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1 COUNCIL: View the video of the entire meeting THE CORPORATION OF THE DISTRICT OF WEST VANCOUVER REGULAR COUNCIL MEETING MINUTES MUNICIPAL HALL COUNCIL CHAMBER MONDAY, DECEMBER 15, 2014 Mayor M. Smith; Councillors M. Booth, C. Cameron, C. Cassidy, N. Gambioli, M. Lewis, and W. Soprovich. STAFF: N. Leemhuis, Chief Administrative Officer; B. Leigh, Deputy Chief Administrative Officer; S. Scholes, Municipal Clerk; R. Fung, Director, Engineering and Transportation; M. Koke, Chief Financial Officer; A. Mooi, Director, Parks and Community Services; B. Sokol, Director, Planning, Land Development and Permits; and M. Panneton, Deputy Clerk. CALL TO ORDER 1. The meeting was called to order at 7:01 p.m. Mayor Smith informed that: the District will withdraw from the North Shore Family Court and Youth Justice Committee effective December 31, 2014 and that the District will provide funding to support key services that have benefited from the work of the Committee, specifically $10,000 to Hollyburn Family Services for youth outreach and justice support through the North Shore Youth Safe House, $3,000 for continuation of Day in Court workshops focusing on how to access the court system, and an increase to the Community Grants budget of $2,000 for the community and social services stream to support initiatives that address youth and families affected by domestic violence; Council has reappointed Kirsty Farquharson, Eric Fiss, and Anjili Bahadoorsingh to the Memorial Library Board; and that Council has approved a Lease and Licence Agreement with Hollyburn Sailing Club regarding the use of 1326 Argyle Avenue for a term of five years. APPROVAL OF AGENDA 2. Approval of December 15, 2014 Regular Council Meeting Agenda MOVED by Lewis, seconded by Cameron: THAT the December 15, 2014 regular Council meeting agenda be approved as circulated. ADOPTION OF MINUTES 3. Adoption of Council Meeting Minutes MOVED by Soprovich, seconded by Cameron: THAT the following Minutes be adopted as circulated: November 24, 2014 special and regular Council meetings, and December 1, 2014 Inaugural Council meeting. DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-1

2 REPORTS 4. Appointments of Council Members to Boards, Committees, and Working Groups for 2015 (File: / / / ) Moved to Item Review and Analysis of the District's 2014 Third Quarter Operating Results and Capital Plan Program (File: ) M. Koke (Chief Financial Officer) spoke relative to the subject report dated December 1, Councillor Cameron left the meeting at 7:05 p.m. and returned to the meeting at 7:05 p.m. R. Fung (Director, Engineering and Transportation) and M. Koke responded to queries of Council. MOVED by Gambioli, seconded by Lewis: THAT the report dated December 1, 2014, from the Chief Financial Officer, titled Review and Analysis of the District s 2014 Third Quarter Operating Results and Capital Plan Program be received for information. 6. Budget Update Presentation (File: ) A PowerPoint presentation was provided and M. Koke (Chief Financial Officer) spoke relative to the budget update including fund structure, 2015 averages, property taxes, budget process, 2015 budget, and long-term fiscal sustainability review. M. Koke and N. Leemhuis (Chief Administrative Officer) responded to queries of Council. MOVED by Cassidy, seconded by Lewis: THAT the Budget Update Presentation from the Chief Financial Officer be received for information. 7. Design Review Committee - Proposed New Terms of Reference (File: DRC) Discussion ensued relative to the proposed new terms of reference and B. Sokol (Director, Planning, Land Development and Permits) responded to queries of Council. MOVED by Cameron, seconded by Booth: THAT the Design Review Committee Terms of Reference (Policy ) be amended by removing Section 4.0 Membership and replacing it with Section 3.0 Membership of Appendix B attached to the report dated November 4, DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-2

3 Council members commented relative to the proposed amendments to the terms of reference. The question was called on the motion. 8. Parking Study at the Civic Site (File: ) J. Wong (Manager, Facilities and Assets) introduced D. Howes (Howes Technical Advantage Ltd.). A PowerPoint presentation was provided and D. Howes spoke relative to the subject report dated November 24, 2014 including: study objective, scope and area; history; current issues raised; current supply on site; on site demand regular spaces; current supply on street and on street demand; summary of results; calculated demand; draft strategy: short term; alternative modes of transportation; draft strategy medium term; parking counter; time limit; draft strategy long term; and next steps. D. Howes and A. Mooi (Director, Parks and Community Services) responded to queries of Council. MOVED by Booth, seconded by Soprovich: THAT the report dated November 24, 2014 titled Parking Study at the Civic Site be received for information. MOVED by Booth, seconded by Cameron: THAT 1. staff be directed to design and prepare cost estimates for inclusion in the 2015 budget discussion for screening/landscaping on the north side of the tennis court lot at the Community Centre, and moving the current vehicular access to that lot to align with the driveway into Stonethro s parking lot; and 2. staff be directed to conduct a review of the intersection at 21st Street and Gordon Avenue for safety improvements. 9. Proposed Subdivision of Pitt Street Lands (Proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4809, 2014, Proposed Phased Development Agreement Authorization Bylaw No. 4821, 2014, and Proposed Development Variance Permit No ) (File: / / ) A PowerPoint presentation was provided and A. Browne (Senior Community Planner) spoke relative to the subject report dated November 12, 2014 including context maps, neighbourhood character, implementing bylaws and permits, and next steps, and informed that the applicant is available to answer questions. Councillor Booth left the meeting at 8:25 p.m. and returned to the meeting at 8:25 p.m. MOVED by Lewis, seconded by Cameron: THAT proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4809, 2014 be read a first time. DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-3

4 A. Browne and B. Sokol (Director, Planning, Land Development and Permits) responded to queries of Council. The question was called on the motion. MOVED by Lewis, seconded by Cameron: THAT proposed Phased Development Agreement Authorization Bylaw No. 4821, 2014 be read a first time. MOVED by Lewis, seconded by Soprovich: THAT proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4809, 2014 and proposed Phased Development Agreement Authorization Bylaw No. 4821, 2014 be presented at a Public Hearing scheduled for January 26, 2015 at 7 p.m. in the Municipal Hall Council Chamber, and that the Municipal Clerk give statutory notice of the scheduled Public Hearing. MOVED by Lewis, seconded by Gambioli: THAT proposed Development Variance Permit No be presented at a Public Meeting scheduled for January 26, 2015 at 7 p.m. in the Municipal Hall Council Chamber, to be held concurrently with the Public Hearing scheduled for January 26, 2015 at 7 p.m. in the Municipal Hall Council Chamber, and that the Municipal Clerk give notice of the scheduled Public Meeting. 10. Official Community Plan Amendment, Rezoning and Development Permit Application No for 1763 Bellevue Avenue (Masonic Hall) (File: ) A PowerPoint presentation was provided and L. Berg (Senior Community Planner) spoke relative to the subject report dated November 26, 2014 including Masonic Hall site, the proposal, massing model, Official Community Plan, proposed consultations, staff recommendation, and next steps and conclusion. M. Slater (1058 Keith Road) spoke relative to the proposed development including: proposal for seven storeys; current site zoning for community use; proposed rezoning to highrise; Official Community Plan and expectation to guide District decisions; no overall plan or vision for Ambleside that proposal fits into; it is not supported by area residents. L. Berg, B. Sokol (Director, Planning, Land Development and Permits) and K. Gustavson (Karl Gustavson Architect Inc.) responded to queries of Council. MOVED by Lewis, seconded by Gambioli: THAT 1. Community Consultation on Official Community Plan Amendment, Rezoning and Development Permit No for 1763 Bellevue Avenue take the form of consideration by the Design Review Committee and North Shore DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-4

5 Accessibility Committee on Disability Issues and a public meeting with direct notification provided to the properties shown on the map attached as Appendix C to the staff report dated November 26, 2014 and a notice of the public meeting be posted on the District website; and 2. Following the community consultation on the development proposal for the land at 1763 Bellevue Avenue, staff report back to Council on the results of the consultation, and provide a complete review of the development proposal and recommended next steps. Council members commented relative to the proposed motion. The question was called on the motion. Councillors Cameron, Cassidy, and Soprovich voted in the negative 11. Seniors' Activity Centre Advisory Board 2014 Annual Report and 2015 Work Plan (File: SACA1) A. Mooi (Director, Parks and Community Services) introduced the 2014 Annual Reports and 2015 Work Plans for the Seniors' Activity Centre Advisory Board, Gleneagles Community Centre Advisory Committee, and Community Grants Committee. A PowerPoint presentation was provided and S. Grant (Chair, Seniors' Activity Centre Advisory Board) spoke relative to the subject report dated November 19, 2014, including 2014 highlights, Garden Side Café successes, flea market funding, Keeping Connected outreach, leadership and partnerships, and 2015 opportunities. 12. Gleneagles Community Centre Advisory Committee 2014 Annual Report and 2015 Work Plan, and Proposed Amendments to Terms of Reference (File: GCCAC) A PowerPoint presentation was provided and M. Bayes (Chair, Gleneagles Community Centre Advisory Committee) spoke relative to the subject report dated November 19, 2014 including 2014 highlights, summer camp success, holiday artisan festival, programs, leadership and partnerships, and 2015 opportunities. 13. Community Grants Committee 2014 Annual Report and 2015 Work Plan (File: CGC1) A PowerPoint presentation was provided and A. Beckett (Manager, Community Development, Youth and Families) and C. Winfield (Co-Chair, Community Grants Committee) spoke relative to the subject report dated November 20, 2014 including budget overview, 2014 achievements, community and social services and arts and culture, track and field, community safety, seniors wellness, Operation Red Nose, healthy meals, preserving history, and Keeping Well MOVED by Booth, seconded by Soprovich: DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-5

6 THAT the report dated November 19, 2014 from the Community Recreation Manager titled Seniors Activity Centre Advisory Board 2014 Annual Report and 2015 Work Plan be received for information. MOVED by Lewis, seconded by Cameron: THAT 1. the report dated November 19, 2014, from the Community Recreation Manager, titled Gleneagles Community Centre Advisory Committee 2014 Annual Report and 2015 Work Plan be received for information; and 2. the Gleneagles Community Centre Advisory Committee amended Terms of Reference be approved. MOVED by Gambioli, seconded by Cameron: THAT the report dated November 20, 2014, from the Manager, Community Development, Youth and Families, titled Community Grants Committee 2014 Annual Report and 2015 Work Plan be received for information. 14. North Shore Family Court and Youth Justice Committee Year End Report and 2015 Work Plan (File: NSFC1) Item withdrawn. 15. Youth Services Implementation Group Recommendations (File: ) Item withdrawn. BYLAWS 16. Proposed Official Community Plan Bylaw No. 4360, 2004, Amendment Bylaw No. 4797, 2014 (to amend the Official Community Plan to incorporate minor revisions based on community and agency input in order to update West Vancouver s Regional Context Statement to align with Metro Vancouver: 2040, Metro Vancouver s Regional Growth Strategy) (File: ) Item withdrawn. 17. Proposed Waterworks Regulation Bylaw No. 4490, 2006, Amendment Bylaw No. 4819, 2014 (Water Utility Fees for 2015) (File: ) MOVED by Cassidy, seconded by Lewis: THAT proposed Waterworks Regulation Bylaw No. 4490, 2006, Amendment Bylaw No. 4819, 2014 be adopted. DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-6

7 18. Proposed Sewer and Drainage Utility Fee Bylaw No. 4538, 2007, Amendment Bylaw No. 4820, 2014 (Sewer and Drainage Utility Fees for 2015) (File: ) MOVED by Lewis, seconded by Soprovich: THAT proposed Sewer and Drainage Utility Fee Bylaw No. 4538, 2007, Amendment Bylaw No. 4820, 2014 be adopted. CONSENT AGENDA ITEMS 19. Consent Agenda Items MOVED by Cameron, seconded by Cassidy: THAT the Consent Agenda items as follows be approved: Item Development Variance Permit Application No (3357 Marine Drive) (to set date for consideration); Item Correspondence List; Item Appointment of Acting Mayors for 2015; and Item Appointment of Council Representatives to Boards and Committees Development Variance Permit Application No (3357 Marine Drive) (File: ) THAT the Municipal Clerk give notice that Development Variance Permit Application No for 3357 Marine Drive to allow for an existing two-storey accessory building to be retained, will be considered by Council at its meeting on January 12, Correspondence List (File: ) THAT the correspondence list be received for information. Council Correspondence Update to November 28, 2014 (up to 12:00 Noon) Referred for Action (1) S. Slater, November 25, 2014, regarding Hollyburn Sailing Club Ambleside activation (Referred to Director of Planning, Land Development and Permits for consideration and response) (2) November 26, 2014, regarding Moving of Hollyburn Sailing Club and closing of Argyle? (Referred to Director of Planning, Land Development and Permits for consideration and response) Received for Information (3) Committee and Board Meeting Minutes Design Review Committee September 25, 2014; Memorial Library Board October 15, 2014; Board of Variance October 15, 2014 DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-7

8 (4) PRIMECorp, November 21, 2014, regarding PRIMECorp s Annual Report for April 1, 2013 March 31, 2014 (5) November 19, 2014, regarding high rise developments (6) November 23, 2014, regarding A PEDESTRIAN CROSSING NEEDED (Over Marine Drive) (7) Greater Vancouver Home Builders Association, November 27, 2014, regarding Invitation to Inaugural Getting to Groundbreaking Report Presentation (December 4, 2014) (8) November 27, 2014, regarding Proposed changers to residential zoning (9) November 27, 2014, regarding Development Proposal (10) 2 submissions, November 14-28, 2014, regarding Proposed Official Community Plan Bylaw No. 4360, 2004, Amendment Bylaw No. 4797, 2014 (Regional Context Statement) (Referred to December 8, 2014 public hearing) Responses to Correspondence (11) Director of Planning, Land Development and Permits, November 27, 2014, response regarding By-laws-West Vancouver (12) Director of Planning, Land Development and Permits, November 27, 2014, response regarding Bulk housing proposed changes taking to long (Draft Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4817, 2014) (13) Director of Planning, Land Development and Permits, November 27, 2014, response regarding Simple fixes for complex problems proposed residential building code changes (14) Director of Planning, Land Development and Permits, November 27, 2014, response regarding Re. changes to municipal by-laws re. new builds Council Correspondence Update to December 2, 2014 (up to 4:30 p.m.) Referred for Action (1) December 1, 2014, regarding Housing for Mentally Ill & Homeless (Referred to Director of Parks and Community Services for consideration and response) Received for Information (2) Port Metro Vancouver, November 28, 2014, regarding Port Metro Vancouver Land Use Plan (3) November 28, 2014, regarding Fwd: Electromagnetic Radiation in B.C., (4) November 30, 2014, regarding Protection of Burrard Inlet (Kinder Morgan s pipeline project) (5) 3 submissions, December 1, 2014, regarding Official Community Plan, Rezoning and Development Application for 370/380 Mathers Ave. (North Shore Unitarian Church) DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-8

9 (6) December 1, 2014, regarding The enforcement of the 495 student Agreement with Collingwood (Collingwood School) Appointment of Acting Mayors for 2015 (File: ) THAT the Acting Mayor schedule for 2015 as follows, be approved: February/March Councillor Gambioli April/May Councillor Booth June/July Councillor Lewis August/September Councillor Cameron October/November Councillor Cassidy Appointments of Council Members to Boards, Committees, and Working Groups for 2015 (File: / / / ) THAT 1. The following Council members be appointed to boards, committees and working groups for 2015: Memorial Library Board: Councillor Lewis Seniors Centre Advisory Board: Councillor Gambioli West Vancouver Community Centres Society Board: Councillor Cassidy Audit Committee: all Council members Awards Committee: Councillor Cassidy Community Engagement Committee: all Council members Community Grants Committee: Councillor Soprovich Design Review Committee: Councillors Cameron and Soprovich Finance Committee: Mayor Smith and Councillors Booth and Lewis Gleneagles Community Centre Advisory Committee: Councillor Lewis Lower Caulfeild Advisory Committee: Councillor Soprovich Parcel Tax Roll Review Panel: Councillors Booth, Gambioli and Lewis (Alternates Councillors Cameron, Cassidy and Soprovich) Public Art Advisory Committee: Councillor Gambioli School Traffic Safety Advisory Committee (not a Council committee): Councillor Cameron Youth Services Review Implementation Group (not a Council committee): Councillor Booth Community Energy and Emissions Plan Working Group: Councillor Lewis Upper Lands Study Review Working Group: Councillor Cameron Coho Festival Society: Councillor Soprovich Howe Sound Forum: Councillors Gambioli and Soprovich West Vancouver Chamber of Commerce: Councillor Booth North Shore Advisory Committee on Disability Issues: Councillor Lewis North Shore Emergency Management Office: Councillor Soprovich North Shore Substance Abuse Working Group (formerly Task Force): Councillor Cassidy. 2. Councillor Lewis be appointed as the alternate for Mayor Smith as a DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-9

10 municipal director on the Greater Vancouver Regional District (GVRD) Board of Directors; and 3. The following recommendations for appointment of Council members to Metro Vancouver boards and committees be approved: Aboriginal Relations Committee: Councillor Booth Finance Committee: Councillor Lewis Parks Committee: Councillor Soprovich Regional Planning and Agriculture Committee: Mayor Smith Transportation Committee: Mayor Smith Utilities Committee: Councillor Cameron Zero Waste Committee: Councillor Gambioli. OTHER ITEMS 20. No Items. REPORTS FROM MAYOR AND COUNCILLORS 21. Reports from Mayor and Councillors on Boards, Committees, and Working Groups Councillor Cameron reported on attendance with Mayor Smith at the December 11, 2014 TransLink meeting regarding the transit referendum question. Councillor Soprovich informed that he supported Mayor Smith on his comments regarding the transit referendum. Mayor Smith spoke relative to TransLink and the transit referendum, reported on attendance at the Seniors Christmas lunch put on by the Rotary Club of West Vancouver Sunrise, and that the Rotary Club is grateful for the tremendous job that Councillor Soprovich is doing for Operation Red Nose. MOVED by Lewis, seconded by Cameron: THAT the oral reports from the Mayor and Councillors be received for information. PUBLIC QUESTIONS AND COMMENTS 22. Public Questions and Comments C. Reynolds (Editor, West Van Matters) thanked Councillor Cameron for his comments regarding uplift, suggested that Parks consider a system in which people could buy live rather than cut trees, read a poem, and wished everyone a Merry Christmas. P. Stott (2129 Gordon Avenue, on behalf of Stonethro s Strata Council President) congratulated Council on their re-election, commented regarding concern that the DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-10

11 car park was not justified and the report confirmed there is a need, screening and streetscape restoration and consideration of moving the access will go a long way to resolving nuisance problems, peak period demand and demand management, thanked Council and wished them compliments of the season. ADJOURNMENT 23. Adjournment of December 15, 2014 Council Meeting MOVED by Soprovich, seconded by Gambioli: THAT the December 15, 2014 Council meeting be adjourned. (9:58 p.m.) Certified Correct: MAYOR MUNICIPAL CLERK DECEMBER 15, 2014 REGULAR COUNCIL MEETING MINUTES M-11