ADOPTION OF THE AGENDA

Transcription

1 Minutes of the Town of Qualicum Beach Meeting held Monday, January 10, 2011, at 7:00 p.m. in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Mary Brouilette Councillor Jack Wilson ALSO PRESENT: Staff: Mark Brown, Chief Administrative Officer John Marsh, Financial Administrator/Deputy CAO Darryl Kohse, Fire Chief Bob Weir, Director of Engineering & Utilities Paul Butler, Director of Planning Luke Sales, Deputy Director of Planning Allan Cameron, Superintendent of Public Works, Parks & Bldgs. Trudy Coates, Corporate Administrator Heather Svensen, Deputy Corporate Administrator The Mayor called the meeting to order at 7:00 p.m. ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the Amended January 10, 2011 meeting agenda, as corrected with the addition of Item (5) Parks & Recreation (Councillor Jack Wilson) under Committee & Liaison Reports. DELEGATION Mrs. Waters & Arrowview Elementary School Class Students appeared before Council requesting approval and assistance to paint footprints on the connector path which runs parallel to Arrowview Elementary School to promote environmental messages. The delegation also presented the Town with a new decorated garbage can. Councillor Avis MOVED and Councillor Brouilette SECONDED, THAT Council amends the meeting agenda by adding as late delegations Maria Perpick and Zweitse de Wit and, under Staff Reports, by adding the Planning report regarding Z. de Wit s development as Item 9(4)(b) Official Community Plan Amendment Application Berwick Road. PRESENTATION Mayor Westbroek presented Andrew Brown with a certificate recognizing his service to the community as a volunteer on the Advisory Planning Commission for two terms (four years). The Mayor also recognized the community service of two former committee volunteers who were unable to attend the Council meeting: Rob Sibbald, who served seven years on the Parks and Recreation Commission, and to whom he has already presented a certificate; and, Bruce Fleming-Smith, who also served four years on the Advisory Planning Commission, and whose certificate presentation will be rescheduled. APPROVAL OF THE MINUTES Council approved, by unanimous consent, the December 15, 2010 Special Council meeting minutes.

2 Page 2 of 7 BUSINESS ARISING FROM THE MINUTES (1) Vancouver Island Economic Alliance Membership Councillor Brouilette MOVED and Councillor Becker SECONDED, THAT the Town of Qualicum Beach join the Vancouver Island Economic Alliance at the cost of $500. annually. (2) Civic Centre Bookings - Staff response to the December 15, 2010 delegations by Dee Aguilar and Gary Hopkins - For Information DELEGATION Scott Tanner, Crescent Road West resident and President of Qualicum Beach Residents Association (QBRA), appeared before Council, on behalf of the QBRA, regarding the Memorial Avenue Upgrade project and: raised questions regarding safety of the planned shared pedestrian/bicycle path, environmental impacts, tree removal, cost effectiveness, storm water run-off, and impact on adjacent property owners; suggested relocating the bicycle route to Berwick Road; and, requested that Council invite stakeholders to a public information meeting. Maria Perpick, Poplar Avenue resident and business owner representing a group of businesses and merchants, appeared before Council requesting Council reconsider the decision to lower the speed limit on Memorial Avenue. M. Perpick presented a petition signed by 600+ people in support of the request to restore the speed limit to the 50 km/hour, standard in most communities. Council confirmed the request will be considered by the Select Committee on Public Safety and staff, to provide a recommendation to Council. Zweitse de Wit, Berwick Road resident and land developer, appeared before Council and spoke on the timing of consideration of his development application and the Official Community Plan (OCP) review, and requested permission for D. Carlson (a Victoria planning consultant he has retained) to speak on his behalf. Councillor Wilson MOVED and Councillor Brouilette SECONDED, THAT Council amends the agenda by adding Berwick Road land developer Zweitse de Wit s planning consultant, Dennis Carlsen as a late delegation. Dennis Carlsen suggested Z. de Wit would withdraw his application, provided he is given assurances he would have the opportunity to continue to present and consult with the community regarding his proposal. Staff and Council confirmed: it is Z. de Wit s decision whether to withdraw his application and whether or not he would like Council to consider the report on the agenda the general OCP review and the site specific application to rezone or amend the OCP are two separate, but required, processes and the applicant can choose the timing of the site specific application process an applicant for a site specific amendment (as well as all other proponents of Big Ideas) would benefit from the knowledge available in February/March from the OCP review process, e.g. is there support to take land out of the ALR. Z. de Wit announced he was withdrawing his bylaw amendment application. It was acknowledged that he still has the option to submit a site specific application after the OCP review process concludes.

3 Page 3 of 7 CORRESPONDENCE (1) Correspondence Log January 10, 2011 Councillor Brouilette MOVED and Councillor Becker SECONDED, THAT staff, on behalf of Council, reinforce the urgency of the request to the Qualicum School District No. 69 Board to meet with Town Council to discuss solutions to the proposed Kwalikum Senior Secondary School closure. (2) W.A. Walsh, Owner, The Bookcase (18 Nov. 2010) re: asking Council to give consideration to adopting a Teddy Bear as the Town emblem. (3) Kwalikum Senior Secondary School correspondence re: possible school closure (14 Oct 2010 & 3 Nov. 2010) For information COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) Mayor Westbroek reported on the January 8, 2011 KSS Dry Grad fundraiser, expressing appreciation to staff, Council and parent volunteers, and noting the need to rename the event from the Mayor s Christmas Tree Pick-up to the KSS Dry Grad Christmas Tree Pick-up so residents understand it is a Dry Grad fundraiser and not a free Town service. (2) Planning & Community Events (Councillor Barry Avis) Councillor Avis reported on the following: Kwalikum Senior Secondary School update at 5:30 p.m. before the February 17 th OCP meeting Fire & Ice Street Festival planning underway with Roger Griffiths as team leader, and the need for volunteers, including merchants Family Day planning underway with Walter Hoogland and Marilyn Sims as team leaders, and the need for volunteers, including merchants Mount Arrowsmith Biosphere Foundation led by Phil Carson, Chair, and Holly Clarmont, seeking funding, and developing community education programs Brant Festival planning underway, with Donna Monty as coordinator on behalf of The Nature Trust, with events to include a new event - an agriculture tour Served on the Vancouver Island Library Board for past seven years and his goal to be Chair Served on the Association of Vancouver Island and Coastal Communities (AVICC) executive for past four years and putting his name forward for election in April as First Vice-President Concern about logging in the sensitive ecosystem special forest in DL33 Encouraging the adoption of a slogan used in eastern Canada If you ate today, thank a farmer! (3) Community Development (Councillor Mary Brouilette) Councillor Brouilette reported on the following: Status of the Nov. 17, 2010 Council motion to investigate green business incentives; Staff confirmed general policy direction will result from the OCP review which will lead to specific actions after the OCP review, such as the green building bylaw expansion, green business incentive packages, etc. Status of the Council motion regarding feasibility of cultural planning; Staff confirmed a request for proposal has been drafted, will be issued in the next

4 Page 4 of 7 couple of weeks and grant application submitted to fund cultural planning as discussed at the Union of BC Municipalities Convention Format of OCP review meetings, Village core build-out, and the need for visuals for the Downtown OCP review meeting Councillor Brouilette MOVED and Councillor Wilson SECONDED, THAT Council instructs staff to prepare some visuals from the computer, for example, demonstrating the various types of housing options which could possibly be built on vacant lots and on lots currently occupied by older small houses that could be redeveloped with multi-units, located within the Town core, examples being pictures of different condos to 2, 3 or 4 storeys, mixed use, row houses, or duplexes, for the Downtown Core Official Community Plan Review meeting to visualize possibilities. (4) Protective Services (Councillor Kent Becker) Councillor Becker reported the Select Committee on Public Safety meets on Wednesday. (5) Parks & Recreation (Councillor Jack Wilson) Councillor Wilson reported on the following: Parks and Recreation Commission January 6, 2011 Recommendation Councillor Wilson MOVED and Councillor Brouilette SECONDED, THAT Council supports, in-principle, establishing a public orchard on property the Town owns north of the Dollymount Trail between the pond and Qualicum Road (approximately 40 of property adjacent to the existing path), and forming a gleaner society responsible for planting, trimming and harvesting trees, and making fruit available to the public, all for an estimated cost of $100, to start next Fall. the OCP review process should include discussion of options for encouraging secondary suites, attached and detached, through wording in the OCP; Councillor Wilson to draft a summary to present to staff to add as a Big Idea to be considered during the process and when Council considers direction to staff on February 14, 2011 the OCP review process should include discussion of commercial nodes in outlying neighbourhoods of the Town where population warrants, e.g. a retail development on the land near the Airport; Staff confirmed the economic development discussion at the January 20 th Economic Development OCP review meeting would be a venue for discussing commercial nodes STAFF REPORTS (1) Chief Administrative Officer (Mark Brown) (a) Monthly Report For Information (b) Year End Report For Information (2) Financial Administration (John Marsh, Financial Administrator) (a) Monthly Financial Report For Information (b) Monthly Bylaw Compliance Report For Information (c) Monthly Fire Department Report For Information (d) Great BC Shakeout January 26, 2011 Province-wide Earthquake Drill ( - For Information

5 Page 5 of 7 In relation to the Financial Report, and an enquiry about the possibility of re-allocating to Cat Rescue animal control funds formerly paid to the SPCA, staff reported that animal control expenditures exceed revenue, therefore, no funds are available. Staff will provide a report on animal control services, expenditures, and revenue. (3) Planning (Paul Butler, Director of Planning) (a) Construction and Building Permit Monthly Report For Information P. Butler reviewed the OCP Review meeting schedule and tentative bylaw reading schedule, including: January 17 January 20 January 31 February 4 February 23 OCP Review Downtown OCP Review Economic Prosperity OCP Review Waterfront KSS Youth Workshop 11am -2:30 Civic Centre Special Council 10am Council Chamber Draft bylaw recommendations March 14 March 16 April 4 April 18 April 27 May 2 7pm Council Chamber Bylaw First Reading Public Information Civic Centre 3pm-5pm Open House 7pm -9pm Presentation 7pm Council Chamber Bylaw Second Reading Bylaw Public Hearing Special Council 10am Council Chamber Bylaw Third Reading 7pm Council Chamber Bylaw Adoption (4) Corporate Administration (Trudy Coates, Corporate Administrator) (a) Announcement of Special Council Meeting Motions The Corporate Administrator announced the following January 11, 2011 Special meeting motions: THAT Council appoints Tom Rourke as a member of the Select Committee on Public Safety and Jim Cates as alternate member, representing Community Policing. THAT Council appoints Darrell Robertson as the alternate member on the Police Liaison Standing Committee, representing the RCMP. THAT Council appoints Scott Tanner as a member of the Select Committee on Environment and Dave Golson as alternate member, representing Qualicum Beach Residents Association. (5) Public Works, Parks & Buildings (Allan Cameron, Superintendent) (a) Public Works, Parks & Buildings Monthly Report For Information BYLAWS (1) Bylaw No Councillor Brouilette MOVED and Councillor Wilson SECONDED, THAT the bylaw entitled Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010, Amendment (Building Application) Bylaw No , 2011 be introduced and read a first time.

6 Page 6 of 7 Councillor Becker MOVED and Councillor Avis SECONDED, THAT the bylaw entitled Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010, Amendment (Building Application) Bylaw No , 2011 be read a second time. Councillor Avis MOVED and Councillor Becker SECONDED, THAT the bylaw entitled Town of Qualicum Beach Officer and Delegation Bylaw No. 662, 2010, Amendment (Building Application) Bylaw No , 2011 be read a third time. In response to questions from Council, Staff will provide a development cost charge (DCC) rates comparison report when Council considers the budget starting in February, to compare Qualicum Beach DCC rates to those in neighbouring municipalities. (2) Bylaw No Councillor Wilson MOVED and Councillor Avis SECONDED, THAT the bylaw entitled Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999, Amendment ( Arbutus Street) Bylaw No , 2011 be introduced and read a first time. (3) Bylaw No (4) Bylaw No Referred to February 14, 2011 Council meeting. STAFF REPORTS Planning (Paul Butler, Director of Planning) Development Permit 431 College Road ( Qualicum College ) Council confirmed that the agenda items related to the Qualicum College were referred to the February 14, 2011 Council meeting. Memorial Avenue Upgrade The Director of Engineering & Utilities provided a verbal report on the Memorial Avenue Upgrade project noting: the conceptual plans previously presented to Council were for the purpose of prioritizing capital projects; Council selected the Memorial Avenue Upgrade project as its number one priority so the Town is seeking grant funding and proceeding with plans; the Town has retained traffic engineers Richard Drdul and Keith Fenton to review resident concerns and prepare a safe design; and, detailed design and cost estimates are being prepared and will be reported at a public meeting, with answers to questions posed. COMMENTS FROM THE GALLERY Zweitse de Wit, Berwick Road resident and land developer, commented on the OCP review schedule and bylaw adoption date Frank Horner, First Avenue West resident, commented on the proposed Arbutus Street development for single-family dwelling vs. apartments Tela Gayowsky, Crescent Road West resident and QBRA executive, commented on holding a public meeting about the Memorial Avenue Upgrade project

7 Page 7 of 7 Dave Golson, Memorial Avenue resident, commented on the timing of holding a public meeting for the Memorial Avenue Upgrade and the OCP review Scott Tanner, Crescent Road West resident, commented on the Town providing statistics on solid waste volume changes in Qualicum Beach, DCCs for the 860/870 Arbutus Street development and highest and best use for the site. ADJOURNMENT Councillor Wilson MOVED and Councillor Becker SECONDED, THAT Council adjourns the meeting. MEETING ADJOURNED: 8:50 p.m. Certified Correct: Trudy Coates, Corporate Administrator Teunis Westbroek, Mayor