Regular Meeting of Council. June 27, Deputy Warden Wayne Greene

Transcription

1 MINUTES Regular Meeting of Council 27, 2018 PRESENT: Councillor Eleanor Roulston Councillors: Eldon Hebb Stephen King Heather Smith Keith Rhyno Pam MacInnis Elie Moussa Cecil Dixon Michael Perry REGRETS/ABSENT: Warden Jim D. Smith Deputy Warden Wayne Greene STAFF: Ms. Connie Nolan, Chief Administrative Officer Ms. Kim Ramsay, Deputy Chief Administrative Officer Ms. Kim MacDonald, Director of Economic & Business Development Mr. Jesse Hulsman, Director of Infrastructure & Operations Ms. Kate Friars, Director of Parks, Recreation & Culture Mr. John Woodford, Director of Planning & Development Ms. Sue Surrette, Director of Finance Mr. Adam Clarkson, Manager of Recreation & Aquatics Mr. Tom Gignac, Manager of Information Systems Ms. Jody MacArthur, Communications Officer Ms. Victoria Ascah, Planning Intern Ms. Lisa Jobb, Administrative Support Clerk Ms. Sheralee MacEwan, Assistant Municipal Clerk C18(157) CALL TO ORDER Councillor Roulston called the meeting to order at 7:00 pm. MOMENT OF SILENT CONTEMPLATION A moment of silent contemplation was observed. APPROVAL OF THE AGENDA On the motion of Councillors Dixon and King: Moved that the Agenda be approved as presented. [0:02:08]

2 Regular Meeting of Council 27, 2018 APPROVAL & SIGNING OF THE MINUTES [0:02:14] C18(158) On the motion of Councillors King and Dixon: Moved that the minutes of the May 23 rd and 19 th, 2018 Regular Meetings of Council be approved. DECLARATION OF ELECTION RESULTS [0:02:37] The Municipal Clerk read the results of the District 8 Special Election. Total eligible voters: 1685 Total votes: 293 Voter turnout: 17% Michael PERRY 147 John KINGSTON 134 John Douglas BOYD 12 OATH OF OFFICE [0:03:38] Councillor-Elect Perry stood and repeated the Oath of Office, signed the Oath document and returned it to the Municipal Clerk for the record. CODE OF CONDUCT [0:05:08] Councillor-Elect Perry signed the East Hants Elected Officials Code of Conduct document and returned it to the Municipal Clerk for the record. CORRESPONDENCE FOR INFORMATION [0:05:31] A complete copy of Correspondence for Information is attached to and forms part of the minutes. CORRESPONDENCE FOR DECISION [0:006:37] A complete copy of Correspondence for Decision is attached to and forms part of the minutes. Item # 52 Disaster Mitigation and Adaptation Fund Staff will investigate further and report back to Council. FIRE ADVISORY COMMITTEE [0:10:48] Councillor Roulston presented the Fire Advisory Committee report following the committee meeting on 7, The minutes from that meeting were made available to all members of Council. The following motions came forward as a result of that meeting: 2 P a g e

3 Regular Meeting of Council 27, 2018 Fire Department Registration Application Form Review [0:12:25] C18(159) On the motion of Councillors Roulston and Dixon: Moved that Council approve the draft Municipality of East Hants Application for registration as a Primary Fire Response or Emergency Services Provider under the Municipal Government Act as attached to the Fire Advisory Committee Agenda of 7, 2018 with an additional change that includes a line for the Fire Chief and CAO, or designate, to print their name as well as their signature; and to change the verbiage in section 13 to make that section optional. Ramsay Recognition of Businesses Providing Employee Accommodations [0:12:51] C18(160) On the motion of Councillors Roulston and Hebb: Moved that Council direct staff to prepare a draft policy, based on the adopted policy by the District of Lunenburg, for awarding businesses and community groups with a certificate of recognition who support Fire and Emergency Services; and for the draft to be reviewed at the next Fire Advisory Committee. Ramsay C18(161) On the motion of Councillors Roulston and Hebb: Moved that Council adopt the Fire Advisory Committee Report dated 27, CORPORATE & RESIDENTIAL SERVICES COMMITTEE Councillor Roulston presented the Corporate & Residential Services Committee report following the committee meeting on 19, The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: Hants County Christmas Angels [0:14:50] C18(162) On the motion of Councillors Roulston and Moussa: Moved that Council issue a General Government Grant in the amount of $1,000 to the Hants County Christmas Angels Society to assist them in helping families during the 2018 Christmas season. Ramsay Year End Finance Memo [0:15:37] C18(163) On the motion of Councillors King and Dixon: Surrette 3 P a g e

4 Regular Meeting of Council 27, 2018 Moved that Council approve the year-end adjustments to the operating and capital funds, as recommended in the staff report dated 11th, 2018 be accepted and approved. Burntcoat Head Community Hall [0:17:09] C18(164) C18(165) On the motion of Councillors Roulston and Hebb: Moved (later amended) that the Burntcoat Schoolhouse property be deemed surplus to the needs of the Municipality and that the property shall be disposed of through provisions of the East Hants Disposal of Surplus Property Policy (as best determined by the CAO). Conditions shall be set on the new owner to ensure the building is secured and made safe for occupancy within 30 days of taking possession of the property. On the motion to Councilor Rhyno and MacInnis: Moved to amend motion C18(164) to allow the new owner to ensure the building is secured and made safe for occupancy within 60 days of taking possession of the property. AMENDMENT CARRIED For clarification motion C18(164) is as follows: On the motion of Councillors Roulston and Hebb: Moved that the Burntcoat Schoolhouse property be deemed surplus to the needs of the Municipality and that the property shall be disposed of through provisions of the East Hants Disposal of Surplus Property Policy (as best determined by the CAO). Conditions shall be set on the new owner to ensure the building is secured and made safe for occupancy within 60 days of taking possession of the property. Ramsay AMENDED Senior Safety Association Grant [0:20:48] C18(166) On the motion of Councillors Roulston and Hebb: Moved that Council approve the funding request by the Senior Safety Program Association of Hants County detailed in their Community Partnership Fund Application Form dated March 29, 2018 and grant the Association a Community Partnership Fund grant in the amount of $20,000. Ramsay Special Election For District 8 Budget [0:22:16] C18(167) On the motion of Councillors Roulston and Moussa: Moved that Council approve a budget increase of $3500 to a total budget of $8500 for the Special Election for District 8; And CAO 4 P a g e

5 Regular Meeting of Council 27, 2018 That the source of funding be the Election Reserve. Former CN Train Station [0:23:00] C18(168) On the motion of Councillor Roulston and Rhyno: Moved (later tabled) that whereas the original mandate of the Enfield Earthkeepers to turn the CN Train Station in Elmsdale into a youth centre has not materialized, Council approve to rescind Council Motion C08(53) and retain ownership of the CN Train Station Building. Also, that Council has no issues with the 2018 renovations being proposed in the building; C18(169) Also, that staff enter into discussions with the Earthkeepers to extend the lease for the building to 2022 (with no guarantee of a lease extension), with the intent to work with CN to return the land lease to the municipality at 2022 or earlier. On the motion of Councillors Smith and MacInnis: Moved to table motion C18(168) until July Council meeting. [0:25:51] Seven (7) voting in favor. Two (2) voting against. Councillors Rhyno and Dixon nay. C18(170) MOTION TABLED On the motion of Councillors MacInnis and King: Moved that Council direct staff to send a letter to Earthkeepers indicating that Council has no issue with the 2018 renovations being proposed in the building. [0:29:45] Ramsay Eight (8) voting in favor. One (1) voting against. Councillor Rhyno nay. C18(171) On the motion of Councillors Roulston and MacInnis: Moved that Council adopt the Corporate & Residential Services Committee Report to Council dated 27, PUBLIC HEARING 5 P a g e

6 Regular Meeting of Council 27, 2018 Note: All comments/questions have been summarized and are not to be considered a verbatim transcript. Councillor Roulston noted that there is one (1) item on the public hearing agenda. The purpose of the hearing is to hear input from the public, prior to making a decision on the application. Councillor Roulston welcomed those in attendance and noted Council s Procedural Policy. She advised that Council may approve, reject or defer its decision on the proposal to a later date. Council approval is required for the proposal to proceed. The Municipal Clerk noted that the public hearing notices appeared in the 13 th and 20 th editions of the Weekly Press. The notices described the proposal, gave the date, time and location of the public hearing, and indicated that Staff Reports were available to the public NS Ltd. The Vice Chairperson of the Planning Advisory Committee noted that the Planning Advisory Committee considered the proposal on behalf of Municipal Council, reviewed staff s reports, completed their evaluation and would make a recommendation to Council during the Hearing. Councillor Roulston asked Staff to present their report on the proposed application. The Planning Intern presented the staff report titled Application by Dean Shea to enter into a development agreement for a mixed-use building dated May 22, A copy of the report and related documents were attached to the agenda and available to all Council members. Councillor Roulston opened the floor to comments or questions from members of Council. [0:42:50] Staff addressed questions from Councillors. Councillor Roulston opened the floor to comments or questions from the public. [0:49:40] Matthew Jarsky Architect Addressed concerns around the fence height and size of the development compared to the as-of-right allowances for the development. Wade Lightle 2 Horne Settlement Road Voiced his concerns around the fence height, privacy, increased noise and water drainage plan for the development. Dean Shea Developer 6 P a g e

7 Regular Meeting of Council 27, 2018 Advised that he isn t trying to upset the community and he will be a good landlord and business person in the community. Councillor Roulston asked the Vice-Chairperson of the Planning Advisory Committee to present the Committee s recommendation. Recommendation [0:56:31] C18(172) On the motion of Councillors Dixon and MacInnis: Moved (later amended) that Council give final consideration and approval to enter into a development agreement with Dean Shea for a mixed-use building at PID , Enfield; and to add off-site parking in an easement agreement on the deed. Councillors Roulston asked the Vice-Chair of the Committee to take the chair so she could speak to the motion. C18(173) On the motion of Councillors Roulston and King: Moved to amend motion C18(172) to amend the development agreement to increase fence height to 8 feet. Eight (8) voting favor. One (1) voting against. Councillor MacInnis voting nay. AMENDMENT CARRIED For clarification motion C18(172): On the motion of Councillors Dixon and MacInnis: Moved that Council give final consideration and approval to enter into a development agreement with Dean Shea for a mixed-use building at PID , Enfield; and to add off-site parking in an easement agreement on the deed.; and Woodford To amend the development agreement to increase fence height to 8 feet. AMENDED Councillor Roulston resumed the chair. Councillor Roulston opened the floor to any final questions or comments from Council. There were none. Councillor Roulston concluded the Public Hearing and thanked all who attended. DEMOLITION HEARING [1:02:18] 7 P a g e

8 Regular Meeting of Council 27, 2018 Note: All comments/questions have been summarized and are not to be considered a verbatim transcript. Councillor Roulston noted that the scheduled hearing was to consider a proposed demolition order for PID , 77 Bakery Lane, Enfield. Councillor Roulston welcomed those in attendance and noted. She advised that pursuant to Section 345 of the MGA, only Municipal Council has the authority to order the demolition of a building and should be in a position to make a decision on the property in question following the staff report and any presentations from the property owner. PID , 77 Bakery Lane, Enfield Councillor Roulston asked the Director of Planning & Development to present his report on the demolition order for PID , 77 Bakery Lane, Enfield The Director of Planning & Development presented the Staff Report titled Demolition Order 77 Bakery Lane, Enfield dated May 31, A copy of the report and related documents were attached to the agenda and available to all Council members. Councillor Roulston opened the floor to comments or questions from members of Council. Staff addressed questions from Councillors. The Property Owner [1:07:47] Councillor Roulston opened the floor to a representative of the property owner for comments or presentation. Gary Myers Property Owner He was in contact with the Municipality and he is currently working towards cleaning the property on his own. He wasn t given a timeframe to finish the removal of the building from his property. Councillor Roulston opened the floor to comments or questions from members of Council. There were none. Councillor Roulston asked the Vice-Chairperson of the Planning Advisory Committee to present the Committee s recommendation. Recommendation C18(174) On the motion of Councillors Rhyno and MacInnis: Woodford 8 P a g e

9 Regular Meeting of Council 27, 2018 Moved that Council hereby authorizes the Administrator to issue an Order to the owner of PID , 77 Bakery Lane, Enfield, to remedy the dangerous or unsightly condition of the property by the demolition and removal of the building within 60 days of an Order being served. Councillor Roulston concluded the hearing and thanked all who attended. INFRASTRUTURE & OPERATIONS COMMITTEE Councillor Dixon presented the Infrastructure & Operations Committee report following the committee meeting on 19, The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: Extended Producer Responsibility (EPR) Programs C18(175) On the motion of Councillors Dixon and Hebb: Moved that Council communicate support for regulation change to implement an Extended Producer Responsibility program specifically for Printed Paper and Packaging by writing a letter to the Minister of Environment, and copy to the Nova Scotia Federation of Municipalities. Hulsman C18(176) Milford Sidewalk Design Procurement On the motion of Councillors Dixon and Hebb: Moved that Council award the design (contract) for the Milford Sidewalk and once the design leads to a better estimate that it come back to Council for approval. Hulsman C18(177) Eight (8) voting in favor. One (1) voting against. Councillor Rhyno voting nay. PLANNING ADVISORY COMMITTEE Councilor Dixon presented the Planning Advisory Committee report following the committee meeting on 19, The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: Private Road Review On the motion of Councillors Dixon and Moussa: Moved that Council not approve new private road subdivisions in the Country Residential and Lakeshore Residential areas. Woodford 9 P a g e

10 Regular Meeting of Council 27, 2018 Seven (7) voting in favor. Two (2) voting against. Councillors Hebb and Rhyno voting nay. Shipping Containers C18(178) On the motion of Councillor Dixon and Moussa: Moved that Council direct Staff to prepare a further staff report including siting as it pertains to different zones and design criteria as it pertains to different zones, and size (of allowable shipping containers). Woodford C18(179) PARKS, RECREATION & CULTURE COMMITTEE Councilor Rhyno presented the Parks, Recreation & Culture Committee report following the committee meeting on 19, The minutes from that meeting were made available to all members of Council. The following recommendations came forward to Council: District Recreation Funds On the motion of Councillors Rhyno and Hebb: Moved that Council approve District Recreation Funding (intake 2) as follows: Friars 1. Corridor Minor Baseball -$25,750 Dist. 1- $10,943 Dist. 2- $3,930 Dist. 3- $1,355 Dist. 4- $1,355 Dist. 5- $136 Dist. 6- $136 Dist. 7- $4,743 Dist. 10- $3, East Hants Curling Association - $38,798 Dist. 1- $10,000 Dist. 2- $15,000 Dist. 3- $5,638 Dist. 4- $1,000 Dist. 7- $5,000 Dist. 10- $2, M & M Recreation Association $2,262 Dist. 6- $ 1,762 Dist. 11- $ Corridor Community Church $10,000 Dist. 7- $10, Lantz Recreation Society $5,529 Dist. 7- $ 5, Enfield, Elmsdale & District Lions Club $19,377 Dist. 1- $16,225 Dist. 10- $ 3, Rawdon Gold Mines Community Hall $ 7,538 Dist. 11- $ 7,538 C18(180) Major Special Event On the motion of Councillors Rhyno and Hebb: Friars 10 P a g e

11 Regular Meeting of Council 27, 2018 Moved that Council approve Major Special Event Grant funding in the amount of $5,000 to the Rival Boxing Gym Halifax Society for the purposes of hosting the Dual Match Battle by the Bay on July 6th and 8th, Tidefest C18(181) On the motion of Councillors Rhyno and Smith: Moved that the Come Home East Hants Society be awarded $10, in support of Tide Fest 2018 with the source of funds being the Tourism Economic Development Fund. Friars BUSINESS FROM COUNCILLORS Councillors provided verbal reports on their recent activities. Shubenacadie Community Development Association Grant [1:56:00] Shubenacadie Community Development Association completed their application for the People s Park Restoration and the MacInnis Trail repairs. C18(182) On the motion of Councillors MacInnis and Hebb: Moved that Council approve District Recreation Funds for $ from District 4 to the Shubenacadie Community Development Association. Friars C18(183) Name Tags For Councillors On the motion of Councillors MacInnis and Hebb: Moved that Councillors be provided with branded magnetic name tags if they want one. CAO C18(184) Liability Insurance for Parades On the motion of Councillor Rhyno and Dixon: Moved that Council direct staff to investigate the liability insurance for parades within the province and especially East Hants and return back with a report at staff s earliest convenience. Friars C18(185) SETTING DATE & TIME OF NEXT REGULAR MEETING OF COUNCIL On the motion of Councillors Moussa and Hebb: 11 P a g e

12 Regular Meeting of Council 27, 2018 Moved that the next Regular Meetings of Council be held on Tuesday, July 17 th, 2018 (Policy) and Wednesday, July 25 th, 2018 starting at 7:00 p.m. ADJOURNMENT C18(186) On the motion of Councillors King and MacInnis: Moved that Council adjourn at 9:15 p.m. Approved By: Kim Ramsay, Acting Chief Administrative Officer Date: July 25, 2018 Approved By: Eleanor Roulston, Councillor Date: /lj 12 P a g e

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