Ms. Martin gave kudos for the job the new city manager is doing and wished everyone a Merry Christmas. RESOLUTION

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1 MINUTES, UMATILLA CITY COUNCIL MEETING DECEMBER 15, :00 P.M. COUNCIL CHAMBERS, 1 S CENTRAL AVENUE, UMATILLA, FL Pledge of Allegiance led by President Eric Olson and Invocation given by Pastor Doug Teel, Calvary Chapel of the Lakes. Meeting called to order at 7:05 p.m. ROLL CALL IN ATTENDANCE: President Eric Olson; Vice President Peter Tarby; Council members Katherine Adams, H. Scott Purvis and Laura Wright; Mayor Brian Butler; Public Works Director Aaron Mercer; Public Works Superintendent Richard Hatfield; Police Chief Adam Bolton; Finance Director Carol Rogers; City Attorney Kevin Stone; City Manager Scott Blankenship; City Clerk Karen Howard ABSENT: AGENDA REVIEW City Manager Scott Blankenship gave staff recommendation that Resolution be deferred to a date certain of January 5, MOTION by Tarby; SECOND by Pete; to approve this evening s agenda as proposed. Motion carried. MINUTES REVIEW 1) Minutes, City Council meeting, December 1, 2015 MOTION by Wright; SECOND by Adams; to approve the Minutes of the City Council meeting of December 1, Motion carried. MAYOR S REPORT Mayor Brian Butler reported: Beef O Brady s last day of operation was December 13 th Cookies with Santa at the Umatilla Fire Department took place on December 13 th Holiday concert at the Umatilla Baptist Church was very good City Holiday Luncheon coming up on December 18 th Cracker Christmas was phenomenal PRESENTATION 2) GFOA Award Tom Klinker to Carol Rogers Tom Klinker noted this was the third year Umatilla attained this award and discussed the certificate standards and the program requirements. Only 1,997 of the 35,000 eligible cities in Minutes, City Council Meeting December 15, 2015 Page 1

2 the United States was awarded this designation in 2013 and slightly less than half of the cities in Florida receive the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Report. The certificate is a reflection of dedication and hard work and the award is presented to Carol Rogers for the City of Umatilla. City Manager Blankenship noted this was the 25 th budget of Ms. Roger s career. PUBLIC COMMENT Susan Martin of the Chamber of Commerce shared a letter written to Police Chief Adam Bolton from Martha Hartman regarding the Cracker Christmas event. Ms. Hartman commended the Police Chief, staff, and deputies for the flawless job in setting up for the parade. It was the best Cracker Christmas event ever and nothing went wrong. It was a great day for Umatilla. Ms. Martin gave kudos for the job the new city manager is doing and wished everyone a Merry Christmas. PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS 3) Resolution Lakeview Terrace Bond Issue City Attorney Stone read the resolution by title: RESOLUTION A RESOLUTION OF THE CITY OF UMATILLA, FLORIDA PROVIDING FOR THE ISSUANCE OF NOT EXCEEDING $10,000,000 CITY OF UMATILLA, FLORIDA REVENUE BONDS (LAKEVIEW TERRACE SENIOR LIVING PROJECT) FOR THE PURPOSE OF PROVIDING FUNDS TO FINANCE AND REFINANCE THE RENOVATION, EXPANSION AND CONSTRUCTION OF IMPROVEMENTS RELATING TO THE LAKEVIEW TERRACE RETIREMENT COMMUNITY BY MAKING A LOAN TO COMMUNITY SUPPORTS, INC.; AUTHORIZING THE EXECUTION OF A BOND TRUST INDENTURE, LOAN AGREEMENT AND CERTAIN OTHER DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF THE BONDS; AUTHORIZING THE MAYOR TO AWARD THE SALE OF THE BONDS AT A NEGOTIATED SALE TO CROSS POINT CAPITAL, LLC PURSUANT TO THE TERMS OF A BOND PURCHASE AGREEMENT; AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE SUCH BOND PURCHASE AGREEMENT; AUTHORIZING A BOOK-ENTRY SYSTEM OF REGISTRATION FOR THE BONDS; APPROVING THE FORM OF AND THE DISTRIBUTION OF A LIMITED OFFERING MEMORANDUM; PROVIDING FOR THE PAYMENT OF THE BONDS; MAKING CERTAIN COVENANTS IN CONNECTION WITH THE ISSUANCE OF THE BONDS; APPROVING THE ISSUANCE OF THE BONDS AFTER A PUBLIC HEARING; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND Minutes, City Council Meeting December 15, 2015 Page 2

3 PROVIDING FOR A SEVERABILITY CLAUSE, A REPEALER CLAUSE, AND AN EFFECTIVE DATE. Attorney Stone said there are certain enterprises which are able to work with local governments to raise capital in a tax advantaged way. Bond Counsel Mike Williams said he and Attorney Stone have been reviewing the documents. The city can make loans for health care projects. The city works as an on behalf of issuer for this borrower and this allows the interest to be tax exempt. Mr. Williams explained the purpose of the documents included as exhibits of the resolution. In response to a question regarding the inability of the city to float its own bank qualified loan during the calendar year of the Lakeview Terrace bonds, Attorney Stone said with bank qualified debt you can get a better rate. In order to issue you have to be a small issuer of less than $10 million. Mr. Blankenship and Ms. Rogers reviewed this and did not see a negative impact to the city. Bond Counsel Williams explained there is a $10 million dollar cap for the calendar year and the Lakeview Terrace transaction will be approximately $9.1 million. MOTION by Wright; SECOND by Purvis; to approve Resolution , Lakeview Terrace Bond Issue. Motion carried. 4) Purvis a. Ordinance 2015 E Rezoning, First Reading Council member Purvis recused himself, stepped down from the dais, and took a seat in the audience. City Attorney Stone read the two ordinances for the Purvis application by title: ORDINANCE 2015 E AN ORDINANCE OF THE CITY OF UMATILLA, COUNTY OF LAKE, STATE OF FLORIDA, RECLASSIFYING 1.42 ± ACRES OF LAND ZONED GENERAL COMMERCIAL (C-2) TO THE DESIGNATION OF LIGHT MANUFACTURING (LM) IN THE CITY OF UMATILLA FOR THE HEREAFTER DESCRIBED PROPERTY OWNED BY SCOTT H. PURVIS, TRUSTEE LOCATED NORTH OF COUNTY ROAD 450 AND EAST OF GOODBAR AVENUE; DIRECTING THE CITY MANAGER TO PROVIDE CERTIFIED COPIES OF THIS ORDINANCE AFTER APPROVAL TO THE CLERK OF THE CIRCUIT COURT, THE LAKE COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE 2015 E - 1 Minutes, City Council Meeting December 15, 2015 Page 3

4 AN ORDINANCE OF THE CITY OF UMATILLA, COUNTY OF LAKE, STATE OF FLORIDA, PURSUANT TO THE PROVISIONS OF FLORIDA STATUTE (1)(c); AMENDING THE LAND USE DESIGNATION OF 1.42 ± ACRES OF LAND DESIGNATED GENERAL COMMERCIAL TO INDUSTRIAL IN THE CITY OF UMATILLA FOR THE HEREAFTER DESCRIBED PROPERTY OWNED BY SCOTT H. PURVIS, TRUSTEE LOCATED NORTH OF CR 450 AND EAST OF GOODBAR AVENUE ; DIRECTING THE CITY MANAGER TO PROVIDE CERTIFIED COPIES OF THIS ORDINANCE, AFTER APPROVAL, TO THE CLERK OF THE CIRCUIT COURT, THE LAKE COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Attorney Stone swore in all people who would be speaking to applications: Mr. Purvis has indicated his conflict as the owner of the property in question. Land Planner Greg Beliveau said he carried over his testimony from the Land Planning Agency meeting. Attorney Stone requested the Council table Resolution be tabled until a date certain of January 5, MOTION by Tarby; SECOND by Adams; to defer until a date certain Resolution ; approve Ordinance 2015-E, Purvis Rezoning and Ordinance 2015-E-1 AYES: Adams, Wright, Tarby, Olson NOs: Motion carried. Council member Purvis returned to the dais. 5) Hickey a. Ordinance 2015 F Annexation, First Reading City Attorney Stone read the three ordinances by title: ORDINANCE F AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UMATILLA, FLORIDA, AMENDING THE BOUNDARIES OF THE CITY OF UMATILLA, COUNTY OF LAKE, STATE OF FLORIDA IN ACCORDANCE WITH THE PROCEDURE SET FORTH IN SECTION AND SECTION , FLORIDA STATUTES, TO INCLUDE WITHIN THE CITY LIMITS APPROXIMATELY 0.17 ± ACRES OF LAND GENERALLY LOCATED WEST OF SR 19 AND SOUTH OF CR 42;DIRECTING THE CITY MANAGER TO PROVIDE CERTIFIED COPIES OF THIS ORDINANCE AFTER APPROVAL TO THE CLERK OF THE CIRCUIT COURT, THE LAKE COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF Minutes, City Council Meeting December 15, 2015 Page 4

5 FLORIDA; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE 2015 F - 1 AN ORDINANCE OF THE CITY OF UMATILLA, COUNTY OF LAKE, STATE OF FLORIDA, RECLASSIFYING 0.17 ± ACRES OF LAND ZONED COUNTY COMMUNITY COMMERCIAL (C-2) TO THE DESIGNATION OF GENERAL COMMERCIAL (C-2) IN THE CITY OF UMATILLA FOR THE HEREAFTER DESCRIBED PROPERTY OWNED BY EMORY HICKEY, JR. LOCATED WEST OF SR 19 AND SOUTH OF CR 42; DIRECTING THE CITY MANAGER TO PROVIDE CERTIFIED COPIES OF THIS ORDINANCE AFTER APPROVAL TO THE CLERK OF THE CIRCUIT COURT, THE LAKE COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE 2015 F - 2 AN ORDINANCE OF THE CITY OF UMATILLA, COUNTY OF LAKE, STATE OF FLORIDA, PURSUANT TO THE PROVISIONS OF FLORIDA STATUTE (1)(c); AMENDING THE LAND USE DESIGNATION OF 0.17 ± ACRES OF LAND DESIGNATED LAKE COUNTY RURAL TRANSITION TO CITY COMMERCIAL GENERAL IN THE CITY OF UMATILLA FOR THE HEREAFTER DESCRIBED PROPERTY OWNED BY EMORY HICKEY, JR. LOCATED WEST OF SR 19 AND SOUTH OF CR 42; DIRECTING THE CITY MANAGER TO PROVIDE CERTIFIED COPIES OF THIS ORDINANCE, AFTER APPROVAL, TO THE CLERK OF THE CIRCUIT COURT, THE LAKE COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Land Planner Beliveau asked all the testimony from the Land Planning Agency meeting be transferred to the City Council meeting and stated the city is allowed to annex the property through the Interlocal Service Boundary Agreement with Lake County. MOTION by Purvis; SECOND by Adams; to approve Ordinance 2015-F, Hickey Annexation; Ordinance 2015-F-1 Rezoning First Reading, Ordinance 2015-F-2 Small Scale Comprehensive Plan. AYES: Adams, Purvis, Wright, Tarby, Olson NOs: Motion carried. 6) Ordinance 2015 B Meeting Pay, Second Reading City Attorney Stone read the ordinance by title: Minutes, City Council Meeting December 15, 2015 Page 5

6 ORDINANCE B AN ORDINANCE AMENDING CHAPTER 2, ARTICLE II, SECTION 2-16 OF THE CITY OF UMATILLA CODE OF ORDINANCES; RESCINDING PER DIEM PAY RATES FOR THE CITY MANAGER, DEPARTMENT HEADS, AND CITY STAFF; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. City Manager Blankenship said this is the second reading and the ordinance will take effect as soon as adopted. This ordinance only affects meeting pay for city staff members and staff recommends approval. MOTION by Purvis; SECOND by Wright; to approve Ordinance 2015-B, Meeting Pay. AYES: Adams, Purvis, Wright, Tarby NOs: Olson Motion carried 4-1 with Olson dissenting. 7) Ordinance 2015 G Police Retirement, First Reading City Attorney Stone read the ordinance by title: ORDINANCE G AN ORDINANCE OF THE CITY OF UMATILLA, LAKE COUNTY, FLORIDA, AMENDING THE CITY OF UMATILLA POLICE OFFICERS' RETIREMENT TRUST FUND; AMENDING CHAPTER 2 DIVISION 4 OF THE UMATILLA CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. City Manager Blankenship said this is the first reading of an ordinance prepared by the Police Retirement Board s Attorney to ensure the plan adopts updated IRS Revenue Code and regulations as well as changes to state law. Staff recommends approval. MOTION by Wright; SECOND by Adams; to approve Ordinance 2015-G, Police Retirement. AYES: Adams, Purvis, Wright, Tarby, Olson NOs: Motion carried. NEW BUSINESS 8) Miller Property Phase I Environmental Assessment City Manager Blankenship said the summary of the Phase I Assessment report is included in your packet. The property at one point had a dry cleaning business on it. It has been determined Minutes, City Council Meeting December 15, 2015 Page 6

7 a Phase II Environmental study is prudent for this property. The cost will be shared by the city and the property owners. Brian Vaughn of Alliant Environmental Solutions responded to a question regarding why a Phase I study is needed as part of the process to find out what has happened on the property in the past. It makes sure you are testing for the correct things in the proper locations. MOTION by Purvis; SECOND by Wright; to proceed with the Phase II Environmental Assessment by Alliant Environmental Solutions LLC in the amount of $2,750. Motion carried, 4-1 with Olson dissenting. 9) Police Take Home Car Policy City Manager Blankenship said during the budget process the Council approved a budget for take home vehicle uses for the police officers. This is the policy we have been working on to provide guidelines and protect the city. Police Chief Adam Bolton said our officers recently started recruiting at the academy and the very first question asked is whether the city provides take home vehicles. We are one of the last agencies in the county to allow this; Mascotte does not have a policy. Our policy is competitive. The policy in the City of Clermont allows a vehicle for officers living within 20 miles and the Lady Lake policy allows 25 miles. We are below the average. Chief Bolton said this is a very valuable retention and recruiting tool and discussed the other benefits and negative impacts. We budgeted for the increase in fuel but I want to stay below that. He discussed the mileage reports and daily report done by the officers. We will notice if a vehicle has a huge discrepancy in mileage. MOTION by Purvis; SECOND by Wright; to approve Police Take Home Car Policy suggested by the chief. Motion carried. 10) Clarifier Contract Addendum City Manager Blankenship discussed the CDBG application which the city will seek for the clarifier at the sewer plant MOTION by Purvis; SECOND by Wright; to approve BESH Clarifier Contract Addendum as provided by BESH Engineers. Motion carried. GENERAL DISCUSSION None REPORTS TO COUNCIL Minutes, City Council Meeting December 15, 2015 Page 7

8 Public Works Director Aaron Mercer reported a Lake County Water Authority grant request was submitted last week and a Rural Economic Development Initiative (REDI) grant request will be submitted tomorrow. If we qualify we could be awarded up to a $500,000 grant award with no match. We are looking at some lift station upgrades and a comprehensive water meter replacement program that includes telemetry software programs that can be mounted in a vehicle that would allow one employee to read all water meters in the city in one half day. It could be completely paid for by the state. Police Chief Adam Bolton talked about the department doing recruiting at the Academy and are getting a lot of positive feedback. The parade went terrific; everything went well. The patrol officers commended Public Works staff. Jill Cook got up at 4 a.m. and cooked breakfast for the workers. She then went to the park and gave away 100 plus bicycle helmets obtained through a grant that she exclusively worked on. The take home car policy was a big goal and I thank the Council and Mr. Blankenship for his leadership. President Olson noted the other reports in the packet, the Enclosures Not Requiring Action, and announced upcoming meetings and events. Attorney Stone reported on the status of the Karles claim. Meeting adjourned at 7:58 p.m. Eric Olson Council President ATTEST Karen Howard, CMC City Clerk 342 Minutes, City Council Meeting December 15, 2015 Page 8

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