CARSON CITY CULTURE & TOURISM AUTHORITY

Transcription

1 CARSON CITY CULTURE & TOURISM AUTHORITY BOARD MEETING MINUTES August 13, 2018 The regular meeting of the Carson City Culture & Tourism Authority was held Monday, August 13, 2018 at the Carson City Community Center, 851 E. William Street, Sierra Room, Carson City, Nevada beginning at 4:00 p.m. PRESENT: STAFF PRESENT: OTHERS PRESENT: Karen Abowd Mike Jones Mike Riggs Mike Santos Stu Wexler Linda Macauley, Administrative Assistant James Salanoa, Events Manager Joel Dunn, NV Consulting, LLC Mark Salinas, Arts & Culture Coordinator for Carson City Iris Yowell, Carson City Deputy District Attorney Ben Johnson, Carson City Deputy District Attorney 1. Call to Order. 2. Roll call was taken and a quorum was present. 3. Ms. Abowd led the Pledge of Allegiance. 4. MS. ABOWD BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION Public Comment. Mr. Salinas reported that he watched the Board of Supervisor interviews for the CTA new board members and would like to meet with them regarding all of the different rolls everyone has. Mr. Salinas handed out an article from Reno News & Review along with his business card. He mentioned that under their events section Carson City was not mentioned and would like the new board and the chamber of commerce to contact them to include Carson City next year. He will draft a letter to the City too so that we are included. Mr. Salinas would like to put this under a future agenda item to have contact with them. Mr. Salinas invited the Board to meet here at 5:30 on September 10 th to meet the Cultural Commission and sit in on their meeting. September 10, 2018 Agenda Item #5 08/13/18 Meeting Minutes Page 1 of 5

2 5. MS. ABOWD BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION FOR POSSIBLE ACTION: Election of Chairperson for the Carson City Culture & Tourism Board of Directors Ms. Abowd made a motion to nominate Mike Jones as Chair. Second Mr. Wexler 6. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION FOR POSSIBLE ACTION: Election of Vice Chairperson for the Carson City Culture & Tourism Board of Directors Mr. Riggs made a motion to nominate Mr. Wexler for Vice Chair. Second Ms. Abowd Approved Unanimously 7. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION FOR POSSIBLE ACTION: Election of Treasurer/Secretary for the Carson City Culture & Tourism Board of Directors Mr. Jones made a motion to nominate Mr. Santos as Treasurer/Secretary. Second Ms. Abowd Mr. Dunn reported that at the next board meeting there will be a nomination from this board for a member to be a representative on the Cultural Commission and a representative on the V&T Commission. 8. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION Approval of Minutes June 26, 2018 CTA Budget Augmentation Meeting. Ms. Abowd made a motion to approve the minutes of the budget augmentation meeting as presented. Second Ms. Abowd, the only board member in attendance at that meeting 9. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION Adoption of Agenda. As presented. 10. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION FOR POSSIBLE ACTION: To approve the adjusted CTA FY18 budget report. Joel Dunn Mr. Dunn reported that he will show the board how the CTA reports the room revenues and monthly expenses. The final budgeted carryover for FY18 will not be reported until after the audit which is typically at the October board meeting. Mr. Dunn reported on the Visitor Bureau Funds, Capital Projects funds, V&T Capital Project funds and bond payments, Intergovernmental payments and the Interlocal Agreement with the City. With an adjusted revenue total of $2,087,091.74, expenses total of $2,081, and CTA fund balance totaling $1,517, September 10, 2018 Agenda Item #5 08/13/18 Meeting Minutes Page 2 of 5

3 Ms. Abowd made a motion to approve the adjusted FY18 budget report as presented through June of Second Mr. Santos 11 MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION FOR POSSIBLE ACTION: To approve the CTA Statement of Accounts Payable Checks and P Card report for May and June, 2018 Joel Dunn Mr. Dunn reported on the accounts payable checks that are $2,000 and above. There are a few more large amounts due to the end of the fiscal year grant projects. Accounts payable checks for May, 2018 totaling $145,203.58, June, 2018 totaling 128, P Card purchases for May, 2018 totaling $15,635.50, June, 2018 totaling $16, Ms. Abowd made a motion to approve CTA account activity statement of accounts payable checks and P Card charges for May and June of 2018 as presented. Second Mr. Riggs 12. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD S ATTENTION MONTHLY NON ACTION ITEMS: For Presentation and Discussion Only: a. Transient Occupancy Report Joel Dunn Mr. Dunn reported that 2017 was the largest Legislative year so far. Room Tax Revenue May 2018 Top 5: $1,070, (down 13.2% from 2017) Top 6 13: $528, (down 2.49% from 2017) RV: $34, (down 5.8% from 2017) Remaining: $25, (down up 18.6% from 2017) Total: $1,658, (down 9.98% from 2017) Average Daily Rate Top 5: $ (down 1.6% from 2017) Top 6 13: $54.52 (up 5.5% from 2017) RV: $36.57 (up 13.8 % from 2017) Room Revenue Comparing 2018 to Calendar Year=$6,332,078.90; 2017=$7,150, (down 11.44%) FY (Jul Jun) 2018=$18,847,731.16; 2017=$16,865, (up 11.75%) Comparing 2017 to Calendar Year=$7,150,293.77; 2016=$5,725, (up 24.9%) FY (Jul Jun) 2017=$16,865,733.51; 2016=$14,587, (up %) Trailing 12 report 2018 from 2016 up 29.9%2018 from 2017 up 12.78% September 10, 2018 Agenda Item #5 08/13/18 Meeting Minutes Page 3 of 5

4 RevPar (Revenue per Available Room) Top 5: $69.11 Top 6 13: $29.22 RV: $19.17 Remaining: $8.49 Total: $43.24 (down 12.3% from 2017) Occupancy Top 5: 65.6% Top 6 13: 53.6% Total all: 55.41% decrease from 2017 of 63.8% b. Marketing Manager Recruitment Update Joel Dunn Mr. Dunn reported that at the ending date of August 2 nd there were 37 applicants, 15 met or exceeded the qualifications. Of those 15 they were narrowed down to 5. There will be paneled interviews Friday of the top 5 candidates. Mr. Dunn reported that he anticipates that he will present an offer of employment to one by the end of the day or Monday. Based on who is hired and their need to give notice at a current job, which could be two weeks to 30 days. c. Events Update James Salanoa Maintain relationship with event organizers here 25 Sports Tournaments (CTA Endorsed) Attract New Events to the MAC Promote Local Events Carson High Football Field Native American Basket Ball Upcoming Sport Events Jukebox International Film Festival Outlaw Flat Track Race at Fuji Economic Impact Report/Surveys All World Sport Tournaments Rally North America Emphasis on Events that are Yearly Epic Rides Contract September 10, 2018 Agenda Item #5 08/13/18 Meeting Minutes Page 4 of 5

5 d. Future Agenda Items Joel Dunn Lodging Meeting s Status. Mr. Dunn regarding the public comment he did have contact five years ago with Reno News and Review and Tahoe News. Some of the reasons Carson City is not mentioned is because we do not have ad sales in Carson City. Mr. Dunn applauds Mr. Salinas s effort and reported that next month without it being an action item, Ms. Kipp will work with Mr. Salinas on drafting a supporting letter on our behalf and bring it back to the Board. e. Upcoming Meetings 09/10/18 4:00 pm Culture & Tourism Authority Board of Directors 09/10/18 5:30 pm Carson City Cultural Commission 13. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD Board Comments or Announcements and Requests for Information. None Public Comments. Mr. Salinas reported that the Cultural Commission meets on odd months in this room starting at 5:30, the second Monday of the month. Mr. Dunn introduced Ben Johnson who is our new representative from the District Attorney s Office under the Interlocal Agreement and thanked Ms. Yowell for her help. Mr. Dunn reported that he did give the Board a list of the current Grants for information only. 14. MR. JONES BROUGHT THE NEXT ITEM TO THE BOARD FOR POSSIBLE ACTION: To Adjourn. Mr. Riggs made a motion to adjourn at 5:25. Approved: Mike Jones Attest: Stu Wexler Recordings of this meeting are available at the office of the Carson City Culture & Tourism Authority, 716 N. Carson St., Carson City, Nevada /lm September 10, 2018 Agenda Item #5 08/13/18 Meeting Minutes Page 5 of 5