RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES December 8, :00 a.m.

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1 RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES December 8, :00 a.m. MEMBERS PRESENT John Wagnon, Chair Jerry Hall, Vice Chair Randi Thompson, Secretary Mark Crawford, Treasurer Kosta Arger, M.D. Bill Eck Steve Katzmann Adam Mayberry Rick Murdock ALSO PRESENT Krys T. Bart, A.A.E. President/CEO Dean E. Schultz, A.A.E. Executive Vice President/COO Ann Morgan General Counsel Jessica Olives Clerk of the Board MEMBERS ABSENT/EXCUSED None The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno-Tahoe International Airport, Reno, Nevada. Chair John Wagnon called the meeting to order. The Pledge of Allegiance was recited. Roll was called. Trustee Randi Thompson was noted as excused during the Roll Call and noted as arrived at 9:19 a.m. PRESENTATION AND AWARDS Employee, Tenant Recognition & Special Recognition Dean Schultz, Executive Vice President/COO, announced and congratulated: Romona Fisher (Manager of Security), Joyce Humphrey (Manager of Purchasing and Materials Management), Mike Dikun (Reno-Stead Airport Manager), Tony Curatolo (Project Manager) and David Pittman (Director of Facilities and Maintenance) on the successful completion of the American Association of Airport Executives (AAAE) written examination, giving them the AAAE Certified Member credentials. First Annual President s Award (For Employee of the Year) Krys Bart, President/CEO, and Chair Wagnon announced and awarded the First Annual President s Award to Aaron Wolf-Payton, Building Maintenance Technician. Introduction of New, Promoted and Retired Employees Dean Schultz, Executive Vice President/COO introduced and welcomed new Marketing Coordinator, Janelle Mack, new Airfield Maintenance Worker I, Wade Grunstead, and new Airport Facilities Custodian, Alfredo Alvarez. Ms. Bart announced the promotion of Dean Schultz from Vice-President of Planning, Engineering and Environmental Services to Executive Vice-President/Chief Operating Officer.

2 Ms. Bart and Chair Wagnon announced the retirement of Bob Grunstead, Airfield Maintenance Technician. Tenant Communications None Public Comment None APPROVAL OF MINUTES On motion by Trustee Crawford, second by Trustee Arger, which motion duly carried by unanimous vote, the Board approved the minutes of the Board Meeting of November 10, APPROVAL OF AGENDA On motion by Trustee Murdock, second by Trustee Thompson, which motion duly carried by unanimous vote, the Board approved the December 8, 2011 Board of Trustees meeting agenda. COMMITTEE/LIAISON REPORTS Committee/Liaison reports were given by: Finance/Business Development Committee Trustee Mark Crawford Planning/Construction Committee Trustee Bill Eck Airport Noise Advisory Panel Trustee Adam Mayberry Community Outreach Committee Trustee Randi Thompson Stead Liaison Trustee Bill Eck RSCVA Board Trustee Jerry Hall Reno-Tahoe Air Service Task Force Trustee Rick Murdock Reno-Sparks Chamber of Commerce Dean Schultz, Exec. Vice-President/COO RTIA User Committee Trustee Steve Katzmann CONSENT ITEMS FOR BOARD ACTION #11(12)-80 AWARD OF BID CONTRACT FOR AN ALL-WHEEL DRIVE SNOW PLOW OSHKOSH TRUCK/SPREADER TO JACK DOHENY SUPPLIES OHIO, INC. IN THE AMOUNT OF $525,000 carried by unanimous vote, the Board approved Agenda Item #11(12)-80 as Approved the award of contract in the amount of $525,000 for the purchase of one all-wheel drive snow plow Oshkosh truck/spreader to Jack Doheny Supplies Ohio, Inc. and authorized the President/CEO, or her designee, to sign. #11(12)-81 AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE FINAL TERMS AND EXECUTE A NEW SEVEN YEAR LEASE AGREEMENT Page 2

3 AT 1200 TERMINAL WAY, BETWEEN BALLET NEVADA AND THE RENO-TAHOE AIRPORT AUTHORITY carried by unanimous vote, the Board approved Agenda Item #11(12)-81 as Authorized the President/CEO to negotiate final terms and execute a new seven year lease agreement at 1200 Terminal Way, between Ballet Nevada and the Reno-Tahoe Airport Authority. #11(12)-82 AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE FINAL TERMS AND EXECUTE A NEW FIVE YEAR LEASE AGREEMENT AT THE AIRPORT MINI WAREHOUSE PROPERTY LOCATED AT 1186 TELEGRAPH STREET, BETWEEN RDW AUTOMOTIVE AND THE RENO-TAHOE AIRPORT AUTHORITY carried by unanimous vote, the Board approved Agenda Item #11(12)-82 as Authorized the President/CEO to negotiate final terms and execute a new five year lease agreement at 1186 Telegraph Street, between RDW Automotive and the Reno-Tahoe Airport Authority. #11(12)-83 AMENDMENT NO. 7 TO THE PROFESSIONAL SERVICES AGREEMENT FOR 2011 ANNUAL PROGRAM MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR THE AIRPORT CAPITAL IMPROVEMENT PLAN AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT, WITH ATKINS NORTH AMERICA, IN THE AMOUNT OF $145,300 FOR A TOTAL AMOUNT OF $2,516,860 carried by unanimous vote, the Board approved Agenda Item #11(12)-83 as Authorized Amendment No. 7 to the Professional Services Agreement for 2011 Annual Program Management and Construction Management Services for the Airport Capital Improvement Plan at Reno-Tahoe International Airport and Reno-Stead Airport, with Atkins North America, in the amount of $145,300 for a total amount of $2,516,860 and authorized the President/CEO, or her designee, to sign. #11(12)-84 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR 2012 ANNUAL PROGRAM MANGAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR AIRPORT CAPITAL IMPROVEMENT PLAN AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO- Page 3

4 STEAD AIRPORT WITH ATKINS NORTH AMERICA, IN THE AMOUNT OF $40,000 carried by unanimous vote, the Board approved Agenda Item #11(12)-84 as Authorized the award of Professional Services Agreement for 2012 Annual Program Management and Construction Management services for Airport Capital Improvement Plan at Reno-Tahoe International Airport and Reno- Stead Airport with Atkins North America, in the amount of $40,000 and authorized the President/CEO, or her designee, to sign. #11(12)-85 AWARD PROFESSIONAL SERVICES AGREEMENT FOR TECHNICAL SERVICES FOR 2012 SPECIAL PROJECTS AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT WITH ALLAN ECKLE IN THE AMOUNT OF $57,600 carried by unanimous vote, the Board approved Agenda Item #11(12)-85 as Authorized the award of Professional Services Agreement for technical services for 2012 special projects at Reno-Tahoe International Airport and Reno-Stead Airport with Allan Eckle in the amount of $57,600 and authorized the President/CEO, or her designee, to sign. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION #11(12)-86 AWARD OF OWNER-CONSTRUCTION MANAGER AT RISK SERVICES GUARANTEED MAXIMUM PRICE (GMP) CONSTRUCTION SERVICES CONTRACT FOR THE GATEWAY PROJECT CONSOLIDATED SECURITY CHECKPOINT OF THE FUTURE (INFORMATION TECHNOLOGY RECONFIGURATION GMP#2) AT RENO-TAHOE INTERNATIONAL AIRPORT, WITH Q&D CONSTRUCTION, IN THE AMOUNT OF $1,257,035 On motion by Trustee Hall, second by Trustee Mayberry, which motion duly carried by unanimous vote, the Board approved Agenda Item #11(12)-86 as Authorized the award of Owner-Construction Manager at Risk services Guaranteed Maximum Price (GMP) construction services contract for the Gateway project Consolidated Security Checkpoint of the Future (Information Technology Reconfiguration GMP# 2) at Reno-Tahoe International Airport, with Q&D Construction, in the amount of $1,257,035. Page 4

5 #11(12)-87 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONSTRUCTION CONTRACT FOR PHASE 20 OF THE SOUND INSULATION PROGRAM GROUP 20.3 FOR 288 RESIDENTIAL APARTMENT UNITS LOCATED IN SPARKS, NORTH OF THE RENO- TAHOE INTERNATIONAL AIRPORT, WITH ALPINE ENERGY, IN THE AMOUNT OF $1,339,000 On motion by Trustee Hall, second by Trustee Thompson, which motion duly carried by unanimous vote, the Board approved Agenda Item #11(12)-87 as Authorized the President/CEO to award a construction contract for Phase 20 of the Sound Insulation Program Group 20.3, for 288 residential apartment units located in Sparks, north of the Reno-Tahoe International Airport, with Alpine Energy, in the amount of $1,339,000. #11(12)-88 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE AN AGREEMENT FOR HEALTH INSURANCE BROKER SERVICES WITH L/P INSURANCE SERVICES, INC. FOR THE FISCAL YEARS THROUGH Trustee s Crawford and Arger disclosed that they are in the Health Care industry and that there is no business or financial relationship with the company mentioned in Agenda Item #11(12)-88 restricting them to vote on this item. On motion by Trustee Mayberry, second by Trustee Crawford, which motion duly carried by unanimous vote, the Board approved Agenda Item #11(12)-88 as Authorized the President/CEO, or her designee, to execute an agreement for health insurance broker services with L/P Insurance Services, Inc. for the fiscal years through #11(12)-89 AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE FINAL TERMS AND EXECUTE AMENDMENT NO. 1 TO THE NONEXCLUSIVE GAMING CONCESSION LICENSE BETWEEN INTERNATIONAL GAME TECHNOLOGY AND THE RENO-TAHOE AIRPORT AUTORITY TO EXTEND THE LICENSE TERM FOR FOUR YEARS, FROM DECEMBER 1, 2011 THROUGH NOVEMBER 30, 2015 Trustee Murdock disclosed that his employer regularly conducts business with International Game Technology but, that this was not a restriction of his ability to vote on this item. As a member of the Nevada Opera Board, Trustee Thompson disclosed that the Nevada Opera received a grant from International Game Technology but that was not a restriction on her ability to vote on this item. Page 5

6 On motion by Trustee Crawford, second by Trustee Arger, which motion duly carried by unanimous vote, the Board approved Agenda Item #11(12)-89 as Authorized the President/CEO to negotiate final terms and execute Amendment No. 1 to the nonexclusive Gaming Concession License between International Game Technology and the Reno-Tahoe Airport Authority to extend the license term for four years, from December 1, 2011 through November 30, ITEMS FOR BOARD INFORMATION AND DISCUSSION Mike Scott, Manager of Airport Operations/Communications, and David Pittman, Director of Facilities and Maintenance, gave a presentation on the Snow Removal Program process at Reno-Tahoe International Airport. President/CEO s Report None. General Board Comments None. PUBLIC COMMENT None. ADJOURNMENT There being no further business, the meeting was adjourned at 10:31 a.m. ATTEST: Chair John Wagnon Secretary, Randi Thompson Page 6