DELEGATION (1) Dee Aguilar, Qualicum Winter Festival expressing appreciation for support for the Qualicum Beach Winter Festival - For information

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1 Agenda for the 10:00 a.m. Wednesday, December 15, 2010, Town of Qualicum Beach Special Council Meeting to be held in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC Page No (This meeting may be recorded) ADOPTION OF THE AGENDA THAT Council adopts the December 15, 2010 Special Council meeting agenda APPROVAL OF THE MINUTES THAT Council approves the December 6, 2010 Special Council meeting minutes. THAT Council approves the December 6, 2010 Regular Council meeting minutes. BUSINESS ARISING FROM THE MINUTES (1) Vancouver Island Economic Alliance Membership (Nov. 17, 2010 Council request for information on cost and value of joining) - VIEA Chair & President (3 Nov 2010) Invitation to Town to Join VIEA - VIEA Background (Printed from Website) DELEGATION (1) Dee Aguilar, Qualicum Winter Festival expressing appreciation for support for the Qualicum Beach Winter Festival - For information 5. CORRESPONDENCE 17 (1) Correspondence Log (2) Kwalikum Secondary School ( 2 Dec 10) requesting permission to hold the annual KSS Prom Parade June 4, 2011 through the streets of Qualicum Beach Staff Recommendation: THAT the Town of Qualicum Beach grants permission to Kwalikum Secondary School Dry Grad Committee to hold the annual K.S.S. Prom Parade on June 4, 2011 leaving KSS parking lot, proceeding along Village Way to Memorial, up Memorial Avenue to Second Avenue, along Second Avenue to Jones Street and ending at the secondary entrance of the Civic Centre, subject to working with Town staff to finalize special event signage, and special event permit to ensure Town requirements are met, including emergency services notifications, traffic control, insurance, washrooms and litter control; AND FURTHER THAT Council authorizes staff to provide in-kind services for traffic control. 6. STAFF REPORTS (1) Corporate Administration (Trudy Coates, Corporate Administrator) (a) 2011 Beach - Village Shuttle Motion on the Floor Referred November 17, 2010:

2 Town of Qualicum Beach December 15, 2010 Special Council Meeting Agenda Page 2 of 3 THAT Council authorizes the Town to enter into an agreement with Forest Transport Services Ltd. for a shuttle service to run between the Beach and the Village core during the period beginning July 1, 2011 and ending September 5, 2011; AND FURTHER THAT the Town apply for funding from the Gala funds and consider installation of a fare box and other sources of funding. Staff Recommendation: THAT Council amends the motion on the floor by withdrawing the motion on the floor and passing the following motion: THAT Council authorizes staff to enter into an agreement with Forest Transport Services Ltd. (as attached) for the period beginning July 1, 2011 and ending September 3, 2011; AND FURTHER THAT it be funded by levying an additional $10,780 on the Class 6 Commercial taxation for 2011 and the remaining $10,780 on the Class 1 residential taxation; AND FURTHER THAT, staff be instructed to apply for grant funding in the amount of $5,000 through the Qualicum Beach Chamber of Commerce Community Grant Program. 7. BYLAWS (1) Bylaw No. 661 Staff Recommendation: THAT the bylaw entitled "Town of Qualicum Beach Financial Plan ( ) Bylaw No. 661, 2010" be adopted (2) Bylaw No. 662 Staff Recommendation: THAT the bylaw entitled "Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010" be adopted. THAT Council hereby designates those Town employees appointed to an office named in the Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010, together with those Town employees appointed as deputies to those officers, as "municipal employees" for the purposes of the Financial Disclosure Act. 37 (3) Bylaw No. 663 Staff Recommendation: THAT the bylaw entitled "Town of Qualicum Beach Development Cost Charges Reserve Funds Expenditure Bylaw No. 663, 2010" be adopted.

3 Town of Qualicum Beach December 15, 2010 Special Council Meeting Agenda Page 3 of 3 38 (4) liyiaw No. 664 Staff Recommendation: THAT the bylaw entitled "Town of Qualicum Beach Park Land Reserve Fund Expenditure (324 Chester Road) Bylaw No. 664, 2010" be adopted. 8. COMMENTS FROM THE GALLERY (Maximum 2 minutes each, regarding business discussed by Council at this meeting except public hearings topics) 9. MOTION TO CLOSE THAT the meeting be closed to the public for the purposes of considering: whether dealing with a matter relating to the acquisition, disposition or expropriation of land or improvements might reasonably be expected to harm the interest of the municipality; and if Council determines that such harm might reasonably be expected, the meeting be closed to the public for the purpose of considering the disposition of land or improvements by the municipality; and personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality or another position appointed by the municipality. 10. ADJOURNMENT THAT Council adjourns the meeting. NEXT SCHEDULED MEETINGS: Special Council Meeting, Monday, January 10, 2:00 p.m. Regular Council Meeting, Monday, January 10, 7:00 p.m.

4 DRAFT Minutes of the Town of Qualicum Beach Special Council Meeting held Monday, December 6, 2010, at 2:00 p.m. in the Committee Room, Municipal Offices, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Jack Wilson ABSENT: ALSO PRESENT: Staff: Councillor Mary Brouilette Mark Brown, CAO Paul Butler, Director of Planning Trudy Coates, Corporate Administrator Heather Svensen, Deputy Corporate Administrator The Mayor called the meeting to order at 2:00 p.m. ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the December 6, 2010 Special Council meeting agenda. MOTION TO CLOSE Councillor Avis MOVED and Councillor Wilson SECONDED, THAT the meeting be closed to the public for the purposes of considering: The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Litigation or potential litigation affecting the municipality; and Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. MEETING CLOSED TO THE PUBLIC: 2:00 p.m. MEETING REOPENED TO THE PUBLIC: 4:00 p.m. with all of Council in attendance except Councillor Brouilette. Also, M. Brown, CAO, T. Coates, Corporate Administrator, P. Butler, Director of Planning and H. Svensen, Deputy Corporate Administrator. (a) Request for Free Rental of the Qualicum Beach Civic Centre and Community Hall Councillor Avis MOVED and Councillor Becker SECONDED, THAT the Society for Organized Services be approved for a one time subsidy for the use of the Community Hall on Monday and Wednesday mornings from 9:45am to 11:15am for the period January 10th to March 9th, 2011, to hold an exercise program for people who have two or more chronic illnesses, by charging a reduced rate of $0.00 as opposed to the regular rate of $ plus HST.

5 Town of Qualicum Beach December 6, 2010 Special Council Meeting Minutes Page 2 of 2 ADJOURNMENT Councilor Avis MOVED and Councillor Wilson SECONDED, THAT Council adjourns the meeting. MEETING ADJOURNED: 4:10 p.m. Certified Correct: Trudy Coates, Tennis Westbroek, Corporate Administrator Mayor

6 DRAFT Minutes of the Town of Qualicum Beach Regular Council Meeting held Monday, December 6, 2010, at 7:00 p.m. in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Tennis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Jack Wilson Absent: Councillor Mary Brouilette ALSO PRESENT: Staff: Mark Brown, Chief Administrative Officer John Marsh, Financial Administrator/Deputy CAO Bob Weir, Director of Engineering & Utilities Paul Butler, Director of Planning Luke Sales, Deputy Director of Planning Allan Cameron, Superintendent of Public Works, Parks & Bldgs. Trudy Coates, Corporate Administrator Heather Svensen, Deputy Corporate Administrator The Mayor called the meeting to order at 7:00 p.m. ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the December 6, 2010 Regular Council meeting agenda. APPROVAL OF THE MINUTES Council approved, by unanimous consent, the November 17, 2010 Regular Council meeting minutes as corrected striking "counseling" and inserting "counselling". BUSINESS ARISING FROM THE MINUTES - Nil DELEGATION Dave Golson, 578 Memorial Avenue resident: appeared before Council speaking on safety concerns for the proposed cycling path on Memorial Avenue between Village Way and Hoylake Road; provided a copy of the presentation slides and photos describing the concerns, and referenced the Quality of Life and cycle surveys comments and the Official Community Plan review process; recommended having cyclists use Berwick Road North to link Dollymount Trail, Veterans or Village Way with Crescent Road East, reconnecting with Memorial Avenue as per the Lanarc study; and suggested, as a second option, considering a one-way single lane system for traffic to travel south up Memorial Avenue and north down Berwick Road which would allow more space. Staff confirmed the Town's consultant, Richard Drdul will review the proposal and staff will provide an update at a future Council meeting. CORRESPONDENCE (1) Correspondence Log - December 6, Council received the Correspondence Log for information, noting staff will provide a recommendation in January regarding a bylaw to protect eagle nesting and perch trees. (Reference L. McPhigs November 17, 2010 letter) (2) Maureen Pearse, Sr. Mgr. Corporate Administration, Regional District of Nanaimo (27 Oct 10) requesting consent to the RDN Board adopting Bylaw No , 2010 to include one property within the French Creek Sewer LSA.

7 Town of Qualicum Beach December 6, 2010 Regular Council Meeting Minutes Page 2 of 6 DRAFT Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the Council of the Town of Qualicum Beach consents to the Regional District of Nanaimo Board's adoption of "Northern Community Sewer Local Service Area Boundary Amendment Bylaw No , 2010"; AND FURTHER THAT the Regional District be notified accordingly. COMMIT I EE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) - Nil (2) Planning & Community Events (Councillor Barry Avis) Councillor Avis clarified, through staff, that the Town was not involved in the card the Qualicum Beach Chamber of Commerce mailed regarding a meeting December 7, (3) Community Development (Councillor Mary Brouilette) - Nil (4) Protective Services (Councillor Kent Becker) Councillor Becker reported on presentations at the ICBC-sponsored appreciation luncheon held last week for the regional Citizens on Patrol and Speedwatch volunteers. (5) Parks & Recreation (Councillor Jack Wilson) Councillor Wilson reported on the following: Heritage Forest Commission Meeting November 4, 2010 Recommendations Councillor Wilson MOVED and Councillor Avis SECONDED, THAT staff inventory the excessive number of signs posted in the Heritage Forest, and consolidate wording so that fewer signs exist on sign posts and include additional wording to prohibit ATVs, motorcycles and horses. Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council authorizes the use of the Heritage Forest for a wedding ceremony in summer 2011, per section 8, subsection 8.1 of the Conservation Covenant, and subject to working with Town staff to finalize event plans to ensure Town requirements are met including: - use is consistent with public Heritage Forest use; - the Heritage Forest must remain open to the public; - no alcohol is permitted; - no vehicles or onsite parking is permitted; - no public address system is permitted; and - any reception must be held elsewhere. 6 Parks & Recreation Commission November 4, 2010 Recommendation Councillor Wilson MOVED and Councillor Becker SECONDED, THAT staff explore the practicality of installing a sign to beach from the train station, a multi-directional sign at Beach Road and Crescent Road West and move the sign that currently occupies that location to the intersection of Crescent Road West and Bay Street, in order to better advise walkers of directions to the waterfront, and to Town at Memorial Avenue. STAFF REPORTS (1) Chief Administrative Officer (Mark Brown) (a) Monthly Report -- For Information

8 Town of Qualicum Beach December 6, 2010 Regular Council Meeting Minutes Page 3 of 6 DRAFT (2) Corporate Administration (Trudy Coates, Corporate Administrator) (a) Announcement of Special Council Meeting Motions The Corporate Administrator announced motions from the December 6, 2010 Special Council meeting, including: THAT Council authorizes the Mayor and Corporate Administrator to execute the lease with tenant Lawrence Duckett (Final Approach Restaurant) in the Qualicum Beach Airport Terminal building, substantially in the form as drafted for Lawrence Duckett, dated for reference December 6, 2010, subject to publishing a notice of disposal. THAT Council authorizes the Mayor and the Corporate Administrator to execute the lease with tenant KD Air Corporation in the Qualicum Beach Airport Terminal building, substantially in the form as drafted for KD Air, dated for reference December 6, 2010, subject to publishing a notice of disposal. THAT Council authorizes the Mayor and the Corporate Administrator to execute the lease with tenant Courtenay Flight Centre in the Qualicum Beach Airport Terminal building, substantially in the form as drafted for Courtenay Flight Centre, dated for reference December 6, 2010, subject to publishing a notice of disposal. THAT Council authorizes the Mayor and the Corporate Administrator to execute the lease with tenant Gareth Hughes in the Qualicum Beach Airport Terminal building substantially in the form as drafted for Gareth Hughes, dated for reference December 6, 2010, subject to publishing a notice of disposal. THAT Council authorizes the Mayor and the Corporate Administrator to execute the Licence Amendment Agreement with tenant Federal Environment (Her Majesty the Queen in Right of Canada) for the weather station at the Qualicum Beach Airport, substantially in the form dated for reference December THAT Council receives the confirmation that BC Ltd. (John and Lana Tryon) will continue as the Tenant of the Beach Hut through to December 31, 2015; AND FURTHER THAT Council authorizes the Mayor and the Corporate Administrator to execute an amendment to the lease to extend the Beach Hut lease for a further three-year term ending December 31, 2018 under the same terms and conditions and reflecting that the Town assumes ownership of the building on December 31, THAT Council appoints Jack Maclean to the Heritage Forest Commission, representing the Brown Property Preservation Society, for a two-year term ending December 31, THAT Council appoints Peter Drummond, Frank Horner, Torn Russell, Bud Stevens, Doug Taylor and Craig Young to the Parks and Recreation Commission as members-at-large for a two-year term ending December 31, THAT Council approves the Society for Organized Services for a one-time subsidy for the use of the Community Hall on Monday and Wednesday mornings from 9:45 a.m. to 11:15 a.m. for the period January 10th to March 9th, 2011, to hold an exercise program for people who have two or more chronic illnesses, by charging a reduced rate of $0.00 as opposed to the regular rate of $ plus FIST.

9 Town of Qualicum. Beach December 6, 2010 Regular Council Meeting Minutes Page 4 of 6 (b) (c) (d) DRAFT 2011 General Local Election & Other Voting Preparation Councillor Avis MOVED and Councillor Becker SECONDED, THAT pursuant to Section 41(1) and (2) of the Local Government Act, Council appoints Trudy Coates as Chief Election Officer for conducting the 2011 General Local Election on November 19, 2011, and Other Voting opportunities in 2011, with power to appoint other election officials as required for the administration and conduct of the 2011 General Local Election and any Other Voting in 2011; AND FURTHER THAT Council appoints Heather Svensen as Deputy Chief Election Officer for the 2011 General Local Election and any 2011 Other Voting opportunities Airport Appreciation Day Councillor Wilson MOVED and Councillor Becker SECONDED, THAT Council grants permission to the Parksville-Qualicum Aero Club to hold the 2011 CAT4 - Qualicum Beach Airport Appreciation Day on Saturday, June 11, 2011, at CAT4 subject to the Club obtaining Transport Canada approval and working with Town staff to ensure Town requirements are met, including emergency services notification, traffic control, insurance, security, washrooms, and litter control; AND FURTHER THAT Council designates Trudy Coates, Airport Manager representing the Town of Qualicum Beach, to coordinate with the Club the airside operations during the event; AND FURTHER THAT Council authorizes a relaxation of the Aviation Fuel Sales Policy to allow the Town to sell aviation fuel to participants on Airport Appreciation Day at cost. District 69 Sport Field Agreement Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council agrees to enter into a Field Services Agreement between the City of Parksville, Town of Qualicum Beach and Regional District of Nanaimo, to share regional responsibilities for operating and maintaining Sports Fields within their boundaries which are used by residents of Parksville, Qualicum Beach and the Regional District for a term beginning January 1, 2011 and ending December 31, 2025, substantially in the form dated for reference November 30, 2010; AND FURTHER THAT Council authorizes the Mayor and Corporate Administrator to sign the Field Services Agreement on behalf of the Town. (3) Financial Administration (John Marsh, Financial Administrator) (a) Monthly Financial Report - For Information (b) Monthly Fire Department Report - For Information (4) Planning (Paul Butler, Director of Planning) (a) Construction and Building Permit Monthly Report (5) Public Works, Parks & Buildings (Allan Cameron, Superintendent) (a) Public Works, Parks & Buildings Monthly Report - For Information

10 Town of Qualicum Beach December 6, 2010 Regular Council Meeting Minutes Page 5 of 6 DRAFT BYLAWS (1) Bylaw No 661 The Financial Administrator reviewed his report on the Financial Plan, highlighting changes to the form of the bylaw to comply with new accounting regulations that were brought in, e.g. showing amortization expense, describing the source of funding for capital projects, etc. and noting none of the number in the bylaw had changed. The Director of Engineering (Sr Utilities gave a presentation highlighting major capital plan projects under way or anticipated for the future, including: photos of the 2010 Berwick Water Supply upgrade at the reservoir site; plans to improve Higson Crescent drainage, and announced a grant of $80,500 from the Emergency Management BC Flood Protection Fund; 2011 plans to upgrade Memorial Avenue through a comprehensive rehabilitation and improvement of roadway, pedestrian and utility services along the corridor; and 201? plans for the Berwick Railway Crossing Connector, subject to funding from other levels of government Councillor Avis MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Financial Plan ( ) Bylaw No. 661, 2010" be read a third time as amended and with grammatical and punctuation corrections on Schedule B. (2) Bylaw No. 662 Councillor Avis MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010" be introduced and read a first time. Councillor Avis MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010" be read a second time. Councillor Avis MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010" be read a third time. (3) Bylaw No. 663 Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Development Cost Charges Reserve Funds Expenditure Bylaw No. 663, 2010" be introduced and read a first time. Councillor Wilson MOVED and Councillor Avis SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Development Cost Charges Reserve Funds Expenditure Bylaw No. 663, 2010" be read a second time. Councillor Becker MOVED and Councillor Avis SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Development Cost Charges Reserve Funds Expenditure Bylaw No. 663, 2010" be read a third time.

11 Town of Qualicum Beach December 6, 2010 Regular Council Meeting Minutes Page 6 of 6 DRAFT (4) Bylaw No. 664 Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Park Land Reserve Fund Expenditure (324 Chester Road) Bylaw No. 664, 2010" be introduced and read a first time. Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Park Land Reserve Fund Expenditure (324 Chester Road) Bylaw No. 664, 2010" be read a second time. Councillor Wilson MOVED and Councillor Avis SECONDED, THAT the bylaw entitled "Town of Qualicum Beach Park Land Reserve Fund Expenditure (324 Chester Road) Bylaw No. 664, 2010" be read a third time. COMMENTS FROM THE GALLERY O Neil Homer, PQB News, commented on whether the Memorial Avenue upgrades will result in traffic disruptions Scott Tanner, Crescent Road West, commented on: o whether the Town considered closing both sides of Sunningdale as part of the Memorial Avenue upgrade project o day-to-day operational issues (yellow recycling bags and airport issues) and was referred to staff Lance Nater, Eaglecrest Residents Association, commented on the need for positive signage for Whitmee Road lookout, and Seacrest and Eaglecrest intersections Dave Golson, Memorial Avenue, commented on cyclist safety, seeking ICBC funding for the Memorial Avenue project, and on the suggestion to close Sunningdale Zweitse Dewit, Berwick Road, confirmed a date was not set for opening the Berwick Road rail crossing as it is subject to funding from other agencies ADJOURNMENT Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council adjourns the meeting. Meeting adjourned: 8:20 p.m. Certified Correct: Trudy Coates Teunis Westbroek, Corporate Administrator Mayor

12 Date Rece ived NOV File No. =...MM"pmaxn.uereny.51.0 VANCOUVER ESLAND ECONomFC ALLIANU Name Copies to November 3, 2010 Mayor Teunis Westbroek Councillor Mary Brouilette Town of Qualicum Beach Primrose Street Box 130 Qualicum Beach, BC V9K 1S7, Action Required By &,:. Dear Mayor Westbroek and Councillor Brouilette; On behalf of the Vancouver Island Economic Alliance, we would like to take this opportunity to thank you for attending the 2010 State of the Island Economic Summit and invite your consideration in becoming a member of VISA. VIEA's role is to support Vancouver Island's regional economic development strategy, facilitate discussion, encourage participation and coordinate activities. A regional economic strategy requires broad participation amongst jurisdictions. The snore groups participate in a regional economic development strategy, the stronger and more effective it will be. The Vancouver Island Economic Alliance is a proactive, facilitative, independent body. Our revenues are driven from entrepreneurial activity from three main sources; Membership, Contract Management and Annual Events such as the Regional Summit. The revenues generated are reinvested into projects that will benefit all Vancouver Island Businesses and Stakeholders such as: o Regional Economic Analysis for Vancouver Island Workforce Supply and Demand Analysis for Vancouver Island Newcomer Integration Strategy for Vancouver Island Investment and Workforce Attraction Web Portal for Vancouver Island Investment and Workforce Attraction Video for Vancouver Island Pilot Projects such as Gray Skills in Victoria e Collaborative Model of Regional Economic Development for Vancouver Island Recently the 2010 State of the Island Economic Summit exceeded all expectations in terms of attendance, participation and revenues. In fact, 98 per cent of respondents to our post-event survey reported that the 2010 Summit either met or exceeded their expectations. Here is a small sample of the type of feedback we received from delegates: "This Summit was worthwhile for me in that it provided me with some new insights about the need for greater cooperation and collaboration to strengthen our island economy. The success stories of various communities and companies in their efforts to create collaborative solutions for

13 the future showed us all the benefit of such collaborative efforts and the need for focused leadership to facilitate the change processes at play."- John Lyotier, Bowser, BC "This was my 3rd Vancouver Island Island Economic Summit and, in my opinion, the best yet. I was greatly encouraged by the diversity of people and businesses acknowledging the importance of (a) collaboration and (b) interested in working toward a sustainable way of life on Vancouver Island" - Lynn Burrows, Vancouver Island Photo Art, Nanaimo VIEA will invest the revenues into implementation tactics identified during the recent Link Project and as well during the breakout sessions and dialogues at the Summit. On November 18, 2010 the VIEA Board of Directors will be meeting to prioritize the recommendations and to proceed with the work immediately. We would not be able to continue this regional work without the support of members such as you. Photos, Video Clips, Audio Clips and Session Summaries will be posted on the VIEA website at for your perusal. We are pleased to announce that the 2011 State of the Island Economic Summit will be held October 18 & 19, 2011 at the Vancouver Island Conference Centre in beautiful downtown Nanaimo. Thank you for your continued support and we look forward to welcoming you to VIEA. Sincerely, (liaq GU Rick Roberts Cori Lynn Germiquet Chair President Vancouver Island Economic Alliance Vancouver Island Economic Alliance

14 VANCOUVER islan D ECONOMIC ALLIANCE Name Position Organization Business Address City Province Postal Code Telephone No., Fax No. PAYMENT OF FEES: For large Corporations (500 plus employees) and large communities with populations over 10,000 Membership fee $1,000 annually For medium sized businesses (employees employees), small communities (under 10,000 pop) Membership fee $500 annually. For small sized businesses (employees 2-50 employees)- Membership fee $ Et For Micro sized business/home based business - Membership fee $ PAYMENT OPTIONS OR A cheque is enclosed (Please make all cheques payable to the Vancouver Island Economic Alliance) Address: Box 71, 1780 Grafton Road, Errington, BC VOR El Please invoice for the amount indicated above Signature Date

15 Vancouver Island Economic Alliance BACKGROUND: Excerpts from and page attached. "The Alliance is a new collaborative partnership that is spearheading regional economic development for the Vancouver Island region, and is providing a means for the multitude of communities, First Nations, businesses, and other key stakeholders to collaborate on a broad-based economic development program that improves the region's overall capacity for growth." MISSION: VIEA provides leadership to promote sustainable economic development on Vancouver Island VIEA is a nonprofit alliance society whose purposes are: To promote a sustainable and diversified economy for all residents of Vancouver Island economic region To promote strong communities and First Nations and careful stewardship of our natural resources To prvode reginal leadership for regional business attraction, retention and expansion To promote regional initiatives that strengthen economic capacity MEMBERSHIP DUES IF TOWN JOINS: $500 annually (as population less than 10,000/ >10,000 =$1,000) Local VIEA representatives VIEA BOARD OF DIRECTORS Rick Roberts (Parksville), Dave Willie (Parksville), Sandy Herle (Parksville) and VIEA STAFF President Cori Lynn Germiquet (Errington). Office at 1780 Grafton Road, Errington and Fern Rd W, Qualicum Beach, BC VIEA MEMBERS: 69 (Including 2 municipalities and 1 regional district): A. Harasymchuk, BMC Business Mgmt Consultants "A" Vancouver Island Black and White Party Rentals Campbell River Chamber of Commerce Camosun College Canadian Western Bank Capital Asset Group Chatwin Engineering Chemainus Chamber of Commerce Coast Salish Employment and Training Society Coastal Colour Printing Community Futures Alberni-Clayoquot Community Futures Central Island Community Futures Cowichan Community Futures Mount Waddington Community Futures Strathcona Comox Valley Chamber of Commerce Close to You Fashions Coast Capital Savings Coastal Community Credit Union Comox Valley Airport Cowichan Lake Chamber of Commerce District of Port Hardy Duncan- Cowichan Chamber of Commerce ETHOS Career Management Greater Nanaimo Chamber of Commerce Greater Victoria Development Agency Go 2 HR Solutions Impact Visual Communications IN FILM Island Radio Levelton Consultants Meyers Norris Penny LLP Mount Waddington Regional District Mount Washington Alpine Resort Nanaimo Airport Nanaimo Daily News Nanaimo Port Authority Nanaimo Youth Services Northwest Properties Nanaimo Daily News Parksville Chamber of Commerce Parksville Career Centre Port Alberni Port Authority Port Alberni Economic Development Office Quahewn Beach Chamber of Commerce Rick Roberts Consulting RiverCorp Econ. Dev. Commission Campbell River Royal Roads University Service Canada Sooke Chamber of Commerce South Cowichan Chamber of Commerce Southern Railway of Vancouver Island St Jeans Cannery Streamline Environmental Consulting Terasen Gas Tourism Vancouver Island Town of Ladysmith University of Victoria Vancouver Island Coastal Economic Developers Assoc Vancouver Island Real Estate Board Vancouver Island University Victoria Airport Authority Victoria Chamber of Commerce Victoria Conference Centre Victoria Harbour Ferry Corp Ltd Victoria Real Estate Board Westshore Chamber of Commerce Woodgrove Centre

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17 DATE REC'D. Dec 1/10 Dec 2/10 Dec 6/10 Dec 6/10 Dec 7/10 Dec 7/10 Town of Qualicurn Beach COUNCIL CORRESPONDENCE LOG Dec 15, 2010 FROM TOPIC ACTION Iris Hesketh Boles, Executive Coordinator, AVICC Barbara Steele, President, UBCM lan Lindsay, Remax First Realty Tanya Price, Island North Film Commission Paul Kim, General Manager, Eaglecrest Golf Club Pat Nevision, Director, Claymore Heights Subdivision Resolution Notice and request for submission call for nominations for AVICC Executive Advising the Town of the Community Works Fund Payment Regarding the Official Community Plan Process Regarding the operation and impact of the Island North Film Commission Advising the Town of preliminary plans regarding the residential subdivision proposal Regarding developing affordable housing project Received for information Received for information Received for information Received for information Received for information Received for information, Note: Copies of the correspondence listed on the Council Correspondence Log are available to review in the binder at the Municipal Offices information counter, # Primrose Street, Qualicum Beach, BC. The Correspondence Log contains letters not already on a regular agenda, and does not contain form letters/solicitations and letters that are not routinely releasable.

18 Date Rec*lv(,5d DEC Kwalikum Secondary School He No, --"EroTeln Dr(17 Grad Committee, 2 66 V lage Way N Jima Qualicum Beach, B.C. V9K 1T3 Mayor and Council Action Town of Qualicum Beach 660 Primrose Street Qualicum Beach, B.C. V9K 1S7 Required By V A(a c c?c Is a v --k December 2, 2010 Dear Mayor and Council: On behalf of the Kwalikum Secondary School Prom and Dry Grad Committee, we would like to request permission to hold the annual KSS Prom Parade Saturday, June 4, 2011 through the streets of Qualicum Beach. The specific time of the parade is yet to be determined but it will definitely be in the late afternoon. The Parade would leave from the KSS parking lot, proceed along Village Way to Memorial, go up Memorial to Second Avenue, proceed along 2nd Avenue to Jones Street and finally along Jones to the secondary entrance to the Civic Centre. We would also like to request the same traffic control services from the Town of Qualicum Beach as we have had in previous years. The Town services have been a significant factor in the success of the Prom Parade. If you have any questions or concerns, I can be reached at (250) or by ing w.s.waters@shaw.ca. Sincerely, Ili,..,,..., Sheri 'raters

19 Town of Qualicurn Beach MEMORANDUM TO: Council FOR: Special Council December 15, 2010 FROM: Heather Svensen, Deputy Corporate Administrator SUBJECT: Shopping Shuttle RECOMMENDATION: THAT Council amends the motion on the floor by withdrawing the motion on the floor and passing the following motion: THAT Council authorizes staff to enter into an agreement with Forest Transport Services Ltd. (as attached) for the period beginning July 1, 2011 and ending September 3, 2011; AND FURTHER THAT it be funded by levying an additional $10,780 on the Class 6 Commercial taxation for 2011 and the remaining 510,780 on the Class 1 residential taxation; AND FURTHER THAT, staff be instructed to apply for grant funding in the amount of $5,000 through the Qualicum Beach Chamber of Commerce Community Grant Program. PURPOSE To provide Council with background information, including funding options for a shuttle service between downtown and the waterfront during the summer tourist season. BACKGROUND Council reviewed the Forest Transport Services Ltd. agreement proposed for 2011 at their November 17th, 2010 Council meeting and requested staff to provide background on consideration of the installation of a fare box and options for other sources of funding including applying for funding from the Gala Funds through the Chamber of Commerce. The Town will submit a grant application through the Chamber of Commerce by the April 15th, 2011 deadline requesting assistance in the amount of $5,000. Forest Transportation Ltd. will not allow a fare box to be installed on the bus as the drivers are not permitted to collect a fare from customers. The Town may choose to enter into an agreement with Forest Transport Services Ltd. for the period beginning July 1, 2011 and ending September 3, The proposed agreement is for a two-month period to offer a local shuttle service which would operate during the summer tourist season. The service is proposed to carry visitors and residents from the beachfront tourist area to the downtown core to allow them to experience shopping and dining in the downtown core. The proposed project would offer the potential to increase tourism, increase economic opportunities for local business, and to provide a sustainable transportation alternative for people wishing to travel between the downtown and waterfront. The inaugural shuttle service for the summer of 2010 was well received by tourists and residents. PROJECT The proposed project includes: Service from July 1, 2011 to September 3, 2011 inclusive; Hours of operation: 11 am to 6pm Travel: Downtown core and the waterfront Vehicle: 22 passenger shuttle bus (bike racks, walkers and strollers) Agreement costs includes: vehicle, driver, insurance and fuel

20 December 15, 2010 Special Council Meeting Page 2 of 2 ALTERNATIVES THAT Council authorizes the Town to enter into an agreement with Forest Transport Services Ltd. (as attached) for the period beginning July 1, 2011 and ending September 3, 2011; AND FURTHER THAT the service be funded by levying an additional $21,560 on the Class 6 Commercial taxation for That the Town not enter into an agreement with Forest Transport Services Ltd. Heather Svensen Report Writer Mark Brown Concurrence /hs Attach. Agreement Files: N:\ Committees\ Council\ 2010\ 1215 Special Agenda\ shuttle service

21 Date: Oct. 27, 2010 To: Town of Qualicum Beach Attention: Heather Svensen Phone: e- mail: From: Sherry FOREST TRANSPORT SERVICES LTD. 860 Fairdowne Rd Parksville, B.C. V9P 2B9 Tel: (250) Fax: Toll Free: website: forestbustours.com Thank you for your inquiry regarding our Charter Services. I am pleased to offer you the following quotation / contract. Should you wish to place these services on a confirmed basis, simply sign and return indicating your acceptance. CHARTER DATE: Summer of 2011 July 1 to Sept. 3, daily except Sundays DESCRIPTION: pick up clients at locations to be determined. From 11:00 am until 6:00 pm daily for 56 days VEHICLE: 22 passenger shuttle bus COST: $ HST: $ TOTAL: $24, (if we do more or less than 56 days this total will be adjusted) **CLIENTS WILL BE RESPONSIBLE FOR ANY DAMAGES DONE TO THE COACHES BY THE CLIENTS** This quote does not include a gratuity to the driver Payment: A 50% deposit is required to confirm Charter. Balance is due 7 days prior to Charter date. Interest charges apply to outstanding balances over 15 days. If paying by Credit Card a 3% fee will be added. Cancellation: If received less than 7 days prior to date of service, a $ cancellation fee would be charged. I hope you find this information acceptable. Please fax this acceptance letter back as soon as possible for confirmation. Should you have any questions, please do not hesitate to call. I look forward to your reply, Clients Acceptance Sincerely, Sherry Judson Date: Signature: Title:

22 Qualicum Beach Chamber of Commerce Grant Information POLICY n Through its grant program, the Qualicum Beach Chamber of Commerce supports initiatives designed to improve the quality of life in the areas served by the chamber. n Grants are made to organizations that have not-for-profit status and are registered with the Province of British Columbia under the Societies Act. n All applications are considered on merit and in light of funds available for distribution n Due to the limited resources available through the Chamber of Commerce Gala Grants fund, grants will not be allocated to the same organization more than twice in five years. PROCEDURES n The application process requires submissions be received by the Qualicum Beach Chamber of Commerce by a specific deadline. No late applications will be considered. n Application forms can be obtained from the Qualicum Beach Chamber of Commerce office at 124 West 2" Avenue, Qualicum Beach. n Applications must include a list of the Board of Directors or committee members of the organization and copies of your most recent financial statements and past year's Annual Report. If an Annual Report is not available a report on the activities of the organization over the past year and past year's financial statements are acceptable. n A site visit and/or meeting of the parties involved may be required. n Applications should be addressed to the Board of Directors of the Qualicum Beach Chamber of Commerce. You will be advised by letter of the Board's decision. The letter will outline the terms and conditions of any grant. IN SUBMITTING YOUR APPLICATION, ENSURE YOU HAVE: 1. attached financial statements for the last complete year 2. attached operating budget for the current year 3. filled in all requested information regarding your organization 4. been clear about the amount requested 5. been specific on what the grant will be used for 6. been clear on the number of people who will benefit from this endeavour 7_ been clear on how this expenditure will be used to meet new or emerging needs or supplementing current needs 8. included clear guidelines as to how you propose your activity will become self sustaining, if applicable 9. listed precisely how you plan to evaluate the effectiveness of this grant in achieving your stated activity. The Qualicum Beach Chamber of Commerce expects you to give an interim or final report within six months giving this evaluation. Failure to comply with this requirement will be taken into account in dealing with any future request for funds 10. attached a timeline for your project from start to completion Please keep a copy of you application for your records.

23 GUIDELINES The area served by the Qualicum Beach Chamber of Commerce includes the Town of Qualicum Beach and those areas of the RDN within an 8 km radius from the Village core, including Bowser. Grants from the Qualicum Beach Chamber of Commerce Gala funds are awarded semi annually. Application deadlines are April 15th and October 15th and funds will be dispersed within four weeks of the application deadline. Organizations/groups seeking funds must demonstrate they have a strong and committed group of volunteers and an effective management of resources. Grants are awarded for definite purposes and for projects covering a specific period of time. Preference is given to projects which: o promote volunteer participation o do not duplicate services provided by other organizations o promote cooperation between groups o enhance the quality of life in the community o build on current community strengths to meet locally identified needs o innovative activities that might not happen without the Chamber's support o benefit the greatest number of people The following are not normally eligible for Chamber of Commerce Grants: Annual Fund Drives Deficit Reduction Individuals Travel Costs Regular staff wages or professional fees The Qualicum Beach Chamber of Commerce shall be non-partisan, non-sectarian and shall not lend its support to any candidate seeking public office (Constitution and Bylaws Article 1, Section 1.05) therefore consideration will not be given to applications that are of a political or a religious nature.

24 11AMBE moripm Qualicum Beach Chamber of Commerce Community Grant Application Name of Organization: Registered Address: Mailing Address: Phone: ( ) Fax: ( ) Board of Directors/committee members: Amount requested: Required by: If this application is successful the Grant will be used for: Number of people benefiting from this endeavour: Location of event/project: How will this activity/project become self sustaining?

25 How do you plan to evaluate the effectiveness of this project? Number of volunteers involved? Other organizations involved: How do you see this project/event benefiting the quality of life in Qualicum Beach and area? Please submit your application to QUALICUM BEACH CHAMBER OF COMMERCE Att: Community Grants Applications 124 West 2nd Avenue - PO Box 159 Qualicum Beach, BC V9K 1S7 Please review the application guidelines, policy and procedures to ensure your application is complete and all required documentation is included with your submission Mission Statement: The Qualicum Reach Chamber of Commerce is dedicated to fostering a positive business environment by providing its members with leadership, advocacy and services of value.

26 TOWN OF QUALICUM BEACH BYLAW NO. 661 The Council of the Town of Qualicum Beach, in open meeting assembled, enacts as follows: 1. Schedule "A" attached hereto and forming part of this Bylaw is hereby adopted and is the Financial Plan of the Town of Qualicum Beach for the five-year period from January 1, 2011 to December 31, Schedule "B" attached hereto and forming part of this Bylaw is hereby adopted and is the Statement of Objectives and Policies of the Town of Qualicum Beach for the five-year period from January 1, 2011 to December 31, "Town of Qualicum Beach Financial Plan Bylaw No. 647, 2009" is hereby repealed. 4. This Bylaw may be cited for all purposes as "Town of Qualicum Beach Financial Plan Bylaw No. 661, 2010" and shall become effective upon adoption. READ A FIRST TIME this 1st day of November, READ A SECOND TIME this 17 1h day of November, PUBLIC INFORMATION MEETING held the 17th day of November, READ A THIRD TIME this 6th day of December, ADOPTED this day of, Teunis Westbroek, Mayor Trudy Coates, Corporate Administrator

27 Schedule "A" Town of Qualicum Beach Financial Plan Bylaw No. 661 For the Five Year Period 2011 to 2015 Revenues Property Value Taxes Municipal Taxation 6,282,673 6,568,535 6,867,403 7,179,870 7,506,554 Grants in Lieu of Taxes 193, , , , ,792 Parcel Taxes 943, , , , ,000 Fees and Charges 1,744,556 1,809,915 1,877,949 1,948,771 2,022,500 Other Sources Own Sources 1,009,182 1,021,475 1,034,069 1,046,682 1,069,985 Government Grants 2,134, , , , ,194 Transfer from DCC 231,000 81,000 27,000 27,000 27,000 Total Revenues 12,538,783 11,567,851 11,902,396 12,307,514 12,737,025 Expenditures Other Debt Interest 45,246 41,577 41,916 42,264 42,621 Amortization Expense 3,100,000 3,150,000 3,200,000 3,250,000 3,300,000 Municipal Purposes General Government 1,650,022 1,679,920 1,720,152 1,783,239 1,843,378 Protective Services 1,855,604 1,927,477 2,002,373 2,080,431 2,169,592 Transportation Services 1,998,108 2,048,769 2,100,712 2,182,563 2,237,022 Environmental Health 1,547,735 1,594,948 1,643,640 1,693,858 1,750,774 Community Development 623, , , , ,351 Parks and Recreation 1,484,630 1,518,404 1,553,022 1,588,506 1,651,810 Total Expenditures 12,304,766 12,601,031 12,917,780 13,292,312 13,690,548 Annual Surplus/Deficit 234,017-1,033,180-1,015, , ,523 Other Non Operating Items Amortization 3,100,000 3,150,000 3,200,000 3,250,000 3,300,000 Capital Expenditures -6,235,017-1,919,820-2,042,616-2,123,202-2,204,477 Debt Principal -172, , , , ,000 Proceeds from Sale of Assets 1,047,000 48,000 49,000 49,000 49,000 Proceeds from Lease 575, Transfer from Land Reserve 1,000, Transfer from Surplus Accounts 1,515, Transfer to Land Reserve -1,000, Transfer to Surplus/Reserves -64,000-64,000-64,000-64,000-64,000 Total Other Non Operating Items -234,017 1,033,180 1,015, , ,523 Financial Plan Balance 0 0 0

28 SCHEDULE 'B' STATEMENT OF OBJECTIVES AND POLICIES FOR BYLAW NO. 661 FOR THE FIVE YEAR PERIOD 2011 TO 2015 In accordance with Section 165(3.1) of the Community Charter, the Town of Qualicum Beach is required to include in the Five-Year Financial Plan, objectives and policies regarding each of the following: 1. The proportion of total revenue that comes from each of the funding sources described in Section 165(7) of the Community Charter; 2. The distribution of property taxes among the property classes, and 3. The use of permissive tax exemptions. FUNDING SOURCES Table 1 shows the proportion of total revenue proposed to be raised from each funding source in Property taxes form the greatest proportion of revenue. As a revenue source, property taxation offers a number of advantages, for example, it is simple to administer and it is fairly easy for residents to understand. It offers a stable and reliable source of revenue for services that are difficult or undesirable to fund on a user-pay basis. These include services such as general administration, fire protection, police services, bylaw enforcement and public works. User fees and charges form the second largest portion of planned revenue. Many services can be measured and charged on a user-pay basis. Services where fees and charges can be easily administered include water and sewer usage, building permits, business licences, and sale of services - these are charged on a user-pay basis. User fees attempt to apportion the value of a service to those who use the service. Objective Over the next five years, the Town will continue to review the proportion of revenue that is received from user fees and charges to determine whether the user fee component could be increased to lessen the requirement for property taxation. Policies The Town will review all user fee levels to ensure they are adequately meeting the costs of the service. This will include garbage, recycling, kitchen waste, cemetery, airport, licences and permits, and all other fees and charges. Water metering will be reviewed to ensure that appropriate user fees are being collected for water and sewer usage and, perhaps, reduce the reliance on the parcel tax component. Where possible, the Town will endeavour to supplement revenues from user fees and charges, rather than taxation, to lessen the burden on a limited property tax base. This will include a comprehensive review of all fees and charges bylaws.

29 : 2010 Town of Qualicum Beach Financial Plan Bylaw No. 661, 2010 Schedule B - Page 2 of 3 Where possible, the Town will endeavour to avoid long-term debt by continuing to use a "pay as you go" capital funding strategy. No long-term debt is anticipated in this Financial Plan. Table 1 Funding Sources Revenue Source ::Pfojii6itV:. taxes Other sources Borrowing Governmerrt rants :: " " " Tötal A) oftotal Dollar Value Revenue 47.4% $7,419, % $1,744, % $1,009, % $ 575, % $2,134, % $2,793, % $15,675,783 DISTRIBUTION OF PROPERTY TAXES Table 2 outlines the distribution of property taxes among the property classes for the Town's portion of the property taxes. The residential property class provides the largest proportion of property tax revenue. This is appropriate as this class also forms the largest portion of the assessment base and consumes the majority of Town services. The 2011 property taxes are based on a 4.0% increase over the 2010 property taxes. The Town's portion of the property taxes represent approximately 45% of the total tax bill sent to property owners. The other tax levies are not included in the figures below. These other taxes represent approximately 55% of the total tax bill and include the Regional District, School, Hospital, Library and BC Assessment. The 2010 Town tax rate is shown, as 2011 property assessment information has not yet been received, from the BC Assessment Authority. Once assessments are received tax rates are calculated and this could also change the distribution shown on the table below. Table 2 Property Tax Distribution ViOpek:.2010 Town Tów PrO eft. Tax Rate: Residential $5,263, % $29, % Con.uritercial/Oiber $650, % Marta ed FOreSt $ % Zec.reatioIl/Non-Profit $34, % Farm $1, % Total $5,980,081