Vancouver City Council Minutes August 25, 2014

Transcription

1 CITY OF VANCOUVER WASHINGTON Vancouver City Hall Council Chambers 415 W. 6 th Street PO Box 1995 Vancouver, Washington Timothy D. Leavitt, Mayor Larry J. Smith Jack Burkman Bart Hansen Bill Turlay Anne McEnerny-Ogle Alishia Topper Vancouver City Council Minutes WORKSHOPS (City Council Chambers) 4:00 5:00 p.m. VANCOUVER POLICE DEPARTMENT INITIATIVES UPDATE Council met with Vancouver Police Chief James McElvain. Police Chief McElvain briefed Council on his efforts since being hired to lead the department eight months ago and provided status update on specific internal department initiatives. (James McElvain, ) 5:00 6:00 p.m. FACILITIES INVESTMENT INITIATIVE Council met with Tim Haldeman, General Services Director, and Shannon Turk, Management Analyst. Staff provided Council with an overview the City s proposed 20 year capital investment plan and a proposed implementation plan for investing in specific assets. (Tim Haldeman, ; Shannon Turk, ) COUNCIL CONSENT MEETING (City Council Chambers). PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL The consent meeting of the Vancouver City Council was called to order at 6:30 p.m. by Mayor Timothy Leavitt in the Council Chambers of City Hall, 415 W. 6th Street, Vancouver, Washington. Present: Absent: Councilmembers Topper, McEnerny Ogle, Turlay, Hansen, Burkman, Smith, Mayor Leavitt None

2 Page 2 of 6 CITIZEN COMMUNICATION (ITEMS 1 6) Mayor Leavitt opened Citizen Communication and, receiving no testimony, closed Citizen Communication. CONSENT AGENDA (ITEMS 1 4) Council requested Item 4 be pulled from the Consent Agenda for separate consideration. Motion by Councilmember Smith, seconded by Councilmember McEnerny Ogle, and carried unanimously to approve Items 1 3 and 5 6 of the Consent Agenda. 1. AWARD OF MAINTENANCE CONTRACT FOR ON CALL AUDIO VIDEO SYSTEMS NEW INSTALLATION AND MAINTENANCE SERVICES, PER BID #14 10 (Staff Report ) The City of Vancouver s Facilities Division and CVTV contracts for maintenance and installation of audiovideo systems. The City s current audio video engineering contract will expire on September 15, The City requested competitive bids for on call audio video systems new installation and maintenance services on July 11, On July 29, 2014, the City received one bid for the subject project. The City intends to execute the contract for five years. Because the service is used on an on call basis as needed, budgetary impact will vary based on utilization. The past few years, the City has spent in the range of $50,000 $60,000 annually on these services. It is anticipated that expenses for these services for this contract will be incurred in the range of $80,000 $100,000 annually, with the total contract amount not to exceed $400,000. Funding for this service has been allocated in each user Department s respective budget under operating and maintenance. Motion awarded a contract to CompView, Inc., of Beaverton, Oregon, for audio video systems new installation and maintenance services on an on call basis at a total contract amount not to exceed $400,000 over the five year term of the contract. (Jim Demmon, Video Services Manager, ) 2. INTERLOCAL AGREEMENT WITH CLARK COLLEGE REGARDING PARKS AND RECREATION SWIMMING FACILITIES (Staff Report ) The City of Vancouver provides lifeguards and educational swim class time for the Clark College Physical Education Program. The Interlocal agreement will provide the use of Vancouver Parks and Recreation aquatics facilities or other pool locations for Clark College s swimming programs for their students during scheduled Clark College swim times and continue to offer swim classes that will provide an excellent

3 Page 3 of 6 opportunity to educate students in water safety. Clark College shall compensate the City of Vancouver at the agreed upon rates outlined in Exhibit A, Section 6 of the agreement. Motion authorized the City Manager or his designee to sign an interlocal agreement between the City of Vancouver and Clark College for the use of Vancouver Parks and Recreation aquatics facilities or other pool locations for Clark College s swimming programs for their students. (Andy Meade, Recreation Facility Manager, ; Debra Quinn, Assistant City Attorney, ) 3. CHANGES IN PROJECT FUNDING FOR THE 2012, 2013 AND 2014 ACTION PLANS FOR CDBG AND HOME INVESTMENT PARTNERSHIP PROGRAMS (Staff Report ) Mayor Leavitt read the title of the ordinance into the record. AN ORDINANCE relating to the City's Community Development Block Grant (CDBG) and HOME Investment Partnerships amending the 2012, 2013 and 2014 Annual Action Plans; providing for an effective date. Following the 2014 Action Plan Ordinance adoption, the City CDBG/HOME Program received requests to cancel certain projects, which allowed for the redistribution of committed funding to new and existing projects. The City also received additional funding through loan payoffs. The approved Citizen Participation Plan requires that a public hearing be conducted on substantial amendments to the Action Plan with a minimum 30 day notice allowing for public comment. The 30 day notice for the Action Plan was advertised on August 5, The Public Hearing is scheduled for Monday, September 8, Motion approved the ordinance on first reading, setting the date of second reading and public hearing for Monday, September 8, (Peggy Sheehan, Community Development Programs Manager, ) 4. PARKING CODE PROJECT PHASE I RESTRUCTURE (Staff Report ) Mayor Leavitt read the title of the ordinance into the record. AN ORDINANCE relating to on street parking and off street parking in City owned parking facilities; adopting a new title, Title 9A PARKING, addressing parking administration, parking districts and zones, on street parking, off street municipal parking lots, parking permits, special parking uses of the right of way, parking rates and fees, and parking violations; repealing certain section of chapters of VMC 2.60, 9.61, 9.64, 9.66, 9.68, 9.96 and 9.98; providing for severability; providing a savings clause; and prescribing an effective date.

4 Page 4 of 6 The City s current parking code sections have evolved over numerous years with a patchwork of changes addressing individual issues. This has resulted in some of the parking code sections being redundant, outdated, and confusing for both citizens and city staff. The VMC also contains out of date references to the State of Washington Model Traffic Ordinance and the Revised Codes of Washington. Councilmember Topper noted that under the section regarding penalties for violation there was a discrepancy between the fee schedules. Mr. Merrill stated that was an error and staff would correct the information. Councilmember Topper also asked staff to consider using a parking district to include overnight parking in the Hough Neighborhood extending to 23 rd Street in light of a new apartment complex in Uptown Village and an increased impact to that neighborhood. Motion by Councilmember Hansen, seconded by Councilmember Topper, and carried unanimously to approve the ordinance on first reading, setting the date of second reading and public hearing for Monday, September 8, (Jennifer Campos, Planner, ; Mike Merrill, Parking Services Manager, ; Alison Chinn, Assistant City Attorney, ) 5. YEAR 2014 LOCAL IMPROVEMENT DISTRICT (LID) NO. 545 BONDS (Staff Report ) Mayor Leavitt read the title of the ordinance into the record. AN ORDINANCE of the City of Vancouver, Washington, providing for the issuance and sale of up to $595,000 Local Improvement District No. 545 bonds of the City; and delegating authority to approve the final terms of said bonds. On May 20, 2013, Council established LID 545 for the Eastside Train Horn Noise Quiet Zone Assessment to provide financing for the costs of street safety improvements within the LID. On June 2, 2014, the assessment roll for LID 545 was confirmed by Council in the amount of $592, Between July 17, 2014 and August 18, 2014 the City received prepayments from citizens in the LID district totaling $272, Property owners in this assessment area were made aware early on in the process that they could either prepay the assessment during the prepayment period, after Council authorized the assessment roll; or, elect to finance the assessment over 20 years, with annual assessments estimated to range between $45 per year in Tier 3, $106 per year in Tier 2, and $152 per year in Tier 1. In order to finance the unpaid balance of the assessment roll, the City will need to issue the 2014 LID bonds in a principal balance not to exceed $595,000. The actual size of the bond issue will be equal to the value of the assessment roll, less any pre payments. The interest rate on the LID will not exceed 6.5%. The actual interest rate will depend on market conditions at the time of the bond sale.

5 Page 5 of 6 Bond proceeds will be deposited in the Transportation Capital Fund to reimburse the City for expenses incurred for the capital improvements, and to fund the LID Guaranty Fund, which is equal to 10% of the par amount of LID bonds issued. The Guaranty Fund is a reserve fund available to pay debt service if property owners default on the repayment of their assessments; however, to mitigate the possibility of defaults on payments of the LID assessment, the City will place liens on the property for each parcel that did not elect to prepay the assessment. The City will invoice the property owners in the assessment area annually. Payments will be due by June 30 of each year, commencing on June 30, 2015, until the assessments are paid off. Payments received from citizens for the assessments will be deposited into the LID Bond Fund 250, which will be used for the annual debt service payments on this LID bond issue. Citizens in the LID can always payoff the LID assessment at any time with no penalties, however, interest will be payable to the next annual debt service date. Council approval of the bond Ordinance will allow the City to move forward with the LID bond issue. The budget appropriation for the transaction was partially included in the 2014 spring supplemental. There could be a budget appropriation request in the year end cleanup budget to transfer money received from prepayments to the Transportation Capital fund for reimbursement of prior expenses incurred with this project. The appropriation for the annual debt service payments will be part of the 2015/2016 budget appropriation. Motion approved the ordinance on first reading, setting the date of second reading and public hearing for Monday, September 8, (Carrie Lewellen, City Treasurer, ; Dan Swensen, Engineering and Construction Services Manager, ) 6. APPROVAL OF CLAIM VOUCHERS FOR AUGUST 25, 2014 Motion approved claim vouchers for, in the amount of $1,966, CITIZEN FORUM Mayor Leavitt opened the Citizen Forum and received the following testimony: Shea Michael Anderson, Vancouver, recommended the Council consider an overnight parking district that extends into the Shumway and Hudson s Bay neighborhoods. There being no further testimony, Mayor Leavitt closed the Citizen Forum. ADJOURNMENT 6:37 P.M. Timothy D. Leavitt, Mayor

6 Page 6 of 6 Attest: R. Lloyd Tyler, City Clerk By: Carrie Lewellen, Deputy City Clerk Meetings of the Vancouver City Council are electronically recorded on audio and videotapes. The audio tapes are kept on file in the office of the City Clerk for a period of six years.. To request other formats, please contact: City Manager s Office (360) WA Relay: 711 Amanda.Delapena@cityofvancouver.us