERVICES ADVISORY COMMITTEE MEETING MINUTES/REPORT The members of the Corporate Services Advisory Committee met on December 8, 2014 in the Council Chambers, at 7:56 p.m. PRESENT: Chair Councillor Terry Flynn, Lord Mayor Pat Darte, Councillors: Maria Bau-Coote, Jim Collard, Betty Disero, Jamie King, Martin Mazza, Paolo Miele, John Wiens REGRETS: STAFF: Mike Galloway Chief Administrative Officer Sheldon Randall Director of Operations Holly Dowd Director of Corporate Services/Town Clerk John Hendricks Director of Community and Development Services Alex Burbidge Fire Chief Brenda Garrett Manager of Finance / Treasurer Dawn McInnis Program Manager, Communications and Customer Relations Lauren Kruitbosch Administrative Assistant OTHERS: MEDIA: Suzanne Mason Melinda Cheevers Sun Media Niagara This Week Chair Councillor Terry Flynn called the meeting to order at 7:56 p.m. Moved by Lord Mayor Pat Darte that Report CS , Council Appointed Committees/Boards , be dealt with first. CONFLICT OF INTEREST: There were no conflicts of interest declared at this time. PRESENTATIONS: There were no presentations made at this meeting. Corporate Services Advisory Committee Minutes December 8, 2014 Page 1

2 DELEGATIONS: R. Merritt and W. Turner Proposed disbandment of the War of 1812 Bicentennial Committee Wes Turner, 158 Prideaux Street Mr. Turner, co-chair of the War of 1812 Bicentennial Committee, provided a brief history on the creation and success of the Bicentennial Committee. He expressed the Committee's desire to remain as a Committee of Council for an additional year to complete their ongoing projects. Dr. Merritt, Niagara Parkway Dr. Merritt spoke to the cost, roll out and progress of the Committee's three ongoing projects and also made mention to the Federal Government Legacy Fund Grant the War of 1812 Bicentennial Committee received. Lastly, Dr. Merritt echoed comments made by Mr. Turner and requested that Committee reinstate the Bicentennial Committee as a Committee of Council until the end of BUSINESS: 1.a) REPORT CS Re: Council Appointed Committees/Boards General discussion took place regarding: the creation of an Active Transportation Committee; citizens input; the Parking Committee being reinstated; parking meters; the Glendale Task Force Committee; the transition from the Community Policing Committee to the Niagara-on-the-Lake Community Safety Committee; the Irrigation Committee and Agricultural Committee being individual Committees; the War of 1812 Bicentennial Committee being reinstated; Niagara Pumphouse Visual Arts Centre; consistent staff support and service to all committees; potential for new committees; Niagara-on-the-Lake Volunteer Firefighters, and interviewing interested applicants for Council Committees/Boards. Moved by Councillor Jim Collard, that recommendation 1.1 of Report CS , Council Appointed Committees/Boards , be amended that the War of 1812 Bicentennial Committee continue as a Committee/Board until the end of Moved by Councillor Jim Collard, that recommendation 1.1 of Report CS , Council Appointed Committees/Boards , be amended that the Irrigation and Agricultural Committees continue as individual Committees. Moved by Councillor Jim Collard, that recommendation 1.1 of Report CS , Council Appointed Committees/Boards , be amended that the Parking Committee be reinstated. Moved by Councillor Martin Mazza, that the following recommendation be added Corporate Services Advisory Committee Minutes December 8, 2014 Page 2

3 to report CS , Council Appointed Committees/Boards, as follows: That the Town Clerk investigate and report on the potential for an Adhoc Liaison Committee with the Volunteer Firefighters of Niagara-on-the-Lake, in conjunction with the Fire Chief and Lord Mayor, with a report coming back to the Corporate Services Advisory Committee at the January 12, 2014 meeting. Moved by Councillor Betty Disero, that the following recommendation be added to report CS , Council Appointed Committees/Boards, as follows: That interviews be offered to each applicant interested in an appointment to a Committee/Board; and once the interviews have been scheduled, interested Council Members be offered an opportunity to attend the interviews as observers. Moved by Councillor Lord Mayor Pat Darte, that the recommendations contained in Corporate Services Report CS be adopted as amended to include that: 1.1 That the Committees / Boards as outlined in the report and attachments, be approved, and: That the War of 1812 Bicentennial Committee continue as a Committee/Board until the end of 2016; and, That the Irrigation and Agricultural Committees remain as individual Committees; and, That the Parking Committee be reinstated. 1.2 That the revised Terms of References for the following Committees be approved: Agricultural Committee (as revised) Committee of Adjustment (Property Standards Committee and Fence Variance Committee included) Municipal Heritage Committee Sign Committee Urban Design Committee Christmas Parade Committee Fence Viewers Committee Glendale Task Force NOTL Safety Committee 1.3 That a notice be placed in the local newspapers on or around December 18th and December 31st as well as on the Town's website, requesting residents apply by January 8, 2015, to sit on a Committee / Board; and, 1.4 That the Lord Mayor, the Chair of Corporate Services (Councillor Flynn), two Senior Management Team members and the Town staff Advisor to the applicable Committee / Board, review the resident applications for the Advisory Committees and Other Committees, and recommend the qualified resident to the Committee / Board by way of a staff report directly Corporate Services Advisory Committee Minutes December 8, 2014 Page 3

4 to the January 19, 2015 Council Meeting; and, 1.5 That the draft Fence By-law, Property Standards By-law and Committee of Adjustment By-law be forwarded to Council for approval; and, 1.6 That the Committees/Boards operate until their successors are appointed by the Council; and, 1.7 That the Town Clerk investigate and report on the potential for an Adhoc Liaison Committee with the Volunteer Firefighters of Niagara-on-the-Lake, in conjunction with the Fire Chief and Lord Mayor, with a report coming back to the Corporate Services Advisory Committee at the January 12, 2014 meeting; and, 1.8 That interviews be offered to each applicant interested in an appointment to a Committee/Board; and once the interviews have been scheduled, interested Council Members be offered an opportunity to attend the interviews as observers. APPROVED AS AMENDED. 1.b) REPORT CS Re: 2015 Cash-in-Lieu of Parking Fees General discussion took place regarding: the need for additional information; per stall costs; allocation of funds, and parking infrastructure. Direction was given to staff to report back with information regarding the possibility of Cash-in-Lieu of Parking Fees being used outside of the Heritage Conservation District. Moved by Councillor Jim Collard, that the recommendations contained in Corporate Services Report CS be adopted to include that: 1.1 The annual indexing of Cash-in-Lieu of Parking be approved and set at $21,770 per stall, being a 1.5% increase, effective January 1, 2015; and, 1.2 Staff create a new Obligatory Reserve to retain any Cash-in-Lieu of Parking payments for future parking improvements in the Queen-Picton Heritage Conservation District. 1.c) REPORT CS Re: 2015 Chamber of Commerce Events - Municipal Significance Moved by Councillor Jamie King, that the recommendation contained in Corporate Services Report CS be adopted to include: 1.1 That the Council of The Corporation of the Town of Niagara-on-the-Lake declare the following four (4) events, held by the Niagara-on-the-Lake Corporate Services Advisory Committee Minutes December 8, 2014 Page 4

5 Chamber of Commerce, to be of Municipal Significance in order to obtain special event permits from the Alcohol and Gaming Commission of Ontario. Icewine Festival - January 17, January 18, 2015 Queen Street from King Street to Regent Street White Effect Dinner - June 15, 2015 Queenston Heights Park Peach Celebration - August 8, 2015 Queen Street from King Street to Victoria Street Peach Celebration (Shades of Summer) - August 9, 2015 Queen Street from King Street to Victoria Street 1.d) REPORT CS Re: 2015 Development Charges Indexing Moved by Councillor Maria Bau-Coote, that the recommendation contained in Corporate Services Report CS be adopted to include that: 1.1 Council approve the annual indexing of Development Charge fees, with a fee increase of 1.5% effective January 1, 2015, as detailed in "Appendix A" attached to this report. 1.e) REPORT CS Re: Budget Directions for 2015 General discussion took place regarding: consideration of a 0% tax increase for residents; budget process; municipal levy; provincial funding, and line-by-line breakdown of the budget. Moved by Councillor Jim Collard, that the recommendations contained in Corporate Services Report CS be adopted to include: 1.1 Council direct staff to adhere to the proposed budget reporting time lines; and, 1.2 Council direct staff to submit for Council's consideration a 2015 capital budget and 10-year ( ) capital budget forecast; and, 1.3 Council direct staff to submit for Council's consideration a 2015 operating budget such that the increase to the Town s municipal levy not exceed 1.9%. 1.f) REPORT CS Re: Asset Management Policy General discussion took place regarding the relationship between the provincially mandated Energy Management Plan and the Asset Management Policy. Corporate Services Advisory Committee Minutes December 8, 2014 Page 5

6 Moved by Councillor Jamie King, that the recommendations contained in Corporate Services Report CS be adopted to include: 1.1. The proposed Asset Management Policy "Appendix A" attached to this report, be forwarded to Council for Approval; and, 1.2 The Clerk prepare the necessary by-law to adopt the attached policy; and, 1.3. Staff are directed to complete a full and comprehensive Asset Management Plan in accordance with Ministry guidelines as set out in the attached policy. 1.g) REPORT CS Re: Ontario Community Infrastructure Fund Agreement Moved by Councillor Martin Mazza, that the recommendation contained in Corporate Services Report CS be adopted to include that: 1.1 The Clerk prepare the necessary by-law to authorize the Lord Mayor and the Clerk to sign the agreement, attached as "Appendix A" to this report, between The Corporation of the Town of Niagara-on-the-Lake and the Ministry of Agriculture, Food and Rural Affairs in order to obtain the Ontario Community Infrastructure Fund - Formula-Based Component grant. 2. NEW BUSINESS: 2.a) Notice of Motion - Former Lawn Bowling Property, Regent Street Councillor Martin Mazza gave notice of a motion, to come forward at the December 15, 2014 Council Meeting, regarding the former Lawn Bowling property. 2.b) Notice of Motion - Active Transportation Committee Councillor Jim Collard gave notice of a motion, to come forward at the December 15, 2014 Council Meeting, regarding the creation of an Active Transportation Committee. ADJOURNMENT: 9:37 p.m. Lord Mayor, this concludes the Minutes/Report of the Corporate Services Advisory Committee I Councillor move, seconded by Councillor that the Corporate Services Advisory Committee Minutes December 8, 2014 Page 6

7 Minutes/Report of the December 8, 2014 Corporate Services Advisory Committee Meeting be adopted. LORD MAYOR PAT DARTE Corporate Services Advisory Committee Minutes December 8, 2014 Page 7