Town of Grande Cache REGULAR COUNCIL MEETING Wednesday, May 23, 2012 at 5:00 pm Council Chambers

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1 Town of Grande Cache REGULAR COUNCIL MEETING Wednesday, at 5:00 pm Council Chambers Present: Regrets: Mayor Louise Krewusik Councillor Herb Castle Councillor Shawn Moulun Councillor Rob Staples Councillor Richard Thompson Carolyn Ferraby, Acting Chief Administrative Officer Debbie McCann, Development Officer Tara Zeller, Coordinator of Marketing and Guest Services Lisa Brown, Executive Assistant Deputy Mayor Tony McCormick Councillor Johannes Zwart 1.0 CALL TO ORDER Mayor Louise Krewusik called the meeting to order at 5:00 pm. 2.0 ACCEPTANCE OF AGENDA Mayor Krewusik asked if there are any additions or deletions to the agenda. She added 7.4 Letter from Grande Cache Victim Services and 9.3 Letter to Industry, re: Dirty Vehicles. 170/12 RESOLVED THAT the agenda is adopted as amended. 3.0 OPEN PUBLIC FORUM Ms. Penny Schafer addressed Council regarding the dumping of material behind her home. She explained people are dumping dirt, asphalt, rebar and garbage in this area and asked if Council could do something to have the mess cleaned up. Council directs Administration to add the dumping of garbage behind 105 Avenue to the next Policy and Priorities Committee meeting on June 6, Council directs Administration to draft a letter of response to Ms. Schafer regarding her concerns with dumping of materials behind her home. 4.0 DELEGATIONS 4.1 Grande Cache Fundraising Committee Report/Updates Ms. Yvonne Rempel was not in attendance.

2 Page Grande Cache Chamber of Commerce Ms. Sue Feddema-Leonard and Ms. Lisa Steciuk Ms. Feddema-Leonard explained the establishment of the Board and the activities including working on the Chamber s archive materials. Ms. Steciuk said they are building up membership and working on a website. They are working on setting up social media marketing and business development courses to be offered through the Chamber. They are also planning a Gala Dinner in the fall for fundraising. 5.0 READING OF MINUTES Mayor Krewusik asked if there are any additions, deletions or corrections in the following meeting minutes. Moved by Councillor Castle and seconded by Councillor Moulun 171/12 RESOLVED THAT the following minutes: Policy and Priorities Committee Meeting Minutes for May 2, 2012 Special Meeting Minutes, In Camera-Financial for May 2, 2012 Special Meeting Minutes, Recreation Centre/Fundraising for May 7, 2012 Regular Meeting Minutes for May 9, 2012 be taken as circulated and approved as amended, all statutory requirements having been filled. Mayor Krewusik asked if there is any business arising from the meeting minutes. Councillor Staples referring to the Regular Meeting minutes for May 9, 2012, section Next Meeting, the date is incorrect and should be. 6.0 COMMITTEE/OTHER REPORTS 6.1 Positive Youth Development Team Meeting on March 28, 2012 Report was accepted as information. 6.2 Community Futures West Yellowhead Meeting on April 5, 2012 Report was accepted as information. 6.0 COMMUNICATIONS From Subject Disposition 6.1 Albert and Pat Steinwand Letter, re: Sewer Backup Action/Action 6.2 Mayor Ian Duncan, Town of Letter, re: Invitation to Mayor s Hinton Charity Event Resolution 6.3 Chandra Oddy and Jamie Chartrand Letter, re: Sewer Backup Resolution/ Action 6.4 Grande Cache Victim Services Letter, re: Donation of Rec Centre Pass Action Council directs Administration to draft a letter of response to Mr. and Mrs. Steinwand, acknowledge receipt of correspondence and provide information on steps being taken by the Town to examine the sewer lines in this area.

3 Page 3 Council directs Administration to draft follow-up correspondence once a plan for inspecting the sewer lines has been established. 172/12 RESOLVED THAT Council approves forgiving the sewer portion of charges on Ms. Oddy and Mr. Chartrand s utility bill and allow a repayment plan to pay the water portion of charges. Council directs Administration to draft a letter of response to Ms. Oddy and Mr. Chartrand, acknowledge receipt of correspondence and inform them of Council s decision to forgive sewer charges and allow repayment of water charges. Council directs Administration to refer the Grande Cache Victim Services request for Rec Centre passes to the Manager of Wellness and Recreation. 8.0 BY-LAWS AND POLICIES 8.1 By-Law No. 745, Appoint a Municipal Assessor D. McCann explained the by-law. 173/12 RESOLVED THAT By-Law No. 745, to appoint the position of be given first reading. 174/12 RESOLVED THAT By-Law No. 745, to appoint the position of be given second reading. Moved by Councillor Castle and seconded by Councillor Staples 175/12 RESOLVED THAT By-Law No. 745, to appoint the position of be given all three readings at this meeting. UNANIMOUSLY 176/12 RESOLVED THAT By-Law No. 745, to appoint the position of be given third and final reading. 8.2 Appointment of By-Law Enforcement Officer 177/12 RESOLVED THAT Council approves the appointment of Kimberly Chatterson as the By-Law Enforcement Officer for the Town of Grande Cache. Council directs Administration to introduce the new By-Law Enforcement Office at the next Committee as a Whole Meeting on June 20, 2012.

4 Page UNFINISHED BUSINESS 9.1 Grande Cache Recreation Centre Project Mayor Krewusik explained the Action Item from the Special Meeting. 9.2 IT Administrator Position Council directs Administration to add the IT Administrator Position to the next Policy and Priorities Committee Meeting on June 6, Letter to Industry, re: Dirty Vehicles Council reviewed the draft letter to local industry. Council directs Administration to send the letter regarding dirty vehicles to local industry and businesses NEW BUSINESS None 11.0 ACTION LOG Council Action Log was reviewed and updated. Council directs Administration to defer review/revision of the Town wage grid until after a new CAO is hired NOTICE OF MOTION None Mayor Krewusik called a recess at 6:22 pm The meeting reconvened at 6:32 pm 12.0 IN CAMERA 12.1 Personnel Moved by Councillor Moulun and seconded by Councillor Thompson 178/12 RESOLVED THAT Council enters into a Closed Session Meeting at 6:33 pm. Councillor Zwart joined the meeting at 7:10 pm. As per the Alberta Municipal Government Act, section 172 (4), Councillor Zwart disclosed the general nature of his interest in the matter that had been discussed prior to his arrival. Moved by Councillor Staples and seconded by Councillor Castle 179/12 RESOLVED THAT Council ends the Closed Session Meeting, and reverts back to the at 7:22 pm.

5 Page NEXT MEETING The next Regular Meeting of Council is scheduled for Wednesday, June 13, 2012 at 9:00 am in Council Chambers ADJOURNMENT Moved by Councillor Thompson and seconded by Councillor Castle 180/12 WHEREAS the business of this meeting has now been completed; BE IT RESOLVED THAT Council does now adjourn. The meeting concluded at 7:23 pm. Louise Krewusik Mayor Darren Ottaway Chief Administrative Officer

6 Page 6 RECAPULATION Motions: 170/12 RESOLVED THAT the agenda is adopted as amended. Moved by Councillor Castle and seconded by Councillor Moulun 171/12 RESOLVED THAT the following minutes: Policy and Priorities Committee Meeting Minutes for May 2, 2012 Special Meeting Minutes, In Camera-Financial for May 2, 2012 Special Meeting Minutes, Recreation Centre/Fundraising for May 7, 2012 Regular Meeting Minutes for May 9, 2012 be taken as circulated and approved as amended, all statutory requirements having been filled. 172/12 RESOLVED THAT Council approves forgiving the sewer portion of charges on Ms. Oddy and Mr. Chartrand s utility bill and allow a repayment plan to pay the water portion of charges. 173/12 RESOLVED THAT By-Law No. 745, to appoint the position of assessor for the Town of Grande Cache and to rescind By-Law Nos. 244 and 594 be given first reading. 174/12 RESOLVED THAT By-Law No. 745, to appoint the position of assessor for the Town of Grande Cache and to rescind By-Law Nos. 244 and 594 be given second reading. Moved by Councillor Castle and seconded by Councillor Staples 175/12 RESOLVED THAT By-Law No. 745, to appoint the position of assessor for the Town of Grande Cache and to rescind By-Law Nos. 244 and 594 be given all three readings at this meeting. UNANIMOUSLY 176/12 RESOLVED THAT By-Law No. 745, to appoint the position of assessor for the Town of Grande Cache and to rescind By-Law Nos. 244 and 594 be given third and final reading. 177/12 RESOLVED THAT Council approves the appointment of Kimberly Chatterson as the By-Law Enforcement Officer for the Town of Grande Cache. Moved by Councillor Moulun and seconded by Councillor Thompson 178/12 RESOLVED THAT Council enters into a Closed Session Meeting at 6:33 pm.

7 Page 7 Moved by Councillor Staples and seconded by Councillor Castle 179/12 RESOLVED THAT Council ends the Closed Session Meeting, and reverts back to the at 7:22 pm. Moved by Councillor Thompson and seconded by Councillor Castle 180/12 WHEREAS the business of this meeting has now been completed; BE IT RESOLVED THAT Council does now adjourn. Actions: Council directs Administration to add the dumping of garbage behind 105 Avenue to the next Policy and Priorities Committee meeting on June 6, Council directs Administration to draft a letter of response to Ms. Schafer regarding her concerns with dumping of materials behind her home. Council directs Administration to draft a letter of response to Mr. and Mrs. Steinwand, acknowledge receipt of correspondence and provide information on steps being taken by the Town to examine the sewer lines in this area. Council directs Administration to draft follow-up correspondence once a plan for inspecting the sewer lines has been established. Council directs Administration to draft a letter of response to Ms. Oddy and Mr. Chartrand, acknowledge receipt of correspondence and inform them of Council s decision to forgive sewer charges and allow repayment of water charges. Council directs Administration to refer the Grande Cache Victim Services request for Rec Centre passes to the Manager of Wellness and Recreation. Council directs Administration to introduce the new By-Law Enforcement Office at the next Committee as a Whole Meeting on June 20, Council directs Administration to add the IT Administrator Position to the next Policy and Priorities Committee Meeting on June 6, Council directs Administration to send the letter regarding dirty vehicles to local industry and businesses. Council directs Administration to defer review/revision of the Town wage grid until after a new CAO is hired.