GREATER VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS

Transcription

1 GREATER VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS Directors held at 9:08 a.m. on Friday, November 27, 2015 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Director Greg Moore, Port Coquitlam Vice Chair, Director Raymond Louie, Vancouver Alternate Director George Affleck, Vancouver for Tim Stevenson Alternate Director Elizabeth Ball, Vancouver for Gregor Robertson Director John Becker, Pitt Meadows Director Malcolm Brodie, Richmond Alternate Director Pietro Calendine, Burnaby for Sav Dhaliwal Alternate Director Adriane Carr, Vancouver for Kerry Jang Director Mike Clay, Port Moody (arrived at 9:34 a.m.) Director Derek Corrigan, Burnaby Director Jonathan Cote, New Westminster Director Heather Deal, Vancouver Director Ralph Drew, Belcarra (arrived at 9:10 a.m.) Director Charlie Fox, Langley Township Director Linda Hepner, Surrey Director Craig Hodge, Coquitlam Alternate Director Bill Holmes, Electoral Area A for Maria Harris Director Colleen Jordan, Burnaby Director Bob Long, Langley Township Director Mary Martin, Surrey Director John McEwen, Anmore Alternate Director Linda McPhail, Richmond for Harold Steves Director Geoff Meggs, Vancouver (departed at 10:01 a.m.) Alternate Director Grant Meyer, White Rock for Wayne Baldwin Director Darrell Mussatto, North Vancouver City (arrived at 9:22 a.m.) Director Maureen Nicholson, Bowen Island Director Nicole Read, Maple Ridge Director Andrea Reimer, Vancouver Director Michael Smith, West Vancouver Director Barbara Steele, Surrey Director Richard Stewart, Coquitlam (arrived at 9:33 a.m.) Director Rudy Storteboom, Langley City Director Judy Villeneuve, Surrey Director Richard Walton, North Vancouver District Director Bryce Williams, Tsawwassen Alternate Director Dave Woods, Surrey for Bruce Hayne Directors held on Friday, November 27, 2015 Page 1of13

2 MEMBERS ABSENT: Director Karl Buhr, Lions Bay Director Lois Jackson, Delta STAFF PRESENT: Carol Mason, Commissioner/Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services, Legal and Legislative Services Chris Plagnol, Director, Board and Information Services/Corporate Officer, Legal and Legislative Services Suspension of the Rules The GVRD Board was requested to suspend its procedural rules for hearing delegations. That the GVRD Board, pursuant to Section 1.5 of the Procedure Bylaw, suspend at its November 27, 2015 meeting, the rule outlined in Section 13.7 relative to hearing delegations at the Board, to hear Brent Mansfield, Director, BC Food Systems Network, and Aart Schuurman Hess, Chief Executive Officer, Greater Vancouver Food Bank. A. ADOPTION OF THE AGENDA 1. November 27, 2015 Regular Meeting Agenda That the GVRD Board: a) amend the revised agenda for its regular meeting scheduled for November 27, 2015 by adding: i. Item C.1 Delegation - Aart Schuurman Hess, Chief Executive Officer, Greater Vancouver Food Bank; ii. Item C.2 Delegation - Brent Mansfield, Director, BC Food Systems Network; iii. on-table replacement Item E 6.3 General Liability and Property Loss Claims Policy; iv. Item E 6.5 Proposal to Adopt "Tim Jones Peak" on Mount Seymour; and b) adopt the agenda as amended. Directors held on Friday, November 27, 2015 Page 2of13

3 B. ADOPTION OF THE MINUTES 1. October 30, 2015 Regular Meeting Minutes That the GVRD Board adopt the minutes for its regular meeting held October 30, 2015 as circulated. 9:10 a.m. Director Drew arrived at the meeting. C. DELEGATIONS 1. Delegation - Aart Schuurman Hess, Chief Executive Officer, Greater Vancouver Food Bank Schuurman Hess, Chief Executive Officer, Greater Vancouver Food Bank, informed the Board of his opposition to the National Zero Waste Council proposed federal tax incentive to reduce edible food waste, as presented in Item E3.2 of the November 27, 2015 GVRD Board agenda, based on issues of quality, cost and capacity. Mr. Hess requested that the Board consider receiving the report for information and take no further action at this time to allow for further research and consultation to ensure appropriate and effective solutions. Mr. Hess commented on nutritional needs of users and about implications to food bank resources from increasing food waste diversion costs linked to quality of food donations. 2. Delegation - Brent Mansfield, Director, BC Food Systems Network Brent Mansfield, Director, BC Food Systems Network, requested the Board to receive the report presented as Item E3.2 of the agenda for information, and take no further action, allowing for further research and broad consultation before advocating for a specific position on the matter. Mr. Mansfield commented on his background and experience working with Metro Vancouver and indicated a need for more consistency and alignment of the matter with Metro Vancouver's strategic direction. Mr. Mansfield referred to similar unsuccessful tax policy in the United States and suggested Metro Vancouver explore successful models before advocating at a federal level. 9:22 a.m. Director Mussatto arrived at the meeting. D. INVITED PRESENTATIONS No items presented. Directors held on Friday, November 27, 2015 Page 3of13

4 E. CONSENT AGENDA The following items were removed from the Consent Agenda, in the following order, for consideration under Section F. Items Removed from the Consent Agenda: 3.2 Metro Vancouver Support for National Zero Waste Council Federal Tax Incentive to Reduce Edible Food Waste 6.4 Memorandum of Understanding between Metro Vancouver and the University of British Columbia That the GVRD Board adopt the recommendations contained in the following items presented in the November 27, 2015 GVRD Board Parks Consent Agenda: 1.1 Electoral Area A Grants - Regional District Basic Grants 1.2 Gerald McGavin UBC Rugby Centre - Liquor Licence Application 2.1 Metro Facts in Focus Policy Backgrounder: Green Infrastructure 2.2 Green Infrastructure Technical Report: Connecting the Dots 2.3 Greater Vancouver Regional District Air Quality Management Bylaw No. 1082, Officer Appointment 2.4 Air Quality Bulletins During Cool Weather Months Christmas Campaign - Create Memories, Not Garbage 4.1 Restoring the Mandatory Long Form Census in Township of Langley Request for Sewerage Area Extension 4.3 Draft Regional Food System Action Plan 4.4 Agricultural Impact Assessment Guidelines - How to Achieve Better Utilization 5.1 Metro Vancouver External Agency Activities Status Report October Metro Vancouver 2015 Zero Waste Conference - "A Future Without Waste - Redefining Value, Building the Circular Economy" 6.2 National Zero Waste Council Update 6.3 General Liability and Property Loss Claims Policy 6.5 Proposal to Adopt "Tim Jones Peak" on Mount Seymour The items and recommendations referred to above are as follows: 1.1 Electoral Area A Grants - Regional District Basic Grants Report dated October 19, 2015 from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, seeking Board approval for a $20,000 expenditure from 2015 Regional District Basic Grants monies to aid Electoral Area communities outside of fire protection areas to purchase firefighting and health and safety equipment. That the GVRD Board approve $20,000 of 2015 Regional District Basic Grants monies to aid Electoral Area communities outside of fire protection areas to purchase firefighting and health and safety equipment, as outlined in the report Directors held on Friday, November 27, 2015 Page 4 of 13

5 titled "Electoral Area A Grants - Regional District Basic Grants", dated October 19, Gerald McGavin UBC Rugby Centre - Liquor Licence Application Report dated November 4, 2015 from the lntergovernment and Finance Electoral Area Sub-Committee, together with report dated October 19, 2015 from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, providing the GVRD Board with the opportunity to consider an application for a liquor primary licence for the Gerald McGavin UBC Rugby Centre. That the GVRD Board: a) recommends to the BC Liquor Control and Licensing Branch the issuance of the liquor primary licence for the Gerald McGavin UBC Rugby Centre, for the following reasons: i. the proposed is located within an existing sports venue; ii. limited use as an amenity to sporting events and pre-booked and private events; and 111. no objections from the RCMP to the application. b) endorse staff comments outlined in the revised report titled "Gerald McGavin UBC Rugby Centre Liquor Licence Application", dated October 19, 2015, that takes into consideration the lntergovernment and Finance Electoral Area Sub-Committee's revisions from its meeting of November 4, 2015; and c) direct staff to convey comments to the BC Liquor Control and Licensing Branch as presented in the revised report. 2.1 Metro Facts in Focus Policy Backgrounder: Green Infrastructure Report dated October 5, 2015 from Erin Embley, Regional Planner, Planning, Policy and Environment, conveying the Metro Facts in Focus Policy Backgrounder: Green Infrastructure, a new edition in the Metro Vancouver Facts in Focus series. That the GVRD Board receive for information the report dated October 5, 2015, titled "Metro Facts in Focus Policy Backgrounder: Green Infrastructure". 2.2 Green Infrastructure Technical Report: Connecting the Dots Report dated October 5, 2015 from Erin Embley, Regional Planner, Planning, Policy and Environment, conveying a technical report titled "Connecting the Dots: Regional Green Infrastructure Network Resource Guide" that was Minutes of the Regular Meeting of the Greater Vancouver Regional District {GVRD) Board of Directors held on Friday, November 27, 2015 Page 5of13

6 prepared in support of ongoing efforts by Metro Vancouver member municipalities to improve and enhance a regional green infrastructure network. That the GVRD Board receive for information the report dated October 5, 2015, titled "Green Infrastructure Technical Report: Connecting the Dots." 2.3 Greater Vancouver Regional District Air Quality Management Bylaw No. 1082, Officer Appointment Report dated October 23, 2015 from Ray Robb, Environmental Regulation and Enforcement Division Manager, Legal and Legislative Services, appointing staff as an Officer pursuant to the Environmental Management Act and Greater Vancouver Regional District Air Quality Management Bylaw No. 1082, That the GVRD Board appoint Donna Hargreaves as an Officer, pursuant to the Environmental Management Act and Greater Vancouver Regional District Air Quality Management Bylaw No. 1082, Air Quality Bulletins During Cool Weather Months Report dated October 15, 2015 from Julie Saxton, Air Quality Planner, Planning, Policy and Environment, providing an overview of a pilot project to use air quality bulletins to supplement the existing air quality advisory services which have typically been used during the summer months. That the GVRD Board receive for information the report dated October 15, 2015, titled "Air Quality Bulletins During Cool Weather Months Christmas Campaign - Create Memories, Not Garbage Report dated November 2, 2015 from Heather Schoemaker, Senior Director, External Relations, informing the GVRD Board of the "2015 Christmas Campaign - Create Memories, Not Garbage" in support of the zero waste objectives of the Integrated Solid Waste and Resource Management Plan. That the GVRD Board receive the report dated November 2, 2015 titled, "2015 Christmas Campaign - Create Memories, Not Garbage" for information. 4.1 Restoring the Mandatory Long Form Census in 2016 Report dated November 10, 2015 from the Regional Planning Committee, together with report dated October 26, 2015 from Margaret Eberle, Senior Directors held on Friday, November 27, 2015 Page 6of13

7 Housing Planner, Planning, Policy and Environment, requesting the GVRD Board write a letter to the Minister of Innovation, Science and Economic Development expressing appreciation for restoring the mandatory long-form census for the 2016 census year. That the GVRD Board write to the Minister of Innovation, Science and Economic Development to express appreciation for restoring the mandatory long form census for the 2016 census year. 4.2 Township of Langley Request for Sewerage Area Extension Report dated October 27, 2015 from Jason Smith, Senior Regional Planner, Planning, Policy and Environment, seeking that the GVRD Board resolve that the extension of GVS&DD sewerage services to three properties located at h Street, h Street, and th Street, in the Fraser Sewerage Area, are consistent with Metro Vancouver 2040: Shaping our Future (Metro 2040). That the GVRD Board: a) resolve that the extension of GVS&DD sewerage services to the following properties is consistent with the provisions of Metro Vancouver 2040: Shaping Our Future: i th Street (Lot 6, Sec.3, Township 7, NWD, Plan NWP21259); ii th Street (N Yi Lot 1, Sec. 10, Township 7, NWD, Ex Plan 13509); iii Street (Lot 9, Sec. 6, Township 11, NWD, Plan NWP40747); and b) forward the requested Fraser Sewerage Area expansion application to the GVS&DD Board for consideration. 4.3 Draft Regional Food System Action Plan Report dated October 15, 2015 from Jaspal Marwah, Regional Planner, Planning, Policy and Environment, providing the draft Regional Food System Action Plan, and seeking Board direction to convey the Plan to member municipalities for review and comment. That the GVRD Board: a) receive for information the report dated October 15, 2015, titled "Draft Regional Food System Action Plan"; and b) convey the draft Regional Food System Action Plan to member municipalities for review and comment. Directors held on Friday, November 27, 2015 Page 7 of 13

8 4.4 Agricultural Impact Assessment Guidelines - How to Achieve Better Utilization Report dated October 26, 2015 from Theresa Duynstee, Regional Planner, Planning, Policy and Environment, conveying the draft Agricultural Impact Assessment Guidelines to the GVRD Board and seeking Board direction to convey the report to municipal Agricultural Advisory Committees with an invitation that Metro Vancouver attend and speak to the associated Guidelines. That the GVRD Board direct staff to convey the report dated October 26, 2015, titled "Agricultural Impact Assessment Guidelines - How to Achieve Better Utilization" to municipal Agricultural Advisory Committees accompanied with an invitation that Metro Vancouver attend and speak to the attached guidelines. 5.1 Metro Vancouver External Agency Activities Status Report October 2015 Report dated November 3, 2015 from Chris Plagnol, Corporate Officer, Board and Information Services, conveying written summaries of the activities of external agencies to which the Board has appointed representatives. That the GVRD Board receive for information the following reports from Metro Vancouver representatives to external organizations: a) Report on Recent Activities of the Municipal Finance Authority of BC May September 2015; b) Delta Heritage Airpark Management Committee Status Report; c) Experience the Fraser Project Update; d) Pacific Parklands Foundation Update for the Period May 31, 2015 to October 31, 2015; e) Report on Recent Activities of the Fraser Valley Regional Library Board; as contained in the report dated November 3, 2015, titled "Metro Vancouver External Agency Activities Status Report October 2015". 6.1 Metro Vancouver 2015 Zero Waste Conference - "A Future Without Waste - Redefining Value, Building the Circular Economy" Report dated November 9, 2015 from Heather Schoemaker, Senior Director, External Relations, providing an overview of Metro Vancouver's fifth annual Zero Waste Conference, held on October 29, 2015 at the Vancouver Convention Centre. That the GVRD Board receive for information the November 9, 2015 report titled, "Metro Vancouver 2015 Zero Waste Conference - 'A Future without Waste - Redefining Value, Building the Circular Economy'". Directors held on Friday, November 27, 2015 Page 8of13

9 6.Z National Zero Waste Council Update Report dated November 12, 2015 from Heather Schoemaker, Senior Director, External Relations, providing an update on National Zero Waste Council activities and initiatives. That the GVRD Board receive for information the report titled "National Zero Waste Council Update" dated November 12, General Liability and Property Loss Claims Policy On-table replacement report dated November 26, 2015 from Phil Trotzuk, Chief Financial Officer, together with report dated October 26, 2015 from Phil Trotzuk, Chief Financial Officer, seeking Board GVRD approval of the General Liability and Property Loss Claims Policy. That the GVRD Board approve the General Liability and Property Loss Claims Policy as presented in the report titled "General Liability and Property Loss Claims Policy" dated November 26, Proposal to Adopt ''Tim Jones Peak" on Mount Seymour On-table report dated November 26, 2015 from the lntergovernment and Finance Committee, seeking GVRD Board support for the naming proposal to adopt "Tim Jones Peak" as the official place name for the second of three summits on Mount Seymour, in British Columbia. That the GVRD Board write a letter to Carla Jack, BC Geographical Names Office, BC Ministry of Forests, Lands and Natural Resource Operations, indicating Metro Vancouver's support for the naming proposal to adopt "Tim Jones Peak" as the official place name for the second of three summits on Mount Seymour, in British Columbia. F. ITEMS REMOVED FROM THE CONSENT AGENDA 3.Z Metro Vancouver Support for National Zero Waste Council Federal Tax Incentive to Reduce Edible Food Waste Report dated November 3, 2015 from Heather Schoemaker, Senior Director, External Relations, seeking Board support of the National Zero Waste Council's food waste reduction federal tax incentive proposal. Directors held on Friday, November 27, 2015 Page 9 of 13

10 Main Motion That the GVRD Board: a) support the National Zero Waste Council's food waste reduction federal tax incentive proposal and request the Government of Canada to implement tax incentives for food producers, suppliers and retailers to donate unsold edible food, thereby reducing the environmental impact of food waste; b) forward this resolution to the Federation of Canadian Municipalities (FCM), requesting that FCM request the Government of Canada to implement tax incentives for food producers, suppliers and retailers to donate unsold edible food and that this resolution be considered at FCM's upcoming Annual General Meeting; and c) forward this resolution to the appropriate Federal Minister(s). Members discussed the purpose of the tax incentive being to reduce the amount of food waste going into the waste stream and that further research was needed to assess impacts of the proposal. 9:33 a.m. Director Stewart arrived at the meeting. 9:34 a.m. Director Clay arrived at the meeting. Amendment to the Main Motion That the GVRD Board add to the Main Motion: d) "direct staff to work with the National Zero Waste Council to conduct research and policy work on the issues surrounding end recipients of food donations." Distinct Propositions At the request of Director Reimer, the motion was considered by distinct propositions with part d) being considered first. Part d) was before the Board: That the GVRD Board direct staff to work with the National Zero Waste Council to conduct research and policy work on the issues surrounding end recipients of food donations. Part a) was before the Board: That the GVRD Board support the National Zero Waste Council's food waste reduction federal tax incentive proposal and request the Government of Canada to implement tax incentives for food producers, suppliers and retailers to donate unsold edible food, thereby reducing the environmental impact of food waste. Directors held on Friday, November 27, 2015 Page 10of13

11 Part b) was before the Board: That the Board forward this resolution to the Federation of Canadian Municipalities (FCM), requesting that FCM request the Government of Canada to implement tax incentives for food producers, suppliers and retailers to donate unsold edible food and that this resolution be considered at FCM's upcoming Annual General Meeting. Part c) was before the Board: That the GVRD Board forward this resolution to the appropriate Federal Minister(s). The Main Motion as amended now reads as follows: "That the GVRD Board: a) support the National Zero Waste Council's food waste reduction federal tax incentive proposal and request the Government of Canada to implement tax incentives for food producers, suppliers and retailers to donate unsold edible food, thereby reducing the environmental impact of food waste; b) forward this resolution to the Federation of Canadian Municipalities {FCM), requesting that FCM request the Government of Canada ta implement tax incentives for food producers, suppliers and retailers ta donate unsold edible food and that this resolution be considered at FCM's upcoming Annual General Meeting; c) forward this resolution to the appropriate Federal Minister(s); and d) direct staff to work with the National Zera Waste Council ta conduct research and policy work an the issues surrounding end recipients of food donations." 6.4 Memorandum of Understanding between Metro Vancouver and the University of British Columbia Report dated November 18, 2015 from Allan Neilson, General Manager, and Ann Rowan, Program Manager Corporate Strategies, Planning, Policy and Environment, seeking Board endorsement of the Strategic Collaboration Memorandum of Understanding between Metro Vancouver and the University of British Columbia. 10:01 a.m. Director Meggs departed the meeting. That the GVRD Board endorse the Strategic Collaboration Memorandum of Understanding between Metro Vancouver and the University of British Columbia, as attached to the November 18, 2015 report titled "Memorandum of Directors held on Friday, November 27, 2015 Page 11of13

12 Understanding between Metro Vancouver and the University of British Columbia". Directors Carr and Steele absent at the vote. G. REPORTS NOT INCLUDED IN CONSENT AGENDA 1.1 GVRD Security Issuing Bylaw No. 1224, 2015 Regarding GVWD Borrowing Bylaw No. 248, 2015 Report dated November 16, 2015 from Chris Plagnol, Corporate Officer, Board and Information Services, seeking final adoption of Greater Vancouver Regional District Security Issuing Bylaw No. 1224, 2015 for the issuance of debenture debt through the GVRD and the Municipal Finance Authority of British Columbia (MFA) in the amount of $700 million for the GVWD and to provide the long term capital borrowing authority for the anticipated requirements of the next five years. That the GVRD Board: a) Pass and finally adopt Greater Vancouver Regional District Security Issuing Bylaw No. 1224, b) Forward Greater Vancouver Regional District Security Issuing Bylaw No. 1224, 2015 to the Inspector of Municipalities for Certificate of Approval. 2.1 GVRD Geospatial Reference System Fees and Charges Bylaw No. 1226, 2015 Report dated November 17, 2015 from Phil Trotzuk, Chief Financial Officer, seeking Board approve the bylaw for the Regional Geospatial Reference System (GPS) outlining the allocation of net service costs and fees charged for private sector usage. That the GVRD Board give first, second and third reading to Greater Vancouver Regional District Geospatial Reference System Fees and Charges Bylaw No. 1226, That the GVRD Board pass and finally adopt Greater Vancouver Regional District Geospatial Reference System Fees and Charges Bylaw No. 1226, H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented. Minutes of the Regular Meeting of the Greater Vancouver Regional District {GVRD) Board of Directors held on Friday, November 27, 2015 Page 12of13

13 I. OTHER BUSINESS No items presented. J. BUSINESS ARISING FROM DELEGATIONS No items presented. K. RESOLUTION TO CLOSE MEETING That the GVRD Board close its regular meeting scheduled for November 27, 2015 pursuant to the Community Charter provisions, Section 90 (1) (c) (g) and (k) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (c) labour relations or other employee relations; (g) litigation or potential litigation affecting the regional district; and (k) negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the board or committee, could reasonably be expected to harm the interests of the regional district if they were held in public." L. RISE AND REPORT {Items Released from Closed Meeting) No items presented. M. ADJOURNMENT /CONCLUSION That the GVRD Board adjourn its regular meeting of November 27, (Time: 10:03 a.m.) Chris Plag rate Officer FINAL Directors held on Friday, November 27, 2015 Page 13of13