REGULAR COUNCIL AGENDA Regular Meeting Monday, December 12, :00 PM - Council Chambers 2580 Shaughnessy Street

Transcription

1 REGULAR COUNCIL AGENDA Regular Meeting Monday, December 12, :00 PM - Council Chambers 2580 Shaughnessy Street 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Adoption of the December 12, 2016 Regular Council Meeting Agenda Recommendation: That the December 12, 2016 regular Council Meeting Agenda be adopted. 3. CONFIRMATION OF MINUTES 3.1 Minutes of November 14, 2016 Recommendation: That the November 14, 2016 regular Council Meeting Minutes be adopted. 3.2 Minutes of November 28, 2016 Recommendation: That the November 28, 2016 regular Council Meeting Minutes be adopted. 4. BYLAWS 4.1 Financial Plan Amendment Bylaw No First Three Readings Recommendation: That Financial Plan Amendment Bylaw No be given first three readings. 4.2 Zoning Amendment Bylaw No for Land Use Compliance - Final Reading Recommendation: That Zoning Amendment Bylaw No for Land Use Compliance be given final reading. 4.3 Cemetery Amendment Bylaw No Final Reading Recommendation: That Cemetery Amendment Bylaw No be given final reading. 4.4 Fees & Charges Amendment Bylaw No Final Reading Recommendation: That Fees & Charges Amendment Bylaw No be given final reading. 1

2 4.5 Bylaw Notice Enforcement Amendment (Liquor Regulations) Bylaw No Final Reading Recommendation: That Bylaw Notice Enforcement Amendment (Liquor Regulations) Bylaw No be given final reading. 4.6 Bylaw Notice Enforcement Amendment (Land Use Compliance) Bylaw No Final Reading Recommendation: That Bylaw Notice Enforcement Amendment (Land Use Compliance) Bylaw No be given final reading. 5. REPORTS Council Meeting Schedule Recommendation: That the 2017 Council Meeting Schedule be adopted Acting Mayor Schedule Recommendation: That the 2017 Acting Mayor Schedule be adopted Committee, Board and Task Force Appointments Recommendation: That the 2017 Committee, Board and Task Force Appointments be ratified. 6. STANDING COMMITTEE VERBAL UPDATES 6.1 Community Safety Committee 7. NEW BUSINESS 8. OPEN QUESTION PERIOD 9. ADJOURNMENT 9.1 Adjournment of December 12, 2016 regular Council Meeting Recommendation: That the December 12, 2016 regular Council Meeting be adjourned. 2

3 COUNCIL MEETING MINUTES Regular Meeting Monday, November 14, 2016 In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, Councillor D. Washington and Councillor B. West. Also in attendance: Director of Recreation L. Bowie, Fire Chief N. Delmonico, Director of Finance K. Grommada, Manager of Corporate Office and Lands B. Hutchins, Chief Administrative Officer J. Leeburn, Coquitlam RCMP Inspector B. Massie, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, and Director of Corporate Support R. Wishart. 1. CALL TO ORDER Mayor G. Moore called the meeting to order at 7:02 pm in the Council Chambers, Port Coquitlam City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC. 2. ADOPTION OF THE AGENDA 2.1 Adoption of the November 14, 2016 Regular Council Meeting Agenda It was moved and seconded that the Agenda of the Regular Council Meeting of November 14, 2016 be adopted with the delegations from Item 8.2 being moved up as Item 4a. 3. CONFIRMATION OF MINUTES 3.1 Adoption of the Council Meeting Minutes of October 24, 2016 It was moved and seconded that the October 24, 2016 regular Council meeting minutes be adopted. 4. PRESENTATIONS 4.1 Greatest Tree Story Ever Told Short Story Winners Mayor G. Moore introduced Ms. Nancy Furness, Port Coquitlam Heritage and Cultural Society and the judges for the short story contest. Judges presented the winners with small gifts. 1 3

4 4.2 PoCo Minor Baseball, U15A Cardinals Team BC Provincial Champs Mayor G. Moore introduced Mr. Mike Bird, Coach and Mr. Ryan Clark, Port Coquitlam Sports Alliance and gave out Certificates of Achievement to the players of the U15 A Cardinals for being the provincial champions. 4. a) DELEGATIONS A representative from Willowbrae Academy spoke in favour of the daycare and noted that he is getting support from many parents. A representative from Abbarch Architecture asked Council to support the project. A representative from Lions Park Montessori School asked Council to decline the application, as they are not at capacity (only 75% full). She also noted that Lions Park Montessori School is not mentioned in the report. Finally, SHE spoke of differences between a smaller daycare and larger ones (like the one proposed). A representative from Bramblewood Montessori spoke against the application. He noted inaccurate staff reports and clarified concerns. He noted that Bramblewood Montessori also has quite a few vacant spot available. Lastly, he noted that the proposed space is just not suitable. 5. PUBLIC HEARINGS 5.1 Zoning Amendment Bylaw No for 2295 Hawkins Avenue His Worship Mayor G. Moore asked if there were any speakers wishing to address Council regarding Zoning Amendment Bylaw No for 2295 Hawkins Avenue. One speaker approached the podium: A neighbouring resident was supportive of the rezoning, but asked for additional trees and landscaping. Mayor G. Moore concluded the public hearing. 6. PUBLIC INPUT OPPORTUNITY 6.1 Development Variance Permit 3802 Coast Meridian Road His Worship Mayor G. Moore asked if there were any speakers wishing to address Council regarding the Development Variance Permit for 3802 Coast Meridian Road. No speakers approached the podium. It was moved and seconded that Development Variance Permit DVP00033 be approved. 2 4

5 6.2 Development Variance Permit 1972 Suffolk Avenue His Worship Mayor G. Moore asked if there were any speakers wishing to address Council regarding the Development Variance Permit for 1972 Suffolk Avenue. The following speakers approached the podium: 7. BYLAWS A neighbour spoke about the lack of parking in the area and was not in favour of the variance. Another neighbour agreed with the first speaker and also noted that new developments will add to the parking problem. It was moved and seconded that Development Variance Permit DVP00034 be amended to require a cash payment of $30,000 to be paid to the City s Parking Reserve as a condition of issuance and that Development Variance Permit DVP00034 be approved. Councillor Penner and Councillor Washington voted against the resolution. 7.1 Zoning Amendment Bylaw No for 2295 Hawkins Avenue Third Reading It was moved and seconded that Zoning Amendment Bylaw No. 3967, for 2295 Hawkins Avenue, be given third reading. 7.2 Zoning Amendment Bylaw No for Land use Compliance First Two Readings It was moved and seconded that Zoning Amendment Bylaw No. 3974, for Land Use Compliance, be given first two readings. 7.3 Zoning Amendment Bylaw No for 1915 Harbour Street First Two Readings Councillor Forrest left the Council Chambers due to a conflict of interest. It was moved and seconded that Zoning Amendment Bylaw No. 3976, for 1915 Harbour Street, be given first two readings. Councillor Forrest returned to the Council Chambers. 3 5

6 7.4 Sign Amendment Bylaw No First Three Readings It was moved and seconded that Sign Amendment Bylaw No be given first three readings. Mayor Moore and Councillor Dupont voted against the resolution. 7.5 Permissive Tax Exemption Amendment Bylaw No for 2606 Kingsway Avenue First Three Readings It was moved and seconded that Permissive Tax Exemption Amendment Bylaw No for 2606 Kingsway Avenue be given first three readings. 8. REPORTS 8.1 Community Recreation Complex Project It was moved and seconded that the report dated November 8, 2016 be received for information. 8.2 Rezoning Application for Shaughnessy Street It was moved and seconded that the application to amend the Zoning Bylaw to allow for a child care facility accommodating up to 136 children at # Shaughnessy Street be refused. Amendment to the original resolution: It was moved and seconded that the rezoning application be referred to the Smart Growth Committee. Defeated. Councillor Dupont and Councillor Pollock voted in favour of the resolution. On the original resolution: That the application to amend the Zoning Bylaw to allow for a child care facility accommodating up to 136 children at # Shaughnessy Street be refused. Councillor Dupont and Councillor Pollock voted against the resolution. 4 6

7 8.3 Rezoning Application for 1244 & 1248 Pitt River Road Further Information It was moved and seconded that the zoning of the properties located at 1244 & 1248 Pitt River Road be amended from RS1 (Residential Single Dwelling 1) to RS2 (Residential Single Dwelling 2). Prior to the question on the foregoing resolution: It was moved and seconded that the rezoning application be referred to the Smart Growth Committee. Councillor Washington voted against the resolution. 9. STANDING COMMITTEE VERBAL UPDATES 9.1 Community Safety Committee Councillor Dupont provided an update. 9.2 Finance and Intergovernmental Committee Mayor Moore provided an update. 10. NEW BUSINESS 10.1 Council provided several updates related to community events. 11. OPEN QUESTION PERIOD 11.1 Mayor G. Moore invited those wishing to ask a question of Council to approach the podium. No speakers approached the podium. 12. ADJOURNMENT 12.1 Adjournment of the November 14, 2016 Regular Council Meeting It was moved and seconded that the November 14, 2016 Regular Council Meeting be adjourned at 9:03 pm. Certified Correct, Mayor G. Moore Corporate Officer 5 7

8 COUNCIL MEETING MINUTES Regular Meeting Monday, November 28, 2016 In attendance: Mayor G. Moore and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, Councillor D. Washington and Councillor B. West. Also in attendance: Director of Recreation L. Bowie, Fire Chief N. Delmonico, Director of Finance K. Grommada, Manager of Building Permits and Inspections, Manager of Corporate Office and Lands B. Hutchins, Chief Administrative Officer J. Leeburn, Coquitlam RCMP Inspector B. Massie, Manager of Revenue and Collections B. North, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Director of Human Resources S. Traviss, Manager of Capital Projects L.A. Truong, and Director of Corporate Support R. Wishart. 1. CALL TO ORDER Mayor G. Moore called the meeting to order at 7:00 pm in the Council Chambers, Port Coquitlam City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC. 2. ADOPTION OF THE AGENDA 2.1 Adoption of the November 28, 2016 Regular Council Meeting Agenda It was moved and seconded that the Agenda of the Regular Council Meeting of November 28, 2016 be adopted. 3. DELEGATIONS 3.1 Mr. Barrie Seaton Port Coquitlam Rotary Club Mayor G. Moore introduced Mr. Barrie Seaton who gave an update on recent programs and future plans for the Port Coquitlam Centennial Rotary Club. 3.2 Ms. Monique Paulino, College Relations Coordinator of the Douglas Students Union and Ms. Simka Marshall, Chairperson of the BC Federation of Students Mayor G. Moore introduced Ms. Paulino and Ms. Marshall, who gave a presentation on Adult Basic Education. 1 8

9 4. PUBLIC HEARINGS 4.1 Zoning Amendment Bylaw No for Land Use Compliance Mayor G. Moore asked if there were any speakers wishing to address Council regarding Zoning Amendment Bylaw No for Land Use Compliance. No speakers approached the podium. Councillor Forrest left the meeting due to a conflict of interest at 7:24 pm. 4.2 Zoning Amendment Bylaw No for 1915 Harbour Street Mayor G. Moore asked if there were any speakers wishing to address Council regarding Zoning Amendment Bylaw No for 1915 Harbour Street. No speakers approached the podium. 5. BYLAWS The Public Hearings were adjourned at 7:25 pm. 5.2 Zoning Amendment Bylaw No for 1915 Harbour Street It was moved and seconded that Zoning Amendment Bylaw No for 1915 Harbour Street be given third reading. Councillor Forrest returned to the meeting at 7:26 pm. 5.1 Zoning Amendment Bylaw No for Land Use compliance It was moved and seconded that Zoning Amendment Bylaw No for Land Use Compliance be given third reading. 5.3 Cemetery Amendment Bylaw No First Three Readings It was moved and seconded that Cemetery Amendment Bylaw No be given first three readings. 5.4 Fees and Charges Amendment (Cemetery) Bylaw No First Three Readings It was moved and seconded that the Fees and Charges (Cemetery) Amendment Bylaw No be given first three readings. 2 9

10 5.5 Bylaw Notice Enforcement Amendment (Liquor Regulations) Bylaw No First Three Readings It was moved and seconded that Bylaw Notice Enforcement Amendment (Liquor Regulations) Bylaw No be given first three readings. 5.6 Bylaw Notice Enforcement Amendment (Land Use Compliance) No First Three Readings It was moved and seconded that Bylaw Notice Enforcement Amendment (Land Use Compliance) Bylaw No be given first three readings. 5.7 Sign Amendment Bylaw No Final Reading It was moved and seconded that Sign Amendment Bylaw No be given final reading. Mayor Moore and Councillor Dupont voted against the resolution. 5.8 Zoning Amendment Bylaw No for 2295 Hawkins Avenue Final Reading It was moved and seconded that Zoning Amendment Bylaw No. 3967, for 2295 Hawkins Avenue, be given final reading. 5.9 Permissive Tax Exemption Amendment Bylaw No for 2606 Kingsway Avenue Final Reading It was moved and seconded that Permissive Tax Exemption Amendment Bylaw No for 2606 Kingsway Avenue be given final reading. 6. REPORTS 6.1 Section 57 Hearing 1765 Coast Meridian Road Mayor G. Moore invited the owner to the podium. The owner was not in attendance at the Hearing. It was moved and seconded that the Corporate Officer be directed to file a notice in the Land Title Office stating: 3 10

11 (a) (b) a resolution relating to the property located at Block 13, District Lot 288, New Westminster District, Plan 4667 has been made under Section 57 of the Community Charter; and, further information in respect to this matter is available from the Building Division, City of Port Coquitlam, Shaughnessy Street, Port Coquitlam, BC V3C 3G Section 57 Hearing 3139 Frey Place Mayor G. Moore invited the owners to the podium. The owners were in attendance at the Hearing and presented their case. It was moved and seconded that the Corporate Officer be directed to file a notice in the Land Title Office stating: (a) (b) a resolution relating to the property located at Lot 435, District Lot 466, New Westminster District, Plan NWP58092 has been made under Section 57 of the Community Charter; and, further information in respect to this matter is available from the Building Division, City of Port Coquitlam, Shaughnessy Street, Port Coquitlam, BC V3C 3G Capital Program Councillor D. Washington provided a presentation on the Capital Program. It was moved and seconded that staff be given the authority to proceed with award of the 2017 and 2018 projects as approved by the Budget and Infrastructure Committee on November 14, STANDING COMMITTEE VERBAL UPDATES 9.1 Healthy Community Committee Councillor Penner provided an update. 9.2 Smart Growth Committee Councillor West provided an update. 4 11

12 8. NEW BUSINESS 8.1 Council provided several updates related to community events. 9. OPEN QUESTION PERIOD 9.1 Mayor G. Moore invited those wishing to ask a question of Council to approach the podium. No speakers approached the podium. 10. ADJOURNMENT 10.1 Adjournment of the November 28, 2016 Regular Council Meeting It was moved and seconded that the November 28, 2016 Regular Council Meeting be adjourned at 8:10 pm. Certified Correct, Mayor G. Moore Corporate Officer 5 12

13 Report to Council DATE: December 5, 2016 TO: FROM: SUBJECT: Mayor and Council Karen Grommada, CPA, CMA Director of Finance FINANCIAL PLAN AMENDMENT EXECUTIVE SUMMARY: Since the Financial Plan Bylaw was approved in May, a number of expenditures have been approved by the Finance and Intergovernmental Committee and Council, including additional funding for previously approved capital projects, new bus pads, reserve transfers, funding for the Community Recreation Complex, and transfers to the Recreation Complex Reserve and RCMP Operating Reserve from Accumulated Surplus. The Financial Plan Amendment Bylaw will fulfill the statutory requirements for the expenditures and reserve account transfers previously approved by Committee. RECOMMENDATION: That 2016 to 2020 Financial Plan Amendment Bylaw, 2016, No receive first three readings. BACKGROUND AND COMMENTS: The Community Charter, Section 165, states that a Five Year Financial Plan may be amended by bylaw at any time. The Financial Plan was adopted on May 12, Since adoption of the Financial Plan a number of expenditures have been approved by the Finance and Intergovernmental Committee and Council which require an amendment to the Financial Plan. Following the 2015 year end review of the Financial Statements on May 24, 2016, the Finance and Intergovernmental Committee approved a transfer of $249,000 from the Annual General Fund Surplus to the Operating Reserve for RCMP. At various meetings, the Finance and Intergovernmental Committee and Council approved funding from Accumulated Surplus for the following projects: May 24, 2016 Demolition of the Emergency Planning Training House - $11,000 June 27, 2016 Reinstating grass cutting at Birchwood Park - $2,800 October 17, 2016 Additional funding for the Sun Valley Spray Park project - $50,000 13

14 December 5, Financial Plan Amendment Page 2 November 7, 2016 Additional funding for the Recreation Complex project - $4,000,000 May 24, 2016 the Finance and Intergovernmental Committee approved an additional $5,000 from the Land Sale Reserve to fund the Mary Hill house demolition capital project. September 12, 2016, the Finance and Intergovernmental Committee approved $17,500 in funding from the Road and Drainage Reserve to fund new bus pads for the Evergreen Line Bus Integration. October 17, 2016, the Finance and Intergovernmental Committee approved $80,000 in additional funding from the Sewer Reserve to fund the Argue Street Sanitary Sewer Pump Station project. November 7, 2016 Council approved a $4,600,000 transfer from Accumulated Surplus to the Recreation Complex Reserve. Corrections also noted in this amendment include: $110,000 Accumulated Surplus funding for the Fraser Health Building Demolition which should have been carried forward from 2015 and included in the 2016 Financial Plan. $63,518 MRN Reserve funding which should have been included in the Financial Plan. CONCLUSION: Approval of the Financial Plan Amendment Bylaw will fulfill the statutory obligations of those approvals made by the Finance and Intergovernmental Committee. Respectfully Submitted by, Karen Grommada, CPA, CMA Director of Finance 14

15 FINANCIAL PLAN AMENDMENT BYLAW NO A bylaw to amend the 2016 to 2020 Financial Plan Bylaw. Whereas the Community Charter, Section 165, directs that a Five Year Financial Plan may be amended by bylaw at any time; And whereas the 2016 to 2020 Financial Plan Bylaw, 2016, No was adopted on May 12, 2016; The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as the "2016 to 2020 Financial Plan Bylaw, 2016, No. 3951, Amendment Bylaw No. 3982". Administration 2. That 2016 to 2020 Financial Plan Bylaw, 2016, No. 3951, is amended by removing Schedule A and Schedule B and replacing them with the following Schedule A and Schedule B pages attached hereto and forming part of this Bylaw. Read a first time by the Municipal Council this 12 th day of December, Read a second time by the Municipal Council this 12 th day of December, 2016 Read a third time by the Municipal Council this 12 th day of December, 2016 Mayor Corporate Officer

16 Schedule A to 2020 Financial Plan Bylaw Amendment, 2016, No Budget Budget Budget Budget Budget Revenues Taxation and other levies $ (61,261,300) $ (63,560,600) $ (65,890,400) $ (68,251,300) $ (70,643,900) Utility charges (21,222,600) (21,222,600) (21,222,600) (21,222,600) (21,222,600) Sale of services (3,644,100) (3,644,100) (3,644,100) (3,644,100) (3,644,100) Contributions (4,200,600) (3,321,400) (3,321,400) (3,321,400) (3,321,400) Permits and licences (1,765,300) (1,765,300) (1,765,300) (1,765,300) (1,765,300) Investment income (1,740,000) (1,740,000) (1,740,000) (1,740,000) (1,740,000) Penalties and fines (398,400) (398,400) (398,400) (398,400) (398,400) Other Revenues (2,382,100) (2,382,100) (2,382,100) (2,382,100) (2,382,100) Total Revenues $ (96,614,400) $ (98,034,500) $ (100,364,300) $ (102,725,200) $ (105,117,800) Expenditures City Operating Expenditures $ 77,374,600 $ 77,690,600 $ 79,244,400 $ 80,829,300 $ 82,445,900 External Debt Interest Expense 1,032,500 1,032,500 1,032,500 1,032,500 1,032,500 Amortization 13,500,000 14,100,000 14,800,000 15,500,000 16,200,000 Total Operating Expenses $ 91,907,100 $ 92,823,100 $ 95,076,900 $ 97,361,800 $ 99,678,400 Net (Revenue) Expenditure $ (4,707,300) $ (5,211,400) $ (5,287,400) $ (5,363,400) $ (5,439,400) Allocations Net Transfers to (from) Reserves $ (4,886,300) $ 8,332,900 $ 9,108,900 $ 9,884,900 $ 10,660,900 Capital Expenditures 21,647,800 9,532,700 9,532,700 9,532,700 9,532,700 Capital Contributed by Developers 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Unfunded Amortization (13,500,000) (14,100,000) (14,800,000) (15,500,000) (16,200,000) External Debt Principle Repayment 445, , , , ,800 Total Allocations $ 4,707,300 $ 5,211,400 $ 5,287,400 $ 5,363,400 $ 5,439,400 Financial Plan Balance $ - $ - $ - $ - $

17 Schedule B to 2020 Financial Plan Bylaw, 2016, No Transfers from (to) Reserves Budget Budget Budget Budget Budget Transfers from Reserve Funds Land Sale $ 6,028,200 $ 4,230,100 $ 4,230,100 $ 4,230,100 $ 4,230,100 Roads & Drainage 2,597,600 1,629,100 1,629,100 1,629,100 1,629,100 Water Infrastructure 1,225,200 1,069,200 1,069,200 1,069,200 1,069,200 Parks & Recreation 636, , , , ,500 General Capital 699, Roads (MRN) 609, , , , ,800 Information Systems 601, , , , ,500 Public Works Vehicle & Equipment 601, , , , ,500 Sewer Capital 560, , , , ,000 RCMP 400, , , , ,000 Cart Replacement 348, Building Maintenance 272, , , , ,600 Public Safety Building 197,100 36,500 36,500 36,500 36,500 Cemetery Expansion 121,900 91,700 91,700 91,700 91,700 Environmental & Solid Waste 75,000 62,000 62,000 62,000 62,000 Fire Vehicle and Equipment Replacement 64,000 36,400 36,400 36,400 36,400 Parks and Recreation Vehicle and Equipment 40,000 33,100 33,100 33,100 33,100 Sewer Infrastructure 20,500 12,000 12,000 12,000 12,000 Arts & Culture 20,000 20,000 20,000 20,000 20,000 Downtown Parking 16,000 16,000 16,000 16,000 16,000 Amenities 15, Allocated Accumulated Surplus - General 11,986, , , , ,500 Allocated Accumulated Surplus - Sewer 80, Total Transfers from Reserves $ 27,216,400 $ 10,758,500 $ 10,758,500 $ 10,758,500 $ 10,758,500 Transfers to Reserve Funds Community Recreation Complex $ (5,595,100) $ (995,100) $ (995,100) $ (995,100) $ (995,100) Water Infrastructure (2,005,000) (2,061,700) (2,061,700) (2,061,700) (2,061,700) Land Sale (1,898,900) (1,898,900) (1,898,900) (1,898,900) (1,898,900) General Capital (1,851,100) (63,100) (63,100) (63,100) (63,100) Roads & Drainage (1,701,300) (3,441,200) (3,441,200) (3,441,200) (3,441,200) Public Works Vehicle & Equipment (952,900) (992,000) (992,000) (992,000) (992,000) Sewer Infrastructure (755,900) (771,200) (771,200) (771,200) (771,200) Information Systems (583,900) (649,400) (649,400) (649,400) (649,400) Roads (MRN) (404,000) (404,000) (404,000) (404,000) (404,000) Fire Vehicle and Equipment Replacement (358,400) (358,400) (358,400) (358,400) (358,400) Parks & Recreation (349,600) (834,400) (834,400) (834,400) (834,400) RCMP (249,000) Federal Gas Tax (213,800) (213,800) (213,800) (213,800) (213,800) Cart Replacement (203,600) (200,000) (200,000) (200,000) (200,000) Artificial Field (82,800) (82,800) (82,800) (82,800) (82,800) Water Rate Stabilization (81,500) (81,500) (81,500) (81,500) (81,500) Sewer Tax Stabilization (80,000) (80,000) (80,000) (80,000) (80,000) Downtown Parking (72,400) (72,400) (72,400) (72,400) (72,400) Allocated Accumulated Surplus - General (63,500) Building Maintenance (54,600) (342,700) (342,700) (342,700) (342,700) Public Safety Building (43,200) (43,200) (43,200) (43,200) (43,200) Public Works Special Capital (40,400) (40,400) (40,400) (40,400) (40,400) LED Replacement (22,000) (22,000) (22,000) (22,000) (22,000) Election (21,800) (21,800) (21,800) (21,800) (21,800) Cemetery Expansion (1,200) (1,200) (1,200) (1,200) (1,200) Long Term General Infrastructure (3,404,500) (3,989,500) (4,574,500) (5,159,500) (5,744,500) Long Term Water Infrastructure (703,200) (815,700) (928,200) (1,040,700) (1,153,200) Long Term Sewer Infrastructure (536,500) (615,000) (693,500) (772,000) (850,500) Total Transfers to Reserve Funds $ (22,330,100) $ (19,091,400) $ (19,867,400) $ (20,643,400) $ (21,419,400) Total Transfers from (to) Reserve Funds $ 4,886,300 $ (8,332,900) $ (9,108,900) $ (9,884,900) $ (10,660,900)

18 ZONING AMENDMENT BYLAW NO A Bylaw to amend regulations related to land use compliance. The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as Zoning Amendment Bylaw No. 3974, Purpose 2. The purpose of this Bylaw is to amend certain regulations related to land use compliance. Bylaw Amendments 3. That Section II, Zones and Zone Regulations, be amended by deleting clause 5 and replacing it with the following: 5) Where a table in this Bylaw specifies permitted uses: a) No person shall use land, a building or a structure for a use that is not specifically permitted in the zone in which the land, building or structure is located; b) No person shall cause, permit, suffer, let or allow land, a building or a structure to be used for a use that is not specifically permitted in the zone in which the land, building or structure is located; and c) No building or structure may be constructed or erected for a use that is not permitted on the land on which the building would be located. For that purpose, a building official may require a building permit applicant to identify the intended use of a proposed building or structure. Read a first time by the Municipal Council this 14 th day of November, Read a second time by the Municipal Council this 14 th day of November, Public Hearing held this 28 th day of November, 2016 Mayor Corporate Officer 18

19 CEMETERY AMENDMENT BYLAW NO An amending Bylaw to provide additional burial options and ensure cost recovery. The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as Cemetery Amendment Bylaw, 2016, No Administration 2. That Cemetery Bylaw, 2015, No be amended in the Definitions section by: a) deleting the definition of Former resident ; and b) deleting the existing definition of Resident and replacing it with the following: Resident shall mean any person who qualifies as a resident elector under the Local Government Act (has lived in Port Coquitlam for at least 30 days) or is a property owner or was a resident who resided in Port Coquitlam for at least 10 years; 3. That Cemetery Bylaw, 2015, No be amended by deleting the existing section 7(6) and replacing it with the following: Interment in the Cemetery 7. 6) Each interment in the cemetery, other than the interment of cremated remains and in-ground burial crypts (Section STH ), shall be made in a plot dug to provide not less than three (3) feet of earth between the top surface of the ground and the top surface of the vault or concrete grave liner enclosing the coffin or casket. In each double depth plot permitted in the cemetery (except Section STH ) the first interment shall be at a lower depth than the second interment and each such interment shall comply with the requirement above. For every interment of cremated remains (maximum two) intered under a Boulder Memorial or Granite Memorial, the grave will be dug to a sufficient depth to ensure that the Boulder Memorial or Granite Memorial, once installed, is level with the surface of the ground

20 4. That Cemetery Bylaw, 2015, No be further amended by deleting the existing section 11(1) and replacing it with the following: Memorials 11. 1) No memorial marker or base may be placed in the Cemetery until a permit has been issued by the Manager of Revenue and Collections and an installation fee as set forth in Schedule "H" of the Fees and Charges Bylaw has been paid to the City. The maximum total allowable height for all boulder memorials and granite memorials is 36 inches and before the memorial can be ordered for placement in the Cemetery, the design must be approved by the Caretaker and/or the Manager of Revenue and Collections. Read a first time by the Municipal Council this 28 th day of November, Read a second time by the Municipal Council this 28 th day of November, Read a third time by the Municipal Council this 28 th day of November, Mayor Corporate Officer

21 FEES AND CHARGES AMENDMENT BYLAW NO An amendment bylaw to update the Cemetery Bylaw fees. The Council of the Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as the Fees and Charges Bylaw, 2015, No. 3892, Amendment Bylaw, 2016, No Administration 2. That "Fees and Charges Bylaw, 2015, No. 3892", be amended by removing the Former Resident column in Schedule H for Cemetery Services. Read a first time by the Municipal Council this 28 th day of November, Read a second time by the Municipal Council this 28 th day of November, Read a third time by the Municipal Council this 28 th day of November, Mayor Corporate Officer

22 BYLAW NOTICE ENFORCEMENT AMENDMENT BYLAW NO A Bylaw to amend Bylaw Notice Enforcement Bylaw No to provide for enforcement of liquor regulations. The Council of The Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as Bylaw Notice Enforcement Bylaw, No. 3814, 2013, Amendment Bylaw, 2016, No Administration 2. That the Bylaw Notice Enforcement Bylaw No. 3814, 2013 be amended by adding the following section to Schedule A of the Bylaw under Zoning Bylaw No. 3630: Description Excessive seating capacity/floor area Excessive sales floor area Excessive total floor area Section Number in Bylaw Section III (4.3) Note 21 Section III (4.3) Note 22 Section III (4.3) Note 23 Discounted Penalty Full Penalty $200 $300 50% $200 $300 50% $200 $300 50% Compliance Agreement Discount Read a first time by the Municipal Council this 28 th day of November, Read a second time by the Municipal Council this 28 th day of November, Read a third time by the Municipal Council this 28 th day of November, Mayor Corporate Officer

23 BYLAW NOTICE ENFORCEMENT AMENDMENT BYLAW NO A Bylaw to amend Bylaw Notice Enforcement Bylaw No to provide for enforcement of land use compliance. The Council of The Corporation of the City of Port Coquitlam enacts as follows: Citation 1. This Bylaw may be cited for all purposes as Bylaw Notice Enforcement Bylaw, No. 3814, 2013, Amendment Bylaw, 2016, No Administration 2. That the Bylaw Notice Enforcement Bylaw No. 3814, 2013 be amended by adding the following section to Schedule A of the Bylaw under Zoning Bylaw No. 3630: Description Section Number in Bylaw Discounted Penalty Full Penalty Compliance Agreement Discount Illegal use Sect. II, Clause 5(a) % Allow illegal use Sect. II, Clause 5(b) % Read a first time by the Municipal Council this 28 th day of November, Read a second time by the Municipal Council this 28 th day of November, Read a third time by the Municipal Council this 28 th day of November, Mayor Corporate Officer

24 2017 Council Meeting Schedule Monday January 9 and 23 Tuesday February 14 Monday February 27 Monday March 13 and 27 Monday April 10 and 24 Monday May 8 Tuesday May 23 Monday June 12 and 26 Monday July 10 and 24 No Scheduled Meetings in August Only as Required Monday September 11 and 18 Tuesday October 10 Monday October 23 Tuesday November 14 Monday November 27 Monday December 11 All meetings commence at 7:00 pm and are held in the: Council Chambers Third Floor, Port Coquitlam City Hall 2580 Shaughnessy Street, Port Coquitlam, BC V3C 2A8 The above schedule is subject to revision should circumstances so require, and the right is reserved to schedule additional meetings as necessary. For further information or questions regarding Council Meetings, please contact the Corporate Office at or corporateoffice@portcoquitlam.ca. Monday night s Council Meeting can be viewed on Shaw Community Channel 4 on the following Tuesday evening at 9:00 pm and the following Saturday at 11:00 am. Council Meeting web stream is available live and archived at: Braden Hutchins, MAPA Manager of Corporate Office and Lands

25 2017 ACTING MAYOR Resolution That the following Councillors be appointed Acting-Mayor during the months shown below: January February March April May June July August September October November December Councillor G. Pollock Councillor D. Penner Councillor D. Washington Councillor B. West Councillor L. Dupont Councillor M. Forrest Councillor D. Penner Councillor G. Pollock Councillor D. Washington Councillor B. West Councillor L. Dupont Councillor M. Forrest 25

26 Council Committees Effective December 13, 2016 FINANCE AND INTERGOVERNMENTAL COMMITTEE Administration, Audit, Community Engagement, Finance, Human Resources, First Nations / Intergovernmental Relations Chair - Mayor G.B. Moore Council Representatives: Staff Resource(s) or mooreg@portcoquitlam.ca Cllr. L. Dupont, Cllr. M.W.C. Forrest, Cllr. D.G. Penner, Cllr. G.A. Pollock, Cllr. S.D. L. Washington, Cllr. B.D. West J. Leeburn (Chief Administrative Officer), L.L. Richard (Director, Development Services), K. Meersman (Director, Engineering & Operations) L. Bowie (Director of Recreation), K. Grommada (Director of Finance), N. Delmonico (Fire Chief), S. Traviss (Director, Human Resources), R. Wishart (Director of Corporate Support) Committee Contacts: Tel: Fax: fig@portcoquitlam.ca COMMUNITY SAFETY COMMITTEE Animal Control, Bear Awareness, Bylaw Enforcement, Crime Prevention, Emergency Preparedness, Fire Services, RCMP Operations, Vector Control Chair - Cllr. G. Pollock or pollockg@portcoquitlam.ca Vice-Chair - Cllr. M. Forrest or forrestm@portcoquitlam.ca Member - Cllr. B. West or westb@portcoquitlam.ca Citizen Advisors: A. Carroll, B. Leavold Staff Resource(s): N. Delmonico, Fire Chief Committee Contacts: Tel: Fax: lambertj@portcoquitlam.ca HEALTHY COMMUNITY COMMITTEE Achievement Recognition, Cemetery Operations, Civic Festivals, Cultural Events, Recreation Facility Maintenance and Improvements, Leisure Activities, and Parks and Sport Field Planning and Maintenance, and Corporate Energy Chair - Cllr. L. Dupont Vice-Chair - Cllr. B. West Member - Cllr. D. Penner Citizen Advisors: or dupontl@portcoquitlam.ca or westb@portcoquitlam.ca or penner@portcoquitlam.ca Y. Cheng, M. Bowen (Sports Alliance), B. Greenland (Arts/Culture Representative), B. Hansen (Heritage Representative) Staff Resource(s): L. Bowie, Director of Recreation Committee Contacts: Tel: Fax: parksrec@portcoquiltlam.ca SMART GROWTH COMMITTEE B.I.A., Building Inspections, Downtown Revitalization, Economic Development, Industrial & Commercial Promotion, Official Community Plan, Strata Title, Subdivision, Street Naming, Zoning Chair - Cllr. M. Forrest or forrestm@portcoquitlam.ca Vice-Chair - Cllr. D. Washington or washingtond@portcoquitlam.ca Member - Cllr. L. Dupont or dupontl@portcoquitlam.ca Citizen Advisors: S. Balram, N. Powers, B. Fenton (BIA Representative) Staff Resource(s): L.L. Richard, Director of Development Services Committee Contacts: Tel: Fax: planning@portcoquitlam.ca TRANSPORTATION SOLUTIONS & PUBLIC WORKS COMMITTEE Flood Control, Local Improvement Program, Road Improvement, Traffic Safety, Transportation, Transit, Solid Waste and Watercourse Stewardship Chair - Cllr. D. Penner or penner@portcoquitlam.ca Vice-Chair Cllr. G. Pollock or pollockg@portcoquitlam.ca Member - Cllr. D. Washington or washingtond@portcoquitlam.ca Citizen Advisors: D. Becker, N. McCurrach, C. Polonio (BIA Representative) Staff Resource(s): K. Meersman, Director of Engineering and Operations Committee Contacts: Tel: Fax: engineering@portcoquitlam.ca Committee agendas, minutes, meeting schedules and terms of reference can be found on the City's website 26

27 ADVISORY COMMITTEES TO FINANCE & INTERGOVERNMENTAL COMMITTEE BUDGET & INFRASTRUCTURE COMMITTEE Chair - Cllr. D. Washington Council Members: Mayor G. Moore, Cllr. L. Dupont, Cllr. M.W.C. Forrest, Cllr. D.G. Penner, Cllr. G.A. Pollock, Cllr. B.D. West Staff Resource(s): K. Grommada, Director of Finance Committee Contacts: Tel: grommada@portcoquitlam.ca CONTINOUS IMPROVEMENT ASSESSMENT COMMITTEE Chair - Cllr. West Council Members: Members: LOCAL BOARDS AND COMMITTEES ARTS CONNECT City Representatives: Mayor G. Moore, Cllr. D. Washington J. Leeburn, CAO Cllr. L. Dupont FRASER HEALTH MUNICIPAL GOVERNMENT ADVISORY COUNCIL City Representatives: Cllr. G. Pollock, Cllr. L. Dupont (Alternate) SCHOOL DISTRICT #43 MUNICIPAL LIAISON City Representatives: Cllr. M. Forrest, Cllr.B. West (Alternate) Staff Resource(s): L. Bowie, Director of Recreation Committee Contacts: Tel: bowiel@portcoquitlam.ca Effective December 15, 2015 SELECT COMMITTEE PORT COQUITLAM FOUNDATION Council Members: Members: Staff Resource(s): Cllr. G. Pollock T. Crawford, P. Dadson, J. Davies, J. Diack, J. Dumas, C. Dupre, R. Fast, M. Hind, M. Owens, and M. Wright K. Grommada, Director of Finance STATUTORY BOARD AND COMMITTEES BOARD OF VARIANCE City Representatives: H. Au, L. Baillie, T. McGoldrick, M. Vogel, and R. Youssef Staff Resource(s): C. Deakin, Assistant Corporate Officer METRO VANCOUVER Board of Directors: Mayor G.B. Moore, (Alt.) Cllr. D. Penner FRASER VALLEY REGIONAL LIBRARY / PORT COQUITLAM LIBRARY City Representatives: Cllr. L. Dupont, Cllr.B. West (Alternate) Staff Resource(s): TASK FORCES CANADA DAY TASK FORCE Chair: C. Nimmo, Manager, Cultural Development and Community Services C. Genzel Staff Resource(s): S. Battle, Program Coordinator, Community Events Committee Contacts: Tel: battles@portcoquitlam.ca MAY DAY TASK FORCE Chair: B. Lee Staff Resource(s): S. Battle, Program Coordinator, Community Events RIVERS AND TRAILS FESTIVAL TASK FORCE Chair: tbc Staff Resource(s): S. Battle, Program Coordinator, Community Events