Public Appointments. The City Clerk's Office will administer the public appointments process to ensure that the vacancies are filled.

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1 Public Appointments Summary The City appoints more than 1,100 people to 129 agencies and boards using a variety of methods. The City Clerk's Office is responsible for administering the policy and process. Most of the terms of the City's appointees to agencies and boards expire on November 30, although the appointees hold office until their successors are appointed. The City Clerk's Office will administer the public appointments process to ensure that the vacancies are filled. Overview of Public Appointments Most appointments are made by City on the recommendation of a variety of committees and nominating panels. Some appointments are made by the community councils under authority delegated by City. These include arenas, community centres and the Business Improvement Area boards. In August 2014 City approved changes to the public appointments policy that included spreading the work of screening, interviewing and recommendation candidates for appointment across a broader base of panels composed of Members of City. Mayor's Role The Mayor's role in public appointments is as follows: 1. The Mayor can elect to Chair the Civic Appointments or designate another Member to do so. (No Mayor has elected to chair previously) The Civic Appointments recommends appointments to the following: Board of Health TRANSITION TO TERM PAGE 1 COUNCIL BRIEFING VOL.1

2 Heritage Police Services Board Public Library Parking Authority Port Authority Transit Commission Zoo Metro Pension Plan Board of Trustees Metro Benefit Fund Board of Trustees Civic Employees' Pension and Benefit Fund Fire Department Superannuation and Benefit Fund 2. The Mayor appoints the nominating panels for the City's corporations. The Mayor can chair or appoint another member to chair the panels. The affected corporations are the following: Build Greater Airports Authority Board of Directors Invest Hydro Community Housing Corporation Waterfront Revitalization Corporation Additional s City has established additional panels to screen, interview and recommend candidates to City for appointment. Each panel is composed of three Members of to be appointed by City on December 3 on the recommendation of the Striking of Adjustment The of Adjustment (28 members) Theatres St. Lawrence Centre for the Arts (6 members) Sony Centre for the Arts (8) Centre for the Arts (8) Tribunals : Rooming House Commissioner and Deputy Licensing Tribunal (7) TRANSITION TO TERM PAGE 2 COUNCIL BRIEFING VOL.1

3 Property Standards /Fence Viewers (16) Sign Variance (5) Facilities and Finance Exhibition Place Board of Governors (4 members) Independent Investment Advisory (3) Legacy Fund Allocations (1) Metro Convention Centre Board of Directors (2) Yonge-Dundas Board of Management (5) Environmental GTAA Community Environment and Noise Advisory (2 members) GTAA Consultative (1) and Region Conservation Authority (5) Atmospheric Fund (7) Timing and Sequencing of Appointments It's not possible to make all public appointments at once. Instead, the process needs to be spread out over the first 2-3 quarters of The City Clerk's Office has prepared a plan for recruitment and selection which takes the following into account: The timing of the expiry of the terms of current appointees Existing vacancies on boards that may interfere with a board to obtain quorum Any urgency communicated by an individual agency or board The demand on the time of members of the Civic Appointments and the nominating panels The demand on the resources of the City Clerk's Office to support the meeting and interviewing requirements of the committee and panels The proposed plan is found in Appendix A. Application Process Under changes approved by in August 2014, the City now accepts applications for appointment on a continuous basis. The City Clerk's Office is launching a new online appointments website at toronto.ca/serveyourcity on October 29, 2014 that will allow the public to TRANSITION TO TERM PAGE 3 COUNCIL BRIEFING VOL.1

4 apply online. The City Clerk's Office will conduct a general promotion and outreach campaign designed to attract applicants. Members, including the Mayor, should direct all interested applicant to toronto.ca/serveyourcity to complete an application. Eligibility Requirements Appointees must be: A resident of 18 years of age or older For some boards, such as the Library Board, provincial law requires appointees to be Canadian citizens. Relatives of Members of are not eligible for appointment. This includes spouses or partners, children and parents. Former Members of who served on the are not eligible to serve on the City's Quasi-Judicial and Adjudicative Boards: of Adjustment Property Standards /Fence Viewers Rooming House Licensing Commissioner and Deputy Sign Variance Licensing Tribunal Overview of the Process 1. The City Clerk screens all applications against the eligibility and qualifications that City has established for each board. 2. The City Clerk will consult with each agency or board for input on needed skills and experience. 3. The City Clerk will report on the results of the screening to the applicable committee or nominating panel. 4. The committee or panel will make the final decision on candidates for interview. TRANSITION TO TERM PAGE 4 COUNCIL BRIEFING VOL.1

5 5. Each committee or nominating panel will conduct interviews with selected candidates. 6. The recommendations of the committee or panel will be made publicly to City for appointment. Term of Appointment Until recently, most terms were four-year terms coincident with the term of. In August 2014 City amended the policy to permit staggered fouryear terms for those boards where not otherwise prohibited by law. As a result, going forward there will be a variety of terms of office for appointees, each of which will be approved by City when the appointments are made. With some exceptions, the limit on length of service for any member of the public is two consecutive terms on the same board. Contacts John Elvidge Director, Secretariat City Clerk's Office , jelvidge@toronto.ca Kelly McCarthy Manager, Public Appointments City Clerk's Office , kmccart3@toronto.ca TRANSITION TO TERM PAGE 5 COUNCIL BRIEFING VOL.1

6 Appendix A Timing and Sequencing of Public Appointments Target Meeting for Consideration of Appointments Interview Meeting 1 Meeting 2 Meeting 3 Meeting 4 Meeting 5 Civic Appointments Library (8) Police Services Board (1) Board of Health (7) Parking Authority (5) Port Authority (1) Zoo (8) TTC (4) of Adjustment of Adjustment (28) Theatres St. Lawrence Centre (6) Centre for the Arts (8) Sony Centre (8) Tribunals Property Standards (16) Sign Variance (5) Licensing Tribunal (7) Rooming House Commissioner and Deputy (2) Facilities and Finance Exhibition Place (4) Metro Convention Centre (2) Yonge- Dundas Square (10) Independence Investment Advisory (3) Environmental GTAA s (3) Atmospheric Fund (7) and Region Conservation Authority (5) Corporations s appointed by the Mayor Build vacancy (1) TRANSITION TO TERM PAGE 6 COUNCIL BRIEFING VOL.1