Mayor M. Smith; Councillors M. Booth, C. Cameron, C. Cassidy, N. Gambioli, P. Lambur, and W. Soprovich.

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1 COUNCIL: View the video of the entire meeting THE CORPORATION OF THE DISTRICT OF WEST VANCOUVER REGULAR COUNCIL MEETING MINUTES MUNICIPAL HALL COUNCIL CHAMBER JANUARY 22, 2018 Mayor M. Smith; Councillors M. Booth, C. Cameron, C. Cassidy, N. Gambioli, P. Lambur, and W. Soprovich. STAFF: N. Leemhuis, Chief Administrative Officer; S. Scholes, Municipal Clerk; J. Bailey, Director, Planning and Development Services; R. Fung, Director, Engineering and Transportation Services; I. Gordon, Director, Financial Services; A. Mooi, Director, Parks, Culture and Community Services; M. Chan, Director, Corporate Services; and P. Cuk, Deputy Clerk. CALL TO ORDER 1. The meeting was called to order at 6 p.m. APPROVAL OF AGENDA 2. Approval of January 22, 2018 Regular Council Meeting Agenda MOVED by Lambur, seconded by Soprovich: THAT the January 22, 2018 regular Council meeting agenda be amended by: adding to Item 3 the minutes of the January 8, 2018 special and regular Council meetings; replacing for Item 7 the report regarding Redevelopment of the Merler House at 4369 Erwin Drive; replacing for Item 12 the bylaw regarding Proposed Road Closure and Removal of Highway Dedication Bylaw No. 4957, 2017 at Rodgers Creek Lot 37; replacing for Item 14.3 the report regarding Development Permit for 303 Marine Drive (Temporary Building), and adding Appendix C; AND THAT the agenda be approved as amended. ADOPTION OF MINUTES 3. Adoption of Council Meeting Minutes MOVED by Cassidy, seconded by Gambioli: THAT the following Minutes be adopted as circulated: January 8, 2018 special and regular Council meetings. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-1

2 DELEGATIONS 4. West Vancouver Streamkeeper Society and Secondary School Students, regarding Spawner Salmon Survey Results Fall 2017 (File: WVST1) REPORTS J. Barker (2360 Nelson Avenue, and President, West Vancouver Streamkeeper Society), F. Noguchi and A. Kang (West Vancouver Secondary School Environmental Protection Network) provided a presentation, spoke relative to Spawner Salmon Survey Results Fall 2017, and responded to Council questions. MOVED by Booth, seconded by Gambioli: THAT the delegation from West Vancouver Streamkeeper Society and Secondary School Students regarding Spawner Salmon Survey Results Fall 2017 be received for information, with thanks. 5. Proposed Speed Humps and other Vertical Deflections Policy (File: / ) Staff provided a PowerPoint presentation and responded to Council questions. P. Scholefield (1288 Esquimalt Avenue) displayed a photograph and spoke in support of the proposed policy including cycling safety, and horizontal and vertical deflections. P. Hundal (994 15th Street) spoke relative to pedestrian safety at intersections and concerns regarding the proposed policy not addressing the issue of high-traffic crosswalks at 4-way stops in Ambleside. Staff spoke relative to pedestrian and traffic safety, enhanced intersection signage, and proposed vertical deflection projects. K. Lester (6040 Eagleridge Drive) spoke relative to pedestrian safety, speeding, and increased traffic volume on Eagleridge Drive. MOVED by Soprovich, seconded by Booth: THAT 1. The Speed Bump/Ramps Policy # , dated January 05, 1987 and amended on November 28, 1988 be rescinded; 2. The Speed Humps and Other Vertical Deflections Policy be approved; 3. The document titled, Technical Assessment for Speed Humps and other Vertical Deflections be received for information. Staff responded to Council questions. The question was called on the motion. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-2

3 6. Energy Step Code Implementation (Proposed Building Bylaw No. 4400, 2004, Amendment Bylaw No. 4961, 2018) (File: ) Staff provided a PowerPoint presentation and responded to Council questions. C. McLaughlin (2283 Nelson Avenue, and former Chair, Community Energy and Emissions Plan Working Group) spoke in support of the proposed bylaw, including moving towards approved energy emission targets, aligning standards with other North Shore municipalities, and positioning West Vancouver as a leader regarding high performance buildings L. Gatenby (1143 Keith Road) spoke relative to lot widths and setbacks, house size, and construction methods and materials. Staff spoke relative to providing recommendations to Council in March 2018 regarding proposed amendments to the Zoning Bylaw. P. Scholefield (former Member, Community Energy and Emissions Plan Working Group) spoke in support of the proposed bylaw, including emissions reductions, building codes, North Shore standards alignment, and removing barriers to on-site solar photovoltaic panels. MOVED by Gambioli, seconded by Soprovich: THAT 1. Proposed Building Bylaw No. 4400, 2004, Amendment Bylaw No. 4961, 2018 be read a first, second and third time; 2. Staff bring forward a policy to target a higher step of the BC Energy Step Code than the minimum otherwise required under Building Bylaw No. 4400, 2004 for rezoning applications; and 3. Staff bring forward housekeeping amendments to remove barriers to highperformance buildings. Council members commented. The question was called on the motion. Mayor Smith informed that a heritage advisory committee will be established and spoke relative to the types of issues that the committee will review. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-3

4 7. Redevelopment of the Merler House at 4369 Erwin Drive (File: ) Staff provided information regarding the subject report. T. Haddad (Owner, 4369 Erwin Drive) spoke relative to the intended restoration of the subject house. K. Hylynsky spoke relative to renovations, including the concrete fireplace, and considerations relative to flood control levels and building requirements. MOVED by Cameron, seconded by Booth: THAT the report dated January 15, 2018 regarding the Merler House at 4369 Erwin Drive, be received for information. Staff and T. Haddad responded to Council questions. The question was called on the motion. 8. Temporary Protection of Croll Residence at 3984 Bayridge Avenue (File: ) Staff provided information regarding the subject report. G. Croll (1972 Bellevue Avenue) spoke relative to the subject property including its history, and the design of the residence. MOVED by Lambur, seconded by Soprovich: 1. WHEREAS: a) Council considers that the property located at 3984 Bayridge Avenue, and more particularly described as , Lot 13 Block 8 District Lot 559 Plan (the Property ) may be heritage property; and b) Pursuant to s. 606 of the Local Government Act, a local government may order that real property be subject to temporary protection. 2. THAT the Council of the District of West Vancouver orders that the Property is subject to temporary protection for a period of 60 days commencing on the date this Resolution is passed, and the prohibitions in s. 609 of the Local Government Act apply to the property without exception during the 60-day period; and 3. THAT the Director of Planning and Development Services or a staff member acting on behalf of the Director is authorized to post one or more notices of temporary heritage protection on the property, in the form attached to this Resolution, and to remove the notice or notices upon the expiry of the 60-day period. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-4

5 9. Temporary Protection of Ellis House at 2707 Rosebery Avenue (File: ) BYLAWS Staff provided information regarding the subject report. MOVED by Cassidy, seconded by Gambioli: 1. WHEREAS: a) Council considers that the property located at 2707 Rosebery Avenue, and more particularly described as , Lot 9 of Lot 3 Block A District Lot 815 Plan 9005 (the Property ) may be heritage property; and b) Pursuant to s. 606 of the Local Government Act, a local government may order that real property be subject to temporary protection. 2. THAT the Council of the District of West Vancouver orders that the Property is subject to temporary protection for a period of 60 days commencing on the date this Resolution is passed, and the prohibitions in s. 609 of the Local Government Act apply to the property without exception during the 60-day period; and 3. THAT the Director of Planning and Development Services or a staff member acting on behalf of the Director is authorized to post one or more notices of temporary heritage protection on the property, in the form attached to this Resolution, and to remove the notice or notices upon the expiry of the 60-day period. Council members commented. The question was called on the motion. 10. Proposed General Local Elections Regulation Bylaw No. 4960, 2018 (Local Government Act section reference updates) (File: ) MOVED by Booth, seconded by Soprovich: THAT General Local Elections Regulation Bylaw No. 4960, 2018 be adopted. Council members commented. The question was called on the motion. 11. Proposed Road Closure and Removal of Highway Dedication Bylaw No. 4958, 2017 (at Jefferson Avenue) (File: ) MOVED by Soprovich, seconded by Booth: THAT proposed Road Closure and Removal of Highway Dedication Bylaw No. 4958, 2017 be adopted. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-5

6 12. Proposed Road Closure and Removal of Highway Dedication Bylaw No. 4957, 2017 at Rodgers Creek Lot 37 (File: ) Staff provided information regarding the proposed bylaw and responded to Council questions. MOVED by Gambioli, seconded by Cameron: THAT the memorandum dated January 19, 2018 regarding Proposed Road Closure and Removal of Highway Dedication Bylaw 4957, 2017 Revised Survey Plan, be received for information. MOVED by Gambioli, seconded by Soprovich: THAT proposed Road Closure and Removal of Highway Dedication Bylaw No. 4957, 2017 be revised as follows: replace Schedule A-Reference Plan of Highway Closure dated November 8, 2017, with updated Schedule A-Reference Plan of Highway Closure dated January 12, 2018; in the Table of Contents, replace November 8, 2017 for Schedule A - Reference Plan of Highway Closure, with January 12, 2018 ; and in the Schedules section, replace November 8, 2017 for Schedule A -Reference Plan of Highway Closure, with January 12, MOVED by Gambioli, seconded by Soprovich: THAT proposed Road Closure and Removal of Highway Dedication Bylaw No. 4957, 2017 be read a second time as revised. MOVED by Gambioli, seconded by Soprovich: THAT proposed Road Closure and Removal of Highway Dedication Bylaw No. 4957, 2017 be read a third time. 13. New Business (File: ) JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-6

7 CONSENT AGENDA ITEMS 14. Consent Agenda Items MOVED by Cameron, seconded by Booth: THAT the Consent Agenda items as follows be approved: Item 14.1 regarding Evergreen Squash Club of West Vancouver: Proposal for Expansion and Upgrade; and Item 14.4 regarding Correspondence List Evergreen Squash Club of West Vancouver: Proposal for Expansion and Upgrade (File: KLAH1) THAT the proposal from the Evergreen Squash Club requesting expansion and upgrade to the existing facility, dated December 21, 2017, be advanced through the District s Framework for Evaluating Community Group Proposals for New, Upgraded or Enhanced Facilities, Infrastructure and Equipment (2017) by directing staff to review and forward the proposal to the Finance Committee of Council Correspondence List (File: ) THAT the correspondence list be received for information. Council Correspondence Update to December 29, 2017 (up to 8:30 a.m.) Referred for Action Referred for Action from Other Governments and Government Agencies Received for Information (1) Union of British Columbia Municipalities, December 20, 2017, regarding 2018 Age-friendly Communities Stream 2 - Grant Approval and Terms & Conditions Received for Information from Other Governments and Government Agencies Responses to Correspondence Council Correspondence Update to January 5, 2018 (up to 8:30 a.m.) Referred for Action (1) December 30, 2017, regarding Re Cypress Development (Referred to Director of Engineering and Transportation Services for consideration and response) JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-7

8 (2) January 2, 2018, regarding Park Lane: Road condition, dangerous/damaged fence, drainage, unkempt roadside (Referred to Director of Engineering and Transportation Services for consideration and response) (3) January 2, 2018, regarding About Making Improvements on Community Safety (Referred to Director of Engineering and Transportation Services for consideration and response) (4) January 3, 2018, regarding Is it Time for a North Shore organics processing facility? (Referred to Director of Engineering and Transportation Services for consideration and response) Referred for Action from Other Governments and Government Agencies (5) M. Bowinn, MLA (North Vancouver-Lonsdale), January 2, 2018, regarding Integrated North Shore Transportation Planning Project (Referred to Mayor and Council for consideration and response) Received for Information (6) December 29, 2017, regarding Bike-sharing shambles more than a bump in the road Asia Times (7) January 1, 2018, regarding Monster Homes in West Van! (8) West Vancouver Community Arts Council, January 3, 2018, regarding Invitation to You Are Here exhibition opening Jan. 9, 6 to 8pm Received for Information from Other Governments and Government Agencies (9) Metro Vancouver, December 22, 2017, regarding Transit-Oriented Affordable Housing Study Responses to Correspondence (10) Manager of Roads and Transportation, January 3, 2018, response regarding About Making Improvements on Community Safety (11) Manager of Roads and Transportation, January 3, 2018, response regarding Park Lane: Road condition, dangerous/damaged fence, drainage, unkempt roadside Council Correspondence Update to January 9, 2018 (up to 4:30 p.m.) Referred for Action (1) January 3, 2018, regarding Affordable Housing West Vancouver (Referred to Director of Planning and Development Services for consideration and response) (2) January 9, 2018, regarding Binning House (Referred to Director of Planning and Development Services for consideration and response) Referred for Action from Other Governments and Government Agencies No Items. Received for Information JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-8

9 (3) January 5, 2018, regarding Fwd: Protect those you love (Wireless Technologies) (4) 3 submissions, January 7-8, 2018, regarding House Construction Complaint (5) Undated, regarding Proposed Development Variance Permit for 1116 Esquimalt Avenue (Previously received at January 8, 2018 Council meeting) Received for Information from Other Governments and Government Agencies Responses to Correspondence (6) Director of Engineering and Transportation Services, January 8, 2018, response regarding Please consider these two eventualities (Wireless Technologies) (7) Director of Engineering and Transportation Services, January 9, 2018, response regarding Is it Time for a North Shore organics processing facility? (8) Director of Engineering and Transportation Services, January 9, 2018, response regarding CBC news: Is there hope for a North Shore transportation solution anytime soon?. The following Consent Agenda Items 14.2 and 14.3 were excluded from the Consent Agenda for debate Proposed New Houses at 2823 to 2895 Rodgers Creek Lane (Proposed Development Permit ) (File: ) THAT proposed Development Permit No regarding 2823 to 2895 Rodgers Creek Lane to allow for construction of 21 single-family houses with variances to the Zoning Bylaw, as described in the report dated January 2, 2018 regarding Development Permit Application No (2823 to 2895 Rodgers Creek Lane), be considered at the February 19, Council meeting; and that notice be given of consideration of the proposed development permit. Staff responded to Council questions Proposed Development Permit for 303 Marine Drive (Temporary Building) (File: ) THAT proposed Development Permit No regarding 303 Marine Drive to allow for a temporary building as described in the report dated December 14, 2017 regarding Development Permit Application No (303 Marine Drive), be considered at the February 19, 2018 Council meeting; and that notice be given of consideration of the proposed development permit. Staff responded to Council questions. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-9

10 MOVED by Lambur, seconded by Booth: THAT Items 14.2 regarding Proposed New Houses at 2823 to 2895 Rodgers Creek Lane and 14.3 regarding Development Permit for 303 Marine Drive (Temporary Building) be approved. OTHER ITEMS 15. No Items. REPORTS FROM MAYOR AND COUNCILLORS 16. Reports from Mayor and Councillors Mayor Smith reported on attendance at the January 12, 2018 meeting of the North Vancouver Chamber of Commerce and commented relative to traffic and transportation, employee retention, and business relocation. Councillor Soprovich reported on: attendance at the January 18, 2018 Memorial Library Board meeting; a proposed meeting of the West Vancouver Chamber of Commerce with the Chief Administrative Officer; and national recognition of the Coho Festival. Councillor Booth reported on: approval of Consent Agenda Item 14.1 regarding the Evergreen Squash Club s proposal for expansion and upgrade, the Club s 50th anniversary and their February 2 to 4, 2018 anniversary tournament; and informed of the January 25, 2018 Interim Tree Bylaw Working Group meeting. Councillor Cameron reported on North Shore News articles regarding the January 12, 2018 North Vancouver Chamber of Commerce meeting and congestion pricing, and queried regarding progressive transportation policies. Mayor Smith commented regarding the Metro Vancouver Mayor s Council, funding the local portion of the transit plan, vehicle levies, tolls on bridges and other chokepoints during peak hours, and traffic congestion, and informed that the next Mayor s Council meeting on January 25, Councillor Cassidy spoke relative to comments made at the January 8, 2018 regular Council meeting regarding a house built on Mathers Avenue, and provided clarifications regarding statements of fact for the public record. MOVED by Cassidy, seconded by Soprovich: THAT the oral reports from the Mayor and Councillors be received for information. JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-10

11 PUBLIC QUESTIONS AND COMMENTS 17. Public Questions and Comments C. Reynolds spoke relative to the proposed heritage committee, watching Council meetings, Council agendas, heritage houses, Heritage Week from February 19 to 25, 2018 and displayed a poster regarding Heritage Week. ADJOURNMENT 18. Adjournment of January 22, 2018 Council Meeting MOVED by Booth, seconded by Soprovich: THAT the January 22, 2018 Council meeting be adjourned. (8:44 p.m.) Certified Correct: [Original signed by Mayor] MAYOR [Original signed by Municipal Clerk] MUNICIPAL CLERK JANUARY 22, 2018 REGULAR COUNCIL MEETING MINUTES M-11

View the video of the entire meeting

COUNCIL: View the video of the entire meeting THE CORPORATION OF THE DISTRICT OF WEST VANCOUVER REGULAR COUNCIL MEETING MINUTES MUNICIPAL HALL COUNCIL CHAMBER MONDAY, DECEMBER 15, 2014 Mayor M. Smith;