PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Mary Brouilette Councillor Jack Wilson

Transcription

1 Minutes of the Regular Council Meeting held Monday, June 15, 2009 at 7:00 p.m. in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Mary Brouilette Councillor Jack Wilson ALSO PRESENT: Staff: Mark Brown, Chief Administrative Officer (CAO) John Marsh, Financial Administrator/Deputy CAO Darryl Kohse, Fire Chief Paul Butler, Director of Planning Luke Sales, Special Projects Planner Allan Cameron, Supt. of Public Works, Parks & Buildings Trudy Coates, Corporate Administrator Heather Svensen, Deputy Corporate Administrator The Mayor called the meeting to order at 7:00 p.m. ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the June 15, 2009 Regular Council meeting agenda as corrected under 6(1) striking July 30, 2009 and inserting June 30, APPROVAL OF THE MINUTES Council approved, by unanimous consent, the: May 4, 2009 Special Council meeting minutes; May 4, 2009 Regular Council meeting minutes; May 11, 2009 Special Council meeting minutes; and May 13, 2009 Special Council meeting minutes. BUSINESS ARISING FROM THE MINUTES - Nil PRESENTATION (1) Len Mustard, Town Crier The Mayor recognized Mr. & Mrs. Len Mustard and presented Len Mustard with a framed photo and certificate recognizing 10 years of service as the Town Crier. (2) Don Alberg The Mayor presented Don Alberg, former Superintendent of Public Works, Parks & Building, with a watch and a framed certificate recognizing his retirement after 31 years of service. PUBLIC INPUT (1) Annual Municipal Report The Mayor called for members of the public who wished to speak on the Annual Municipal Report. No one had comments on the Annual Municipal Report.

2 Page 2 of 7 DELEGATION (1) Dee Aguilar - Meadowlark Place resident, representing the Artisans in Qualicum Beach Market, expressed appreciation for the Town and community support for the Market, provided an update on the Market and requested an extension of hours starting June 30, (2) Judi Ainsworth Qualicum Beach Chamber of Commerce, spoke in support of the Alphabet Walk project. CORRESPONDENCE (1) Correspondence Log June 15, Council confirmed staff will provide a recommendation on the Cease-Fire Community Education Program at the next Council meeting. (2) Trisha Grecht, BMX Society (15 Apr 09) requesting Town approval and assistance for improvements to the BMX facility. Councillor Brouilette MOVED and Councillor Avis SECONDED, THAT Council instructs staff to work cooperatively with the BMX Society to discuss options for improvements; AND FURTHER THAT the matter be referred to budget deliberations in the Fall of (3) Terry Dyer, Bike for Your Life Vancouver Island Society (1 Mar 09) Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council grants permission for the Bike For Your Life Event on Sunday, August 9, 2009 subject to the applicant working with Town staff to finalize street use; AND FURTHER authorizes Town placement of signage. (4) St. Mark s Anglican Church, requesting permission to have temporary road closures of Veterans Way and Berwick Rd. E. from 6:00 a.m. 4:00 p.m. on Saturday, July 25, Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council instructs staff to proceed with the temporary road closures of Veterans Way and Berwick Rd. E. from 6:00 a.m. until 4:00 p.m on Saturday, July 25, 2009, for the annual St Mark s Fair; AND FURTHER authorizes Town placement of barricades and subject to the applicant working with Town staff to ensure Town requirements are met, including emergency notifications. (5) Gary Hopkins, Gary s Bistro & Seaside Cruizers, (14 May 09) requesting permission to hold a Street Dance Saturday, June 20, 2009 as part of the Fathers Day Show weekend. Councillor Avis MOVED and Councillor Brouilette SECONDED, THAT Council instructs staff to proceed with the temporary road closures of Second Avenue West from Beach Road down to Memorial Avenue from 6:00 p.m. to 11:00 p.m. on Saturday, June 20, 2009; AND FURTHER THAT Council authorizes staff to place barricades and subject to the applicant working with Town staff to ensure Town requirements are met, including emergency services notification, traffic control, insurance, security, washrooms, and litter, and confirmation of other conflicting special events and consideration of ways to minimize noise for neighbours and subject to no alcohol being served outdoors.

3 Page 3 of 7 (6) Andrew Brown, President, Mt. Arrowsmith Biosphere Reserve, (11 May 09) requesting that the Town appoint a board member to the MABF. Councillor Avis MOVED and Councillor Wilson SECONDED, THAT Council instructs staff to respond to the Mt. Arrowsmith Biosphere Reserve advising that Councillor Kent Becker will act as the Town s liaison to the Mt. Arrowsmith Biosphere Reserve during his current term on Council. (7) Dee Aguilar, Artisans in Qualicum Beach Market, (4 June 09) requesting that the Artisans Market operate from 3:30 p.m. 9:00 p.m. beginning on June 30, 2009 and expiring September 4, Councillor Brouilette MOVED and Councillor Becker SECONDED, THAT Council instructs staff to amend the Artisans in Qualicum Beach Market hours of occupancy as stated in the Licence of Occupation between the and the Artisans of Qualicum Beach dated May 27, 2009, to 3:30 p.m. to 9:00 p.m. for the period June 30 to September 4, COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) Mayor Westbroek reported on the following: Family Day Council unanimously supported sending a letter of congratulations and appreciation to the Family Day Committee and particularly Walter Hoogland Sea Cadets and support of youth Museum opening and golf tournament fund raiser at Arrowsmith Golf Course (2) Planning & Community Events (Councillor Barry Avis) Councillor Avis reported on the following: Family Day and Fire & Ice Water events from AWCS, Parksville/Errington area water mapping, and well monitoring to track how the water table is changing Primary health care (3) Community Development (Councillor Mary Brouilette) Councillor Brouilette reported on the following: July 13, 200Airport Appreciation Day and the PQ Aero Club s organizing committee s appreciation to Town staff Notice of Motion from May 4, 2009 meeting Councillor Brouilette MOVED and Councillor Wilson SECONDED, THAT Council instructs staff to provide a letter of support for the Arrowsmith Explorer Passenger Excursion Project; AND FURTHER authorizes in-kind services to a maximum of $20,000 for the installation of the following items at the Qualicum Beach Train station located on Village Way: a 1 ½ inch water service, backflow prevention device, kiosk, and preparation of a sub-base and base for the installation of 600 of runaround siding for rail cars. Island Timberlands tour Artisans Market business licence fee

4 Page 4 of 7 (4) Protective Services (Councillor Kent Becker) Councillor Becker reported on the following: Public Safety Committee meeting recommendations will come forward at the next Council meeting Appreciation from Parksville for sharing the Town s Terms of Reference for the Select Committee on Public Safety, and noted they may adopt a similar Terms of Reference with the addition of a Vancouver Island Health Authority representative (5) Parks & Recreation (Councillor Jack Wilson) Councillor Wilson reported on the following: (a) Recreation and Parks Commission May 7, 2009 Recommendations Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council instructs staff to install a temporary concrete/wood bench in the Civic Centre off-leash dog park located at the Community Park; AND FURTHER THAT the public be offered the option to purchase a memorial bench to be located in the Park in the future. Councillor Wilson MOVED and Councillor Avis SECONDED, THAT the Town supports a request of up to $ toward the 2009 Oceanmile Swim event to be held on August 16, Council has asked staff to review the watering restriction bylaw that was recently adopted. STAFF REPORTS (1) Chief Administrative Officer (Mark Brown) (a) Monthly Report - For Information. The CAO also provided a verbal report on recent workshops and conferences that senior staff have attended. (b) Annual Report Councillor Avis MOVED and Councillor Wilson SECONDED, THAT Council adopts the 2009 Annual Report. (2) Financial Administration (John Marsh, Financial Administrator) (a) Monthly Bylaw Compliance Report For Information (b) Monthly Fire Department Report For Information (c) Monthly Revenue & Expenditure Report to May 31, 2009 For Information (d) 2008 Financial Information Report Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council receives and approves the 2008 Financial Information Report. (e) Report on Use of Development Cost Charges Councillor Becker MOVED and Councillor Avis SECONDED, THAT Council receives the 2008 Development Cost Charges Report.

5 Page 5 of 7 (3) Planning (Paul Butler, Director of Planning) (a) Construction and Building Permit Monthly Report For Information (b) Recreational Infrastructure Fund Application Councillor Becker MOVED and Councillor Brouilette SECONDED, THAT Council directs staff to not apply for funding from the Recreational Infrastructure Canada Program for the Community Park Field House. Councillor Becker MOVED and Councillor Wilson SECONDED, THAT Council directs staff to apply for funding from the Recreational Infrastructure Canada Program for the Beaufort Squadron. Councillor Wilson MOVED and Councillor Becker SECONDED, THAT Council directs staff to apply for funding from the Recreational Infrastructure Canada Program for the upgrade and maintenance of key trails and pathways as identified in Option 4 of the June 15, 2009 staff report. (c) (d) (e) (f) Secondary Suites Action Plan directs staff to prepare amendment bylaws based on the Secondary Suites Action Plan in the June 15, 2009 Planning Department memo to Council. Tourism and Retail Gap Analysis For information Grant Application Sustainable Community Plan Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council directs staff to apply for the Green Municipal Funds, Grants for Sustainable Communities Fund prior to the June 26, 2009 deadline. Cycling Plan endorses, in principle, the 2009 Qualicum Beach Cycling Plan as prepared by HB Lanarc. (g) DP 670 Memorial Avenue Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council directs staff to issue a development permit for 670 Memorial Avenue West (Mixed Use Development) in accordance with the plans attached to the June 15, 2009 memorandum to Council.

6 Page 6 of 7 (h) National Trails Coalition Grant directs staff to join the Outdoor Recreation Council of BC and apply for the National Trails Coalition Grant to support the upgrade and completion of key trails and pathways in Qualicum Beach. (i) (j) (k) Community Adjustment Fund directs staff to apply for funding from the Community Adjustment Fund for the Berwick Rail Crossing Connector; AND FURTHER THAT Council directs staff to apply for funding from the Community Adjustment Fund for the Qualicum Beach Roundabout. Development Variance Permit Museum Final Consideration The Mayor called for comments from the public; no one indicated they wished to address Council. Councillor Avis MOVED and Councillor Wilson SECONDED, THAT Council directs staff to issue a development variance permit for 587 Beach Road as attached to the report to the June 15, 2009 Council meeting. Alphabet Walk Councillor Wilson MOVED and Mayor Westbroek SECONDED, THAT Council waives the requirement for a development permit in connection with those Alphabet Walk benches proposed to be located on private property within the Town s Official Community Plan Development Permit Areas, as shown on the list attached to the Planning Department s report to the Council meeting of June 15, 2009, provided that the benches are located on a temporary basis for up to 8 months; AND FURTHER THAT Council waives the Town s Bench Policy and approves the location of the Alphabet Walk benches on Town-owned property as shown on the list attached to the Planning Department s report to the Council meeting of June 15, 2009, provided that the benches are located on a temporary basis for up to 8 months; AND FURTHER THAT the Town agrees to install benches only on land under the ownership or auspices of the Town; AND FURTHER THAT a licence of occupation be required for benches located on land under the ownership or auspices of the Town. Councillor Wilson MOVED and Councillor Avis SECONDED, THAT the motion on the floor be amended by striking provided that the benches are located on a temporary basis for up to 8 months and inserting provided that the Project shall be reviewed by Council 8 months after the first installation of benches. MOTION FAILED Councillor Brouilette MOVED and Mayor Westbroek SECONDED, THAT the motion on the floor be amended by striking provided that the benches are located on a temporary basis for up to 8 months and inserting provided that the benches are located on a temporary basis for up to 3 years after which there will be a review for a potential 3 year extension.

7 Page 7 of 7 Councillor Becker MOVED and Councillor Brouilette SECONDED, THAT Council refers the motions on the floor to the June 24, 2009 special Council meeting for staff to provide information on maintenance, including the length of installation permitted in the City of Parksville. (4) Public Works, Parks & Buildings (Allan Cameron, Superintendent) (a) Public Works, Parks & Buildings Monthly Report For Information Council reminded the community to apply to the Colour Us Green Communities in Bloom contest. Council requested staff provide information at the next Council meeting on options to install an outdoor shower at the Beach public washrooms. The Corporate Administrator introduced Melanie Zerrer, an intern from Kehl University in Germany who is completing a twomonth work experience at the. COMMENTS FROM THE GALLERY Neil Horner commented on the location of the proposed runaround siding for the Arrowsmith Explorer Passenger Excursion train. Scott Tanner commented on the hours of operation of the walk-in clinic, fires and vandalism. Judi Ainsworth commented on directional signage, sandwich boards and bench maintenance. Pete Abley commented on the distribution date of the Council agenda, Dollymount trail paving, trail grants, and secondary suites. Walter Hoogland commented on the participation of staff and Council in Family Day. ADJOURNMENT Councillor Wilson MOVED and Councillor Becker SECONDED, THAT Council adjourns the meeting. Meeting adjourned: 9:27 p.m. Certified Correct: Trudy Coates, Corporate Administrator Teunis Westbroek, Mayor