Council Present: Mayor B. Banman; and Councillors L. Barkman; H. Braun; S. Gibson; M. Gill; D. Loewen; B. MacGregor; and P. Ross

Transcription

1 May , at 3:01 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor B. Banman; and Councillors L. Barkman; H. Braun; S. Gibson; M. Gill; D. Loewen; B. MacGregor; and P. Ross Staff Present: City Manager G. Murray; Director, Legislative Services/City Clerk B. Flitton; General Manager, Economic Development and Planning Services J. Teichroeb; General Manager, Engineering and Regional Utilities J. Gordon; General Manager, Finance and Corporate Services P. Soanes; Acting General Manager, Parks, Recreation and Culture H. Enns; Deputy City Clerk K. Karn; Director, Development Planning D. Braun; Director, Finance S. Azam; and Information and Privacy Coordinator T. Ketola Staff Present for a Portion of the Meeting: Acting Director, Water and Solid Waste K. Filliatrault; Budget and Payroll Manager R. Millard; Solid Waste Engineering Manager B. Azevedo; Revenue Manager J. Brierley-Green; and Senior Planner M. Pryce Media Present: Abbotsford News; and Shaw Communications Inc. Public Present: CALL TO ORDER The meeting was called to order at 3:01 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee meeting held May 6, DELEGATIONS Moved by Councillor Gill, seconded by Councillor MacGregor, that the minutes of the Executive Committee meeting held May 6, 2013, be adopted. E CARRIED..1 Mike Hopcraft, Forrest Terrace, regarding his request to appear before Council to address the sale of invasive turtle species Moved by Councillor Gibson, seconded by Councillor Ross, that the delegation of Mike Hopcraft, Reptile Rehabilitator, Forrest Terrace; Menita Prasad, Conservation Biologist; and Andrea Gielens, Species at Risk Biologist, and their Powerpoint presentation, regarding their request to appear before Council to address the sale of invasive turtle species, be received; and the matter be referred to staff for consultation with other municipalities on how they are dealing with the issue, and whether any stores in Abbotsford are currently selling turtles under four inches; and that staff report back to Council within 30 days. E CARRIED.

2 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page 2 4. BUSINESS OUT OF MINUTES None. 5. REPORTS 5.1 ECONOMIC DEVELOPMENT AND PLANNING SERVICES.1 Harbob Western Developments Ltd. (A. H. Sears, H. Weiss and C. Weiss) property, located at 1970 Sumas Way; Development Variance Permit Application ( /D11-059) Moved by Councillor Braun, seconded by Councillor Barkman, that Report No. EDP , dated May 13, 2013, from the Assistant Planner, regarding a Development Variance Permit application for the Harbob Western Developments Ltd. (A. H. Sears, H. Weiss and C. Weiss) property, located at 1970 Sumas Way, be received; and (1) application /D to allow variances, as detailed in Report No. EDP , be approved in principle, and that a permit be prepared for an upcoming Council Hearing subject to securing the following, prior to issuance of the Development Variance Permit: (a) an expansion of the existing access easement between 1970 Sumas Way and 1990 Sumas Way to include the areas for vehicles, pedestrians, parking and the garbage enclosure; (b) a Section 219 covenant being registered on title to restrict access in the future to one access point; and (c) a cash-in-lieu payment of $2, for five street trees for a community amenity contribution over and above the standard requirement of three street trees for a total of eight street trees, which will be secured through the form and character Development Permit; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. E CARRIED.

3 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page 3.2 Jenfre Holdings Ltd. (R. and V. Faber) properties, located at Parcel B (reference Plan 9047) in the 100 block of McCallum Road, 189 McCallum Road and 141 McCallum Road; Agricultural Land Commission application ( /A12-011) Moved by Councillor Loewen, seconded by Councillor MacGregor, that Report No. EDP , dated May 13, 2013, from the Assistant Planner, regarding an Agricultural Land Commission application for the Jenfre Holdings Ltd. (R. and V. Faber) properties, located at Parcel B (reference Plan 9047) in the 100 block of McCallum Road, 189 McCallum Road and 141 McCallum Road, be received; and application /A be forwarded to the Agricultural Land Commission with endorsement for support. E CARRIED...3 R. S. and A. K. Sidhu property, located at Peardonville Road; Rezoning Application ( /R12-021) ( /S12-021) Moved by Councillor Braun, seconded by Councillor MacGregor, that Report No. EDP , dated April 5, 2013, from the Planner, regarding a rezoning map and text amendment application for the R. S. and A. K. Sidhu property, located at Peardonville Road, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996, to rezone the property covered under application R12-021, to a new Comprehensive Development (CD) Zone, subject to the following conditions being satisfied prior to final adoption of the bylaw (a) a development agreement being entered into with the City to secure required road and utility upgrades and extensions, in accordance with Development Bylaw No ; (b) provisions of dedication, widening and traffic improvements in accordance with Development Bylaw No ; (c) a 1.25 m road widening dedication of Peardonville Road being secured along the northern frontage of the lands; (d) a 3.0 m wide lane dedication along the southern rear property line being secured; (e) a 6.0 m wide statutory right of way for temporary lane access is provided abutting the 3.0 m wide lane dedication; (f) a 3.0 m wide statutory right of way for temporary land access is provided abutting the 3.0 m wide lane dedication; (g) provisions of a cash-in-lieu of three street trees along Peardonville in accordance with Development Bylaw No ; (h) registration of a Section 219 covenant for building design guidelines; (i) registration of a Section 219 covenant to prohibit building on the proposed Lot 1 until laneway access is secured to either Beaver Street or Seal Way; and (j) once issues of funding for items not budgeted

4 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page 4 by the City are resolved; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. Opposed: Councillor Barkman E CARRIED..4 Centre Ice Multi-Plex Abbotsford Ltd. (W. Siemens and A. Wall) property, located at 3600 Townline Road; Amendment No. 4 to Development Permit No with Variances application ( /D12-031) Moved by Councillor Braun, seconded by Councillor Gill, that Report No. EDP , dated May 13, 2013, from the Planner, regarding an amendment to Development Permit No. 1125, with variances, application for the Centre Ice Multi-Plex Abbotsford Ltd. (W. Siemens, and A. Wall) property, located at 3600 Townline Road, be received; and (1) application /D to allow a parking variance, as detailed in Report No EDP , be approved in principle, and that a permit be prepared for an upcoming Council Hearing, subject to the applicant either removing or developing the unmarked areas (hatched areas on Figure 2 of Report No. EDP ), in accordance with the screening and design and maintenance standards set out in Sections 180 and 190 of the Abbotsford Zoning Bylaw, 1996; and (2) the Mayor and Corporate Officer be authorized to execute all documents relating to this matter. Opposed: Councillor Barkman E CARRIED.

5 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page ENGINEERING AND REGIONAL UTILITIES.1 Matsqui Prairie and Sumas Prairie, Dyking, Drainage and Irrigation Committee Election Results ( MPDDI) ( SPDDI) Moved by Councillor Gill, seconded by Councillor MacGregor, that Report No. ENG , dated May 2, 2013, from the Senior Drainage and Wastewater Engineer, regarding the Matsqui Prairie and Sumas Prairie, Dyking, Drainage and Irrigation Committee Election Results, be received; and (1) Council affirm the election results of the Matsqui Prairie Dyking, Drainage and Irrigation Committee Annual General Meeting held March 27, 2013 and the Sumas Prairie Dyking, Drainage and Irrigation Committee Annual General Meeting held April 24, 2013; (2) Council appoint John Fooks and Doug Kampman to the Matsqui Prairie Dyking, Drainage and Irrigation Committee for a three year term; and (3) Council appoint Jerry Gelderman and Matt Dykshoorn to the Sumas Prairie Dyking, Drainage and Irrigation Committee for a three year term. E CARRIED..2 Amendment to the Sprinkling Restrictions Section in the Waterworks Rates and Regulations Bylaw ( ) Moved by Councillor Barkman, seconded by Councillor Ross, that Report No. ENG , dated May 14, 2013, from the Acting Director, Water and Solid Waste, regarding an amendment to the Sprinkling Restrictions section in the Waterworks Rates and Regulations Bylaw, be received; and (1) Bylaw No , Waterworks Rates and Regulations Bylaw, 2011, Amendment Bylaw No. 4, proceed for three readings at the next Regular Meeting of Council; (2) Bylaw No , Bylaw Notice Enforcement Bylaw, 2009, Amendment Bylaw No. 25, proceed for three readings at the next Regular Meeting of Council; (3) Bylaw No. 2231, 2013, Municipal Ticket Information Bylaw, 2007, Amendment Bylaw No. 25, proceed for three readings at the next Regular Meeting of Council; and (4) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E CARRIED.

6 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page 6.3 Metro Vancouver Waste Flow Management Update ( ) Moved by Councillor Gill, seconded by Councillor Braun, that Report No. ENG , dated May 10, 2013, from the Solid Waste Engineering Manager, regarding a Metro Vancouver Waste Flow Management update, be received; and (1) the City send a letter to Metro Vancouver stating its opposition to the proposed Waste Flow Management framework in its current form; and (2) staff continue to work with the Fraser Valley Regional District in assessing options to the Metro Vancouver system for disposing of Abbotsford s garbage. E CARRIED. 5.3 FINANCE AND CORPORATE SERVICES.1 Five Year Financial Plan Bylaw, Capital Carry Forward Amendments ( ) Moved by Councillor Loewen, seconded by Councillor Barkman, that Report No. COR , dated May 27, 2013, from the Budget and Payroll Manager, regarding Five Year Financial Plan Bylaw, Capital Carry Forward amendments, be received; and (1) the following bylaws proceed for three readings at the next Regular Meeting of Council: (a) Bylaw No , Five-Year Financial Plan Bylaw , Amendment Bylaw No. 1 ; (b) Bylaw No , Development Cost Charges (Drainage) Reserve Fund Expenditure Bylaw, 2013 ; (c) Bylaw No , Development Cost Charges (Roads) Reserve Fund Expenditure Bylaw, 2013 ; (d) Bylaw No , Development Cost Charges (Sewer) Reserve Fund Expenditure Bylaw, 2013 ; (e) Bylaw No Development Cost Charges (JAMES Treatment Plant) Reserve Fund Expenditure Bylaw, 2013 ; and (f) Bylaw No , Development Cost Charges (Joint Water Supply) Reserve Fund Expenditure Bylaw, 2013 ; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. Opposed: Councillors Braun and Gill E CARRIED.

7 May 27, 2013, at 3:01 p.m. in the Matsqui Centennial Auditorium Page 7.2 Industrial/Commercial/Institutional (ICI) and Agricultural (Ag) Rate Structure Review Implementation Date Change ( ) 6. NEW BUSINESS None. 7. ADJOURNMENT Moved by Councillor Loewen, seconded by Councillor Barkman, that Report No. COR , dated May 15, 2013, from the Director, Finance, regarding the Industrial/Commercial/Institutional (ICI) and Agricultural (Ag) Rate Structure Review Implementation Date Change, be received; and the Mayor and Corporate Officer be authorized to execute all documents related to this matter. Moved by Councillor Braun, seconded by Councillor Gill, that Report No. COR , dated May 15, 2013, from the Director, Finance, regarding the Industrial/Commercial/Institutional (ICI) and Agricultural (Ag) Rate Structure Review Implementation Date Change, be deferred, and the matter be referred back to staff to bring forward more details regarding proposed implementation of the tiered rate structure, as discussed. E CARRIED. Moved by Councillor Gill, seconded by Councillor Gibson, that the May 27, 2013, Executive Committee meeting be adjourned. (4:05 p.m.) CARRIED. Certified Correct: R. Bruce Banman William Flitton Mayor Director, Legislative Services/City Clerk