Town of La Ronge Meeting Minutes 10/02/ Regular Meeting - February 10, :00 p.m.

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1 Town of La Ronge Meeting Minutes 10/02/ Regular Meeting - February 10, :00 p.m. Present: Mayor Thomas Sierzycki, Deputy Mayor Doreen Polischuk, Councillors Vern Stratton, Joe Hordyski, Rob Watt, Rachael Steinke, Chief Administrative Officer Victoria MacDonald, Deputy Chief Administrative Officer Gavin Willins Regrets: Councillor Erin Carter 1. CALL TO ORDER Mayor Thomas Sierzycki called the meeting to order at 7:02 p.m. 2. ADOPTION OF AGENDA 2.1 Motion to Adopt Agenda Resolution No: Moved By: Doreen Polischuk THAT the agenda of the February 10th, 2016 Regular Meeting of Council be adopted as presented. 3. DELEGATIONS 3.1 Delegation - Lac La Ronge Food Bank The delegation began at 7:04 pm Ms. Trudy Connor from the Lac La Ronge Food Bank persented information on the food bank's operation, policies and statistics as well as a sample of the contents of a food box. The presentation concluded at 7:22 pm and Council engaged in a question and answer period. The delegation concluded at 7:27 pm 4. ADOPTION OF MINUTES 4.1 Motion to Approve - Regular Meeting, January 27, 2016 Resolution No:

2 THAT the Minutes of the Regular meeting held on January 27, 2016 be adopted as presented. 4.2 Business Arising from Minutes 5. ANNOUNCEMENTS Councilor Joe Hordyski received the Honorary Service Award for 21 years of service to the Town of La Ronge at the 2016 SUMA Conference; Thank you Mr. Hordyski for your commitment to the Town of La Ronge. 6. MAYOR'S REPORT 6.1 Mayor's Report for February 10, 2016 Resolution No: Moved By: Joe Hordyski THAT the verbal report of the Mayor be accepted as presented. 7. CAO REPORT 7.1 CAO Report for February 10, 2016 Resolution No: THAT the February 10, 2016 report of the Chief Administrative Officer be accepted as presented and filed. 7.2 Destruction of Documents Resolution No: THAT all documents designated in the Destruction of Documents Listing for 2016 be properly destroyed, and further, that the Destruction of Documents Listing for 2016 be attached hereto and form part of these minutes. 7.3 Curling Club Committee - Proposed Bylaw & TOR - Requires Change to Motion Resolution No: Seconded By: Doreen Polischuk THAT Motion of the January 13, 2016 Regular Meeting of Council be rescinded and the following be named members of the La Ronge Curling Club Committee: 2 Members of Council:

3 Thomas Sierzycki Doreen Polischuk 2 Members of La Ronge Curling Club Executive: Glen Watchel Jonah Sweatman 7.4 Board of Revision - Change to motion Resolution No: THAT Motion of the January 13, 2016 Regular Meeting of Council be recinded and the following individuals be named to the Town of La Ronge Board of Revision for a term of one (1) year(s): George Pidhaychuk Jack Senft John Schizler Rob Carr AND that the Secretary to the Board be named as Dallas Hicks FURTHER, THAT remuneration and expenses for board members attendance at Board of Revision Hearings shall be based on the per diem rate as set out for Town of La Ronge Council. FURTHER, THAT vacancies in the Board of Revision may be filled by appointment by Town of La Ronge Council. 8. BUILDING REPORT 8.1 Building Report to Council - February 10, 2016 Resolution No: THAT the Building Report of February 10, 2016 be accepted as presented and attached to form part of these minutes. 9. COMMITTEE REPORTS 9.1 FINANCE COMMITTEE Meeting of February 9, 2015 Resolution No: Seconded By: Vern Stratton THAT the verbal report from the Finance Committee with respect to their February 9, 2016 Meeting be accepted as presented. 9.2 AIRPORT ADVISORY BOARD OF COUNCIL

4 9.2.1 Airport Advisory Board Minutes - January 26, 2016 Resolution No: THAT the Airport Advisorty Board minutes of the January 26, 2016 meeting be acccepted as presented and filed. 9.3 LAC LA RONGE REGIONAL WATER CORPORATION Regional Water Performance Reports Resolution No: THAT the December 2015 Reports from the Lac La Ronge Regional Water Corporation be accepted as presented. 10. FINANCIAL STATEMENTS AND UPDATES 10.1 BANK RECONCILIATION Motion to approve Bank Reconciliation of January 31, 2016 Resolution No: Seconded By: Doreen Polischuk THAT the January 31, 2016 Bank Reconciliation be accepted as presented and be attached to form part of these minutes. 11. ACCOUNTS TO BE RATIFIED 11.1 Motion to Ratify Accounts Paid Resolution No: Seconded By: Doreen Polischuk THAT the following list of accounts for payment in the amount of $120, be accepted and form part of these minutes: Payroll Cheques: $48, Prepaid Cheques: $ Accounts Payable: $71, ACCOUNTS PRESENTED FOR PAYMENT Membership: Federation of Canadian Municipalities Resolution No:

5 THAT Invoice #39631 dated October 27, 2015 from The Federation of Canadian Municipalities for Membership Fees for April 1, March 31, 2017 in the amount of $ be paid and the optional travel fund contribution be declined. 13. CORRESPONDENCE 13.1 CORRESPONDENCE WITH REQUEST Poirier - Request for Reconsideration and Extention Resolution No: THAT with respect to Lot 7, Block 28, Plan 76PA24040, the Council of the Town of La Ronge hereby rescinds motion retaking possession of said property and further, grants the Lessee an extension of timeframe to develop Lot 7, Block 28, Plan 76PA24040 on the condition that the developer bring to substantial completion the planned development by October 1, 2016, with substantial completion being determined by way of formal inspection and report thereof received at the Town office by said date. FURTHER for the extension granted above to be valid, a new Lease must be signed and a Development Permit must be applied for by March 1, Finlayson - Request for payment of service fees for lot repossessed by Town Resolution No: THAT, on the request of the previous Lease holder of Lot 10 Block 28 Plan , the Town of La Ronge pay to SaskPower directly the remaining costs of uninstalling service to the property in the amount of $ plus GST ($700.00) as referenced in the Billing Document Number dated January 29, 2016 invoiced from SaskPower to the developer. Defeated Defeated 13.2 CORRESPONDENCE TO RECEIVE Motion to Receive Correspondence Resolution No: THAT the following informational correspondence be received and filed: 1. Payment of Federal Gas Tax Funds; 2. Ombudsman Saskatchewan; 3. SAMA 2016 Annual Meeting; and 4. Saskatchewan Council for Archives and Archivists

6 14. BYLAWS 14.1 First Reading: Bylaw #565/16 - TO AUTHORIZE THE ESTABLISHMENT OF THE CURLING CLUB COMMITTEE Resolution No: Seconded By: Vern Stratton THAT Bylaw #565/16 - To Authorize the Establishment of the Curling Club Committee be read a first time Second Reading: Bylaw #565/16 - TO AUTHORIZE THE ESTABLISHMENT OF THE CURLING CLUB COMMITTEE Resolution No: THAT Bylaw #565/16 - To Authorize the Establishment of the Curling Club Committee be read a second time Motion to allow for a Third Reading: Bylaw 565/16 Resolution No: Moved By: Doreen Polischuk THAT a third reading of Bylaw #565/16 - To Authorize the Establishment of the Curling Club Committee be permitted on this date. Unanimously Third Reading: Bylaw #565/16 - TO AUTHORIZE THE ESTABLISHMENT OF THE CURLING CLUB COMMITTEE Resolution No: THAT Bylaw #565/16 - To Authorize the Establishment of the Curling Club Committee be read a third time and adopted. 15. Agenda Items - No Action Taken 15.1 La Ronge Food Bank Delegation - Discussion only 16. ADJOURNMENT 16.1 Motion to Adjourn Resolution No:

7 THAT this meeting be adjoured at 8:42 p.m. Mayor Town Administrator