Mayor Bruce Banman City of Abbotsford South Fraser Way Abbotsford, BC V2T 1W7

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1 Board & Information Services, Corporate Services Department Telephone: Fax: CR CAP ( ) Sent via . December 18, 2013 Mayor Bruce Banman City of Abbotsford South Fraser Way Abbotsford, BC V2T 1W7 Dear Director Banman: Re: 2014 Metro Vancouver Committee Appointments Since the last Board meeting Vice Chair Raymond Louie and I, with some input from our Chief Administrative Officer, have been working on the committee structure and composition. As was done last year we have tried to balance membership from different parts of the region, reflect the population/voting strength of municipalities in the overall number of committee seats allocated to any one municipality, weigh the value of continuity against the desirability of inserting new perspectives, and take into account the stated preferences we have heard. For 2014 we are continuing with ten committees and two sub committees. I am pleased to invite you to accept the positions of member on the Environment and Parks Committee and member on the Mayors Committee. Attached are the 2014 committees and membership, committee meeting dates, and the committee terms of reference relative to your appointment. I look forward to working with you all in what promises to be a challenging but ultimately fruitful year. Yours sincerely, Greg Moore Chair, Metro Vancouver Board Phone: chair@metrovancouver.org

2 2014 Metro Vancouver Standing Committees 8:59 a.m. Aboriginal Relations Daykin, Ernie (C) Maple Ridge Drew, Ralph (VC) Belcarra Asmundson, Brent Coquitlam Booth, Mary Ann West Vancouver Ferguson, Steve Langley Township Jackson, Lois Delta Johnston, Dan Burnaby Nixon, Alan North Vancouver District Reimer, Andrea Vancouver Schaffer, Ted Langley City Steele, Barbara Surrey Walters, Deb Pitt Meadows Williams, Bryce Tsawwassen Non Voting Members: (to be invited) Sunshine Coast Regional District Squamish Lillooet Regional District Fraser Valley Regional District Environment and Parks Deal, Heather (C) Vancouver Martin, Gayle (VC) Langley City Banman, Bruce Abbotsford Dhaliwal, Sav Burnaby Dueck, Judy Maple Ridge Hodge, Craig Coquitlam Little, Mike North Vancouver District Long, Bob Langley Township Penner, Darrell Port Coquitlam Steele, Barbara Surrey Steves, Harold Richmond Stone, Andrew Bowen Island Walters, Deb Pitt Meadows Housing and MVHC Board Wright, Wayne (C) New Westminster Meggs, Geoff (VC) Vancouver Bell, Don North Vancouver City Campbell, Robert Delta Ferguson, Steve Langley Township Jang, Kerry Vancouver Jordan, Colleen Burnaby McNulty, Bill Richmond Nuttall, Gerry Port Moody Stewart, Richard Coquitlam Villeneuve, Judy Surrey Walton, Richard North Vancouver District West, Brad Port Coquitlam Louie, Raymond (C) Vancouver Moore, Greg (VC) Port Coquitlam Corrigan, Derek Burnaby Deal, Heather Vancouver Jackson, Lois Delta Mussatto, Darrell North Vancouver City Walton, Richard North Vancouver District Watts, Dianne Surrey Electoral Area Sub Committee Harris, Maria (C) Electoral Area A Stevenson, Tim (VC) Vancouver Broughton, Brenda Lions Bay Deal, Heather Vancouver Reid, Mae Coquitlam Steele, Barbara Surrey Walters, Deb Pitt Meadows Finance Walton, Richard (C) North Vancouver District Jordan, Colleen (VC) Burnaby Baldwin, Wayne White Rock Clark, Rod C. North Vancouver City Regional Culture Sub Committee Villeneuve, Judy (C) Surrey Froese, Jack Langley Township Fathers, Helen (VC) White Rock Jackson, Lois Delta Ball, Elizabeth Vancouver Jang, Kerry Vancouver Barnes, Linda Richmond Lewis, Michael West Vancouver Dhaliwal, Sav Burnaby Rasode, Barinder Surrey Wright, Michael Port Coquitlam Reid, Mae Coquitlam Stone, Andrew Bowen Island Page 1 of 2 December 17,

3 Mayors Moore, Greg (C) Port Coquitlam Robertson, Gregor (VC) Vancouver Adelaar, Jack Bowen Island Anderson, Heather Anmore Baldwin, Wayne White Rock Banman, Bruce Abbotsford Broughton, Brenda Lions Bay Clay, Mike Port Moody Corrigan, Derek Burnaby Drew, Ralph Belcarra Froese, Jack Langley Township Harris, Maria Electoral Area A Jackson, Lois Delta Mussatto, Darrell North Vancouver City Schaffer, Ted Langley City Smith, Michael West Vancouver Stewart, Richard Coquitlam Walters, Deb Pitt Meadows Walton, Richard North Vancouver District Watts, Dianne Surrey Williams, Bryce Tsawwassen Regional Planning and Agriculture Corrigan, Derek (C) Burnaby Steves, Harold (VC) Richmond Clay, Mike Port Moody Froese, Jack Langley Township Hepner, Linda Surrey Isaak, Kerri Palmer Anmore Mussatto, Darrell North Vancouver City Paton, Ian Delta Reimer, Andrea Vancouver Smith, Michael West Vancouver Stewart, Richard Coquitlam West, Brad Port Coquitlam Transportation Watts, Dianne (C) Surrey Jackson, Lois (VC) Delta Clay, Mike Port Moody Corrigan, Derek Burnaby Drew, Ralph Belcarra Forrest, Mike Port Coquitlam Harris, Maria Electoral Area A Meggs, Geoff Vancouver Mussatto, Darrell North Vancouver City Schaffer, Ted Langley City Walton, Richard North Vancouver District Utilities Mussatto, Darrell (C) North Vancouver City Stewart, Richard (VC) Coquitlam Baldwin, Wayne White Rock Corrigan, Derek Burnaby Froese, Jack Langley Township Harris, Maria Electoral Area A Hepner, Linda Surrey Hicks, Robin North Vancouver District McEvoy, Jaimie New Westminster Panz, Trish West Vancouver Stevenson, Tim Vancouver Zero Waste Brodie, Malcolm (C) Richmond Corrigan, Derek (VC) Burnaby Bassam, Roger North Vancouver District Glumac, Rick Port Moody Jackson, Lois Delta Long, Bob Langley Township Martin, Gayle Langley City Nicholson, Neal Coquitlam Rasode, Barinder Surrey Reimer, Andrea Vancouver Smith, Michael West Vancouver Wright, Michael Port Coquitlam 8:59 a.m Page 2 of 2 December 17,

4 2014 Metro Vancouver Board and Committee Meeting Dates Meetings are held in the 2 nd floor Boardroom at 4330 Kingsway, Burnaby. Meetings are subject to change. Check the calendar on the Metro Vancouver website or the respective meeting agenda to confirm times and locations. Board Friday, January 24 Friday, February 28 Friday, March 28 Friday, April 25 Friday, May 23 Friday, June 27 Friday, July 25 Friday, September 19 Thursday, October 16 (Board Budget Seminar) Friday, October 24 Friday, November 28 Friday, December 12 (Board Inaugural) Aboriginal Relations Wednesday, February 5 Wednesday, April 30 Wednesday, July 2 Wednesday, October 1 Council of Councils Saturday, April 12 Saturday, September 13 Environment and Parks Thursday, February 6 Thursday, March 6 Thursday, April 3 Thursday, May 1 Thursday, June 5 Thursday, July 3 Thursday, September 4 Thursday, October 2 Thursday, November 6 Finance Friday, February 14 Thursday, April 17 Friday, July 11 Friday, October 10 Housing Friday, February 14 Friday, April 11 Friday, June 13 Friday, September 12 Friday, November 14 Thursday, February 6 Thursday, March 6 Thursday, April 3 Thursday, May 1 Thursday, June 5 Thursday, July 3 Thursday, September 4 Thursday, October 2 Thursday, November 6 Electoral Area Subcommittee Wednesday, February 5 Wednesday, April 2 Wednesday, June 4 Wednesday, September 3 Wednesday, November 5 Regional Culture Subcommittee Wednesday, March 5 Wednesday, July 2 Wednesday, October Page 1 of 2 December 17, 2013

5 Mayors Friday, March 7 Friday, July 4 Friday, October 3 Regional Planning and Agriculture Friday, February 7 Friday, March 7 Friday, April 4 Friday, May 2 Friday, June 6 Friday, July 4 Friday, September 5 Friday, October 3 Friday, November 7 Zero Waste Thursday, February 13 Thursday, March 13 Thursday, April 10 Thursday, May 8 Thursday, June 12 Thursday, July 10 Thursday, September 11 Thursday, October 9 Thursday, November 13 Transportation Wednesday, February 12 Wednesday, March 12 Wednesday, April 9 Wednesday, May 7 Wednesday, June 11 Wednesday, July 9 Wednesday, September 10 Wednesday, October 8 Wednesday, November 12 Utilities Thursday, February 13 Thursday, March 13 Thursday, April 10 Thursday, May 8 Thursday, June 12 Thursday, July 10 Thursday, September 11 Thursday, October 9 Thursday, November Page 2 of 2 December 17, 2013

6 Environment and Parks Committee Terms of Reference The Environment and Parks Committee is the standing committee of the Metro Vancouver Board which provides advice and recommendations to the Metro Vancouver Board on Environmental, Energy and Regional Parks policies, programs and issues and how these considerations can contribute to the liveability and sustainability of the region. Provincial responsibility for certain aspects of regional air quality management has been delegated Metro Vancouver. In 2011, the Board adopted an updated Air Quality and Greenhouse Gas Management Plan. The strategies and actions required to implement that plan are part of the Committee s mandate. In 2011, Metro Vancouver also adopted a new Ecological Health Action Plan and an updated Regional Parks Plan. Many of the strategies and actions of the Ecological Health Action Plan and the Regional Parks Plan fall within the purview of the Environment and Parks Committee. The Environment and Parks Committee reviews policies, bylaws, plans, projects and programs related to the Environment and Parks function. The Committee oversees the Strategies and actions required to implement the Parks Plans including providing advice to the Board on projects related to land acquisition, facility development and relevant projects. The Environment and Parks Committee s responsibilities are: To hear and consider public delegations on matters within the mandate of the committee and, where appropriate, make recommendations to the Metro Vancouver Board; To review and monitor the annual work programs assigned to the Committee and make recommendations to the Metro Vancouver Board, as necessary, on any changes in program, scope and priority; To develop, plan and initiate policies, projects and programs and make recommendations to the Metro Vancouver Board on appropriate actions; To pursue matters referred by the Board and report back to the Board as required. The Committee may provide guidance and direction to staff about the scope, priority and tasks to be undertaken. Where such direction represents a significant change in previously approved work programs or budgets, or is contrary to the advice of professional staff, the Committee shall refer the matter to the Board, with its recommendations.

7 - 2 - The Committee Chair, or in the absence of the Chair, the Vice-Chair will usually be the chief spokesperson on matters of public interest within the Committee s purview. For high profile issues, it will be appropriate for the Board Chair or Vice Chair to be the chief spokesperson. On technical matters or where the status is still at the staff proposal level, the Chief Administrative Officer or senior staff may be the appropriate chief spokesperson. Where necessary and practical, the Board Chair, Committee Chair and Chief Administrative Officer (or vice-chairs and deputy) will confer to determine the most appropriate course of action. The Chief Administrative Officer will assign a departmental manager to be committee manager to the Committee. The committee manager will be responsible for coordinating agendas and be the principal point of contact for committee members. Committee Meetings The Environment and Parks Committee meets monthly, except for August and December, and conducts an annual tour to visit parks, environmentally sensitive areas and air quality monitoring stations. The Committee holds special meetings as required. A quorum of 50% plus one of the Committee membership is required to conduct Committee business. Relationship with Other Board Committees Matters of overall budget and financing of the programs are the purview of the Finance Committee. Expenditures within the approved budget remain the purview of the Environment and Parks Committee, but items which entail significant changes to the approved budget should be referred to the Finance Committee for their recommendation to the Board as well as the recommendation of the Environment and Parks Committee. Matters involving Metro Vancouver s strategic relationships with other governments, agencies and communities are under the purview of the Committee. While the Environment and Parks Committee will receive reports and discuss issues under its purview, the Committee Chair will keep the Committee apprised of any intergovernmental implications arising from such reports and discussions. Matters considered by the Environment and Parks Committee may have implications for issues considered by other committees. Similarly, matters considered by other committees may have relevance for the Environment and Parks Committee. The committee manager will keep the committee apprised of significant reports with inter-committee implications. Committee Membership The Chair, Vice Chair, and members are appointed annually by the Chair of the Metro Vancouver Board of Directors Updated: February 8, 2012

8 Mayors Committee Terms of Reference The Committee of Metro Vancouver Mayors is a standing committee of the Metro Vancouver (MV) Board which provides advice and recommendations to the MV Chair and Board, on issues connected to the governance and operations of the GVRD, GVSDD and GVWD. The Committee of Mayors mandate is to provide senior political feedback on the political pulse of the MV. To that end, the committee will meet periodically to identify strengths and weaknesses and actual or potential opportunities and threats in the current two-tier system of governance in Greater Vancouver. Specifically, without limiting the scope of the committee, the Committee of Mayors shall consider the progress being made in the Sustainable Region Initiative, the MV Board approved sustainability based framework for all MV activities, and the degree to which this MV initiative can be extended to or coordinated with the activities of municipalities, and other external bodies to better achieve a common, comprehensive and effective approach to achieving a sustainable and liveable future for the Metro Vancouver region. The principal purpose of the meetings will be for information exchange. The committee may provide advice, guidance or direction to staff as to work to be carried out, including new tasks to be undertaken. However, where such direction would normally require direction from the MV Board, including actions which would represent a significant change in previously Board approved work program, or a significant expenditure of funds, or runs contrary to the advice of professional staff, a report shall be prepared over the Chair s signature for consideration and decision by the MV Board prior to action being taken. The Chair of the MV Board shall chair the Committee. In the absence of the Board Chair, the committee Vice-Chair will be the chief spokesperson for the committee. The Deputy CAO/Commissioner will act as committee manager to the committee. The committee manager will be responsible for coordinating agendas and be the principal point of contact for committee members. Committee Meetings The committee will meet quarterly or at intervals it determines to be appropriate, in consultation with the committee manager and Corporate Secretary. A quorum of 50% plus one of the committee membership is required to conduct committee business Updated: January 10, 2013

9 -2- Committee Membership The members are mayors of MV member municipalities. The Vice Chair of the committee and the CAO/Commissioner and the Deputy CAO/Commissioner shall be ex officio members of the committee Updated: January 10, 2013