Niagara District Airport Commission Meeting Minutes

Transcription

1 Niagara District Airport Commission Meeting Minutes The members of the Niagara District Airport Commission met on May 18, PRESENT: REGRETS: STAFF: MINUTE TAKER: Terry Flynn, Chairman Robin Garrett, Vice-chair Henry Zwolak, Secretary Joyce Morocco Robert Hazra James Detenbeck, Treasurer John Ventresca Brian Simpson Mike Britton Len O Connor, CEO Brenda Henricks, Executive Assistant 1. CALL TO ORDER The Chair called the meeting to order at 7:10 P.M. 2. CONFIRMATION OF QUORUM Quorum confirmed. 3. ADOPTION OF AGENDA Terry Flynn, Chairman added Snow Birds by Mona Babin under 5.1 Special Presentations. Moved by Henry Zwolak, seconded by Robert Hazra that the agenda be adopted as amended. 1 P a g e

2 4. DECLARATIONS OF CONFLICT OF INTEREST There were no conflicts of interest declared at this meeting. 5. SPECIAL PRESENTATIONS 5.1 Snow Birds by Mona Babin Terry Flynn, Chairman introduced Mona Babin to the Commission members. Mona Babin is heading up the event planning for the Snow Birds Air Show at Niagara District Airport. The Air Show event is scheduled for September 20, Mona Babin shared details of the event which included event fees per vehicle; Confederation Celebration Show and static display; food, beer and wine will be available; VIP area will be set up airside to mingle and watch the air show; contest for a flight with Fly GTA; current budget for the event; and, the help Fort Erie has offered since their event was cancelled. Terry Flynn thanked Mona Babin for the Snow Bird event update. 6. CONSENT AGENDA a) Approval of the Minutes from the Commission meeting held on April 20, 2017 b) CEO s Report Moved by Henry Zwolak, seconded by Robin Garrett to approve the Consent Agenda. 6.1 Discussion Items 7. CHAIR S REMARKS Terry Flynn, Chairman discussed the successful Southern Ontario Airport Network meeting in Simcoe regarding the release of the White Paper. Joyce Morocco updated the Commission with regard to the Regional Transportation meeting; the 25 year transportation master plan; and the motion to include Niagara District Airport in the master plan. 8. BUSINESS ARISING 8.1 Employee Policy Manual/Vacation Policy The Airport CEO reviewed the current updates to the Employee Policy Manual which included the addition of the Airport s vision, mission, and value statement; the increase to the employee boot allowance over a two year period; and, updates and guidelines added to the Vacation Policy. 2 P a g e

3 The Commission continued to discuss details of the Employee Policy Manual with regard to updating the Airport History to reflect current growth and/or providing more current history with the employee orientation; the Vacation Policy, current carry-over of vacation time, and the current updates to the vacation guidelines; and, the need for the Commission to review the Employee Policy Manual and also scheduled annual reviews of all the Airport policies. Moved by Robin Garrett, seconded by Henry Zwolak to defer the Employee Policy Manual for further review. 8.2 Car Rental Agencies RFP Moved by Robert Hazra, seconded by Joyce Morocco to approve the Car Rental Agencies RFP as presented. 9. AIRPORT DEVELOPMENT COMMITTEE 10. OTHER BUSINESS 10.1 Terminal Advertising Plan The Commission reviewed the Terminal Advertising Plan and Robin Garrett made further suggestions to give potential advertising clients an idea of the exposure their advertising will have at Niagara District Airport. Terry Flynn also thanked Alex Risi, Airport Maintenance Specialist for his hard work on this advertising plan. Moved by Robin Garrett, seconded by Henry Zwolak to approve the Terminal Advertising Plan with the suggested amendments Airport Environmental Assessment Terry Flynn updated the Commission as to the currently submitted RFP for the Airport Environmental Assessment which closes May 24, 2017 at 2:00 p.m. Once complete they will meet with the Airport Liaison Committee to review proposals and get further direction Other Business, discussion items Moved by Henry Zwolak, seconded by Robin Garrett to increase the Employee Boot Allowance to $ every two years. 3 P a g e

4 Joyce Morocco informed the Commission that she was contacted by potential clients looking for retail space in the terminal and was directed to refer them to the Airport CEO. 11. CLOSED SESSION Moved by Henry Zwolak, seconded by Joyce Morocco, at 8:35 p.m. that: Whereas all meetings of the NDAC are open to the public: and, Whereas the only time a meeting or part of a meeting may be closed to the public if the subject matter falls under one of the exceptions under s. 239(2) of the Municipal Act, Therefore be it resolved that, on May 18, 2017 the Niagara District Airport Commission will go into a closed meeting to consider matters that qualify under the Municipal Act, 2001: s.239(2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 11.1 Hangar Development lease negotiations, regarding a proposed or pending land acquisition by the municipality or local board 11.2 SWA Park Agreement, regarding a proposed or pending land acquisition by the municipality or local board 11.3 Transport Canada Land negotiation, regarding a proposed or pending land acquisition by the municipality or local board 11.4 Hangar Purchase negotiations, regarding advice that is subject to solicitorclient privilege, including communications necessary for that purpose Moved by Henry Zwolak, seconded by Robin Garrett, at 8:45 p.m. to return to open session. Moved by Henry Zwolak, seconded by Robert Hazra to approve the Artesian Airports Development Inc. and Greater Toronto Airways Holdings Inc. AMO Hangar 4 P a g e

5 lease agreement and Airside/Groundside Parking lease agreement; and, proceed with an Environmental Assessment study of Area 13. Moved by Henry Zwolak, seconded by Joyce Morocco to approve the South West Aviation Option to Lease with Artesian Airports Development Inc. and Greater Toronto Airways Holdings Inc. for a period ending April 30, Moved by Robin Garrett, seconded by Robert Hazra to approve the Asset Purchase Agreement and the Lease Amending Agreement with Allied Aviation Services of Niagara; and, for the proceeds to be placed in a Capital Reserve account designated for equipment purchases. 12. ADJOURNMENT Moved by Henry Zwolak, seconded by Robin Garrett that the meeting be adjourned at 8:50 P.M. 5 P a g e