METRO VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS - PARKS

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1 METRO VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS - PARKS of Directors held at 9:03 a.m. on Friday, March 31, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Port Coquitlam, Chair, Director Greg Moore Vancouver, Vice Chair, Director Raymond Louie Anmore, Director John McEwen Belcarra, Director Ralph Drew Bowen Island, Director Maureen Nicholson Burnaby, Director Derek Corrigan Burnaby, Director Sav Dhaliwal Burnaby, Director Colleen Jordan Coquitlam, Director Craig Hodge Coquitlam, Director Richard Stewart Delta, Director Lois Jackson Electoral Area A, Alternate Director Bill Holmes for Maria Harris Langley City, Director Rudy Storteboom Langley Township, Director Charlie Fox Langley Township, Director Bob Long Lions Bay, Director Karl Buhr New Westminster, Director Jonathan Cote North Vancouver City, Director Darrell Mussatto (arrived at 9:21 a.m.) North Vancouver District, Director Richard Walton Port Moody, Director Mike Clay Richmond, Director Malcolm Brodie Richmond, Director Harold Steves Surrey, Director Tom Gill Surrey, Alternate Director Mike Starchuk for Bruce Hayne Surrey, Director Barbara Steele Surrey, Director Judy Villeneuve Surrey, Alternate Director Dave Woods for Linda Hepner Tsawwassen, Director Bryce Williams (arrived at 9:12 a.m.) Vancouver, Alternate Director Elizabeth Ball for Gregor Robertson (arrived at 9:24 a.m.) Vancouver, Alternate Director Melissa De Genova for Heather Deal Vancouver, Director Kerry Jang Vancouver, Director Geoff Meggs Vancouver, Director Andrea Reimer Vancouver, Director Tim Stevenson West Vancouver, Director Michael Smith White Rock, Director Wayne Baldwin MEMBERS ABSENT: Abbotsford, Director Sandy Blue Abbotsford, Director Henry Braun Maple Ridge, Director Nicole Read Pitt Meadows, Director John Becker STAFF PRESENT: Carol Mason, Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services Chris Plagnol, Corporate Officer of Directors held on Friday, March 31, 2017 Page 1of7

2 A. ADOPTION OF THE AGENDA 1. March 31, 2017 Regular Parks Meeting Agenda That the MVRD Board: a) amend the agenda for its regular Parks meeting scheduled for March 31, 2017 by adding: i) Item C.1 Alison White, Blackberry Artist Society and Port Moody Art Center Society; ii) Item C.2 Robert Simons, Past President, Port Moody Heritage Society; iii) Item El.1 on-table replacement page 12 titled "Table 3.0 Summary of Four Concept Options"; and b) adopt the agenda as amended. B. ADOPTION OF THE MINUTES 1. February 24, 2017 Regular Parks Meeting Minutes That the MVRD Board adopt the minutes for its regular Parks meeting held February 24, 2017 as circulated. C. DELEGATIONS 1. Alison White, Blackberry Artist Society and Port Moody Art Center Society Alison White and Jane Appleby, Blackberry Artist Society and Port Moody Art Centre Society, provided members with a slideshow of artist paintings and spoke to members about the Passionate Outdoor Painters' experience painting Belcarra South cottages and about potential opportunities for artists in residence to use the cottages. On-table executive summary is retained with the March 31, 2017 MVRD Board agenda. 2. Robert Simons, Past President, Port Moody Heritage Society Speaking to Item El.1 of the agenda, Robert Simons, Past President, Port Moody Heritage Society (PMHS), commented on the Belcarra cabins being the last known early summer settlement in the Burrard Inlet, and requested that the Board consider the heritage value of the cabins to the local community, and give consideration to establishing a public heritage park within Belcarra Regional Park. 9:12 a.m. Director Williams arrived at the meeting. of Directors held on Friday, March 31, 2017 Page 2 of 7

3 In response to questions, Mr. Simons commented about: the Bole House being the anchor of the heritage precinct area which led to the creation of the other cottages PMHS efforts related to fundraising, museum operations and advocacy for heritage protection of Port Moody buildings and redevelopment areas interest to see cottages retained for artist and cultural peoples in residence, creation of a heritage garden, and expansion of regional parks activities On-table executive summary is retained with the March 31, 2017 MVRD Board agenda. 9:21 a.m. Director Mussatto arrived at the meeting. D. INVITED PRESENTATIONS E. CONSENT AGENDA The following item was removed from the Consent Agenda, for consideration under Section F. Items Removed from the Consent Agenda: 1.1 Belcarra Regional Park - Moving forward with Public Use of Belcarra South That the MVRD Board adopt the recommendations contained in the following items presented in the March 31, 2017 MVRD Board Consent Agenda: 1.2 Burnaby Lake Regional Park - Agreement Renewal for Picken House with Catching the Spirit Youth Society 2.1 Delegations Received at Committee March 2017 The items and recommendations referred to above are as follows: 1.2 Burnaby Lake Regional Park - Agreement Renewal for Picken House with Catching the Spirit Youth Society Report dated January 30, 2017 from Jamie Vala, Parks Central Division Manager, Regional Parks, seeking MVRD Board authorization to renew the Agreement with Catching the Spirit Youth Society for use of the Picken House in Burnaby Lake Regional Park, for a further five-year term, commencing May 1, 2017 and ending April 30, 2022, for a nominal fee of $10. Recommendation: That the MVRD Board approve the Agreement between the Metro Vancouver Regional District and Catching the Spirit Youth Society for a term five-year term and nominal fee of $10 commencing May 1, 2017 and ending April 30, 2022 for use of the Picken House in Burnaby Lake Regional Park. Adopted on Consent of Directors held on Friday, March 31, 2017 Page 3 of 7

4 2.1 Delegations Received at Committee March 2017 Report dated March 1, 2017 from Kelly Hardy, Office Supervisor, Board and Information Services, Legal and Legislative Services, providing the Board with delegation activities at Committee in response to Board direction to keep the Board informed. Recommendation: That the MVRD Board receive for information the report, dated March 1, 2017, titled "Delegations Received at Committee March 2017" containing submissions received from the following delegates: a) Jo Ledingham, Belcarra South Preservation Society. Adopted on Consent F. ITEMS REMOVED FROM THE CONSENT AGENDA 1.1 Belcarra Regional Park- Moving forward with Public Use of Belcarra South Report dated March 1, 2017 from the Parks Committee, together with report dated February 17, 2017 from Jamie Vala, Parks Central Division Manager, Regional Parks, seeking MVRD Board adoption of a preferred option for Belcarra South based on the results of the public engagement design and planning process Metro Vancouver conducted in 2016, and seeking direction on the next steps in the process. 9:24 a.m. Alternate Director Ball arrived at the meeting. Discussion ensued about consultation with the City of Port Moody and Village of Belcarra on the matter. Members expressed concerns about the timing of Port Moody's heritage designation, cabin conditions and associated costs, tenancy status, restricted public access, and implications of proceeding with consultation. That the Metro Vancouver Regional Board refer the March 1, 2017 report titled "Belcarra Regional Park - Moving Forward with Public Use of Belcarra South", to the City of Port Moody and Village of Belcarra, to work with Metro Vancouver on alternatives or alternate uses of the cabins before a decision is made, and to consult on the general moving forward on public use. DEFEATED Main Motion That the MVRD Board: a) endorse Belcarra South design concept Option 2 which retains the Bole House and Cabin 6 as multi-purpose buildings, gives priority to more natural open space, and opens the area to public use; of Directors held on Friday, March 31, 2017 Page 4 of 7

5 b) direct staff to forward the report dated March 1, 2017, titled, "Belcarra Regional Park - Moving forward with Public Use of Belcarra South" to the City of Port Moody and to the Village of Belcarra for comments; and c) direct staff to post the report on the Metro Vancouver Regional Parks Public Engagement web page. Comments were further offered about consulting with the City of Port Moody and Village of Belcarra. Amendment to the Main Motion That the Metro Vancouver Regional District Board amend the Main Motion, in part b), by replacing the phrase "comments" with the phrase "consultation". Members expressed concerns about the meaning and implications of consultation and requested a legal opinion on the matter. Agenda Varied The order of the agenda was varied to consider a resolution to close meeting at this point. K. RESOLUTION TO CLOSE MEETING That the MVRD Board close its regular meeting scheduled for March 31, 2017 pursuant to the Community Charter provisions, Section 90 (1) (i) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose." Adjournment The MVRD Board adjourned its regular Parks meeting of March 31, 2017 at 9:59 a.m. to convene a closed meeting. Reconvene The MVRD Board reconvened its regular Parks meeting of March 31, 2017 at 10:24 a.m. with the following members being present: MEMBERS PRESENT: Port Coquitlam, Chair, Director Greg Moore Vancouver, Vice Chair, Director Raymond Louie Anmore, Director John McEwen Bowen Island, Director Maureen Nicholson Burnaby, Director Derek Corrigan Burnaby, Director Sav Dhaliwal Burnaby, Director Colleen Jordan Coquitlam, Director Craig Hodge Coquitlam, Director Richard Stewart of Directors held on Friday, March 31, 2017 Page 5 of 7

6 MEMBERS PRESENT (Continued): Electoral Area A, Alternate Director Bill Holmes for Maria Harris Langley City, Director Rudy Storteboom Langley Township, Director Charlie Fox Langley Township, Director Bob Long New Westminster, Director Jonathan Cote North Vancouver City, Director Darrell Mussatto North Vancouver District, Director Richard Walton Port Moody, Director Mike Clay Richmond, Director Malcolm Brodie Richmond, Director Harold Steves Surrey, Director Tom Gill Surrey, Alternate Director Mike Starchuk for Bruce Hayne Surrey, Director Barbara Steele Surrey, Director Judy Villeneuve Surrey, Alternate Director Dave Woods for Linda Hepner Tsawwassen, Director Bryce Williams Vancouver, Alternate Director Elizabeth Ball for Gregor Robertson Vancouver, Alternate Director Melissa De Genova for Heather Deal Vancouver, Director Kerry Jang Vancouver, Director Andrea Reimer Vancouver, Director Tim Stevenson West Vancouver, Director Michael Smith White Rock, Director Wayne Baldwin MEMBERS ABSENT: Abbotsford, Director Sandy Blue Abbotsford, Director Henry Braun Belcarra, Director Ralph Drew Delta, Director Lois Jackson Lions Bay, Director Karl Buhr Maple Ridge, Director Nicole Read Pitt Meadows, Director John Becker Vancouver, Director Geoff Meggs Discussion further ensued consultation. about implications with proceeding with Question on the Amendment to the Main Motion Question was then called on the amendment to the Main Motion and it was DEFEATED Question on the Main Motion Question was then called on the Main Motion and it was Directors Clay, Cote, Holmes, Long, Steves, Storteboom, and Williams voted in the negative. On-table replacement page titled "Table 3.0 Summary of Four Concept Options", is retained with the March 31, 2017 MVRD Board agenda. G. REPORTS NOT INCLUDED IN CONSENT AGENDA H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN of Directors held on Friday, March 31, 2017 Page 6 of 7

7 I. OTHER BUSINESS J. BUSINESS ARISING FROM DELEGATIONS K. RESOLUTION TO CLOSE MEETING This item was previously considered. L. RISE AND REPORT (Items Released from Closed Meeting) M. ADJOURNMENT/CONCLUSION That the MVRD Board conclude its regular Parks meeting of March 31, {Time: 10:26 a.m.) *re, Chair FINAL Minutes of the Regular Parks Meeting of the Metro Vancouver Regional District {MVRD) Board of Directors held on Friday, March 31, 2017 Page 7 of 7

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