Personnel to interview a candidate for a vacant appointed Board position to discuss the performance of employees.

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1 Town Council of Centreville May 4, :00 p.m. M I N U T E S The May 4, 2017 Town Council meeting was called to order at 7:00 p.m. by President Timothy E. McCluskey at the Liberty Building, 107 N. Liberty Street, 2 nd floor meeting room. The following members and staff were present: Timothy E. McCluskey, President; Jim Beauchamp, Vice President; Jeffrey C. Morgan, Member; Steve Walls, Town Manager; Charlie Rhodes, Chief of Police; Lt. Kenny Rhodes, Centreville Police Department; Clifford Matthews, Director of Public Works; and Carolyn Brinkley, Town Clerk. Review and Approval of Minutes Following the Pledge of Allegiance and a moment of silence, Mr. Beauchamp made a motion to approve the April 6, 2017 Budget work session minutes, as presented. Mr. McCluskey seconded the motion which passed with 2 ayes and Mr. Morgan abstained due to not being a sitting member of the Town Council as of this date. Mr. McCluskey made a motion to approve the April 6, 2017 closed session minutes, as presented. Mr. Beauchamp seconded the motion which passed with 2 ayes and Mr. Morgan abstained due to not being a sitting member of the Town Council as of this date. Mr. Beauchamp made a motion to approve the April 6, 2017 Town Council meeting minutes, as amended. Mr. McCluskey seconded the motion which passed with 2 ayes and Mr. Morgan abstained due to not being a sitting member of the Town Council as of this date. Mr. Beauchamp made a motion to approve the April 13, 2017 Town Council Reorganization meeting minutes, as presented. Mr. Morgan seconded the motion, which passed unanimously. Mr. Beauchamp made a motion to approve the April 18, 2017 Town Council budget work session minutes, as presented. Mr. Morgan seconded the motion, which passed unanimously. Closed Session (i) The Town Council met in closed session on Tuesday, May 3, 2017 at 9:04 a.m., at the Centreville Town Hall, 101 Lawyer s Row to discuss personnel matters that affect one or more specific individuals in accordance with the Maryland Open Meetings Act. (ii) All three members of the Town Council voted to close the session. (iii) The authority to close the session is found in Section of the General Provisions Article. (iv) The Town Council discussed the following topics: Actions: Personnel to interview a candidate for a vacant appointed Board position to discuss the performance of employees. No actions were taken. The following members and staff were present: Timothy E. McCluskey, President; Jim A. Beauchamp, Vice President; Jeffrey C. Morgan, Member; Steve Walls, Town Manager and a Board/Commission Applicant was present for a portion of the meeting. The meeting adjourned at 9:50 a.m. Closed Session (i) The Town Council met in closed session on Thursday, May 4, 2017 at 6:02 p.m., at the Centreville Town Hall, 101 Lawyer s Row to discuss personnel matters that affect one or more specific individuals in accordance with the Maryland Open Meetings Act. (ii) All three members of the Town Council voted to close the session. (iii) The authority to close the session is found in Section of the General Provisions Article. (iv) The Town Council discussed the following topics: Personnel to interview a candidate for a vacant Board position TC Approved Minutes Page 1 of 5

2 Actions: No actions were taken The following members and staff were present: Timothy E. McCluskey, President; Jim A. Beauchamp, Vice President; Jeffrey C. Morgan, Member; Steve Walls, Town Manager and a Board/Commission Applicant was present for a portion of the meeting. The meeting adjourned at 6:41 p.m. Response to Written Request Mr. McCluskey responded to a request by Mr. Tom Love regarding the following: Maintaining a log of all executive sessions including the date, list of attendees, subject/s discussed and results of any voting. List of dates and meetings on the log will be read aloud at the next open meeting. Mr. McCluskey reported that all closed sessions of the Town Council including date, time, location and attendees are included in the minutes of each open session. Also, a closed session statement is read during each open session in which a closed session was held prior. With guidance from the Town Attorney, Mr. McCluskey reported that discussing matters through does not constitute a meeting, unlike if each council member were to have a discussion in a chat room. Also, there is nothing that indicates voting by must be unanimous. Mr. McCluskey reported that when votes are placed through , the results are reported at the next opening meeting either as an agenda item or during the Town Manager s report. Citizen s Comments Mary Margaret Goodwin, N. Commerce Street and Tom Love, Orchestra Place, offered comments. Appearances a. Board and Commission Recognition The Town Council recognized Mr. Bob Elliott and Ms. Norma Coursey for their years of service on the Planning Commission. Mr. Elliott and Ms. Coursey have served seven years and eight years, respectively. The Council stated appreciation for Mr. Elliott s and Ms. Coursey s time and commitment to Centreville and the Planning Commission. Old Business a. Ordinance Duplex/Multi-Family in R-2 Zoning Second Reading Mr. McCluskey read for the record Ordinance for the purpose of amending the Town s Zoning Ordinance codified as Chapter 170 of the Town Code to continue to allow multi-family dwellings and duplexes as permitted uses in the R-2 Residential District, in order to administer and enforce the Town s Zoning Ordinance more effectively. Mr. Beauchamp made a motion to approve Ordinance Mr. Morgan seconded the motion, which passed unanimously. b. Response to Request for Western Auto Museum Mr. McCluskey reported that he drafted a letter for the Town Council to review and if in agreement, sign and send to Royce Herman in response to his request for a Western Auto museum in Centreville. c. Board/Commission Appointment Mr. Morgan made a motion to appoint Joe Brown as a member of the Centreville Economic Development Authority. Mr. Beauchamp seconded the motion which passed with 2 ayes and 1 no. New Business a. Ordinance Critical Area Map First Reading TC Approved Minutes Page 2 of 5

Mr. McCluskey read for the record Ordinance 02-2017 for the purpose of repealing and reenacting a new official critical area map for the Town of Centreville.

3 Mr. McCluskey read for the record Ordinance for the purpose of repealing and reenacting a new official critical area map for the Town of Centreville. By consensus, the Town Council requested Ordinance be forwarded to the Planning Commission for a recommendation. A public hearing will be held on Thursday, June 1 st. b. Ordinance FY18 Budget First Reading Mr. McCluskey read for the record Ordinance for the purpose of adopting a budget for the Town of Centreville for Fiscal Year Mr. Walls reported that the Town Council has held several budget work sessions. He stated that, based on information received from the State, the Town is expecting an increase in income tax and property tax revenues. There is a projected transfer of $69,574 to the fund balance. A public hearing will be held on Thursday, May 18 th. c. Resolution Providence Farm Public Works Agreement Extension Mr. Walls reported that Providence Farm is requesting a one year extension on the 18 water and sewer allocations for Phases 4 and 5. Mr. Scheaffer paid an additional $49,586.40, which represents 20% of these remaining 18 allocations in order to keep the extension in place. Mr. Beauchamp made a motion to pass Resolution for the purpose of authorizing the execution of a first amendment to the Public Works Agreement for Providence Farm, Phases Four and Five. Mr. Morgan seconded the motion, which passed unanimously. d. Excessive Water Use Mr. Walls presented the following memo to the Town Council TC Approved Minutes Page 3 of 5

Mr. Beauchamp made a motion to insert the language, Under extenuating circumstances where the Town Staff cannot clearly determine the cause of high water usage following testing and research, a

4 Mr. Beauchamp made a motion to insert the language, Under extenuating circumstances where the Town Staff cannot clearly determine the cause of high water usage following testing and research, a credit may be considered, and to insert this language between numbers 3 and 4 in the current policy for utility bill adjustments as the result of a water leak. Also to implement the credit on file towards the charges for 316 S. Commerce Street. Mr. Morgan seconded the motion, which passed unanimously. Reports of Department Heads a. Town Manager Mr. Walls reported that Kidwell Avenue reconstruction project continues to move along with the removal of sidewalks from Queen Anne Circle to Green Street and then the milling will take place. The following week, the riprap will be installed at the Wharf Park. Mr. Walls thanked Mr. Beauchamp for helping to get a contract with Stantec for an updated utility rate study. Mr. Walls stated the agreement has been signed and the project will be completed in approximately 45 days. Mr. Walls stated that there is a low spot on the walking trail by Walgreens that will be graded and fixed. b. Chief of Police Chief Rhodes presented the monthly statistical report for March Chief Rhodes reported that he attended a medical marijuana seminar that reviewed the recent legislative changes and requested the Town Council consider having this topic on a future agenda. c. Town Clerk Ms. Brinkley reported that Carol D Agostino, Main Street Manager, has ed the promotional 30 second video for Centreville to the Town Council for feedback. Ms. Brinkley provided information on the monthly statistical report received for the Town s website. d. Director of Public Works Mr. Matthews reported that he just returned from the Maryland Rural Water Conference along with David Crossley, Water Superintendent and Connolly Gannon, Wastewater Supervisor. They were able to earn a great deal of credit hours through this conference. Mr. Matthews stated that the new UV system that was installed at the wastewater plant has been brought on-line TC Approved Minutes Page 4 of 5

Citizens Forum Bob Elliott, Liberty Street, provided comments. Council Roundtable Motion to Adjourn Mr. Morgan reported that he was able to help with the budget and feels comfortable moving forward.

5 Citizens Forum Bob Elliott, Liberty Street, provided comments. Council Roundtable Motion to Adjourn Mr. Morgan reported that he was able to help with the budget and feels comfortable moving forward. Mr. McCluskey thanked Mr. Beauchamp for his help working with staff and creating the budget and Mr. Morgan for his thorough review of the budget. Mr. McCluskey reported that Arbor Day was celebrated on Friday, April 28 th and five weeping cherry trees were planted along the Millstream Trail with the help of second graders from Centreville Elementary School. There being no further business, Mr. Morgan made a motion to adjourn the May 4, 2017 Town Council meeting. Mr. Beauchamp seconded the motion, which passed unanimously. The meeting adjourned at 8:02 p.m. Respectfully submitted, Carolyn M. Brinkley Town Clerk Council Action Items: 1. Approved the April 6, 2017 budget work session minutes, as presented. 2. Approved the April 6, 2017 closed session minutes, as presented. 3. Approved the April 6, 2017 Town Council meeting minutes, as amended. 4. Approved the April 13, 2017 Town Council Reorganization meeting minutes, as presented. 5. Approved the April 18, 2017 Town Council budget work session minutes, as presented. 6. Approved Ordinance for the purpose of amending the Town s Zoning Ordinance codified as Chapter 170 of the Town Code to continue to allow multi-family dwellings as permitted uses in the R-2 Residential District, in order to administer and enforce the Town s Zoning Ordinance more effectively. 7. Appointed Joe Brown as a member of the Centreville Economic Development Authority. 8. Passed Resolution for the purpose of authorizing the execution of a first amendment to the Public Works Agreement for Providence Farm, Phases Four and Five. 9. In the current Policy for Bill Adjustment as a Result of a Water Leak, approved inserting the language, Under extenuating circumstances where the Town Staff cannot clearly determine the cause of high water usage following testing and research, a credit may be considered, and to insert this language between numbers 3 and 4. Also implemented the credit on file towards the charges for 316 S. Commerce Street TC Approved Minutes Page 5 of 5

TC Approved Minutes.doc Page 1 of 6

TC Approved Minutes.doc Page 1 of 6 Town Council of Centreville October 18, 2018 7:00 p.m. M I N U T E S The October 18, 2018 Town Council meeting was called to order at 7:00 p.m. by President Jim A. Beauchamp at the Liberty Building, 107