CITY OF HIGHLAND HEIGHTS MINUTES OF A COUNCIL MEETING HELD: OCTOBER 9, :00 PM

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1 HELD: OCTOBER 9, :00 PM PRESENT: EXCUSED: Mayor Coleman; Council Representatives Brunello, Lombardo, Mastrangelo, Murphy, Stickan; Clerk of Council Cahill; Police Chief Cook; Fire Chief Turner; Service Director Evans; Building Commissioner Grabfelder; City Engineer Mader; Law Director Paluf. Council Representative D Amico; Council Representative Hargate ACTION ON MINUTES: The reading of the Minutes of a Council Meeting held September 25, 2018 was dispensed with. Mrs. Murphy moved to accept the Minutes as written; seconded by Ms. Stickan. Ayes all; motion carried. President Brunello stated if there are no objections, the Motion to appoint Patrolman Matthew Vaccariello will be moved to the next item of business. Chief Cook informed Council that Mr. Vaccariello graduated from Youngstown State University in 2015 with a bachelor s degree in criminal justice. Mr. Vaccariello attended and graduated from Cuyahoga Community College s Police Academy in March The Highland Heights Police Department hired Mr. Vaccariello in May of 2017 as a reserve officer, which is a part-time position. Mr. Vaccariello was cross-trained as an emergency medical dispatcher. Mr. Vaccariello scored well on the Civil Service Test for a full time patrol officer. Chief Cook requests to have Mr. Vaccariello fill the full time patrol officer as he would be a great asset to the department and to the city. Mayor Coleman administered the Oath of Office to Patrolman Matthew Vaccariello. DEPARTMENT HEAD REPORTS: Fire Chief's Report: Chief Turner announced this week is Fire Prevention Week. The slogan this year is: Look. Listen. Learn. Be aware. Fire can happen anywhere. Chief Turner reported on a house fire on Whiteford Drive. The fire was contained to the room of origin, the utility room on the second floor and the fire is under investigation. Chief Turner reported for the month of September, the Fire Department responded to 133 incidents. Third-quarter totals 424 incidents with 105 over-lapping calls. For mutual aid, 14 incidents were received; and 29 mutual aid requests were responded to. Fire Prevention performed 63 occupancy inspections. Two CPR classes were provided in the last three months. There were also three students for a total of 40 hours. The call volume, year-to-date, is 24 calls ahead of last year. Police Chief's Report: Chief Cook thanked the Mayor and Council for moving forward with the appointment of Patrolman Vaccariello. Chief Cook stated he will be meeting with the Mayfield School District to discuss security measures that will be implemented. Information will be provided to the Mayor. Chief Cook reported for the month of September, the Police Department responded to 1,585 calls for service. There were 17 motor vehicle accidents with one involving an injury. There were 83 residential alarms and 165 residential welfare assistance. The jail facility held 25 inmates for approximately 225 hours.

2 HELD: October 9, PAGE 2 OF 6 Service Director's Report: Director Evans stated the recent Household Hazardous Waste Round-Up collected approximately 4,000 pounds of material which was delivered to the County for processing. The next Round-Up will be held in March The Shred Day held October 6 th recycled 15,000 pounds of shredded paper. The next Shred Day will be in April Habitat for Humanity thanked the City for allowing them to participate in Shred Day and filled their truck with items received from twenty donors. Leaf Collection has started and the new leaf machine will be utilized. The street sweeper contractor has performed the third sweeping of the city. Director Evans stated Frate Incorporated submitted a proposal to illuminate the police and fire building, city hall building and community center entrance signs. Director Evans requested a motion be added to the Agenda to authorize the additional work. Mrs. Murphy complimented the street sweeping contractor. Mrs. Murphy questioned if WOW, a special internet service, has contacted the city to provide service in the area. The administration has not been contacted by WOW. Building Commissioner's Report: Mr. Grabfelder reported for the month of September the Building Department issued 71 residential permits and 8 commercial permits. Mr. Grabfelder stated there are only two vacant lots available on North Legend Court. Eighteen zoning notices were sent to residents in the Highland Woods West area regarding cleaning of swales. Mr. Grabfelder stated the house on Highland Road does have the windows installed and the Building Department is monitoring the progress. Mr. Mastrangelo suggested the dirt piles at the house can be offered to the contractor to fill the Glen Eden Pump station demolition. Mr. Mastrangelo stated there is also dirt that should be removed behind the drug store which may be used to fill the Glen Eden Pump station demolition. City Engineer's Report: Mr. Mader stated he advised the bidders for the Community Park Resurfacing project that all bids had been rejected. The Avion Park sidewalk project is nearing completion. The Norman Noble business requested an extension of the sidewalk on the north side. Mr. Mader explained that any additional work would require approval from Council. Norman Noble may also be interested in having concrete work performed on their property. Mr. Mader advised them private work will not be contained in the current city contract and they need to contact the contractor directly. The Glen Eden Pump Station demolition will have a bid opening on October 18 th at 10 AM. The bid specification states1200 cubic yards of fill. Mr. Mader has received notice of the County Maintenance Program which provides reimbursement for material costs performed on County roads. Mr. Mader will meet with Mr. Evans to submit a report to the County. Mr. Brunello questioned if the joints on Wilson Mills would be included. Mr. Mader stated yes that project would be considered. Mr. Mastrangelo questioned the cost of the resurfacing work at the Community Park. Mr. Mader explained the Engineer s Estimate would need to be increased due to the price increase of asphalt. Mr. Mastrangelo questioned when the 2019 Road Program would become available. Mr. Evans stated there are funds in the 2018 capital budget and Council will be requested to authorize the design work. Finance Director's Report: No report. COMMITTEE REPORTS:

3 HELD: October 9, PAGE 3 OF 6 Commission on Aging: Ms. Stickan reminded Council that the Holiday Party is December 5 th at the Highland Heights Community Center at Noon. There will be a Halloween Party at the Highland Heights Community Center on Friday, October 26 th at 10:30 AM. Park and Recreation Commission: Ms. Stickan stated the Children s Halloween Party will be held at the Park Barn Pavilion on Saturday, October 13 th from 6:30-8:30 p.m. Registration deadline is October 9 th. Safety and Service Committee: Ms. Stickan stated a Safety and Service Committee meeting was held this evening and discussed the Police Chief s request to purchase a Ford Sedan Interceptor. Chief Cook stated the manufacturing of the sedans will be eliminated on January 1 st and therefore he is requesting authorization to place an order prior to the end of the year. The Committee approved the Chief s request and legislation will be forthcoming. Drainage Committee: Mrs. Murphy stated the Drainage Committee met this evening and discussed miscellaneous drainage matters. Mrs. Murphy thanked Mr. Evans and Mr. Zibbel for their participation into inquiries and concerns that have been raised by residents. A Drainage Committee Meeting has been called for Wednesday, October 17 th at 10 AM. The meeting will be a work session for the Committee to develop a policy and guideline for drainage and storm water matters. Mrs. Murphy announced the Noise Abatement Council meeting for the Cuyahoga County Airport will be October 11 th at 10 AM at the Administration building. Legislative & Finance Committee: No report. Hillcrest Council of Councils: No report. Planning and Zoning Commission: Mr. Mastrangelo stated a Planning and Zoning Commission meeting was held on October 8 th and reviewed the site plan for Haulk Holdings at 6237 Wilson Mills Road. The BBZA hearing on October 10 th has been rescheduled to October 24 th. Law Director's Report: Mr. Paluf stated a purchase agreement has been prepared to purchase the property next to the City Park. The Resolution may be on for first reading at the next Council meeting. MAYOR'S REPORT: Mayor Coleman requested a motion be added to the Agenda authorizing appointment of James McKnight as Landscape Architect. Council was provided Mr. McKnight s resume to review. Council President s Report: Mr. Brunello stated a Community Day meeting will be held on October 17 th at 8 PM at City Hall. Mr. Brunello stated Council has received a memo from Director Filippo requesting suspension of items on the Agenda. Mr. Brunello requested Council s support of Director Filippo s requests. ITEMS TO BE ADDED TO THE AGENDA: Mrs. Murphy moved to add a motion to authorize Change Order #2 to the Municipal Complex Improvement Project Contract B in an amount not to exceed $2,000.00; seconded by Ms. Stickan. Ayes all; motion carried.

4 HELD: October 9, PAGE 4 OF 6 Mrs. Murphy moved to add a motion to appoint James S. McKnight, RLA as Landscape Architect; seconded by Mr. Lombardo. Ayes all; motion carried. MEETING OPENED TO THE PUBLIC: Mr. Steve Hurshman and Mrs. Alicia Mathias, 638 Miner Road, are in support of the proposed legislation to prohibit the operation of ATV within 250 feet of a residential structure. They requested the ordinance include all vehicles, such as snowmobiles, not only ATV s. Mrs. Mathias thanked the Safety and Service Committee for developing the proposed ordinance. Mr. Hurshman agrees with Mr. Mastrangelo that the City should follow the sign ordinance that is enforced upon businesses. NEW BUSINESS: Mr. Mastrangelo moved to authorize Change Order #2 to the Municipal Complex Improvement Project Contract B in an amount not to exceed $2,000.00; seconded by Mr. Lombardo. Ayes all; motion carried. Mrs. Murphy moved to approve the appointment of James S. McKnight, RLA as Landscape Architect; seconded by Mr. Mastrangelo. Ayes all; motion carried. ADOPTION OF RESOLUTION : Council listened to the First Reading of Proposed Resolution which description is: A Resolution authorizing payment not to exceed the amount of Ninety Five Thousand, Four Hundred Sixty Two Dollars ($95,462.00) to the Northern Ohio Risk Management Agency Self-Insurance Pool, Inc. (N.O.R.M.A.) and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Council was asked to suspend the Second and Third reading to meet the deadline. Mrs. Murphy moved to suspend the Second and Third reading; seconded by Mr. Lombardo. Ayes all; motion carried. Ms. Stickan moved to adopt; seconded by Mrs. Murphy. Ayes all; motion carried. ADOPTION OF RESOLUTION : Council listened to the First Reading of Proposed Resolution which description is: A Resolution providing for the observance of Halloween on October 31, 2018 and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Council was asked to suspend the Second and Third reading. Ms. Stickan moved to suspend the Second and Third reading; seconded by Mrs. Murphy. Ayes all; motion carried. Ms. Stickan moved to adopt; seconded by Mr. Lombardo. Ayes all; motion carried.

5 HELD: October 9, PAGE 5 OF 6 FIRST READING PROPOSED ORDINANCE : Council listened to the First Reading of Proposed Ordinance which description is: An Ordinance amending Chapter 375 of the Codified Ordinances of the City of Highland Heights by adding Section entitled Operation All-Purpose Vehicles on Private Property and Section (C) and repealing all legislation inconsistent herewith and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) FIRST READING PROPOSED ORDINANCE : Council listened to the First Reading of Proposed Ordinance which description is: An ordinance to amend Chapter 111 and specifically of the Codified Ordinances of the City of Highland Heights regarding Municipal Income Tax effective on January 1, 2018 and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Ordinance was referred to the Legislative and Finance Committee. ENACTMENT OF ORDINANCE : Council listened to the Second Reading in title only of Proposed Ordinance which description is: An Ordinance authorizing transfers and declaring an emergency. (General Fund to Capital Improvement Fund in the amount of $500,000) (Mayor Scott E. Coleman) Council was asked to suspend the Third reading to allocate the fund balances in a timely fashion. Mr. Lombardo moved to suspend the Third reading; seconded by Mrs. Murphy. Ayes all; motion carried. Ms. Stickan moved to enact; seconded by Mrs. Murphy. Ayes all; motion carried. ENACTMENT OF ORDINANCE : Council listened to the Second Reading in title only of Proposed Ordinance which description is: An Ordinance appropriating for current expenses and other expenditures of the City of Highland Heights, Ohio, for the period commencing January 1, 2018 and ending December 31, 2018, and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Council was asked to suspend the Third reading as requested by the Finance Director. Mr. Lombardo moved to suspend the Third reading; seconded by Ms. Stickan. Ayes all; motion carried. Ms. Stickan moved to enact; seconded by Mr. Lombardo. Ayes all; motion carried. THIRD READING PROPSOED RESOLUTION : Council listened to the Third Reading in title only of Proposed Resolution which description is: A Resolution authorizing the Mayor to execute a contract with Great Lakes Recycling, Inc., d/b/a Simple Recycling to allow collection and efficient recycling and disposition of soft recyclables in the Highland Heights service area for an initial term of four (4) years and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Mrs. Murphy moved to table to negotiate terms in the contract; seconded by Ms. Stickan. Ayes all; motion carried.

6 HELD: October 9, PAGE 6 OF 6 ENACTMENT OF ORDINANCE : Council listened to the Third Reading in title only of Proposed Ordinance which description is: An Ordinance enacting new Chapter 930 of the Codified Ordinances of the City of Highland Heights which regulates Small Cell Facilities and Wireless Support Structures within the Right-of-Way and declaring an emergency. (Mayor Scott E. Coleman and Council as a Whole) Ms. Stickan moved to enact; seconded by Mr. Mastrangelo. Ayes all; motion carried. ADJOURNMENT: A motion was made by Ms. Stickan and seconded by Mrs. Murphy to adjourn the meeting. Ayes all; motion carried. Said meeting adjourned at 8:41 p.m. Clerk of Council President of Council