Minutes of the Regular meeting of Council held Monday, May 5, 1997, at 4:18 p.m. in the Matsqui Centennial Auditorium

Transcription

1 :18 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor G. Ferguson; Councillors - E. Fast, S. Gibson, M. Gill, W. Lee, G. Peary, P. Ross, M. Warawa, and C. Wiebe Staff Present: City Manager - H. Cochran; City Clerk - T. Strong; Director of Development Services - R. Danziger; Manager, Current Development - G. Boyle; Director of Engineering - E. Regts; Manager of Engineering Services - J. Duckworth; Director of Finance - D. Bottrill; and Committee Clerk - T. Harder Staff Present for a Portion of the Meeting: Manager of Inspection Services - T. Higgins; Purchasing Manager - K. Fletcher; and Service Centre Superintendent - R. Flegg Media Present: 85 Radio MAX, The News, Sterling News Service, and Rogers Cablesystems Public Present: CALL TO ORDER The Chairman called the meeting to order at 4:18 p.m. 2. ADOPTION OF MINUTES.1 Regular Meeting of Council Minutes - April 28, 1997 Moved by Councillor Gill, seconded by Councillor Wiebe, that the minutes of the Regular meeting of Council held April 28, 1997, be adopted. R CARRIED..2 Public Hearing Minutes - April 28, 1997 Moved by Councillor Warawa, seconded by Councillor Gill, that the minutes of a Public Hearing held April 28, 1997, be received. R CARRIED.

2 :18 p.m. in the Matsqui Centennial Auditorium Page 2.3 Council Hearing Minutes - April 28, 1997 Moved by Councillor Gill, seconded by Councillor Peary, that the minutes of a Council Hearing held April 28, 1997, be received. R CARRIED.. 4 Special Meeting of Council Minutes - April 30, 1997 Moved by Councillor Wiebe, seconded by Councillor Gill, that the minutes of a Special meeting of Council held April 30, 1997, be approved. R CARRIED. 3. BUSINESS OUT OF MINUTES.1 K., 1., and 1. Pabla, 2467 Clearbrook Road - Development Permit No ( / D96-45) Report No. DEV dated April 29, 1997, from the Manager, Current Development, recommended that Development Permit No. 1085, for the K., J., and J. Pabla property at 2467 Clearbrook Road, be approved for issuance. The permit would allow for a 64-seat restaurant with 16 surface parking spaces and one loading space. The owners, K., 1., and 1. Pabla, have agreed to the contents of the permit, and surrounding property owners and occupiers have been notified that they may comment on the proposal. In response to a Council concern, the Manager, Current Development, clarified that the number of required parking spaces is determined by the Zoning By-law. There were no further comments or questions.

3 :18 p.m. in the Matsqui Centennial Auditorium Page 3 Moved by Councillor Gill, seconded by Councillor Ross that, as recommended in Report No. DEV dated April 29, 1997, from the Manager, Current Development, Development Permit No. 1085, for the K., 1., and 1. Pabla property at 2467 Clearbrook Road, be approved for issuance, subject to provision of the required security for landscaping in the amount of $8,000 and an inspection fee of $200. R CARRIED..2 Visions One-Hour Optical Ltd., South Fraser Way - Development Permit No ( D96-50) Report No. DEV dated April 29, 1997, from the Manager, Current Development, recommended that Development Permit No. 1084, for the Visions One-Hour Optical Ltd. property at South Fraser Way, be approved for issuance. The permit would vary Abbotsford Zoning By-law, 1996, to allow a 140-seat restaurant and a 60-unit four-storey motel, with a rear building height of three storeys on the rear interior lot line, rather than the maximum two storeys. The owner, Visions One-Hour Optical Ltd., has agreed to the contents of the permit, and surrounding property owners and occupiers have been notified that they may comment on the proposal. The Manager, Current Development, provided a breakdown of costs associated with the required landscaping security of $70,410, which included trees and shrubs, as well as installation costs, ground cover, topsoil, perimeter fencing, and concrete pavers related to the exterior of the restaurant. There were no further comments or questions. Moved by Councillor Warawa, seconded by Councillor Fast that, as recommended in Report No. DEV dated April 29, 1997, from the Manager, Current Development, Development Permit No. 1084, for the Visions One-Hour Optical Ltd. property at South Fraser Way, be approved for issuance, subject to provision of the required security for landscaping in the amount of $70,410, and an inspection fee of $1,500. R CARRIED.

4 :18 p.m. in the Matsqui Centennial Auditorium Page 4 4. DELEGATIONS None. 5. CONSENT AGENDA 5.0 BY-LAWS TO BE ADOPTED Moved by Councillor Warawa, seconded by Councillor Lee, that the following by-laws now be adopted:.1 By-law No , cited as "Abbotsford East Rural Water Specified Area By-law, Amendment By-law No.2";.2 By-law No , cited as "Annual Budget By-law, 1997";.3 By-law No , cited as "Capital Expenditure Program By-law, 1997 to 2001";.4 By-law No , cited as "Rates By-law, 1997";.5 By-law No , cited as "Abbotsford Urban Waterworks System Regulation and Rates By-law No , Amendment By-law, 1997";.6 By-law No , cited as 'Waterworks Rates and Regulations By-law, Amendment By-law No. 22, 1997";.7 By-law No , cited as "Abbotsford Rural Waterworks System Regulation and Rates By-law No , Amendment By-law, 1997"; and.8 By-law No , cited as "Sewer User Charges By-law, 1992, Amendment By-law No.7"; R CARRIED. Opposed: Councillor Wiebe

5 :18 p.m. in the Matsqui Centennial Auditorium Page 5.9 Moved by Councillor Lee, seconded by Councillor Ross, that By-law No , cited as "Matsqui Storm Sewer Renewal Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED. Opposed: Councillor Wiebe.10 Moved by Councillor Lee, seconded by Councillor Gill, that By-law No , cited as "Machinery and Equipment Replacement Reserve Fund Expenditure By-law, 1997", now be adopted. I. I I,. R CARRIED. Opposed: Councillor Wiebe.11 Moved by Councillor Fast, seconded by Councillor Peary, that By-law No , cited as "Abbotsford General Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED..12 Moved by Councillor Wiebe, seconded by Councillor Warawa, that By-law No , cited as "Clearbrook Core Sewer Area Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED..13 Moved by Councillor Ross, seconded by Councillor Gill, that By-law No , cited as "Abbotsford Urban Waterworks Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED.

6 :18 p.m. in the Matsqui Centennial Auditorium Page 6.14 Moved by Councillor Peary, seconded by Councillor Ross, that By-law No , cited as "Matsqui Storm Sewer Development Reserve Fund Expenditure By-law, 1997", now be adopted. The Director of Finance clarified that the expenditures for parkland acquisition in the former District of Abbotsford area are included in the Abbotsford General Development Reserve Fund Expenditure By-law. The motion was then put and R CARRIED..15 Moved by Councillor Ross, seconded by Councillor Lee, that By-law No , cited as "Matsqui Public Open Space Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED. Opposed: Councillor Wiebe.16 Moved by Councillor Fast, seconded by Councillor Gibson, that By-law No , cited as "Matsqui Road Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED..17 Moved by Councillor Wiebe, seconded by Councillor Gill, that By-law No , cited as "Matsqui Sanitary Sewer Renewal Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED.

7 :18 p.m. in the Matsqui Centennial Auditorium Page 7.18 Moved by Councillor Lee, seconded by Councillor Peary, that By-law No , cited as "Matsqui Waterworks Renewal Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED. Moved by Councillor Lee, seconded by Councillor Fast, that the following by-laws now be adopted:.19 By-law No , cited as "Huntingdon Sewage System Regulation and Rates By-law No , Amendment By-law, 1997";.20 By-law No , cited as "Huntingdon Waterworks System Regulation and Rates By-law No , Amendment By-law, 1997"; and.21 By-law No , cited as "Sanitary Sewer User Rates By-law No , Amendment By-law, 1997". R CARRIED. Item.22, By-law No , "Official Community Plan Amendment No. 11", was withdrawn from the agenda..23 Moved by Councillor Lee, seconded by Councillor Gill, that By-law No , cited as "Abbotsford Sanitary Sewer Development Reserve Fund Expenditure By-law, 1997", now be adopted. R CARRIED..24 Moved by Councillor Fast, seconded by Councillor Warawa, that By-law No , cited as "Voting Division Authorization By-law", now be adopted. R CARRIED.

8 :18 p.m. in the Matsqui Centennial Auditorium Page MINUTES AND CORRESPONDENCE TO BE RECEIVED Moved by Councillor Gibson, seconded by Councillor Gill, that the following minutes and correspondence be received:.1 Minutes of the Fraser Valley Regional Library Regular Board meeting held April 23, 1997;.2 Minutes of the Central Fraser Valley Fairs Association Board of Directors meeting held March 18, 1997;.3 Minutes of the Ledgeview Golf and Country Club Board of Directors meeting held April 17, 1997;.4 Minutes of the Abbotsford Air Quality Initiatives Group meeting held March 25, 1997;.5 Correspondence dated April 22, 1997, from the Office of the Premier, declining an invitation to attend a public meeting in Abbotsford;.6 Correspondence dated April 23, 1997, from the Ministry of Attorney General, commending the Public Works grounds crew for their assistance at a recent exhumation and reburial;.7 Correspondence dated April 23, 1997, from the Ministry of Employment and Investment, replying to Mayor Ferguson's letter of January 23, 1997, which urged legislation to veto gambling expansion in British Columbia;.8 Correspondence dated April 28, 1997, from the Minister of Health and Minister Responsible for Seniors, advising of an agreement with the Greater Vancouver Regional District, to negotiate a new framework for the management and funding of urban transit and transportation infrastructure and services;

9 :18 p.m. in the Matsqui Centennial Auditorium Page 9.9 Correspondence dated April 29, 1997, from the Minister of Municipal Affairs and Housing, responding to concerns conveyed in a letter dated March 14, 1997, from Mayor Ferguson;.10 Correspondence dated April 24, 1997, from the Minister of Environment, Lands, and Parks, requesting participation in "Clean Air Day";.11 Correspondence received April 28, 1997, from the Ministry for Children and Families, urging participation in "Child Care Month";.12 Correspondence dated April 21, 1997, to the Honourable J. Metcalf, U.S. Representative, from Mayor Ferguson, expressing concern with the Whatcom County Comprehensive Flood Hazard Management Plan; Mr. Metcalf's letter to the U.S. Army Corps of Engineers and the Corps' response;.13 Correspondence dated April 29, 1997, from G. Abbot, M.L.A, Shuswap, providing an update on the impacts of Bill 2, the Budget Measures Implementation Act;.14 Correspondence dated April 24, 1997, from the Recycling Council of British Columbia, congratulating all B.C. Municipal Councils on their efforts toward the regulation of beverage containers and several classes of Household Hazardous Waste;.15 Correspondence dated April 25, 1997, to Transport Canada from E.D. Witt, Gladwin road, regarding the operation of W estj et Airlines at Abbotsford Airport;.16 Correspondence dated April 17, 1997, from Substance Abuse Services Abbotsford, encouraging Council to ban smoking in local restaurants;

10 :18 p.m. in the Matsqui Centennial Auditorium Page Memorandum dated Apri1lO, 1997, from the Municipal Insurance Association of British Columbia, regarding geotechnical hazards and subdivision and building approvals; and circulars dated February and April 1997, providing "Risk Management Tidbits"; and.18 Union of British Columbia Municipalities Member Release dated April 23, 1997, highlighting the April 19, 1997, Executive Meeting held in Nelson, British Columbia. R CARRIED. With regard to item 5.2.2, minutes of the Central Fraser Valley Fairs Association Board of Directors meeting, it was Moved by Councillor Fast, seconded by Councillor Gibson, that the Central Fraser Valley Fairs Association be requested to review its procedure for the contracting of ticket printing, in light of the potential conflict of interest for two directors. R CARRIED. With regard to item , it was Moved by Councillor Gibson, seconded by Councillor Warawa, that Mayor Ferguson correspond with the Premier of British Columbia, the Governor of Washington State, the Prime Minister of Canada, and the President of the United States, regarding the erosion of the Nooksack River banks and flood potential. R CARRIED. Moved by Councillor Warawa, seconded by Councillor Ross, that the Dyking and Drainage Superintendent be requested to make a presentation to Council highlighting the 1990 flood on Sumas Prairie and areas of floodplain. R CARRIED.

11 00042:~ 4:18 p.m. in the Matsqui Centennial Auditorium Page REPOR TS (STAFF/COMMITTEES).1 Parks and Recreation Commission Annual Retreat Minutes - April 24, 1997 Moved by Councillor Peary, seconded by Councillor Wiebe, that the minutes of the Annual Retreat of the Parks and Recreation Commission held April 24, 1997, be approved. R CARRIED..2 J oint Transit Committee Minutes - April 18, 1997 Moved by Councillor Peary, seconded by Councillor Wiebe, that the minutes of the Joint Transit Committee meeting held April 18, 1997, be approved. R CARRIED. 7. BY-LAWS.1 By-law No , Z.A. No Permits Accessory Secondary Suite Residential Use in N4 Zone (R97-D5) Moved by Councillor Lee, seconded by Councillor Ross, that By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 54", now be read a second time. The integrity of the Public Hearing process was discussed. Several members of Council maintained that disallowing secondary suites in certain neighbourhoods was discriminatory. R CARRIED. Opposed: Councillors Fast, Gibson, Gill, and Wiebe Mayor Ferguson voted with the motion.

12 :18 p.m. in the Matsqui Centennial Auditorium Page 12.2 By-law No. 357, a.c.p. Amendment No Housekeeping Amendments to the Official Community Plan Moved by Councillor Peary, seconded by Councillor Fast, that By-law No. 357, cited as "Official Community Plan By-law, 1996, Amendment By-law No. 10", now be read a second and third time. R CARRIED..3 By-law No , Z.A. No W. Borman, McCorkell Lane; Rezones from RR4 to RS2 (R96-36) Moved by Councillor Wiebe, seconded by Councillor Gill, that By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 58", now be read a second and third time. R CARRIED..4 By-law No , L.U.C. No. 234, Amendment By-law, and E. Klassen, Sandyhill Road; Modifies L.U.C. No. 234 to Allow a Secondary Suite (R96-64) Moved by Councillor Lee, seconded by Councillor Ross, that By-law No , cited as "Land Use Contract No. 234, Amendment By-law, 1997", now be read a second and third time. R CARRIED..5 By-law No , L.U.C. No. 146, Amendment By-law, K. Peters, Winton Avenue; Modifies L.U.C. No. 146 to Allow a Secondary Suite (R97-08) Moved by Councillor Lee, seconded by Councillor Warawa, that By-law No , cited as "Land Use Contract No. 146, Amendment By-law, 1997", now be read a second and third time. R CARRIED.

13 :18 p.m. in the Matsqui Centennial Auditorium Page 13.6 By-law No , L.U.C. No. 225, Amendment By-law, F. Irandoust, 3740 Balsam Crescent; Modifies L.U.C. No. 225 to Allow a Secondary Suite (R97-1O) Moved by Councillor Ross, seconded by Councillor Warawa, that By-law No , cited as "Land Use Contract No. 225, Amendment By-law, 1997", now be read a second and third time. R CARRIED..7 By-law No , L.U.C. No , Amendment By-law, L. Birk, Rockwell Drive; Modifies L.U.C. No to Allow a Secondary Suite (R97-11) Moved by Councillor Warawa, seconded by Councillor Lee, that By-law No , cited as "Land Use Contract No , Amendment By-law, 1997", now be read a second and third time. The comment was made that the viewpoints of individuals, who were invited to express their opinions at a public hearing, should be adhered to. It was noted that the remarks of the area residents were related to general issues such as potential increased traffic, on-street parking, and noise. The motion was then put and DEFEATED. Opposed: Fast, Gibson, Gill, Peary, and Wiebe.8 By-law No , L.U.C. No. 16, Amendment By-law, S. Crawford, 3464 Sussex Street; Modifies L.U.C. No. 16 to Allow a Secondary Suite (R97-12) Moved by Councillor Ross, seconded by Councillor Fast, that By-law No , cited as "Land Use Contract No. 16, Amendment By-law, 1997", now be read a second and third time. R CARRIED.

14 :18 p.m. in the Matsqui Centennial Auditorium Page 14.9 By-law No , L.U.c. No. 168, Amendment By-law, J. and R. Gill, 3045 Princess Street; Modifies L.U.C. No. 168 to Allow a Secondary Suite (R97-13) Moved by Councillor Lee, seconded by Councillor Peary, that By-law No , cited as "Land Use Contract No. 168, Amendment By-law, 1997", now be read a second and third time. R CARRIED..10 By-law No , L.U.C. No , Amendment By-law, D. Forster, Knox Crescent; Modifies L.U.C. No to Allow a Secondary Suite (R97-14) Moved by Councillor Lee, seconded by Councillor Warawa, that By-law No , cited as "Land Use Contract No , Amendment By-law, 1997", now be read a second, and third time. DEFEATED. Opposed: Councillors Fast, Gibson, Gill, Peary, and Wiebe Councillor Fast declared a conflict of interest with the following item, and was excused from the meeting at 5:28 p.m..11 By-law No , Z.A. No Text Amendment to Permit Furniture/ Appliance Use in C4 Zone, and Adds Parking Requirements for Furniture Store (R97-43) Moved by Councillor Wiebe, seconded by Councillor Gill, that By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 64", now be read a second and third time. R CARRIED. Councillor Fast returned to the meeting at 5:29 p.m.

15 :18 p.m. in the Matsqui Centennial Auditorium Page By-law No , Annual Budget By-law, 1996, Amendment By-law No.2 - Amends 1996 Annual Budget By-law Moved by Councillor Peary, seconded by Councillor Fast, that By-law No , cited as "Annual Budget By-law, 1996, Amendment By-law No.2", now be introduced and read a first, second, and third time. R CARRIED.. 13 By-law No , District of Abbotsford Development Cost Charges By-law, Amendment By-law No.1, Amends Development Cost Charges Moved by Councillor Gill, seconded by Councillor Lee, that By-law No , cited as "District of Abbotsford Development Cost Charges By-law, Amendment By-law No.1, 1997", now be introduced and read a first, second, and third time. R CARRIED. 8. NEW BUSINESS.1 Abbotsford Motorcade - Six Full-size Passenger Vehicles with Police Package ( ) Report No. PUR dated May 1, 1997, from the Purchasing Supervisor, recommended the purchase of six full-size passenger vehicles with police package from Abbotsford Motorcade. The City was notified that General Motors will not be producing any new full-size police vehicles for 1997, and that M.S.A. Ford will not be accepting any orders for police vehicles after May 1, As these are the only two sources for police vehicles, it was recommended that six vehicles be acquired immediately. Five of the vehicles would be funded by the Equipment Replacement Reserve Fund, and funds received from I.C.B.C. for a previously written-off vehicle would be used to pay for the sixth.

16 :18 p.m. in the Matsqui Centennial Auditorium Page 16 Moved by Councillor Gibson, seconded by Councillor Gill that, as recommended in Report No. PUR dated May 1, 1997, from the Purchasing Supervisor, the lower quote from Abbotsford Motorcade, for six 1996 Chevrolet Caprice vehicles with police package, be approved for a total delivered price of $174, In response to Council concerns, the Service Centre Superintendent advised that a delay in purchasing the vehicles could result in increased costs as 1996 and 1997 models would no longer be available. The life expectancy for police vehicles is only about two years, so a one-year model difference would not be a factor in the salvage or resale value of the vehicles. Abbotsford Motorcade is holding six vehicles pending a Council decision, and General Motors will continue to stock vehicle parts even if the models are discontinued. The motion was then put and R CARRIED. Opposed: Councillor Warawa.2 The Corporation of The District of North Vancouver - Principles of Free Speech - Resolution Moved by Councillor Wiebe, seconded by Councillor Warawa, that correspondence dated April 18, 1997, from The Corporation of The District of North Vancouver, advising of its adoption of a resolution to reiterate the principles of free speech, be received. R CARRIED..3 City of Surrey - Proposal to Establish an Urban Caucus Within the Union of British Columbia Municipalities Moved by Councillor Wiebe, seconded by Councillor Gill, that correspondence dated April 22, 1997, from the City of Surrey, urging Abbotsford to support its proposal to establish an urban caucus within the Union of British Columbia Municipalities, be received. R CARRIED.

17 :18 p.m. in the Matsqui Centennial Auditorium Page 17.4 The Corporation of The City of White Rock - 100% Smoke-free Environment in all Public Places Legislation - Resolution Moved by Councillor Warawa, seconded by Councillor Fast that, as requested in correspondence dated April 18, 1997, from The Corporation of The City of White Rock, a resolution calling for the Minister of Health to introduce legislation that will ensure a 100% smoke-free environment in all public places, be supported. R CARRIED. Opposed: Councillor Gill.5 District of Tumbler Ridge - Keep Mining in Canada 12 Point Plan - Request for Support Moved by Councillor Wiebe, seconded by Councillor Fast, that correspondence dated April 16, 1997, from the District of Tumbler Ridge, requesting endorsement of its lobby to the Provincial and Federal Governments to support the "Keep Mining in Canada 12 Point Plan", be received. R CARRIED.. 6 Bradner Elementary School - Annual May Day Celebrations - May Moved by Councillor Wiebe, seconded by Councillor Gibson that, as requested in correspondence dated February 27, 1997, from Bradner Elementary School, permission be granted to conduct the annual May Day Celebrations on May 19, 1997, subject to submission of insurance documents naming the City of Abbotsford as an additional insured. R CARRIED.

18 :18 p.m. in the Matsqui Centennial Auditorium Page Charitable Casino Referendum or Other Voting - Arrangements and Procedures ( ) Mayor Ferguson outlined his concerns regarding the cost of the 1997 Charitable Casino Referendum, given that the results were not binding and there were only six voting divisions. The option of hand-counting ballots, at an estimated cost of $20,000, rather than using automatic voting machines, costing in excess of $30,000, and adding two or three rural voting divisions were discussed. Moved by Councillor Peary, seconded by Councillor Gill, that: (1) the Automated Vote Counting System Authorization and Procedure By-law be amended to authorize a hand-count for the 1997 Charitable Casino Referendum; and (2) the Voting Division Authorization By-law be amended to add voting divisions in the Bradner and Barrowtown areas. The City Clerk said that increasing the number of voting divisions, which use arterial roads for their boundaries, would increase the cost of the referendum accordingly. The motion was then put and R CARRIED. 9. ADJOURNMENT Moved by Councillor Gibson, seconded by Councillor Ross, that the Regular meeting of Council be adjourned. (5:49 p.m.) CARRIED. Certified Correct: