Mayor and Council Bill Flitton, Director, Legislative Services/City Clerk Metro Vancouver - Greater Vancouver Regional District Board Appointments

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1 COUNCIL REPORT Report No. COR Regular Council Date: November 14, 2017 File No: To: From: Subject: Mayor and Council Bill Flitton, Director, Legislative Services/City Clerk Metro Vancouver - Greater Vancouver Regional District Board Appointments RECOMMENDATION 1. THAT Council appoint Mayor Henry Braun to the Greater Vancouver Regional District (GVRD) Board with four (4) votes; 2. THAT Council appoint Councillor Sandy Blue to the Greater Vancouver Regional District (GVRD) Board with four (4) votes; and 3. THAT Councillor Les Barkman be appointed as the alternate Council appointee to the Greater Vancouver Regional District (GVRD) Board, to act in the absence of either Mayor Henry Braun or Councillor Sandy Blue. REPORT CONCURRENCE General Manager The General Manager concurs with the recommendation of this report. City Manager The City Manager concurs with the recommendation of this report. SUMMARY OF THE ISSUE The City of Abbotsford, as a member of the Greater Vancouver Regional District (GVRD) Board parks function only Board, has eight (8) votes to be distributed to two appointed Council members. Council must appoint members, along with their respective weighted votes, as well as alternates, to the GVRD Board. BACKGROUND Pursuant to the Local Government Act, Council must appoint from amongst its members directors to the Greater Vancouver Regional District (GVRD) Board; must distribute the applicable votes to the appointed municipal directors; votes are to be equally distributed among the directors, as directed by Council, with no director having more than five (5) votes, and any difference in votes not being greater than one; and may appoint from amongst its members alternate municipal directors to take the place of an absent municipal director.

2 Report No. COR Page 2 of 2 As a result of the 2016 Census, the total number of votes to be distributed amongst the two appointed Council members has increased from 7 to 8. DISCUSSION Appointments are made at the pleasure of Council. The term of office of a municipal director begins when the person takes the oath of office and continues until the earliest of another director taking office in the original director s place or the director ceasing to be a member of the Council before the next general local election. The recommendation of Mayor Henry Braun is to appoint the members below to the GVRD Board. Member # of Votes Mayor Henry Braun 4 Councillor Sandy Blue 4 Councillor Les Barkman Alternate SUBSTANTIATION OF RECOMMENDATION Mayor Henry Braun and Councillor Sandy Blue, along with their proposed alternate, Councillor Les Barkman, are recommended to be appointed to the GVRD Board in accordance with legislative requirements of the Local Government Act for parks purposes only. Bill Flitton Director, Legislative Services/City Clerk Signed 11/6/2017 2:24 PM Rajat Sharma General Manager, Finance and Corporate Services Signed 11/10/2017 1:35 PM ATTACHMENTS: Metro Vancouver - Impact of 2016 Federal Census Population on Weighted Voting

3 a metrovancouver ~ SERVICES A ND SOLUTIONS FOR A LIVABLE REGION Boord and Information Services, Legal and Legislative Services Tel Fox OCT Bill Flitton, Director, Legislative Services City of Abbotsford South Fraser Way Abbotsford, BC V2T 1 W7 VIA bflitton@abbotsford.ca File: CR BAP Ref: BD 2017 Nov 24 Dear Mr. Flitton: Re: Impact of 2016 Federal Census Population on Weighted Voting and Member Representation The Metro Vancouver Regional District Board Inaugural meeting will be held on Friday, November 24, 2017 at 9:00 a.m. in the 28 1 h floor Boardroom, 4730 Kingsway, Burnaby. At the Inaugural Meeting, any new directors will be sworn in and a Chair and Vice Chair will be elected. The Board will see a change in its number of directors and votes as a result of the 2016 federal census. The number of directors will increase from 38 to 40, and the number of votes will increase from 129 to 134. Abbotsford participates in the regional district's parks function; it will continue to be represented by 2 directors but its votes will increase to 8 votes. Metro Vancouver has received certified population figures from the Ministry of Municipal Affairs and Housing resulting from the 2016 Census; these figures are effective November 1, Composition and voting rights of the board is established through the legislative requirements of section 196 of the Local Government Act (Act) and by the Letters Patent which specify the voting unit as 20,000. For voting purposes, each member jurisdiction or electoral area has one Board vote for every 20,000 of population, and a director may hold up to 5 votes. The population for the City of Abbotsford has increased to more that 141,685 since the last Federal census. As a result, the City of Abbotsford's voting strength has increased from 7 votes to 8 votes. In accordance with section 197 of the Act, the votes are to be equally distributed by the council; as such the additional vote will be allocated to your director who currently holds 3 votes, Sandy Blue. Each director will then have 4 votes. There is no change in the number of directors. Attached for your information is Metro Vancouver Regional District Changes in Number of Votes and Director Representation from 2011 and 2016 Resulting from Federal Census Population. Please refer to section 196 of the Act for information about composition and voting rights, and to section 198 for information about appointment and term of office of municipal directors. This is provided for your information. Please call me at if you have any questions King sway, Burnaby, BC, Canada VSH 4G Greater Vancouver Regional District Greater Vancouver Water District Greater Vancouver Sewerage and Drainage District Metro Vancouver Housing Corporation

4 Bill Flitton, Director, Legislative Services, City of Abbotsford Impact of 2016 Federal Census Population on Weighted Voting and Member Representation Page 2 of 3 CP/kh Encl: Metro Vancouver Regional District Changes in Number of Votes and Director Representation from 2011 and 2016 Resulting from Federal Census Population Effective November 14, 2017, Metro Vancouver's Head Office is moving to Metrotower Ill located at 4730 Kingsway, Burnaby. Our new mailing address is: Metro Vancouver Metrotower Ill, Board and Information Services 27h Floor 4730 Kingsway Burnaby, BC VSH OC6. Our telephone numbers, cellular phone numbers and addresses remain the same. The tower complex is located at the far eastern end of the Metrotown Mall complex with entrances from the underground parking area at Metrotown Mall and by the front doors off Central Boulevard.

5 ATIACHMENT Metro Vancouver Regional District Changes in Number of Votes and Director Representation from 2011 and 2016 Resulting from Federal Census Population 2011 (Effective 2012) 2016 (Effective 2017) Member Jurisdiction Population 1 Votes 2 Directors 3 Population 1 Votes 2 Directors 3 Anmore 2, , Belcarra Bowen Island 3, , Burnaby 223, , Coquitlam 126, , Delta 99, , Electoral Area A 13, , Langley City 25, , Langley Township 104, , Lion's Bay 1, , Maple Ridge 76, , New Westminster 65, , North Vancouver City 48, , North Vancouver District 86, , Pitt Meadows 17, , Port Coquitlam 56, , Port Moody 32, , Richmond 190, , Surrey 468, , Tsawwassen Vancouver 605, , West Vancouver 44, , White Rock 19, , Totals 2,313, ,463, I Abbotsford' 133,765 ; 141,685 ; Notes 1 Population numbers based on federal census including subsequent changes certified by the Province. 2 Votes (i.e. voting strength) are calculated by dividing the population by 20,000 (voting unit as per the Letters Patent) 3 Number of Directors is calculated by dividing the voting strength by 5 (as per the Local Government Act) 4 Abbotsford participates in the Metro Vancouver Regional District parks function only.