RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES July 15, :00 a.m.

Transcription

1 RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES July 15, :00 a.m. MEMBERS PRESENT Randi Thompson, Chair John Wagnon, Vice Chair Brooks Mancini, Secretary Mary Simmons, Treasurer Lynn Atcheson Bill Eck Jerry Hall Joseph W. Mayer Rick Murdock ALSO PRESENT Krys T. Bart, A.A.E. President/CEO Marily, Mora, A.A.E. Executive Vice President/COO Ann Morgan General Counsel Theresa Finley, CMC Clerk of the Board The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno- Tahoe International Airport, Reno, Nevada. Chair Randi Thompson called the meeting to order. The Pledge of Allegiance was recited. Roll was called. CELEBRATION The Truckee Meadows Community College performed a musical selection from the Broadway show Wicked. SPECIAL PRESENTATION BY OUTGOING CHAIR Outgoing Chair Joe Mayer selected the University of Nevada as the recipient of the Chairman s Outstanding Service Award. University of Nevada President Milton Glick, Athletic Director Cary Groth, and Kambiz Rafiee, Associate Dean and Director of MBA Program, were in attendance to accept the award. PRESENTATIONS AND AWARDS Special Recognition of Outgoing Chairman Joe Mayer Incoming Chair Randi Thompson and CEO Krys Bart presented outgoing Chair Joe Mayer with a token of thanks for his service as Chairman of the Board of Trustees this past year. Manager Recognition by Board of Trustees: Trustee Mancini recognized Mike Scott, Manager of Airside Operations and Communications, for his assistance with work on a general aviation report. Employee of the Quarter RTAA Police Officer Greg Clish was recognized as the Employee of the Quarter and presented with a plaque and monetary award. Employee and Tenant Recognition Brian Kulpin introduced members of the Nevada Humane Society who were in attendance to recognize the 35 Airport employees who walked in the Nevada Humane Society Walk for Animals. The Airport walked in memory of RTAA Canine Police Officer, Rex, who passed 07/15/10 Page 1

2 away. The Humane Society presented the RTAA with a token of appreciation for their participation. David Pittman, Director of Facilities and Maintenance, recognized Ted Ohm, Facilities Project Manager, who passed his Certified Building Inspector exam. Introduction of New, Promoted and Retired Employees Marily Mora, Executive Vice President/COO, introduced Tracy Williams who was hired as an Operations Supervisor and Laurie Weeks who was promoted from Economic Development Specialist to Airport Concessions Program Manager. RTAA Police Chief Robert Vestor introduced Ben West who was sworn in as a RTAA Police Officer. Tenant Communication None APPROVAL OF MINUTES On motion by Trustee Atcheson, second by Trustee Wagnon, which motion duly carried by unanimous vote, the Board approved the minutes of the Board Meeting of June 10, APPROVAL OF AGENDA On motion by Trustee Wagnon, second by Trustee Eck, which motion duly carried by unanimous vote, the Board approved the Agenda as written. COMMITTEE/LIAISON REPORTS Committee/Liaison reports were given by: Finance/Business Development Committee Trustee Rick Murdock Planning/Construction Committee Trustee Brooks Mancini Airport Noise Advisory Panel Chair Randi Thompson Community Outreach Committee Trustee Lynn Atcheson Stead Liaison Trustee Brooks Mancini RSCVA Board Trustee Jerry Hall Reno-Tahoe Air Service Task Force Trustee John Wagnon CONSENT ITEMS FOR BOARD ACTION #10(07)-40 AMENDMENT NO. 3 MODIFICATION TO THE SCOPE AND FEE FOR THE PROFESSIONAL SERVICES AGREEMENT FOR ACOUSTICAL DESIGN SERVICES FOR PHASE 17 OF THE SOUND INSULATION PROGRAM FOR 302 RESIDENTIAL APARTMENT UNITS LOCATED IN A SPARKS NEIGHBORHOOD NORTH OF THE AIRPORT WITH BROWN-BUNTIN ASSOCIATES, INC. IN THE AMOUNT OF $103, as follows: 07/15/10 Page 2

3 Approved Amendment No. 3 for modification to the scope and fee for Professional Services Agreement for acoustical design services for phase 17 of the sound insulation program for 302 residential apartment units located in a Sparks neighborhood north of the airport with Brown-Buntin Associates, Inc. in the amount of $103,841 and authorized the President/CEO or her designee to sign. #10(07)-41 AMENDMENT NO. 3 MODIFICATION TO THE SCOPE AND FEE FOR THE PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FOR PHASE 17 OF THE SOUND INSULATION PROGRAM FOR 302 RESIDENTIAL APARTMENT UNITS LOCATED IN A SPARKS NEIGHBORHOOD NORTH OF THE AIRPORT WITH ARCHITECTS +, LLC IN THE AMOUNT OF $469, as follows: Approve Amendment No. 3 for modification to the scope and fee for Professional Services Agreement for architectural design services for phase 17 of the sound insulation program with Architects +, LLC in the amount of $469, and authorized the President/CEO or her designee to sign. #10(07)-42 AWARD OF CHANGE ORDER NO. 10 FOR ONE YEAR OF EXTENDED WARRANTY AND MAINTENANCE SERVICES FOR THE RENO-TAHOE AIRPORT AUTHORITY PARKING REVENUE CONTROL AND GROUND TRANSPORTATION MANAGEMENT SYSTEMS WITH SCHEIDT & BACHMANN USA IN THE AMOUNT OF $263, PURSUANT TO SOLE-SOURCE ACQUISITION AS PER NEVADA REVISED STATUTE (A) AND (C) 42 as follows: Authorized the President/CEO to award Change Order No. 10 to the Parking Revenue and Control Systems agreement for one year of extended warranty and maintenance services for the Parking Revenue Control and Ground Transportation Management Systems at the Reno-Tahoe International Airport with Scheidt and Bachmann USA, pursuant to solesource acquisition as per Nevada Revised Statute (a) and (c). ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION #10(07)-43 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES FOR THE APRON RECONSTRUCTION PHASE PROJECT AT RENO-TAHOE INTERNATIONAL 07/15/10 Page 3

4 AIRPORT WITH WOOD RODGERS, INC. IN THE AMOUNT OF $1,098,000 On motion by Trustee Mancini, second by Trustee Wagnon, which motion 43 as follows: Approved the Professional Services Agreement for design services for the Apron Reconstruction Phases project with Wood Rodgers, Inc. in the amount of $1,098,000 and authorized the President/CEO or her designee to sign. #10(07)-44 AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE AND EXECUTE FINAL AGREEMENT TERMS FOR A NONCOMMERCIAL BOX HANGAR LEASE AGREEMENT WITH AMERICAN OPERATIONS, LTD. On motion by Trustee Hall, second by Trustee Wagnon, which motion 44 as follows: Approved and authorized the President/CEO or the designated representative to negotiate and execute final agreement terms for a noncommercial box hangar lease agreement with American Operations, Ltd. #10(07)-45 APPROVAL OF BOARD MEETING CALENDAR FOR FY Trustee Simmons suggested that for the months of September 2010 and January 2011, the committee meetings be moved to the Tuesday prior to the Board Meeting instead of the Friday prior. These two months have holidays on the Mondays, which would be the regular committee meeting dates. Precedence has typically moved the committee meetings to the previous Friday; however it was decided that the Tuesday before the Board Meeting would be more convenient. On motion by Trustee Mayer, second by Trustee Atcheson, which motion 45 as revised: Approved the Board Meeting Calendar for FY moving the Committee Meetings in September 2010 and January 2011 to the Tuesday before the Board Meeting. ITEMS FOR BOARD INFORMATION AND DISCUSSION Presentations Dean Schultz, Vice President of Planning, Engineering and Environmental Services, gave a presentation on water rights at Reno-Tahoe International and Reno-Stead Airports. 07/15/10 Page 4

5 Dean Schultz also gave a status update on the FAA s installation of a new Airport Surveillance Radar (ASR-11) system. Brian Kulpin, Director of Marketing and Public Relations, and Brian Pratte, Manager of Air Cargo, gave an encore presentation of the Air Service Update that was given at the Air Service Task Force Meeting. President/CEO s Report CEO Krys Bart stated that the President/CEO report had been distributed and asked for any questions. There were none. Additionally, Ms. Bart informed the Board that an exhibit had been placed in their folders outlining the various construction projects taking place on the ramp at RNO. This was in follow up to a question posed at the Planning/Construction Committee Meeting. Ms. Bart asked the Board to read a letter written to the FAA regarding their need to do community outreach work in the region when working with new regulations and the impacts in the community those could create. Chair Thompson stated it could be beneficial to have the FAA at an upcoming Community Outreach Committee Meeting. General Board Comments Trustee Atcheson thanked former Chair Joe Mayer for his service on the Board. PUBLIC COMMENT Tom Hegge, President of the Reno Tahoe Aviation Association, urged the Board to finalize the last several issues on the lease agreements for tenant hangars. He stated he believe the remaining issues regarding liability insurance can be resolved through a team effort. Rick LeMay, a hangar tenant at Sierra Air Center, stated that some of the tenants had not signed the new lease agreements due to a clause that he believes transfers sole liability to tenants for structural defects and deficiencies of the leased hangar. He suggested that the language be revised to have the RTAA share some of the liability. Ann Morgan, legal counsel, advised that the RTAA is reviewing the lease language to incorporate the language that was contained in the prior tenant leases with Sierra Air Center and Jet West. This language includes the clause as is. ADJOURNMENT There being no further business, the meeting was adjourned at 10:56 a.m. ATTEST: Chair Randi Thompson Secretary, Brooks Mancini 07/15/10 Page 5