SPECIAL CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF HOMEWOOD, ALABAMA. March 21, 2016

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1 SPECIAL CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF HOMEWOOD, ALABAMA March 21, 2016 The City Council of the City of Homewood, Alabama convened in Special Session on Monday, March 21, 2016 at City Hall at 6:00 p.m. The invocation was given by Pastor Nic Seaborn of Raleigh Avenue Baptist Church, after which the pledge of allegiance was given. The meeting was called to order by Council President Bruce Limbaugh. Upon Roll Call, the following were present: Michael Hallman, Britt Thames, Vance Moody, Patrick McClusky, Walter Jones, Barry Smith, Alex Wyatt, Peter Wright and Bruce Limbaugh. Absent: Fred Hawkins and Rich Laws. Also present were: Mike Kendrick, City Attorney; and Linda Cook, City Clerk. Mr. Limbaugh asked if the Council had any recommendations or appointments to be made regarding board vacancies. Mr. Hallman moved to close the At-Large position for the Homewood Environmental Commission. Mrs. Smith seconded the motion. Mr. Hallman moved to appoint Ms. Amy Milam to the At-Large position for the Homewood Environmental Commission. Mr. Thames seconded the motion. Mr. Limbaugh asked if the Council had any further recommendations or appointments to be made regarding board vacancies. There was no response from the Council. At this time, Mr. Limbaugh amended the published Council Agenda to add the following items to the Consent Agenda: Item No Request for consideration of a front yard fence variance to the Fence Ordinance at the property located at 1732 Wellington Road (PID # ) Vanessa McGrath. 1

2 Mr. Limbaugh further amended the published Council Agenda to add the following items to the Committee Referral Agenda: Item No Request for consideration of traffic concerns on Saulter Road Walter Jones Finance Committee; Item No Request for consideration of removal of Cyprus Trees behind SOHO Square between parking lot and 18 th Street Business District Greg Cobb/Building, Engineering and Zoning Department/Mayor Scott McBrayer Public Works Committee. Mr. Limbaugh again amended the published the Council Agenda to add the following items to the Old Business Agenda: Item No Request for consideration to allow work in the City Right-of-Way adjacent to 12 West Lakeshore Drive David Lee/Greg Cobb/Building, Engineering and Zoning Department; Item No Request for consideration of concerns of traffic issues and installation of a street light on Manhattan Street Michael Hallman; Item No Request for consideration of the audit results for the Fiscal Year from Carr, Riggs and Ingram, CPA Firm and for further consideration of fiscal year end transfers per fiscal policy Melody Salter/Finance Director; Item No Request for consideration to amend the FY Budgets Melody Salter/Finance Director; Item No Request for consideration to authorize Mayor McBrayer to sign an agreement to join the Birmingham Emergency Communication District/Jefferson County 800 MHz/Smart X Radio System Brian Bonner/Fire Department; Item No Request for consideration to amend the FY E911 Budget Brian Bonner/Fire Department; Item No Request for consideration to authorize Mayor McBrayer to sign a lease agreement to finance public safety communications equipment for the police and fire departments Brian Bonner/Fire Department. Mr. McClusky moved to approve the Council Agenda as amended. Mr. Moody seconded the motion. CONSENT AGENDA Request for consideration of a front yard fence variance to the Fence Ordinance at the property located at 1732 Wellington Road (PID # ) Vanessa McGrath (At the 03/14/16 Council Meeting, this Item was referred back to the Special Issues Committee after the closing of the Public Hearing) (Special Issues Committee Meeting 03/21/16). 2

3 Action Taken: The Special Issues Committee met on March 21, 2016 and voted 5-0 to recommend dropping this item due to applicant withdrawing their request. Mr. McClusky moved to approve the Consent Agenda as amended. Mr. Moody seconded the motion. OLD BUSINESS The first item on the Agenda under Old Business was Item No Continued Public Hearing for consideration of a variance to the Sign Ordinance at #1 Lakeshore Drive Jordan Vaughn/Greg Cobb/Building, Engineering and Zoning Department (Report Special Issues Committee Meeting held on February 22, 2016). Mr. Greg Cobb of the Building, Engineering and Zoning Department addressed the Council and stated that he had not received the final draft from the sign company so he requested to continue the Public Hearing to the April 11, 2016 Council Meeting. Mr. Limbaugh stated that without objection from the Council, the Public Hearing would be continued to the April 11, 2016 Council Meeting. There was no objection from the Council. The next item on the Agenda under Old Business was Item No Request for consideration of an ABC 050 Retail Beer (Off Premises Only) and 070 Retail Wine (Off Premises Only) for AAMR, Inc. d/b/a Homewood Fuel located at 317A West Valley Avenue (formerly owned by Al QADR, Inc.) Rozina Khoja/President/City Clerk (Carried over from the March 14, 2016 Council Meeting). Mr. Limbaugh stated that this Item would be carried over to the April 11, 2016 Council Meeting. The next item on the Agenda under Old Business was Item No Request for consideration of a ABC 011 Lounge Retail Liquor Class II Package Store for AAMR, Inc. d/b/a Homewood Package located at 317B West Valley Avenue (formerly owned by Al QADR, Inc.) Rozina Khoja/President/City Clerk (Carried over from the March 14, 2016 Council Meeting). Mr. Limbaugh stated that this Item would be carried over to the April 11, 2016 Council Meeting. 3

4 The next item on the Agenda under Old Business was Item No Public Hearing set for April 11, 2016 at 6:00 p.m. for consideration of the zoning application from City of Homewood on behalf of the current property owner, Circle K Store, Inc. to rezone the property located at 1250 Columbiana Road/Parcel ID No from C-1 (Jefferson County Commercial) to C-2 (Neighborhood Shopping District) for the proposed purpose to establish initial City zoning following annexation into Homewood by Alabama Act 530 (Note: this Request was considered by the Homewood Planning Commission at its meeting of March 1, 2016 resulting in a favorable recommendation by a vote of 8-0) Vanessa McGrath/Building, Engineering and Zoning Department. Mr. Limbaugh stated that this Item would be carried over pending review by the Planning and Development Committee and the Public Hearing set for April 11, 2016 at 6:00 p.m. The next item on the Agenda under Old Business was Item No Public Hearing set for April 11, 2016 at 6:00 p.m. for consideration of the zoning application from City of Homewood on behalf of the current property owner, One West Associates, Inc. to rezone the property located at #1 West Lakeshore Drive/Parcel ID No from C-1 (Jefferson County Commercial) to C-2 (Neighborhood Shopping District) for the proposed purpose to establish initial City zoning following annexation into Homewood by Alabama Act 530 (Note: this Request was considered by the Homewood Planning Commission at its meeting of March 1, 2016 resulting in a favorable recommendation by a vote of 8-0) Vanessa McGrath/Building, Engineering and Zoning Department. Mr. Limbaugh stated that this Item would be carried over pending review of the Planning and Development Committee and the Public Hearing set for April 11, 2016 at 6:00 p.m. The next item on the Agenda under Old Business was Item No Public Hearing set for April 11, 2016 at 6:00 p.m. for consideration of the zoning application from City of Homewood on behalf of the current property owner, Southeast Medical Homewood, LLC to rezone the property located 35 West Lakeshore Drive/Parcel ID No from C-P (Jefferson County Preferred Commercial) to C-1 (Office Building District) for the proposed purpose to establish initial City zoning following annexation into Homewood by Alabama Act 530 (Note: this Request was considered by the Homewood Planning Commission at its meeting of March 1, 2016 resulting in a favorable recommendation by a vote of 7-0-1) Vanessa McGrath/Building, Engineering and Zoning Department. 4

5 Mr. Limbaugh stated that this Item would be carried over pending review of the Planning and Development Committee and the Public Hearing set for April 11, 2016 at 6:00 p.m. The next item considered under Old Business was Item No Request for consideration to allow work in the City Right-of-Way adjacent to 12 West Lakeshore Drive David Lee/Greg Cobb/Building, Engineering and Zoning Department. (Report Public Works Committee Meeting held on March 21, 2016). Mr. Moody stated that the Public Works Committee met earlier tonight and voted 3-0 to recommend allowing work in the City Right-of-Way adjacent to 12 West Lakeshore Drive to remove overgrowth in the alley. Mr. Hawkins entered the Council Chambers at 6:17 p.m. Public Works Committee s recommendation. There was no response from the Council. Resolution No (A Resolution to allow work in the City Right-of-Way adjacent to 12 West Lakeshore Drive) Mr. Moody then moved for the adoption and enrollment of Resolution No Mr. McClusky seconded the motion. On a voice vote, the motion carried on a vote. Mr. Wyatt abstained. The next item considered under Old Business was Item No Request for consideration of concerns of traffic issues and installation of a street light on Manhattan Street Michael Hallman (Report Public Safety Committee Meeting held on March 21, 2016). Mr. McClusky stated that the Public Safety Committee met earlier tonight and voted 3-0 to recommend the installation of a street light on Manhattan Street as well as a cross walk to be completed in-house based on reports from Mr. Randy Hambley, Traffic Maintenance. Mr. McClusky further stated that the item was referred to the Finance Committee. Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to spend up to $ to finance the installation of a street light on Manhattan Street. 5

6 Public Safety and Finance Committees recommendations. There was no response from the Council. Resolution No (A Resolution authorizing the installation of a street light on Manhattan Street) Mr. Jones then moved for the adoption and enrollment of Resolution No Mr. Hallman seconded the motion. The next item considered under Old Business was Item No Request for consideration of the audit results for the Fiscal Year from Carr, Riggs and Ingram, CPA Firm and for further consideration of fiscal year end transfers per fiscal policy Melody Salter/Finance Director (Report Finance Committee Meeting held on March 21, 2016). Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to recommend accepting the audit results for the Fiscal Year from Carr, Riggs and Ingram, CPA Firm and for further consideration of fiscal year end transfers per fiscal policy based on the presentation from Carr, Riggs and Ingram, CPA Firm. Finance Committee s recommendation. There was no response from the Council. Mr. Jones then moved to accept the audit results for the Fiscal Year from Carr, Riggs and Ingram, CPA Firm and for further consideration of fiscal year end transfers per fiscal policy. Mr. Thames seconded the motion. The next item considered under Old Business was Item No Request for consideration to amend the FY Budgets Melody Salter/Finance Director (Report Finance Committee Meeting held on March 21, 2016). 6

7 Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to recommend amending the FY Budgets. Finance Committee s recommendation. There was no response from the Council. Resolution No (A Resolution to amend the FY Budgets) Mr. Jones then moved for the adoption and enrollment of Resolution No Mr. Thames seconded the motion. The next item considered under Old Business was Item No Request for consideration to authorize Mayor McBrayer to sign an agreement to join the Birmingham Emergency Communication District/Jefferson County 800 MHz/SmartX Radio System Brian Bonner/Fire Department (Report Finance Committee Meeting held on March 21, 2016). Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to recommend authorizing Mayor McBrayer to sign an agreement to join the Birmingham Emergency Communication District/Jefferson County 800 MHz/SmartX Radio System after hearing a presentation from Mr. Brian Bonner, Fire Department. Finance Committee s recommendation. There was no response from the Council. Resolution No (A Resolution to authorize Mayor McBrayer to sign an agreement to join the Birmingham Emergency Communication District/Jefferson County 800 MHz/SmartX Radio System) Mr. Jones then moved for the adoption and enrollment of Resolution No Mr. Wyatt seconded the motion. 7

8 The next item considered under Old Business was Item No Request for consideration to amend the FY E911 Budget Brian Bonner/Fire Department (Report Finance Committee Meeting held on March 21, 2016). Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to recommend amending the FY E911 Budget. Finance Committee s recommendation. There was no response from the Council. Resolution No (A Resolution to amend the FY E911 Budget) Mr. Jones then moved for the adoption and enrollment of Resolution No Mr. Moody seconded the motion. The next item considered under Old Business was Item No Request for consideration to authorize Mayor McBrayer to sign a lease agreement to finance public safety communications equipment for the police and fire departments Brian Bonner/Fire Department (Report Finance Committee Meeting held on March 21, 2016). Mr. Jones stated that the Finance Committee met earlier tonight and voted 5-0 to recommend authorizing Mayor McBrayer to sign a lease agreement to finance public safety communications equipment for the Police and Fire Departments. Finance Committee s recommendation. There was no response from the Council. Resolution No

9 (A Resolution authorizing Mayor McBrayer to sign a lease agreement to finance public safety communications equipment for the police and fire departments) Mr. Jones then moved for the adoption and enrollment of Resolution No Mr. McClusky seconded the motion. COMMITTEE REFERRAL AGENDA Request for consideration of a crosswalk to be added to the intersection of Broadway and Forest Drive Patrick McClusky Public Safety Committee Request for consideration of authorizing Mayor McBrayer to sign agreement with Jefferson County Commission for the County s General Services Department Elections Division to provide election services including equipment City Clerk Finance Committee Request for consideration of traffic concerns on Saulter Road Walter Jones Finance Committee Request for consideration of removal of Cyprus Trees behind SOHO Square between parking lot and 18 th Street Business District Greg Cobb/Building, Engineering and Zoning Department/Mayor Scott McBrayer Public Works Committee Request for consideration of a Spring Street Party at Patriot Park Public Safety Committee Mr. Moody moved to approve the Committee Referral Agenda as amended. Mr. Hawkins seconded the motion. OTHER NEW BUSINESS The next item on the Agenda under Other New Business was Item No Request for consideration of a Resolution authorizing payment of invoices for the period March 14, 2016 through March 18, 2016 City Treasurer/Finance Committee. 9

10 Resolution No (A Resolution authorizing payment of invoices for the period March 14, 2016 through March 18, 2016) Mr. Jones moved for the adoption and enrollment of Resolution No Mrs. Smith seconded the motion. Mr. Hawkins stated that the Special Issues Committee would meet on April 4, 2016 at 5:00 p.m. Mr. Moody stated that the Public Works Committee would meet on April 4, 2016 at 5:30 p.m. Mr. McClusky stated that the Public Safety Committee would meet on April 4, 2016 at 6:00 p.m. p.m. Mr. Jones stated that the Finance Committee would meet on April 4, 2016 at 6:30 Mr. Wright stated that the Planning and Development Committee would meet on April 4, 2016 at 6:45 p.m. There being no further business to come before the Council, the meeting was, on a motion duly made, adjourned. 10