MINUTES THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT

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1 1, - '= MINUTES THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT REGULAR MEETING HELD IN THE COUNCIL CHAMBERS MUNICIPAL OFFICE, APRIL 14, 2010, 7:21 P.M. 1. CALL MEETING TO ORDER A. Attendance Excused: Staff Mayor Kathy Poling Cllr. Don Fenelon Cllr. David Gordon Cllr. Joyce Timpson Cllr. Sue Williams Cllr. James Brohm Merlin Dewing, Chief Administrative Officer Mary MacKenzie, Clerk Linda Spence, Deputy Clerk Brian MacKinnon, Community Development Coordinator Pat Uren, Planning Administrator Henry Wall, Treasurer Media, Interested Public and Staff Call Meeting B. to Order The Mayor called the meeting to order at 7:21 p.m. 2. INTRODUCTION OF CAO APPROVED AMENDMENTS Additions: Item 11 Recreation Facility Upgrades - Arena, Baseball Complex, Tennis Court and Skate Park By-Law No , Being a By-Law to Authorize the Mayor and Clerk to Execute a Contract Between The Corporation of the Municipality of Sioux Lookout and Keewatin-Aski Ltd., for Design and Consulting for Arena Upgrades and Detailed Designs, Specifications, Tendering and Contract administration for Recreation Facility Upgrades to the Baseball Complex, Tennis Courts, and Skate Park in Sioux Lookout. Delete: Item 4 Amended Terms of Reference, Sioux Lookout Environment Committee Item 8 Hugh Allan Clinic Loan Repayment By-Law No , Terms of Reference, Sioux Lookout Environment Committee By-Law No , Being a By-Law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and the Bank of Montreal to Borrow Money to Refinance the Hugh Allan Clinic property Other: Item 1 Item 9 Amended Report and By-Law Amended Report and By-Law

2 Council Minutes Page 2 April 14, CONFIRMATION OF AGENDA Adopt Agenda CL Moved by: S. Williams Seconded: D. Fenelon THAT the Agenda for the Regular Council Meeting of April 14, 2010 be approved as amended. 4. DECLARATIONS OF INTEREST - None 5. ADOPTION OF MINUTES a) Minutes of the Regular Council Meeting March 17, 2010 Minutes CL Moved by: D. Gordon THAT the Minutes ofthe Regular Council Meeting held March 17,2010 be adopted as presented. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item Nos. 2 and ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION CL Moved by: D. Fenelon THAT Council approves recommendations as follows: Item No.1 By-Law No , Amend 54-10, Licensing and Regulating of Taxi and Limousine Operations (L-3-a) Item NO.3 By-Law No , Prohibit the Sale or Free Distribution of Plastic Bags A-1-cIE-4-b) Item No.5 Policy 1-3, Cilizen Appointment to Council Boards, Committees and Commissions; Council Appointment to Council and Other Boards and Committees C-3-a/P-2-a THAT Council authorizes the passing of By-Law No , Being a By-Law to Amend By-Law No , Being a By - Law to Provide for the Licensing and Regulating of Taxicab and Limousine Operations within the Municipality of Sioux Lookout; and further THAT Council approves the Municipality of Sioux Lookout Taxi and Limousine Regulations, as amended, in accordance with Paragraph 3.20 of By-Law No , as amended. THAT Council authorizes the First Reading of By-Law No , Being a By-Law to Prohibit the Sale or Free Distribution of Plastic Bags Within the Municipality of Sioux Lookout; and further THAT Council directs staff to undertake public consultation on the proposed By-Law. THAT Council authorizes the passing of By-Law No , Being a By-Law to Adopt a Citizen Appointments by Council to Council Boards, Committees and Commissions and Council Appointments to Boards and Committees Policy No. 1-3 for the Municipality of Sioux Lookout, as Amended and Rescind By-Law Nos. 1223, 72-06, 58 07and Acting Cemeteries and Licensing Coordinator Clerk Deputy Clerk

3 i' I; Council Minutes Page 3 April 14, 2010 Item NO.6 Appointment, Final Year of Council Term, District ofkenora Home for the Aged C-3-a/H-2-a Item No.7 Integrated Community Sustainabifity Plan Committee (C-3-a/D-2-a) Item NO.9 By-Law No , Appoint Jody Brinkman, Chief Building Official (B-3-b) Item No. 10 Receive 2009 Annual Summary Report for the Municipal Drinking Water Systems (W-2-a) THAT Council approves the re-appointment of Ms. Lourdes Murray and Mr. Barry Sampson as Area II Representatives on the District of Kenora Home for the Aged Board of Management for a term ending December 31, THAT Council authorizes the passing of By-Law No , Being a By-Law to Adopt Terms of Reference for the Sioux Lookout Integrated Community Sustainability Plan Committee. THAT Council authorizes the passing of By-Law No , Being a By-Law to Appoint a Chief Building Official and to Rescind By-Law Nos , and THAT Council has received the 2009 Annual Summary Report as per Schedule 22 of the "Safe Drinking Water Act, 2002", under O. Reg , for the Hudson and Sioux Lookout Urban municipal water systems, on March 16 th, The report, prepared by Dan Perron, Public Works Plant Supervisor, is presented to Mayor Kathy Poling, Council Members and CAO Merlin Dewing. Deputy Clerk Community Development Officer Manager Development Services Public Works Plant Supervisor 8. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item 2 Taxicab Business License Application (L-3-a) CL Moved by: D. Gordon THAT Council approves amending Schedule "A" to By Law No and that the Ewanuik's proposal for "Scot's Taxi" be conditionally approved, providing that the following two conditions are met: Cemeteries and Licensing Coordinator THAT their application is complete and they comply with all other application requirements, including: -Provision of Insurance Policy number, minimum liability coverage of 2 million dollars and proof of insurance; -Provision of an Ontario Safety Standards Certificate for the vehicle you intend to use as a taxicab -Provision of the make, model, year, serial number (VIN), license plate number, colour and occupancy load of the vehicle you intend to use as a taxicab -Submitting the vehicle for inspection by the Municipality's By-Law Enforcement Officer, and further THAT the Business License is subject to meeting the conditions of By-Law No , as amended. Item 11 Recreation Facility Upgrades, Arena, Basebaff Complex, Tennis Courts and Skate Park (D-2-b/C-4-a) CL Moved by: D. Fenelon Council awards the contract for design and consulting for Arena Upgrades, to Keewatin-Aski Ltd., Consulting Engineers & Architect, Sioux Lookout, in the amount of $115,100 plus GST; and further Development Services Manager THAT Council authorizes the Chief Administrative Officer and the Department of Development Services I

4 Council Minutes Page 4 April 14, 2010 Manager to negotiate and enter into an agreement with a Construction Management Firm; and further THAT Council waives the Purchase and Procurement Policy and authorizes the Chief Administrative Officer and the Department of Development Services Manager to negotiate and enter into an agreement with CIMCO Refrigeration for the design, supply, and install specialty ice plant components of the project; and further THAT Council awards the contract for detailed designs, specifications, tendering, and contract administration for Recreation Facility Upgrades to the Baseball Complex, Tennis Courts, and Skate Park in urban Sioux Lookout, to Keewatin-Aski Ltd., Consulting Engineers & Architect, Sioux Lookout, in the amount of 45,800 plus GST; and further THAT Council authorizes the passing of By-Law No Being a By-Law to Authorize the Mayor and Clerk to Execute a Contract Between The Corporation of the Municipality of Sioux Lookout and Keewatin Aski Ltd., for Design and Consulting for Arena Upgrades and Detailed Designs, Specifications, Tendering and Contract Administration for Recreation Facility Upgrades to the Baseball Complex, Tennis Courts, and Skate Park in Sioux Lookout. 9. OUTSIDE RESOLUTIONS - REQUESTS FOR ENDORSEMENT - None 10. BY-LAWS a) By-Law No , Being a By-Law to Adopt a Citizen Appointments by Council to Council Boards, Committees and Commissions and Council Appointments to Boards and Committees Policy No. 1-3 for the Municipality of Sioux Lookout and to Rescind By-Law Nos. 1223, 72-06, 58-07and b) By-Law No , Being a By-Law to Adopt Terms of Reference for the Sioux Lookout Integrated Community Sustainability Plan Committee c) FIRST READING ONLY: By-Law No , Being a By-Law to Prohibit the Sale or Distribution of Plastic Bags Within the Municipality of Sioux Lookout d) By-Law No , Being a By-Law to Amend By-Law No , Being a By-Law to Provide for the Licensing and Regulating of Taxicab and Limousine Operations Within the Municipality of Sioux Lookout e) By-Law No , Being a By-Law to Appoint a Chief Building Official and to Rescind By-Law Nos , 71-06, f) By-Law No , Being a By-Law to Authorize the Mayor and Clerk to Execute a Contract Between The Corporation of the Municipality of Sioux Lookout and Keewatin-Aski Ltd., for Design and Consulting for Arena Upgrades and Detailed Designs, Specifications, Tendering and Contract Administration for Recreation Facility Upgrades to the Baseball Complex, Tennis Courts, and Skate Park in Sioux Lookout

5 Council Minutes Page 5 April14, 2010?y-Law No , 18-10, 21-10, and CL Moved by: D. Fenelon THAT By-Law Nos , 18-10, 21-10, and be read a first, second and third time and passed. By-Law No CL Moved by: J. Timpson THAT By-Law No , be read a first time. 11. MOTION TO MOVE IN CAMERA Closed Session CL Moved by: S. Williams THAT the Council Meeting of April 14, 2010, move into a closed session chaired by Mayor Poling at 7:32 p.m. to discuss matters of a general nature as noted below: - personal matters about an identifiable individual including municipal or local board employees. 12. RESOLUTIONS/BY-LAWS ARISING FROM IN-CAMERA SESSION Ratify In Camera Ratify In Camera CL Moved by: D. Fenelon THAT the Council of The Corporation of the Municipality of Sioux Lookout appoints Andreas Asmus to fill the vacant Council seat until the end of the term, being November 30, CL Moved by: S. Williams THAT Council approves amending Schedule "A" to By-Law No (Being a By-Law to Make Appointments to Various Boards and Committees) by adding Andreas Asmus to the Sioux Lookout Airport Commission, the Sioux Lookout Economic Development Commission and the Sioux Lookout Hydro Inc. Board of Directors. 13. CONFIRMATORY BY-LAW By-law No , Being a By-Law to Confirm the Proceedings of the Council of The Corporation of the Municipalitv of Sioux Lookout By-Law NO CL Moved by: D. Fenelon THAT By-Law No be read a first, second and third time and passed. 14. ADJOURNMENT I

6 Council Minutes Page 6 April14, 2010 Adjourn CL Moved by: S. Williams Seconded: J. Timpson THAT the Regular Council Meeting of April 14, be adjourned at 7:57 p.m. ADOPTED AS PRESENTED THIS NINETEENTH DAY OF MAY, J - / ( ~ Irs/Apr 19/10 Mary MacKejfzie, Crerk-O